Tender Document Cost. Supply and Installation of Audio Visual Equipment for Auditorium

Transcription

1

2 NATIONAL INSTITUTE OF TECHNICAL TEACHERS TRAINING AND RESEARCH [Government of India, Ministry of Human Resource Development, (Dept. of Higher Education)]Taramani, Chennai / Fax: dir@nitttrc.ac.in Tender Document for Supply and Installation of Audio Visual Equipment for Auditorium Price of this tender document: Rs.1000/- only by DD (non-refundable) Tender Publishing Date Tender Submission Closing Date &Time (3.00 pm) Tender Opening Date & Time Estimated Tender Value Tender Document Cost Earnest Money Deposit (EMD) (3:30pm) Rs. 84Lakhs Rs. 1000/- only by DD nonrefundable Rs. 1,68,000/- by DD NITTTR / AV/ PAGE 1

3 SCOPE OF THE PROJECT The main objective of the tender is to find a suitable solution provider (hereinafter referred as the Contractor) to enter into a turnkey contract with NITTTR (hereinafter referred as the Customer) who can 1. Conceive the requirements as per the bill of material and provide the design for meeting the Audio and Video and requirements, with state of the art technology available in the market for the facility. 2. Procurement of Equipment/components as per the specified BOM from the original manufacturers/suppliers. 3. Effectively plan and control the project management and to execute the turnkey Project with the specified Equipment/components within the stipulated time frame of 90 days, to the best satisfying performance, as accepted by the Department. 4. Demonstrate the performance of audio, video, control systems as planned and specified in this tender document. 5. Maintain and upkeep the facilities to the best performance for which the contractor shall have a direct local service center at Tamilnadu with adequate manpower Functionality of Work: Auditorium: 1. Two front large format display, two rear large format display and one stage monitor to view the presentation and camera content. 2. One video input in the podium 3. Three cameras to record the lecture as well as audience content 4. Two numbers of gooseneck microphone, two nos. of wireless handheld and lapel microphone 5. Control system to control the AV equipment through ipad NITTTR / AV/ PAGE 2

4 Guidelines All the audio, video equipment s need to be integrated in Auditorium. Control system has to be operated from a touch panel which is the main user interface. The layout of the touch panel should be simple and understandable to User. Evaluation Criteria The bidders will be evaluated based on technical competence, capabilities and commercial viability. Evaluation committee of NITTTR will arrive at the successful bidder after evaluating and giving appropriate weightage for: 1. Eligibility, Technical Compliance 2. Commercial viability. Important Guidelines 1. The bid will be submitted in two parts a. Technical Bid b. Commercial BID 2. Vendors qualified in technical bid will be considered for commercial bid opening. 3. Bidders shall quote any one brand & one model in the technical & commercial bid. 4. Any misrepresentation of the technical compliance will lead to rejection of the tender. 5. For meeting the specification, bidders are not permitted to change the model after Quoting. 6. Post the tender if the committee insists on any clarification, the clarification shall be given for the quoted models only. 7. Bidders shall not quote any models that is likely to be discontinued in next 1 years. 8. Bidder shall mention separately the basic price, Customs duty, insurance & transportation tax etc. in the commercial bid. NITTTR / AV/ PAGE 3

5 Bill of Material Sr. No Makes UoM Qty 1 Professional Display Type 1 2 Professional Display Type 2 Christie, NEC, Panasonic, Samsung, Sony Christie, NEC, Panasonic, Samsung, Sony Nos 2 Nos 3 3 Wall mount kit Type 1 BTech, Chief, Premiermounts Nos 2 4 Wall mount kit Type 2 Chief, Premiermounts Nos 2 5 Display Cart BTech, Chief, Premiermounts Nos 1 6 Twisted pair transmitter with gang box AMX, Lightware, Extron Nos 1 7 Matrix Switcher AMX, Lightware, Extron Nos 1 8 Streamer and Recorder Extron Nos 1 9 Camera Type1 Lumens, Panasonic, Sony, Vaddio Nos 3 10 Camera Type2 Lumens, Panasonic, Sony, Vaddio Nos 3 11 Camera Switcher Lumens, Panasonic, Sony, Vaddio Nos 1 12 Computer Dell, HP, Lenovo Nos 1 13 Twisted pair distribution amplifier AMX, Lightware, Extron Nos 1 14 Twisted pair transmitter AMX, Lightware, Extron Nos 1 15 Twisted pair receiver AMX, Lightware, Extron Nos 6 16 Wireless Presentation System Barco, Extron Nos 1 17 Patch cable Type 1 AMX, Lightware, Extron Nos Patch cable Type 2 AMX, Lightware, Extron Nos 1 19 Gooseneck Microphone Beyerdynamic, Sennhieser, Shure Nos 2 20 Wireless Handheld Microphone Beyerdynamic, Sennhieser, Shure Nos 2 21 Wireless Lapel Microphone Beyerdynamic, Sennhieser, Shure Nos 2 22 Antenna Splitter Beyerdynamic, Sennhieser, Shure Nos 1 23 Antenna Beyerdynamic, Sennhieser, Shure Nos 2 24 Antenna Amplifier Beyerdynamic, Sennhieser, Shure Nos 2 25 Antenna Cable Beyerdynamic, Sennhieser, Shure Nos 2 26 Digital Signal Processor Polycom, Extron, Sysmetrix Nos 1 27 Amplifier Bose, Extron, Lapgruppen Nos 3 28 Wall Speaker Bose, Extron, Tannoy Nos 6 29 Ipad Apple, Launchport Nos 1 30 Control Processor AMX, Extron Nos 1 31 Power Conditioner Extron, Raritan Nos 2 NITTTR / AV/ PAGE 4

6 32 Microphone cable Belden, Extron, Canare meter Stereo Audio/Control Cable Belden, Extron, Canare meter Speaker cable Belden, Extron, Canare meter Bulk Connector Branded Lot 1 36 Digital shielded twisted pair plug Extron, Canare Pack 2 37 Digital shielded twisted pair cable Extron, Canare meter SDI Cable Belden, Canare meter Equipment Rack APW, Rittal, Valrack Nos 1 40 Installation and coordination Integrator Job 1 NITTTR / AV/ PAGE 5

7 Annexure I Technical Specifications Item Reference 1. Professional Display Type1 Christie, NEC, Panasonic, Samsung, Sony Screen Size (Diagonal) Min 75 inch Panel Type IPS Panel Panel Resolution Min 3840 x 2160 Aspect Ratio 16:9 Brightness Min 500 Cd /m2 Viewing angle (H/V) Min 178 degree Response Time Min 8ms HDMI IN Min 3 HDMI VGA IN Min 1 VGA USB IN Min 2 USB 3.0 Control Port Min 1 RS 232 DP IN Min 1DP DVI-D IN Min 1 DVI-D LAN Min 1 RJ45 Built in Speaker Min 20W Orientation Landscape / Portrait Item Reference 2. Professional Display Type2 Christie, NEC, Panasonic, Samsung, Sony Screen Size (Diagonal) Min 55 inch Panel Type IPS Panel Panel Resolution Min 3840 x 2160 Aspect Ratio 16:9 Brightness Min 400 Cd /m2 Viewing angle (H/V) Min 178 degree Response Time Min 6ms HDMI IN Min 3 HDMI NITTTR / AV/ PAGE 6

8 VGA IN Min 1 VGA USB IN Min 2 USB 3.0 Control Port Min 1 RS 232 LAN Min 1 RJ45 DP IN Min 1DP DVI-D IN Min 1 DVI-D Built in Speaker Min 20W Orientation Landscape / Portrait Item Reference 3. Wall mount Bracket Type 1 BTech, Chief, Premiermounts Display Screen Mounting Upto 75 inch Size Tilting +/ -15 Mount Swivel Mount Load Capacity Minimum 40kgs Swivel 130 Extension mm Colour Black Item Reference 4. Wall mount Bracket - Type 3 Chief, Premiermounts Display Screen Mounting Upto 75 inch Size Tilting -15, +5 Roll +/- 2.5 Extension Min 37 inch Mount Swivel Mount Load Capacity Minimum 90kgs Colour Black NITTTR / AV/ PAGE 7

9 Item Reference 5. Display Cart Btech, Chief, Premiermounts Display Screen Mounting Upto 65 inch Size Tilting 0, 22.5, 45, 67.5 and 90 Vesa 600 x 400 Load Capacity Minimum 60kgs Colour Black Item Reference 6. Switcher with Integrated twisted pair Transmitter and wall Plate AMX, Extron, Lightware Distance Support Min 40 meters Switching Auto Switching EDID & HDCP Should Supports EDID and HDCP transmission Video Input Min 1 HDMI and 1 VGA with audio Video Output Min 1 Twisted pair output Chroma Sampling Min 4:4:4 Colour Bit Depth 8 bits Video Date rate Min 10.2 Gbps Frame Rate 30 fps Control Port RS mm 5 pole captive screw connector Audio Embedding Switcher should support audio embedding feature Resolution Range 4K Mounting Type Wall mount Plate Wall Plate 2 Gang Style wall plate Item Reference 7. Matrix Switcher NITTTR / AV/ PAGE 8

10 pproved Brands AMX, Extron, Lightware Input devices & placement Min 6 HDMI and Min 2 twisted pair input Output devices and Min 2 HDMI and Min 2 twisted pair output placement EDID & HDCP Should Supports EDID and HDCP transmission Control Ports Min 1 bidirectional RS232, RS422, RS485, Min 2 Bidirectional RS232, Min 4 digital input / output, Min 2 programmable unidirectional RS232, Min 4 normally open relays, Ethernet Control Min 1 Lan, Min 1 AV Lan Chroma Sampling Min 4:4:4 Colour Bit Depth 8 bits Video Date rate Min 10.2 Gbps Frame Rate 30 fps Audio Embedding Switcher should support audio embedding feature Resolution Range 4K Item Reference 8. Input Out Put Accessibility Recording Memory Content Management Streaming Management Resolution support & Scaling HDCP Support Control Streamer and Recorder Extron Min 2 Channel (Video & Content) HDMI / 3G-SDI Min 2 CATx for streaming, 1 HDMI for preview& USB for retrieving the recorded content. The USB port has to be accessible from front with priority setting In USB (5 to 10 hr) SSD (10 to 50 hr) Compatible with third party content management systems Push and pull streaming session management Record at 480p, 720p, 1080p, 1024x768, or 1280x1024 resolution, Stream at resolutions from 480p to 1080p/30, Picture & Aspect ratio control. HDCP-compliant input and output signal has to be supported RS 232 / LAN NITTTR / AV/ PAGE 9

11 Item Reference 9. Camera Type1 Lumens, Panasonic,Sony,Vaddio Imaging Sensor 1 /2.3 type MOS Lens Motorized 30X Zoom Focus Switching between auto and manual Focus Distance Min Zooming range 1.2m, Min wide end 10cm Colour separation optical system On chip color filter system Horizontal Resolution 1000 TV lines Gain Selection Auto, 0 db to 48 db Frame Mix Auto Off, 6dB, 12dB, 18dB, 24dB White Balance AWB A, AWB B, ATW, 3200K, 5600K, VAR (2400K to 9900K) Chroma amount variability +/- 3 step Scene File Full Auto, Manual 1, Manual 2, Manual 3 Output Format Min HD 1080:59.94/50p Synchronization system Internal synchronization Resolution Min 1920 x 1080 Video Compression Format Motion JPEG Frame Rate Min 30 fps Audio Compression Format Linear PCM, 48KHz, 16-bit, 2 Channels Panning range +/-175 Tilting range -30 Output HD SDI OUT Input / Output Connector LAN, RS232C, RS422, USB, micro SD Plate Connector plate for attach camera Mounting Plate Plate to mount the camera Item Reference 10. Camera Type2 Lumens, Panasonic,Sony,Vaddio Imaging Sensor 1/2.33 type MOS solid-state image sensor Lens F 2.0 Shutter Speed 1 / 60 to 1/ White Balance ATW, Cloudy, Sunny, Indoor1, Indoor2, AWB A, AWB B NITTTR / AV/ PAGE 10

12 Input / Output Connector PTZ control compatible Wide angle view Support Plate Mounting kit HDMI, RJ45, USB, SD Memory Card Through I PAD Min 95 Horizontal angle POE Connector plate for attach camera To mount either in ceiling / wall Item Reference 11. Camera Switcher Lumens, Panasonic,Sony,Vaddio Video Input Min 4 SDI and 1 DVI-D Video Output Min 2 SDI and 1 DVI-D SD Signal Formats Min 480/59.94i, 576/50i HD Signal Formats Min 1080/59.94i Signal Processing RGB 4:4:4 8 Bit Control Min 1 RJ45 Item Reference 12. Minimum performance parameters Computer Dell, HP, Lenovo Monitor Min 15 Processor i7 Memory 1 TB Ram 8GB Monitor output Dual HDMI USB Port Min 1 USB 3.0, 1 USB 2.0 Keyboard and Mouse Wireless Item Reference 13. Twisted Pair Distribution Amplifier NITTTR / AV/ PAGE 11

13 AMX, Extron, Lightware Input Min 1 HDMI Out Put Min 4 twisted pair output Chroma sampling Min 4:2:0 Data Rate Min 10.2 Gbps Colour Bit Depth Min 8 bits Control Ports Min 1 RS232 Resolution 4K Distance support Min 40 meters EDID & HDCP Should Supports EDID and HDCP transmission Item Reference 14. Twisted Pair Transmitter AMX, Extron, Lightware Distance Support Distance support should be up to 40m,. Resolution Support Supports computer and video resolutions up to 4K at 30 Hz HDCP and EDID Supports EDID and HDCP transmission Input Min 1 HDMI Output Min 1 CATx Data Rate Min 10.2 Gbps Chroma Sampling 4:4:4 Color bit depth 8 bits Control Min 1 Bidirectional RS232 control CATx Item Reference 15. Twisted Pair Receiver AMX, Extron, Lightware Distance Support Distance support should be up to 40m,. Resolution Support Supports computer and video resolutions up to 4K at 30 Hz HDCP and EDID Supports EDID and HDCP transmission Input Min 1 Catx Output Min 1 HDMI NITTTR / AV/ PAGE 12

14 Data Rate Min 10.2 Gbps Chroma Sampling 4:4:4 Color bit depth 8 bits Control Min 1 Bidirectional RS232 control CATx Item Reference 16. Video File Formats Audio File Formats Image File Formats Supported Formats Mobile operating system Standards Video Output Output Resolution Ethernet Data Rate USB Wireless Presentation System Extron, Solstice MP4, MPG, MPEG, MPEG-2 TS, AVI, MOV, MKV, WMV MP3, WAV, WMA, AAC JPG, BMP, PNG, GIF JPEG, PNG,.doc,.docx,.PPT,.PPTX, Excel,.xls,.xlsx, PDF Apply IOS 7.0 or later, Android 4.0 or later IEEE (10 BASE-T), IEEE 802.3u (100BASE-TX), IEEE 802.3ab(1000BASE-T) Min 1 HDMI, 1 VGA Min 1080P 10/100/1000 Base T Min 3 USB Item Reference 17. Patch Cable Type 1 AMX, Extron, Lightware Minimum performance parameters Length 6 Feet Resolution Upto 60 Hz Chroma Sampling 4:4:4 Color bit depth 8 bits per color Signal Type HDMI 2.0 Video data rate Min 16 Gbps NITTTR / AV/ PAGE 13

15 Item Reference 18. Minimum performance parameters Patch Cable Type2 AMX, Extron, Lightware Length Connector 6 feet Terminated with high quality molded VGA connectors and 3.5 mm connectors for audio Item Reference 19. Audio Frequency bandwidth Recommended Load Impedance Nominal Impedance Type System Status Goose length Polar Pattern Mute or On/Off Switch Mount Signal to noise ratio SPL RFI Immunity Phantom Power Operating Principle Gooseneck Microphone Beyerdynamic, Sennheiser, Shure Min 50 to Hz Min 1000 Ohms Min 190 Ohms Balanced 3 pin XLR LED Ring Min 50 cm Cardioid Need Shock Resistance Mount Min 69dB Min 107dB RFI Scudio Technology 8 52V Pressure Gradient NITTTR / AV/ PAGE 14

16 Item Reference 20. Frequency Bands Range Bands Frequency response Dynamic Range Pickup pattern Principle Mute Button Operating time Wireless Handheld Microphone Beyerdynamic, Sennheiser, Shure ( MHz, MHz, MHz and 1,780 1,810 MHz) are used, up to 72 channels (When using all 4 Bands) Min 120m Min 4 Bands 50 to 15KHz Min 106dB Cardioid Wireless microphone system with diversity receiver Yes Min 8 Hours Item Reference 21. Wireless Lapel Microphone Beyerdynamic, Sennheiser, Shure Output Power 10 / 50 mw Frequency Bands Min 4 (( MHz, MHz, MHz and MHz)are used, up to 72 channels (18 compatible frequencies per band) Switching Bandwidth Min 40 MHz Polar Pattern Omnidirectional pattern Radio Range Min 120m Mute Button On / Off Operating time Min 8 Hours Mount Removable belt clip for vertical and horizontal mounting NITTTR / AV/ PAGE 15

17 Item Reference 22. Frequency Range Connectors Antenna Antenna supply Cascading Antenna Power Splitter Beyerdynamic, Sennheiser Shure 475 to 790 MHz Input / Output BNC socket 6 way wideband antenna Min 8 V DC Max 144 Channels Item Reference 23. Frequency Range Antenna Antenna Gain Polar Pattern Antenna Beyerdynamic, Sennheiser, Shure 470 to 790 MHz Omnidirectional antenna Min 2dBi Omnidirectional Item Reference 24. Frequency Range Switchable Gain Antenna Voltage Mount Antenna Amplifier Beyerdynamic, Sennheiser, Shure 470 to 1000 MHz 5, 10, 15dB 8 9 V Required NITTTR / AV/ PAGE 16

18 Item Reference 25. Cable Extension Cable Features Antenna Cable Beyerdynamic, Sennheiser,Shure BNC antenna cable Min 25m Should be from same OEM of the microphone Item Reference 26. Minimum performance parameters Digital Signal Processor Polycom, Extron, Sysmetrix No of Mic / Line Input Min 12 input Output Min 8 mono line output Frequency Response 20 Hz 20 K Hz Phantom Power +48 VDC THD <0.01% Control Min 1 Bidirectional RS232 USB Connectivity Min 1 Female Mini USB Connector USB protocol USB 2.0 Ethernet Protocol ARP, ICMP, IP, TCP, DHCP, HTTPS, Telnet, SSH Ethernet Port Min 1 RJ45 connectors Digital I/O Min 8 3.5mm captive screw connectors Input Impedance Min 10 KOhms Output Impedance Min 50 Ohms A/D, D/A conversion 24bit, 48KHz sampling AEC Tail length Min 200msec AEC Convergence Min 60dB/sec Item Reference 27. Minimum performance parameters Amplifier Bose, Extron, Lapgruppen NITTTR / AV/ PAGE 17

19 Input channels Min 2 Power Output 2 x V Frequency Response 20Hz to 20KHz Signal to noise ratio Min 100dB THD Max 0.1% Audio Input Min 2 balanced / unbalanced captive screw connector Audio Output Min 1 5mm screw lock captive screw connector Voltage gain Min 38dB Item Reference 28. Minimum performance parameters Wall Speaker Bose, Extron, Tannoy Frequency Range (-10dB) 60 Hz 22 khz Frequency Response 67 Hz 17.5 KHz Horizontal Coverage Angles Min 105 Vertical Coverage Angles Min 60 Woofer Min 1 nos 8 inch Cone Tweeter Min 1nos of 1.1 inch dome Sensitivity Min 87 db Nominal Impedance 8 Ohms Power capacity Min 90W continuous pink noise, 180W Continuous program Spl 108dB or better Overload protection Power limiter Mounting accessories Mounting Bracket for speaker unit should be considered Switch Taps 100V: 64W, 32W, 16W off, 8 Ohms Direct and 70V : 64W, 32W, 16W, 8 W, 8 Ohms Direct Item Reference 29. Minimum performance parameters I PAD Apple, Launch Port Display Resolution Min 9.7inch (diagonal) 2048x1536 NITTTR / AV/ PAGE 18

20 Processor Chip Memory Mounting Enclosure Mount & Charger A10 Fusion Min 32 GB Enclosure & Stand for I Pad Magnetic table mount and inductive charger Item Reference 30. Minimum performance parameters Control Processor AMX, Extron Control ports The processor should support all types of control signals. ( Min 2 bidirectional RS-232, Min 1 LAN port supporting all major standards to ensure effective control. 10/100/1000Base-T, Min 1 RS-422 / RS-485/ RS232, Min 2 IR/Serial ports for one-way control), Min 4 digital input / output, Min 4 normally open relays Touch panel Control Should support 3rd Party Tablet SD Ram Min 512 MB Flash Min 4 GB Item Reference 31. Minimum performance parameters Power Conditioner Extron, Raritan Connectors Voltage Control Minimum AC Load Maximum AC Load Current sense Relay Control 4 Power connectors 220 VAC Min 1 RJ45 20mA, 4 220VAC 6A, 220VAC 20mA to 10A Min 1 no of 3.5mm captive screw connector Item Reference 32. Minimum performance parameters Microphone Cable Belden, Canare, Extron NITTTR / AV/ PAGE 19

21 Conductor Gauge 24 AWG Insulation / outer jacket material PVC Outer shield Bare Copper Voltage 100V RMS No of pairs 1 Item Reference 33. Minimum performance parameters Audio / Control Cable Belden, Canare, Extron Conductor No of conductor Insulation Outer Jacket 22 AWG tinned copper conductors wrapped in afoil shield Dual 22 AWG shielded twisted pairs with individual drain wires Polypropylene PVC Item Reference 34. Minimum performance parameters Speaker Cable Belden, Canare, Extron Conductor No of Connectors Outer Jacket 14 AWG Tinned copper conductor 1 shielded twisted pair PVC Item Reference 35. Connectors Bulk Connectors MX, Neutrik Bulk Quantity Connectors required for this Project Item Reference 36. Twisted pair Shielded Twisted Pair RJ 45 plug, Package of 10 Canare, Extron Minimum performance parameters NITTTR / AV/ PAGE 20

22 Conductor alignment Operating Environment Contacts Construction Should Reduce crosstalk and signal interference Should be Ideal for high EMI / RFI environments Gold Plated Metal strain relief and ground bonding Item Reference 37. Minimum performance parameters Digital Shielded twisted pair cable Canare, Extron Gauge 24 AWG Impedance Min 43 ohms Material Solid Bare Copper Conductors No of conductors 8 Shield Overall Cable Shield: AI/Mylar + Tinned Copper Braid (55%) Pair to Pair skew Max 25 ns/ 100m Item Reference 38. Minimum performance parameters SDI Cable Belden, Canare Conductor 18AWG Material Bare copper No of coax 1 Outer Jacket PVC Impedance 75 Ohm Item Reference 39. Minimum performance parameters Equipment Rack APW, Rittal, Valrack Size Dimension Door Power distribution Unit Min 24U Min W 600 mm x D800mm Front Glass Door and Perforated rear and side panel 5amp 16socket, single pole 16/32 Amp MCB NITTTR / AV/ PAGE 21

23 Fan Mount Cable entry Caster Colour 90 CFM Floor Mount Top and Bottom with round cut out edge protected with rubber grommets Min 3 height with brake Beige Item Reference 40. Minimum performance parameters Installation, Commission, Cabling, Termination, Programming and coordination with other contractors & Project management Integrator Requirement The integrator shall have a full-fledged qualified team to execute the project NITTTR / AV/ PAGE 22

24 Annexure II Eligibility Criteria 1. Bidder must have executed minimum 1 no. of work of value not less than 150 Lakhs or 2 No s of works of value not less than 100 Lakhs with state / central government / PSU / Education institution during the last 2 years & Purchase Order copy along with completion certificate from the client shall be submitted in this regard 2. Bidder should have their registered office in Tamilnadu for consideration of service support. 3. Bidder should submit the OEM authorization letter for product being offered in the mentioned format. 4. Bidder should oblige the SLA of quarterly visit during the warranty period 5. The party quoting should be an OEM or Authorized dealers/system Integrator 6. Bidder shall furnish letter of authorization and warranty support from the principal company, if the product quoted is a third party product. Vendors are free to give authorization or support letter in the principal company format, provided it should clearly mention about the case specific authorization & warranty support. 7. Bidder not submitting the Manufacturer Authorization Form (MAF) from OEM will be liable to rejected from tender. 8. Bidder should furnish detailed Specification sheet or Technical literature of each item being offered and should quote for the same product being offered 9. NSIC certificate can be produced for the exemption of EMD and tender fee. 10. Bidder should provide minimum three-year warranty for total solutions. 11. Bidder shall quote only the products complied with the specification attached and if any violation found, tender can be rejected. Any false submission of information or false interpretation of specifications will automatically disqualify the bidder. 12. The Bidder shall have trained & certified engineers from the respective manufacturer considered in the tender. 13. The bidding firm need to have a registered local office in Tamilnadu with minimum 5 years operation as on dated financial year. Credentials showing the above shall be submitted along with the bidding. 14. The bidder should have a permanent service facility in Tamilnadu headed by a Qualified Engineer; Address, Phone nos. have to be given also hierarchy of escalation. Documentary proof for the same has to be provided. NITTTR / AV/ PAGE 23

25 15. PAN, GST Registration Details to be provided. 16. Procurement of equipment s/components as per the specified BOM from the original manufacturers/suppliers 17. The Bidder shall have a full-fledged trained team with a registered office in India. 18. The bidder should preferably be ISO 9001:2008 certified organization. NITTTR / AV/ PAGE 24

26 Annexure III GENERAL TERMS AND CONDITIONS Please read carefully the general terms and conditions of supplying stores and submit your offer complying the terms as mentioned hereunder. Important dates: Last date of submission of sealed bids: 20 th December, 2018 at 3.00 PM Date of opening of the technical bids: 20 th December, 2018 at 3.30 PM Place of submission of sealed bids and opening of technical bids: Office of NITTTR Chennai, 1 st Floor, Main Building, NITTTR, Taramani, Chennai. 1. Tenders complying the Institute requirement as detailed in the Tender document are to be submitted in the Company s / Firm s letterhead neatly printed/typed and duly signed by the authorized person with the seal of the bidder. All envelopes containing the tender should be properly sealed. Separate envelopes should be used for technical and price bids and indication to their effect may please be superscribed on the envelope. a. Rate: The rate quoted must be inclusive of installation and all admissible taxes. The quote is to be submitted in the format of Price Bid as per Annexure-VIII. All the charges like installation charges etc. as applicable must be shown separately. The stores are required to be dispatched on F.O.R. NITTTR, Chennai. The risk of damage or loss in transit if any, will be that of the suppliers. Manufacturer s price list, technical product brochures, samples, catalogue wherever applicable, should invariably be submitted. b. GST: Must be shown separately. Note: NITTTR Chennai is eligible for concession GST of 5%. Govt. Notification No.45/2017 Central Tax (Rate) dt c. Way Bill: This will be issued only on request of the vendor after submitting tax invoice and other necessary details of the waybill. 2. Delivery Period: The stores are required to be delivered / dispatched within 4 to 6 weeks of the purchase order and Installation should be completed within two weeks from supply from the date. No mobilization advance is payable against the purchase order. 3. Payment terms :90% of the payment shall be made after successful installation and commissioning duly certified by the concerned Committee Members. Balance 10% amount be retained as security deposit. However, bidder can produce the Performance Bank Guarantee for the remaining amount minus EMD value of Rs1,68, Bidder can issue the PBG from any scheduled bank. Validity of the same should for 3 years plus 2 months from PO date In the event of failure to deliver the stores beyond the specified date, liquidated 1% per month or part thereof in response of the value of stores will be deducted, subject to a maximum of 5%; alternatively, the order will be cancelled and the undelivered stores purchased from elsewhere at the risk and expense of the vendor. NITTTR / AV/ PAGE 25

27 4. Quality & specification of stores: The stores offered should be of best quality available, unless otherwise specified, conforming strictly to the National/International specifications. The Institute reserves the right to reject such stores if found unacceptable on these grounds. The guarantee and warranty offered be specifically mentioned. 5. Period of validity: The quotation shall remain valid for acceptance for at least 90 days from the date of opening. 6. Tender fee: An amount of Rs (Rupees one thousand only) as tender fee (non-refundable) is to be paid. The payment shall be made by Demand Draft from any Nationalized/Commercial Bank and paid in favor of The Director, NITTTR, Chennai, payable at Chennai. Bids without the tender fee will not be accepted. This should be enclosed separately in an envelope and stapled with the technical bid document. 7. Earnest Money Deposit (EMD): An amount of Rs.1,68,000/- (Rupees One Lakh sixty-eight thousand only) in the form of Demand Draft be enclosed along with the technical bid. The EMD shall be from any Scheduled Bank and to be drawn in favor of The Director, NITTTR, Chennai, payable at Chennai. The validity of the EMD should be 3 (Three) months from the date of the issue. Any bid without the EMD will not be considered. This will be refunded to the unsuccessful bidders once the process of technical and price bid opening is complete. No interest is payable on refunds. EMD shall be forfeited if the selected vendor accepts the supply order, but is unable to execute the same. EMD should be enclosed separately in an envelope and stapled with the technical bid document. 8. The bidders should have presence in India with one of their offices in Tamil Nadu particularly in Chennai, until completion of the Contract. 9. The bidder must quote for all the item / services mentioned in the tender. Part/incomplete quotes shall be summarily rejected. 10. Civil structure work, Conduit, raceway, wireless access point for wireless presenter under client scope 11. Only the OEM or their dealers authorized for products relevant to the bid are permitted to participate the bid. 12. Guarantee / Warranty: 3 years comprehensive onsite warranty from the date of successful installation and commissioning of the system. 13. Rejection of offers: The Institute reserves the right to ignore or reject any offer including the lowest without assigning any reason. The Institute does not bind itself to accept the lowest offer. 14. Dispute: In case of any dispute, the matter shall be settled mutually, failing which the decision of the Director, NITTTR Chennai shall be final and binding, NITTTR / AV/ PAGE 26

28 15. All tenders are to be submitted or handed over to the Office of the Director, NITTTR, Chennai. The bids (Technical and Price Bids) once submitted shall be the property of the Institute and shall not be returned to the bidder in future. 16. The person/officer signing the tender/bid documents should be delegated with an appropriate authority. 17. Opening of Price Bids: The Price Bid(s) of only those bidder(s) who are found technically qualified will be opened and the same will be opened before the technically qualified bidder(s). The date of opening of price bids will be informed separately. 18. Tenderer or his/her authorized representative (with proper authorization for opening of technical bids and also for opening of the price bids) may choose to be present at the time of opening of Technical Bids / Price Bids. 19. IMPORTANT a. A bid submitted with false information will not only be rejected but also the OEM/vendor will be debarred from participation in future tendering process. b. Submission of tender through Fax/ will not be accepted. c. The OEMs/Vendors need to submit a certificate during the opening of technical bids that they are not currently debarred or blacklisted in NITTTR Chennai for any supplies, products or services or at present in any national organization or educational Institute / University. d. In case of any dispute, the decision of the Director of this Institute shall be final and binding on the bidders. e. For any query pertaining to this bid document correspondence may be addressed to: Head, Centre for Educational Media and Technology, NITTTR, Chennai Phone : /39 or at ID cemt.nitttr@gmail.com Visit to Dr. APJ. Abdul Kalam Class Room Complex, NITTTR Chennai will be permitted between 2.30 to 4.00 p.m during working days with proper Identification letter. f. In case the due date of submission and opening of tender is a holiday, the same will be taken up on the next working day with the timing remaining unaltered. Please note that the Institute remains closed during the Saturdays and Sundays and all specified Government holidays. Note: If the material supplied or the finished work is not found acceptable, the manufacturer shall arrange for the replacement of materials required for re- executing the work as per the contract. NITTTR / AV/ PAGE 27

29 Annexure IV TECHNICAL BID DOCUMENT FORMAT TO BE FILLED UP BY THE BIDDER FOR SUBMIITING THE TENDER Sl. No Item Name of the Tenderer (Attach copy of Registration Certificate/Trade License) Status of the Tenderer (attach documents, Registered Company) Details of top official/authorized official with telephone number (attach details) provided Response 4. Copy of PAN Card provided 5. Copy of GST registration certificate provided 6, 7. Copies of IT return for the last 3 financial years provided Details of tender fee Bank demand draft No. and date 8. Details of EMD Bank Demand Draft No. and Date 9. Signed copy of the tender document with company seal 10. Unpriced Bill of materials Copy of product literature for which prices have been quoted Compliance statement clearly showing the Make & Model No. and deviation, if any 13. Service support escalation matrix included Credentials (with copies of PO, installation certificates, and contact information of clients) provided Self-declaration that the bidder is not blacklisted by any Govt. organization is included 16. The tender indexed document is serially numbered and NITTTR / AV/ PAGE 28

30 Certified that all the above information are correct to the best of my/our information, knowledge and belief. Date: Signature & Seal of the Bidder NOTE :This must be submitted in the TECHNICAL BID. NITTTR / AV/ PAGE 29

31 Annexure - V DECLARATION I, Son/Daughter of Shri...Proprietor / Partner/CEO/MD/Director /Authorized Signatory of M/S. am competent to sign this declaration and execute the tender document. I have carefully read and understood all the terms and conditions of the tender and hereby convey my acceptance of the same. The information/documents furnished along with the above application are true and authentic to the best of my knowledge and belief. I/We am/are well aware of the fact that furnishing of any false information/ fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under the appropriate law. Each page of the tender document and papers submitted by my Company is authentic, sealed and signed, and I take full responsibility for the entire documents submitted. Signature of the Authorized Person Date:. Full Name :. Place: Company Seal: Seal NITTTR / AV/ PAGE 30

32 Annexure VI TECHNICAL SPECIFICATIONS COMPLIANCE STATEMENT S.no Description Approved Make Make Quoted Model Quoted UoM Qty 1 Professional Display Type 1 Christie, NEC, Panasonic, Samsung, Sony Nos 2 2 Professional Display Type 2 Christie, NEC, Panasonic, Samsung, Sony NITTTR / AV/ PAGE 31 Nos 3 3 Wall mount kit Type 1 BTech, Chief, Premiermounts Nos 2 4 Wall mount kit Type 2 Chief, Premiermounts Nos 2 5 Display Cart BTech, Chief, Premiermounts Nos 1 6 Twisted pair transmitter with gang box AMX, Lightware, Extron Nos 1 7 Matrix Switcher AMX, Lightware, Extron Nos 1 8 Streamer and Recorder Extron Nos 1 9 Camera Type1 Lumens, Panasonic, Sony, Vaddio Nos 3 10 Camera Type2 Lumens, Panasonic, Sony, Vaddio Nos 3 11 Camera Switcher Lumens, Panasonic, Sony, Vaddio Nos 1 12 Computer Dell, HP, Lenovo Nos 1 13 Twisted pair distribution amplifier AMX, Lightware, Extron Nos 1 14 Twisted pair transmitter AMX, Lightware, Extron Nos 1 15 Twisted pair receiver AMX, Lightware, Extron Nos 6 16 Wireless Presentation System Barco, Extron Nos 1 17 Patch cable Type 1 AMX, Lightware, Extron Nos Patch cable Type 2 AMX, Lightware, Extron Nos 1 19 Gooseneck Microphone Beyerdynamic, Sennhieser, Shure Nos 2 20 Wireless Handheld Microphone Beyerdynamic, Sennhieser, Shure Nos 2 21 Wireless Lapel Microphone Beyerdynamic, Sennhieser, Shure Nos 2 22 Antenna Splitter Beyerdynamic, Sennhieser, Shure Nos 1 23 Antenna Beyerdynamic, Sennhieser, Shure Nos 2 24 Antenna Amplifier Beyerdynamic, Sennhieser, Shure Nos 2 25 Antenna Cable Beyerdynamic, Sennhieser, Shure Nos 2 26 Digital Signal Processor Polycom, Extron, Sysmetrix Nos 1 27 Amplifier Bose, Extron, Lapgruppen Nos 3 28 Wall Speaker Bose, Extron, Tannoy Nos 6 29 Ipad Apple, Launchport Nos 1 30 Control Processor AMX, Extron Nos 1

33 31 Power Conditioner Extron, Raritan Nos 2 32 Microphone cable Belden, Extron, Canare meter Stereo Audio/Control Cable Belden, Extron, Canare meter Speaker cable Belden, Extron, Canare meter Bulk Connector Branded Lot 1 36 Digital shielded twisted pair plug Extron, Canare Pack 2 37 Digital shielded twisted pair cable Extron, Canare meter SDI Cable Belden, Canare meter Equipment Rack APW, Rittal, Valrack Nos 1 40 Installation and coordination Integrator Job 1 Note: The bid document needs to have detailed product brochure of all the quoted products. It will be assumed that the bidder has taken into consideration of all the parameters of the quoted product for preparing the compliance statement. If bidder quoted the non-complying product their bid will be liable to rejection. NITTTR / AV/ PAGE 32

34 Annexure VII O,E. MANUFACTURERS AUTHORISATION FORM (in Original Letter Head of OEM) To Date Dear Sir, Subject Tender Ref: : Direct Manufacturer s Warranty &Authorization We.an established and reputable manufacturer of.. (Product) having factories at. and offices at. Do hereby authorize to submit a above requirement and subsequently negotiate and sign the contract with you for the supply of goods manufactured by us. We hereby confirm and extend our full guarantee and warranty as per standard service procedure for the products offered for supply by the above firm, against the requirement and duly authorize the said firmto act on our behalf in fulfilling any or all installation, technical support and maintenance obligation as required by the contract. We would like to bring to your kind notice that the above team can provide the local support and their local Engineers are trained and certified by us. The team is capable of providing the best onsite assistance for this project. We take the privilege to inform you that above team can integrate and program the system as per to the design requirements and can provide the best support for the organization. Yours faithfully, for Signature of Officer Authorized to sign this Document on behalf of the NITTTR / AV/ PAGE 33

35 Annexure VIII Format for submission of Price Bid Sr. No. Description UoM Qty Basic Price 1 Professional Display Type 1 Nos 2 2 Professional Display Type 2 Nos 3 3 Wall mount kit Type 1 Nos 2 4 Wall mount kit Type 2 Nos 2 5 Display Cart Nos 1 6 Twisted pair transmitter with gang box Nos 1 7 Matrix Switcher Nos 1 8 Streamer and Recorder Nos 1 9 Camera Type1 Nos 3 10 Camera Type2 Nos 3 11 Camera Switcher Nos 1 12 PC Monitor Nos 1 13 Twisted pair distribution amplifier Nos 1 14 Twisted pair transmitter Nos 1 15 Twisted pair receiver Nos 6 16 Wireless Presentation System Nos 1 17 Patch cable Type 1 Nos Patch cable Type 2 Nos 1 19 Gooseneck Microphone Nos 2 20 Wireless Handheld Microphone Nos 2 21 Wireless Lapel Microphone Nos 2 22 Antenna Splitter Nos 1 23 Antenna Nos 2 24 Antenna Amplifier Nos 2 25 Antenna Cable Nos 2 26 Digital Signal Processor Nos 1 27 Amplifier Nos 3 28 Wall Speaker Nos 6 29 Ipad Nos 1 30 Control Processor Nos 1 31 Power Conditioner Nos 2 32 Microphone cable meter Stereo Audio/Control Cable meter Speaker cable meter Bulk Connector Lot 1 36 Digital shielded twisted pair plug Pack 2 37 Digital shielded twisted pair cable meter SDI Cable meter 150 GST % Total all Inclusive NITTTR / AV/ PAGE 34

36 39 Equipment Rack Nos 1 40 Installation and coordination Job 1 Total Cost NOTE : The bidder is assumed to have taken into account any other interface devices/accessories required to complete the installation and commissioning. Price comparison will be made on the total cost (Supply + Delivery + Installation and Training Charges) and the selected bidder will have to supply, install and commission the complete s ores. NITTTR / AV/ PAGE 35

37 CHECKLIST Please ensure that the following documents/information have been provided: 1. The pages of the tender document are serially numbered and indexed 2. Tender fee and Earnest Money Deposit have been included. 3. Proof of registration of the bidder s Company under relevant laws. 4. Copies of Purchase Orders as evidence that the bidder has 5 years or more experience in supplying similar equipment in Govt. organizations. 5. Signed copy of the tender document with the company seal 6. Service escalation matrix included. 7. Technical Compliance statement in the enclosed format. 8. Unpriced Bill of Materials included in the technical bid. 9. Self-declaration that the bidder is not blacklisted by NITTTR, Chennai or any other Government organization. 10. Following financial documents included: a) GST Registration b) PAN 11. IT return documents for the past 3 financial years. 12. Contact information ( ID and phone number) of the responsible person from Bidder s organization who should be contacted for any information. 13. Full name and address of the beneficiary on whom the order has to be placed. 14. Bank details of the beneficiary.