6 11 JANUARY YOUTH MINISTRY INFORMATION BULLETIN 2

Transcription

1 6 11 JANUARY 2015 YBIRD EARL RATION T REGIS NT UNTIL U DISCO 14 LY 20 U J YOUTH MINISTRY INFORMATION BULLETIN 2

2 294 Days to Go! The 2015 ithirst South Pacific Division Camporee is less than a year away. Pathfinder Clubs throughout the Division are working very hard to raise funds for this exciting memory event. You will be camping with Pathfinders from every nation in the South Pacific. This is your chance to enjoy the opportunity of a lifetime. Complete your Individual Application Form now and be sure to complete the Medical Information, Emergency Contact and Consent and Release sections on the reverse side. Once you have completed your Individual Application Form, give it to your Pathfinder Director and you are on your way to becoming a part of the second Division-wide Camporee. Staff to Camper Ratios The aim of the ithirst Pathfinder Camporee is to provide our Pathfinder aged children (10-17 year olds including master guides) with a once in a lifetime opportunity to celebrate Pathfindering together. Therefore the top priority is to ensure that Pathfinder aged children attend. Due to the fact that there has been a dramatic increase in numbers indicating their desire to attend the ithirst Camporee, a ratio system will be put in place. In order to achieve this as a priority each club will need to be aware that there are appropriate ratios between staff and Pathfinders. These ratios need to be enforced by our staff at local Conference and Mission levels. The reason for the ratios outlined below is so that the adult staff to camper ratio is approximately 20-25% adults to 75-80% pathfinder campers. Your support with these ratios is appreciated and will ensure that the maximum number of Pathfinders will share in this experience of a lifetime. Small clubs (1-25 members) The ratio is 1 adult for up to 4 pathfinders, plus 1 cook for up to 10 pathfinders. You may have up to 2 cooks for groups of 10 to 25 pathfinders. Medium clubs (26-50 members) For clubs of 26 to 50 members, the ratio is 1 adult for every 6 pathfinders and you may have up to 3 cooks. Large clubs (51 members and above) For larger clubs of 51 members and above the ratio is 1 adult for every 6 pathfinders. An extra cook can be added for every 20 additional pathfinders. Notice of Intention to Attend Thank you to those who have completed the Notice of Itention to Attend Form. More than 11,911 Pathfinders have already indicated their desire to attend this awesome event. In view of the limitations of the Camporee site we have established a quota system which is based on the received Notice of Intention to Attend data. PATHFINDER & STAFF QUOTA AUC 2000 NZPUC 1000 PNGUM 1500 TPUM 2000 TOTAL 6500 Table 2.1 Applications with full payment will be processed by your local Missions/Conferences in the order they are received. Once the quota for your Union is full, no further applications will be accepted. Application Forms INDIVIDUAL APPLICATION FORM Who Needs to Apply? Absolutely EVERYONE intending to come! Not a single person is exempt. Yes, even Club Directors, Counsellors and Cooks must complete the Individual Application Form and pay the Camporee fee. On the back of the Individual Application Form are: Medical Information, Emergency Contact and Consent and Release information which must be completed and signed by ALL applicants. CLUB APPLICATION FORM This is to include all individuals from your club attending the Camporee. Please read the Instructions for Completing the Club Application Form sheet carefully before filling it out. HOW TO REGISTER YOUR CLUB Club leader: Give an Individual Application Form to every person in your club (including staff) As you receive completed Individual Application Forms, check that all sections have been completed correctly. When you have ALL your club s Individual Application Forms and are confident they have been filled correctly and signed, complete a Club Application Form. You must then submit your completed Club Application Form and an Individual Application Form for each person in your club along with full payment for your Club to your local Conference/Mission. Page 2 Age Limits The minimum age of any attendee who is in a Pathfinder Club is 10 years of age. Please note that Pathfinders are eligible to attend if they have turned 10 years of age by the COMMENCEMENT date of the ithirst Camporee, January 6, Cooks or staff who have underage children will need to make other arrangements for them as they cannot be at Camporee. Please do not embarras yourself or us by disregarding this request. We appreciate your cooperation on this matter. Day Visitors The South Pacific Division Camporee, like all other major youth events, will be a CLOSED EVENT. In other words, only those who have legally registered and paid will be permitted on site during the Camporee. This is not only for security but also so that the facilities you pay for are available for your use. It will not be possible for people to live off site and visit the Camporee during the day. Our Security Officers will ensure that this rule is adhered to for the smooth-running of the event and your safety. Camporee Layout There will be 12 sub-camps of approximately 500 Pathfinders. Sites will be allocated as below: Under 20 Pathfinders: 15 metres x 17 metres (approx.) Pathfinders: 15 metres x 25 metres (approx.) Pathfinders: 25 metres x 25 metres (approx.) Pathfinders: 30 metres x 30 metres (approx.) 75+ Pathfinders: 30 metres x 40 metres (approx.) IMPORTANT NOTE The Kempsey Shire Council requires that all tents are to be erected 2.5 metres apart. This is a safety requirement and all clubs must plan accordingly as subcamp directors will enforce and police this throughout Camporee. As we are subject to Council inspections during Camporee, we thank you in advance for ensuring your club adheres to this requirement.

3 Facebook For the most up-to-date information, please LIKE our Facebook page and check it regularly. ithirst South Pacific Division Pathfinder Camporee Promotional DVD To download the ithirst promotional clip, visit our website com/ithirst. This Promo DVD will let you know what you can expect to enjoy at the ithirst Camporee. Promotional Poster Your Conference/Mission Youth Director has a special Camporee poster for your club. This can be displayed on your church noticeboard. To download an electonic copy please visit: Gas for Cookers There will be a gas cylinder refilling facility on-site at the Camporee store. Safety It is essential that you check your equipment as to its age (check expiry usage age/date of cylinder). We emphasize that no cylinder will be refilled which does not meet with safety and age requirements. Parking There will be a special secure car park for cars and buses. No vehicles will be allowed in your club camping area. Clubs that are using cooking trailers will be able to have these as part of their camp set up. Please indicate whether your club has one of these on your Club Application Form. Generators Generators will have curfews too. Clubs that plan to use generators to power their refrigeration or cookers should indicate the type of generator on their Club Application Form. Clubs will be camping in very close proximity to each other, please respect your neighbours by being aware of noise and fumes from generators. No Pets, Alcohol, Drugs or Smoking on Site No pets will be allowed on the Camporee site. The use of alcohol, smoking or drugs is not permitted. Fire Safety Each Pathfinder Club is responsible for its own fire safety procedures. Clubs that have fire extinguishers and are traveling by road should bring them. Clubs should also have a bucket full of water and a fire blanket near the cooking area at all times. Fire Extinguisher/Gas Cylinder Do not bring fire extinguishers or gas cylinders on the plane. Opening Ceremony The South Pacific Division ithirst Pathfinder Camporee will commence with the Opening Ceremony at 5:00pm on Tuesday January 6, It will conclude after the closing ceremony on Saturday night, January 10, Departure from the Campground will commence on Sunday morning the 11th January, 2015 at 5:00am (EST) ithirst Camporee is a closed event, however, parents and friends are most welcome to attend ONLY the Opening Ceremony and Parade at 5:00pm on Tuesday the 6th of January. It is expected these guests will depart after the Opening Ceremony. Registration Times Clubs will be given registration times between 5:00am and 2:00pm on Tuesday the 6th January, Please Note: Clubs are requested not to leave the grounds until after 5:00am on Sunday morning the 11th of January, 2015 (EST). All clubs must leave the grounds by 2:00pm (EST). Please coordinate your travel times accordingly. What to Bring All Pathfinder Clubs will need to be self-sufficient. You will need to bring/arrange for the following: CLUB Tents (Sleeping & Cooking) Enough food for your club until you collect your food order from the Camporee Store Cooking Gear: Gas Cookers, Pots, Utensils (Remember gas cylinders are not allowed on planes) Bucket & Blanket for fire safety Wash up Basin/Bucket (Bio-degradable detergents) First Aid Kit Camp Furniture (Minimal) Gas Lamp/s Plastic Garbage Bags for all club refuse (Place rubbish in bags, then in bins) Ground Sheet/Mat for night programs Page 3 What to Bring INDIVIDUAL Pathfinders will need to bring: Bible Pathfinder Uniform Field Uniform Pathfinder Passport Pen or pencil Plate, cup, cutlery, tea towel Basic First Aid Kit Toiletries (soap, toothbrush, toothpaste etc) 2 or more towels Sleeping Bag and/or sheet, light blanket Lilo sleeping mat (bed) Pillow/cushion Sun hat/cap, sun cream, sun glasses Torch & spare batteries Insect repellent Water Bottle CLOTHES Older clothes for wet/muddy activities Light jacket (it can be cool at night) Wet weather gear in case of rain (raincoat/poncho) Swimmers - (girls-one piece and shorts or T-shirts and shorts) SHOES Sandshoes/sneakers Sandals for water activities Please note that jandals/thongs/flip flops and bare feet are considered unsafe by the Committee and are therefore inappropriate at the Camporee. IN ADDITION Please bring a pleasant happy spirit and a desire to enjoy meeting new people, challenging events and great worship times!!! Electronic Devices Please be aware that there is limited access to electricity while at Camporee. Therefore, recharging will be difficult. In addition it needs to be stressed that if you choose to bring electronic devices such as ipods, ipads, Tablets, laptops and mobile phones, it is at your own risk. Uniform Pathfinders need to be in full dress uniform at the Opening Ceremony on Tuesday the 6th of January and again on Sabbath morning the 10th of January. On all other occasions your field uniform will be appropriate.

4 Club Starter Pack All Pathfinder Clubs may choose to purchase a Club Starter Pack for AUD$700. These packs are designed to accommodate twenty (20) people and can be pre-purchased and collected upon arrival at Stuarts Point. The Club Starter Pack includes: Five (5) x 4-man Tents Twenty (20) x Foil backed sleep mats Twenty (20) x water bottles Two (2) x water buckets (for fire) One (1) x Fire blanket One (1) x gas light with extension pole One (1) x 2 burner camp gas stove with fibrous cement base One (1) x 9kg Gas Cylinder for Stove (full) One(1) x 4kg Gas Cylinder for Light (full) One (1) x large Tarpaulin One (1) x Pots & Kitchen Utensils Kit* One (1) x Rope (small washing line) One (1) x Roll of Rubbish Bags *Please be advised if you have a big group that you should bring at least two large cooking pots to supplement what the SPD Youth Department have prepared for you. How can I order a Club Starter Pack? Order and pay by credit card online at the website below Print a copy of the receipt you will be ed and present it at the designated area upon arrival at Stuarts Point. Is there a deadline for ordering a Club Starter Pack? The website will shut down on July 31, Specific Information 4-Man Tent Size 250 x 210 x 155cm Shell 190T Poly waterproof PU600mm Inner 190T Polyester PU coated breathable Pole Dia 8.5mm fibre glass pole Floor 210GSM PE 10 x 10 waterproof Weight 3kg Gas Light Plastic Buckets Washing Basin Extension pole for Gas Light Rope for a washing line Thermal backed Sleep Mat Tarpaulin Pots and Kitchen Utensil kit 2 Burner Camp Gas Stove with a fibrous cement base (not pictured) 9kg Gas Cylinder Fire Blanket 4kg Gas Cylinder Roll of Rubbish Bags Page 4

5 Pre and Post Accommodation Package The South Pacific Division (SPD) understands that it is not always possible to arrange transport to coincide exactly with the commencement and conclusion of a Pathfinder Camporee. With this in mind, we have organised for those who may require it, a distinctive Pre and Post Accommodation Package at the Caboolture Showground in Brisbane, Australia. This Pre and Post Accommodation Package is ONLY AVAILABLE on the following dates. Pre Camporee 28th Dec th Jan, 2015 Post Camporee 11th Jan th Jan, 2015 Rate per person Rate per group of 20 AUD$55 AUD$1100 Please be aware that if you choose the Pre and Post Accommodation Package at the Caboolture Showground the price includes accommodation and the Club Starter Pack for your group of 20 (twenty). Not included in this package are food, a sleeping bag and other personal effects. If your Pathfinder Club purchases the Pre and Post Accommodation Package at Caboolture Showground, we require you to organise your club into groups of 20 (twenty). Please note that the Pre and Post Accommodation Package will not be split for smaller groups, therefore, we encourage you to work with your Mission/Union to form the required groups of 20 (twenty). Booking Pre and Post Accommodation for your Club There are two options to ensure your clubs pre and post accommodation is organised and registered Option 1: Complete the enclosed Pre and Post Accommodation Request Form and submit it along with full payment of AUD$1100 (per group of 20) or the equivalent in local currency to your Mission/Conference. Option 2: Order and purchase online by credit card at Bus/Coach Transportation for International Clubs All International Pathfinder Clubs who require return transport from the International Airport in Brisbane to Stuarts Point, are to complete the enclosed Transport Request Form and submit it to their local Missions/Conferences with full payment of AUD$130 (per person) or the equivalent in local currency. Please be aware that the AUD$130 (per person) fee is for Airport Transfers from Brisbane International Airport ONLY. *The Brisbane International Airport pick-up goes via the Caboolture Showground to accommodate the Pre and Post Accommodation Package option offered to International Clubs by the South Pacific Division. How to organise transportation for your International Club To organise transportation for your International Club you must complete the enclosed Transport Request Form and submit it along with full payment of AUD$130 (per person) or the equivalent in local currency to your Mission/Conference. Deadline to book We encourage you to book and pay as early as possible to secure your clubs transportation. Please note that we cannot take any tentative bookings as all bookings must be accompanied by full payment. We will not process any requests for transport after 30 Sept, Fixed Currency Rates for Optional Extras Currency Per Person Pre and/or Post Accommodation Per Group of 20 Bus/ Coach Australian Dollars $55 $1100 $130 AUD Fijian Dollars $100 $2000 $230 FJD New Zealand Dollars $60 $1200 $155 NZD Pacific Francs $4840 $96,800 $11440 XPF Papua New Guinea Kina $125 $2500 $300 PGK Samoan Tala $130 $2600 $300 WST Solomon Island Dollars $385 $7700 $910 SBD Tonga Pa anga $100 $2000 $230 TOP Trevor & Helen Oliver US Dollars $50 $1000 $120 USD Transport Coordinators for International Clubs and members of the team who will host you at Caboolture Showground Vanuatu Vatu $5390 $107,800 $12500 VUV before and/or after Camporee. Table 2.2 Page 5

6 Teen Force Do you want to be a part of an exciting team that will deliver a fantastic Camporee? Are you aged a Pathfinder or an Ambassador, in a Pathfinder Club keen to develop your servant leadership potential available each evening and for a morning OR afternoon roster Become a Teen Force 2015 member who will assist camporee staff in the running of Camporee. Talk to your club director to be nominated. Application forms are now available Please have your Pathfinder Leader download and print the Teen Force Application Form from ithirst If you are unable to download it, please request a copy from your local Mission/ Conference Youth Director. Teen Force Volunteers will be involved in: Greeting clubs when they arrive at the ithirst Camporee Assisting Activity Leaders Create memory theme events Assist in Temple Worships and Sabbath services Provide special dynamics at the evening program Nomination and Selection Process Nominees need to be able to engage in each step: Complete Pathfinder Individual Application Form and pay Camporee Fee (To be sent in with Club Application Form via Club Pathfinder Director). Complete Teen Force 2015 application form, including a photo. Register with their Club and live with their club during the Camporee. Fully engage with their own club outside Teen Force 2015 rostered activity hours. Each Teen Force member will receive orientation, onsite training, support documentation, unique uniform (cap & T-shirt), special certificate and a great opportunity to learn from experienced leaders. Seek nomination now! Attendance Souvenirs There will be four very attractive attendance souvenirs. (More information will follow in our next Bulletin on when and where to get these). Attendance Patch All Pathfinders and Leaders in attendance who demonstrate the Spirit of the Camporee by participation and cooperation will be given a special attendance patch. (Club Directors to get Club Patches Pack from Sub-Camp Directors upon successfully completing the deregistration process). Club Pennant All clubs present will receive a club pennant as a souvenir of the event, to display in their club. (Will be included in Club Patches Pack). Program Booklet A printed souvenir program will be issued to all who attend the Camporee. (In Registration Pack at Registration). Camporee Pin All Pathfinders and Leaders in attendance will recieve a special ithirst Camporee Pin. Camporee Stamp We have a special ithirst Camporee stamp to commemorate this awesome event. Please bring your Pathfinder Passport to add this stamp to your collection. If you would like to purchase a Pathfinder Passport, please contact your local ABC store or Conference/Mission. International Pathfinders Travel Plans for Australia International Clubs should plan to arrive via Brisbane or Sydney International Airport. The Camporee site is approximately half way between Sydney and Brisbane. About 6 hours by car north of Sydney, and about 7 hours south of Brisbane. Coach/bus travel will take longer. Travel and Medical Insurance All International Staff and Pathfinders should include appropriate Travel and Medical Insurance, when making travel bookings. Cancellation or loss of airline ticket/passport and the cost of medical treatment is expensive in Australia. Visa If you require a visa to travel to Australia, please contact your local to request an official Letter of Invitation. Page 6 Camporee Fee As stated in Information Bulletin 1, the Camporee fee is as below. These fees are to cover a myriad of items and expenses incurred to ensure the smooth-running of the Camporee. EARLYBIRD RATES FOR Australian and New Zealand Conferences Earlybird rate applies until 31 Jul 2014 Australian Dollars $170 AUD New Zealand Dollars $200 NZD Fixed Currency Rates for Island Missions and CPC (includes Cook Is, French Poly, New Cal) Earlybird rate applies until 31 July 2014 Australian Dollars (Base rate only. Rates for Australian clubs are listed above on Table 2.3) $150 AUD Fijian Dollars $265 FJD New Zealand Dollars (For Cook Islands Mission only. Rates for NZ clubs are listed above in Table 2.3) $180 NZD Pacific Francs $13200 XPF Papua New Guinea Kina $345 PGK Samoan Tala $350 WST Solomon Island Dollars $1050 SBD Tonga Pa anga $265 TOP US Dollars $135 USD Vanuatu Vatu $14700 VUV REGULAR RATES FOR Australian and New Zealand Conferences Regular rate applies from 1 Aug - 30 Sep 2014 Table 2.3 Table 2.4 Please note the following: Regular rates will commence from Aug 1, 2014 and registration closes on Sept 30, 2014 or when the limit of 6500 is reached, whichever is first. Australian Dollars $220 AUD New Zealand Dollars $260 NZD Table 2.5

7 REGULAR RATES FOR Island Missions and CPC Regular rate applies from 1 Aug - 30 Sep 2014 Australian Dollars (Base rate only. Rates for Australian clubs are listed above on Table 2.5) $200 AUD Fijian Dollars $355 FJD New Zealand Dollars (For Cook Islands Mission only. Rates for NZ clubs are listed above in Table 2.5) $235 NZD Pacific Francs $17600 XPF Papua New Guinea Kina $460 PGK Samoan Tala $465 WST Solomon Island Dollars $1400 SBD Tonga Pa anga $355 TOP US Dollar $180 USD Vanutau Vatu $19600 VUV Camporee Store Camporee Store & Food Order Form The Club Food Order Form will be included in the next bulletin due out in June Full payment must accompany your order. Please keep an eye out for the Food Order Form and get in quick. Our Camporee Website Our Camporee website is: This bulletin can be viewed on this site and all Application Forms can be downloaded from here. South Pacific Division Litiana Turner, Nick Kross, Mavis Crawley Meet the Team Dr Nick Kross Camporee Director Ms Litiana Turner Associate Director Pr Maveni Kaufononga Administration Director Pr Victor Kulakov Services Director Pr Jeffrey Parker Site Director Pr Timothy Sandau Youth Director PNGUM Pr John Wells Activities Director Pr Stephen Kane Special Events Director Pr Deveron Strickland Program Director Pr Joseph Khabbaz Chaplaincy Director Page 7 Contact Details Australian Union Conference Phone Fax PO Box 4368 RINGWOOD VIC 3134 JessicaSymes@adventist.org.au Greater Sydney Conference Phone Fax Cambridge Street EPPING NSW 2121 HopeChomczynski@adventist.org.au North New South Wales Conference Phone Fax PO Box 7 WALLSEND NSW 2287 SusanManson@adventist.org.au Northern Australian Conference Phone Fax PO Box 51 AITKENVALE QLD 4814 RebeckahWoolfe@adventist.org.au South Australian Conference Phone Fax PO Box 120 PROSPECT SA 5082 RoxanneFouche@adventist.org.au South New South Wales Conference Phone Fax PO Box 800 CANBERRA ACT 2601 LeetonMason@adventist.org.au South Queensland Conference Phone Fax Eagle Terrace BRISBANE QLD 4000 MargaretEarnest@adventist.org.au Tasmanian Conference Phone Fax GPO Box 1039, HOBART TAS 7001 WendyScott@adventist.org.au

8 Victorian Conference Phone Fax PO Box 215 NUNAWADING VIC 3131 Western Australian Conference Phone Fax PO Box 134 GOSNELLS WA 6990 New Zealand Pacific Union Conference Phone Fax PO Box HOWICK, AUCKLAND 2145 North New Zealand Conference Phone Fax PO Box MANUKAU, AUCKLAND 2241 South New Zealand Conference Phone Fax PO Box 5186 PAPANUI, CHRISTCHURCH 8542 Cook Islands Mission Phone Fax PO Box 31 RAROTONGA, COOK ISLANDS French Polynesia Mission Phone Fax Eglise Adventiste du Septieme Jour BP , PAPEETE, TAHITI New Caledonia Mission Phone Rue Du R P Gaudet, Vdc BP D3, Noumea Cedex NEW CALEDONIA mathanias.payet@gmail.com Papua New Guinea Union Mission Phone Fax Lae 411, Morobe Province TSandau@adventist.org.pg Bouganville Mission Phone PO Box 237, Buka 355 Bouganville Province Central Papua Conference Phone Fax PO Box 332, Port Moresby 121, NCD LWinnie@cpc.adventist.org.pg Eastern Highlands Simbu Mission Phone Fax PO Box 966, Goroka 441, EHP KFetry@yahoo.com Madang Manus Mission Phone Fax PO Box 412, Madang 511, MP Morobe Mission Phone Fax PO Box 561, Lae, MP KWai@mm.adventist.org.pg New Britain New Ireland Mission Ph/Fax PO Box 205, Kokopo 613 ENBP BKotoveke@adventist.org.pg New Britian New Ireland Mission Kavieng office Ph/Fax PO Box 41, Kavieng, 631 NIP North East Papua Mission Phone Fax PO Box 94, Popondetta 241, OP Sepik Mission Phone Fax PO Box 54, Wewak, 531 ESP South West Papua Mission Ph/Fax PO Box 28, Kikori 315, GP Page 8 Western Highlands Mission Phone Fax PO Box 420 Mt Hagen 261, WHP aki_pawa@yahoo.com Trans Pacific Union Mission Phone Fax PO Box 270 Suva, FIJI LBrook@adventist.org.fj Fiji Mission Phone Fax PO Box 297 Suva, FIJI ETamanisau@adventist.org.fj Kiribati Mission Phone Fax PO Box 70 Bairiki, Tarawa KIRIBATI Samoa-Tokelau Mission Phone Fax PO Box 600 Apia, SAMOA FMatai@adventist.org.ws Solomon Islands Mission Phone Fax PO Box R145 Ranandi, Honiara SOLOMON ISLANDS RusilaPosala@adventist.org.sb Tonga Mission Phone Fax PO Box 15 Nukualofa TONGA FanueliMataele@adventist.org.to Vanuatu Mission Phone Fax PO Box 85, Port Vila VANUATU CJimmy@adventist.org.vu