OREGON CONFERENCE PATHFINDER CAMPOREE 2014

Transcription

1 OREGON CONFERENCE PATHFINDER CAMPOREE 2014 Joseph H. Stewart State Park September 12-14, 2014 Pathfinder Theme Text The centurion answered and said, Lord, I am not worthy that You should come under my roof. But only speak a word, and my servant will be healed. When Jesus heard it, He marveled, and said to those who followed, Assuredly, I say to you, I have not found such great faith, not even in Israel! Matthew 8:8, 10 (NKJV) 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 1

2 PATHFINDER CAMPOREE 2014 This document can be viewed on-line at Oregon Conference Pathfinder Camporee (Cover Page)... 1 Table of Contents... 2 Camporee Location... 3 Camporee Campground Map... 4 State Park Information... 5 Camporee Planning Info Pre-registration Form... 9 Preliminary Schedule Club Checklist - Camporee Pathfinder What to Bring List Permission & Medical Consent Form Camporee Points for Clubs Camporee Inspection Form Flags at the Camporee Driver & Seatbelt Requirements Staff & Drivers Notebooks Driver s Certificate of Qualification School Policy for Pathfinder Activities Education Department Pathfinder Camporee Policy /26/14 (revision date) Oregon Pathfinders Handbook Camporee 2

3 CAMPOREE LOCATION Joseph H. Stewart State Park 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 3

4 CAMPOREE CAMPGROUND MAP We have reserved sections A & C for camping. 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 4

5 JOSEPH STEWART STATE PARK Information THE AREA Lost Creek Lake is 30 miles northeast of Medford on the Rogue River in a scenic, mountainous and timbered canyon. The lake is 10 miles long, over 300 feet deep and has a total surface area of 3,430 acres. It is 1,874 feet above sea level. At this low altitude, it never freezes over in the winter time. Starting in May the water is released to maintain a high flow in the river for fish enhancement and downstream recreation. The lake is normally lowered slowly 60 feet during the summer months to allow for the storage of the following winter run off. The lake is also used for water skiing and sailing. Lost Creek Dam, a rock-fill structure with a gated spillway, was built by the U.S. Army Corps of Engineers as part of the Rogue River Basin water conservation and management program. It is 3,600 feet long and 345 feet high. The height and storage capacity was determined by the volume of the 1964 flood waters. Power plant tours through the powerhouse are given weekdays from 10 a.m.-4 p.m. One of the largest fish hatcheries on the West Coast, Cole M. Rivers Fish Hatchery is located at the base of the dam and has a capacity to raise 425,000 pounds of trout and salmon annually. Tours are given and visitors are welcome. HISTORY Crater Lake National Park, 35 miles northeast of Joseph Stewart State Park, is one of Oregon s most scenic attractions. Formed by the eruption and collapse of Mount Mazama, the clear blue water and pristine setting attract half a million visitors each year, many of them year-round. THE FACILITIES Joseph Stewart State Park offers a variety of recreational opportunities. The campground has 201 campsites, each with a picnic table and camp stove. Electrical hookups and water are available in 151 of the sites. The remaining 50 sites have water nearby. Modern restrooms and nicely landscaped lawns with trees add to the beautiful outdoor setting. Within the park there are three miles of paved hiking trails and five miles of paved bicycle trails. The trails connect the day use area to the overnight campground and extend outside the park boundaries to connect to other major trails within the Oregon Recreation Trail System. PARK RULES Please review these with your Pathfinders and Staff prior to coming to the Camporee: 1. QUIET HOURS are between 10:00 p.m. and 7:00 a.m. 2. PARKING is permitted only on paved area. 3. BICYCLES are not permitted on trails and are to be ridden with the traffic flow. 4. PLANT LIFE or other natural resources shall not be picked, cut mutilated, or removed from any park area. 5. HISTORICAL ARTIFACTS shall be left where they were found, but reported to headquarters. 6. FIRES shall be built only in the fireplaces and not be left unattended. 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 5

6 CAMPOREE PLANNING INFO After reviewing this information, if you have any questions please contact the Pathfinder Office. ANIMALS No pets are allowed at the Camporee. Thank you for understanding and taking care of this before you come to Camporee. ASSEMBLY AREA Bring your camp chairs to sit on; and since the sun may get very hot, bring water bottles. ATTENDANCE REQUIREMENTS A completed Camporee Permission & Medical Consent Form must be on site at the Camporee for each person attending under 18 years of age. A completed and current Health and Medical Records form must be on site at the Camporee for each person in attendance. All club staff must know where these are kept on site by your club medical officer. (See Oregon Pathfinder Handbook, Policies section for photocopying) Each club is to be self-sufficient, providing their own transportation, food, housing, etc. Each unit must have at least one adult counselor who will assume full responsibility for supervision of the unit at all times. All Pathfinders must camp in tents to earn full inspection points. Staff may stay in RV s. ATTIRE, WEEKEND Friday Night - Field Uniform (club or district T-shirt) Sabbath Morning Class-A Dress Uniform (until lunch). Sabbath Afternoon & Night - Field Uniform or TLT Uniform (club, district, or TLT T-shirt) Sunday Morning. - Field Uniform (club or district T-shirt) BICYCLES It is up to the Club Staff to determine if you will bring bicycles and to manage their storage. There are no activities planned during Camporee where bicycles will be needed or used. Riding during scheduled Camporee activities and within the Assembly Area will not be allowed. CAMPSITE PLANNING All sites have electricity, water, paved parking, picnic table, fire ring All vehicles must park on asphalt with a maximum of 2 vehicles per campsite if they fit. Flush toilets and hot showers Firewood for sale at $5 per bundle RV dump station available nearby CELL PHONE RECEPTION There is cell phone reception at the camping area. Cell phones are to be used for emergency purposes only throughout the Camporee 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 6

7 COSTS / REGISTRATION FEE Registration Fee is $11.00 per person (includes children 6 years old and above). EVENT ACTIVITIES Some Camporee points are awarded based on the percentage of Pathfinder participation. Scripture Memorization Event Pathfinders will receive Scripture Memorization Cards with Bible texts printed on them. When they have memorized a text they give the memorization card to a Staff member and recite the text from memory. When successfully recited the Staff member signs the card and an event ribbon will be awarded. All texts will be in English. Knot Tying Event Pathfinders will receive Knot Tying Cards with pictures of knots printed on them. When they have memorized a knot they give a Staff member the Knot Tying Card and demonstrate tying the knot from memory. When successfully tied, the Staff member will sign the card and an event ribbon will be awarded. Bring a 24 length of rope for each Pathfinder Note: 3-strand laid rope will work better than braided rope for the final knot which will be a splice. Sunday Morning Pathfinder Club Event Each club should plan for and provide an activity for Sunday morning. Pathfinders and Staff will rotate around to the different clubs activities and participate. Participation ribbons will be provided by the Conference to be given out by the clubs for those that participate. Please list your 1 st, 2 nd, & 3 rd choice on the Pre-registration Form. You will be notified if your 1 st choice is available. Here are some examples: obstacle course, 3-legged race, water balloon toss, stilts, tug of war. FIRES AND SAFETY Fires shall be built only in the fire rings and not left unattended! A shovel, bucket of water, and fire extinguisher must be kept at your cooking area. Gas stoves must be operated only by staff or older Pathfinder members. Stove fuel must be stored away from heat and flame. FLAG RAISING & LOWERING This will be held at the Assembly Area by the Oregon Conference Color Guard: Pleasant Valley Pathfinders Color Guard (see Preliminary Schedule for times) TLT Color Guard (see Preliminary Schedule for times) INSPECTION, CONFERENCE Coordinators, along with some TLT Pathfinders, will be making campsite inspections Sabbath morning (see Preliminary Schedule). The inspection form is included for planning purposes. LATE ARRIVALS If you will have vehicles arriving after registration closes, please have someone at the registration area to meet them when they arrive. This will be a great convenience for them and create fewer disturbances for everyone in the evening hours. LODGING A shelter which will protect Pathfinders and Staff from the elements shall be used. No Pathfinder may sleep in tents that have mixed genders of any age, including Staff. 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 7

8 MEALS Involve Pathfinders as much as possible in the preparation, serving, and clean-up for meals. Provide well-balanced vegetarian meals with an adequate supply of food for Pathfinders. Provide plenty of liquids to drink during the day to keep everyone well hydrated. Sabbath lunch Haystacks your club may share this meal with another Pathfinder club. If you choose to participate then plan to provide Haystacks for your club. At the Camporee you will be pared up with another club of similar size from another district for this meal. PATCHES An Oregon Conference Pathfinder patch, along with a Camporee pin, will be given to each registered Pathfinder and Staff. The Patch is shown on the cover sheet above. PRE-REGISTRATION All clubs are required to pre-register by filling out and returning the Pre-registration Form. This enables the Site Coordinator to know how many sites to reserve for each club We must receive this information by Friday, September 5 (one week prior to Camporee) ON-SITE REGISTRATION Camporee On-site Registration will start at 4:00 p.m. and will close at 7:00 p.m. on Friday. If you arrive late and miss registration, you must register first thing Sabbath morning with your Coordinator. Finances can be cared for after Sabbath hours. At the registration area the registration personnel will give you a Camporee site map and weekend schedules as well as instructions as to where to camp and where to park. The Site Coordinator will have previously assigned an area for each club by districts. SABBATH AFTERNOON CLUB TIME On Sabbath afternoon your club may choose an on-site or off-site activity. Begin planning now how you will use your club time. Please note that your club must participate as a whole. On-site Activities hiking and honor instruction Off-site Activities Crater Lake National Park, Cole Rivers Fish Hatchery, Hiking trails all around the area, many other options if you search on-line SHOWERS In order to make the best use of the shower facilities, showers must be kept to 3 minutes. STUDENTS LEAVING EARLY FROM SCHOOL Please, Please, Please follow the Taking Children Out of School For Pathfinder Activities Policy and the Oregon Conference Education Department Pathfinder Camporee Policy. (You will find these in the Oregon Pathfinder Handbook, Policies section.) They are also included here. YEARLY THEME DISPLAYED AT CAMPSITES The Camporee theme, Forever Faithful, is to be displayed creatively at each club s campsite. You will receive points for this during Camporee Inspection. 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 8

9 PRE-REGISTRATION FORM Pathfinder Camporee 2014 Please return this form by September 5. This will enable us in our planning and guarantee adequate campsites for your club. Fill in blanks (except those marked FOR OFFICE USE ONLY ). Thank you! Mail or Fax to: Oregon Conference Pathfinders Oatfield Road, Gladstone, OR Fax: (503) CLUB NAME: DISTRICT: DIRECTOR: COST per person is $11 ages 6 and above (under age 6 is free) Approximate Camporee attendance from our club will be: All campsites have electricity and water We will have the following equipment: (specify quantities) Pathfinders Staff Non-Pathfinders Total large tents (8-12 campers) _ medium tents (4-6 campers) _ Chuck Wagon _ small tents (1-3 campers) _ number of vehicles _ dining flies (specify dimensions) _ RVs (specify lengths) _ Sunday Morning Pathfinder Club Event Request 1 st Choice 2 nd Choice 3 rd Choice CHECK ONE: [ ] Payment enclosed [ ] Payment mailed [ ] Will pay at the Camporee (Please do not write in this box for office use only) Pathfinders, Staff, and $11 each = $ Total Registration Fees Paid (quantity) 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 9

10 Friday PRELIMINARY SCHEDULE Oregon Pathfinder Camporee :00-7:00 pm Registration & Campsite Set-up by 7:15 pm SUPPER 7:30-8:45 Flag Lowering Pleasant Valley Pathfinders Color Guard Sundown Worship Assembly Area 9:00-9:45 Directors Meeting Stage Teen Connection (grades 9-12) Assembly Area 10:00 Tent Time All Quiet (State Park Quiet Hours are 10 pm to 7 am) Sabbath 7:00 am Good Morning Class A Uniform 7:00-7:30 Directors Meeting Headquarters BREAKFAST 9:30-11:00 Flag Raising Pleasant Valley Pathfinders Color Guard Sabbath Worship Assembly Area 11:15-12:30 Club & Campsite Inspections 12:30-2:00 LUNCH (Sister Club Haystack potluck) Field Uniform or TLT Uniform 2:00-6:00 Club Time Off-Site Excursions to surrounding area attractions On-Site Activities (Hiking, Honors Instruction sign up for honors) SUPPER 7:30-8:45 Flag Lowering Pleasant Valley Pathfinders Color Guard Sundown Worship Assembly Area 9:00-9:45 Directors Meeting Stage Teen Connection (grades 9-12) Assembly Area 10:00 Tent Time All Quiet Sunday 7:00 am Good Morning Field Uniform 7:00-7:30 Directors Meeting Headquarters BREAKFAST 9:00-9:45 Flag Raising TLT Pathfinders Color Guard Morning Worship Assembly Area 10:00-11:30 Club Events 11:45 Campsite Clean-up & Pack-up Club Checkout no later than 1:00 pm 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 10

11 CLUB CHECKLIST CAMPOREE Each Pathfinder Club will need to bring numerous items to make the camping experience more enjoyable for all. The following list may help with your planning. General Campsite Items Axe with shield Rope and twine Complete First Aid Kit Shovel and fire bucket(s) Health and Medical Record forms Mallet or hammer Lanterns and fuel Tents, poles and stakes Ground cloths and tarps for over tents Guidons and stands Pathfinder flag and stand US flag and stand Broom Tec Nu Soap and Cortisone Cream for poison oak Kitchen and Dining Necessities Aluminum foil and plastic wrap Potholders Cold food storage container Seasonings Cooking utensils Serving spoons Cooking pots and pans Silverware Dish pans and table Stoves and fuel Biodegradable dish soap Tablecloths Fire extinguisher Tables Food Chairs or benches Food tent Washcloths and dish towels Garbage bags - cans Drinking water containers Frying pans or grill Juice containers Hand soap and wash basins Container to carry water Matches Whistle (optional) Paper towels Ziploc Bags Plates, bowls and cups Dining cover (poles and rope) Can opener Hand lotion Insect Repellent Measuring cups Scouring pads Ice chests Pancake spatulas Serving bowls Items you won t want to forget! Bibles (New King James Version) Camera Investiture Achievement Journals Extra blankets Extra jackets, hats and gloves Honor Manual Kleenex Nature books Toilet paper (just in case) Tent and cot for First Aid Station Oregon Conference Handbook Firewood for campsite fire pit 24 long piece of rope for each Pathfinder (can purchase for $5 /bundle) (for Knot Tying event) 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 11

12 PATHFINDER WHAT TO BRING LIST Oregon Conference Camporee Bible Binoculars (Optional) Camera (optional) Clothes Comb and Brush Deodorant Dirty clothes Bag Class-A Dress Uniform (New clubs without uniforms bring Sabbath attire) Field Uniform (Bring club and district shirt, and TLT shirt if a TLT or Mentor) Gloves Hat or cap Parents Cut and keep Information Insect Repellent Below in case of Emergency Paper and Pencil or Pen Pillow Name of Outing Rain Poncho Hiking shoes or boots Warm Socks (bring extra pair) Warm Jacket Water bottle or Canteen Shampoo and Conditioner Soap, washcloth, towel Toothbrush and Toothpaste Warm Sleeping Bag and Blanket Working flashlight - extra batteries Date of Outing Destination _ Phone _ Date of Departure Underclothes First aid kit Time of Departure Kleenex or hankie Smile Date of Return Time of Return DO NOT BRING ON THE CAMPOUT Music Players Electronic Games Knives Candy Pets Contact Person & Phone # Other Pertinent Information 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 12

13 PERMISSION & MEDICAL CONSENT FORM Oregon Conference Pathfinders Name Age Birth Date M F Address Phone City State Zip Code Club Grade in school Parent / Legal Guardian(s) Name (Father) (Mother) Event Participation I understand that I am required to give my consent before my child can participate in this event. By signing this form, I hereby represent that I am the custodial parent or legal guardian of the child listed below and that I consent to my child s participation in this event, including transportation to and from the event (if applicable). Event: Oregon Conference Pathfinder Camporee Event Date: September 12-14, 2014 Event Location: Joseph H. Stewart State Park, Hwy 62, Trail, OR Medical Permission I also give permission for adult leaders/volunteers to administer emergency treatment, contact emergency personnel, and act in my stead in approving necessary medical care until I can reasonably be contacted. I understand that should any medical bills be incurred, our family s insurance(s) will be primary and the Oregon Conference general liability insurance (Risk Management) will be secondary, up to a maximum of $5,000 for one year from the injury date. Family Insurance Company: _ Family Insurance Policy Number: _ Allergies: Please list all allergies your child has: Medications: Please list all medications your child takes: Physical Conditions: Please list any conditions that limit your child s participation in this event: Please list any dietary requirements and/or allergies that must be observed: I, on behalf of myself, my spouse, next of kin, executors, heirs, assigns, or anyone else who might claim or sue on my or my child s behalf, fully release and agree not to sue the Oregon Conference of Seventh-day Adventists and any of its agents, employees, and/or volunteers from any and all liability, including but not limited to any claims, losses, or liabilities due to death, personal injury, disability, property damage, medical expenses, and/or theft, that may arise from or relate to my child s participation in the event, including transportation to and from the event and any provision of medical care. _ (Parent/Guardian Signature) (Date) (Parent/Guardian Name please print) (Cell or Daytime Phone) (Nighttime Phone) 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 13

14 CAMPOREE POINTS FOR CLUBS This form is filled out by your District Coordinator Club Name Number of Club Members Director Number Present at Camporee Possible Points Score Registration and Camp Set-up Campsite set up before 7:15 pm Friday 10 Points (Includes all Tents, Cooking Area, and Flags) 100% - 90% 10 Points 89% - 75% 7 Points 74% - 50% 5 Points 49% - 25% 2 Points (Note: Club will not be penalized for Pathfinders and Staff arriving after sundown.) Attendance (Pathfinders) 100% - 90% 10 Points 10 Points 89% - 75% 7 Points 74% - 50% 5 Points 49% - 25% 2 Points Official Pathfinder Uniforms (Class-A Sabbath morning) 100% - 90% 10 Points 10 Points 89% - 75% 7 Points 74% - 50% 5 Points 49% - 25% 2 Points (Note: Field Uniform is acceptable if this is the Club s first Camporee) Camporee Inspection (See other side of page) 25 Points Events Pathfinders must participate in Scripture Memorization & Knot Tying, and Club provide a Sunday morning activity to receive full points Scripture Mem. & Knot Tying Sunday Morning Activity 100% - 90% 10 Points 100% - 90% 10 Points 20 Points 89% - 75% 7 Points 89% - 75% 7 Points 74% - 50% 5 Points 74% - 50% 5 Points 49% - 25% 2 Points 49% - 25% 2 Points Total Possible Camporee Points 75 Points 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 14

15 CAMPOREE INSPECTION FORM This form is filled out by a District Coordinator Tents - (1 point each) All Pathfinders are camping in tents... Tents properly pitched with ground cloth installed if needed... Boys camped in boys area and Girls camped in girls area (do not mix)... Proper staff supervision camped close by... Bibles placed on pillows or beds... Uniformity of doors and windows (open or closed)... Interior clean, items arranged neatly and uniformly... Cook Area (1 point each) Menu and KP list posted where all can read... Stoves Clean... Food stored, animal and insect safe... Utensils stored, insect-free and clean... Trash and garbage storage and disposal provided... Tables in eating area wiped down and clean... Health Facilities (1 point each) First Aid kit visible and well-equipped... Medical consent form for each Pathfinder - easy access for staff... Campsite (1 point each) Tents, cooking area, and fire location arranged in a safe and orderly manner... Cleanliness, paper and trash policed (10-yard radius)... Camp furniture, tables, chairs are clean and neatly arranged... Pathfinder yearly theme displayed... Fire safety procedures posted and equipment such as fire extinguishers, shovels, and water buckets marked For Fire Only... U.S. flag and Pathfinder flag, correctly posted... Pathfinders properly supervised by adults... Pathfinders neat and clean - face, hands, hair, uniform... Vehicles parked in correct parking area (not among tents if using during the day) Pathfinders respect neighboring camps (quiet at night, not running through, etc.) Total Points (25 Points Possible) _ Club Name Director _ Coordinator or person acting for Coordinator 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 15

16 FLAGS AT THE CAMPOREE For the club: When the flag of the United States is displayed at a Pathfinder Camporee or a campout it should be placed on the right of those who are camping. If the flag were a person, it would be greeting the visitors or inspectors and would naturally face from the camp. The state flag would hang next to it and the Christian and Pathfinder flags across from them. They may all be flown together but the United States flag would be slightly higher. For the conference: Conference flags should be flown at the main entrance to the conference area and in accordance with regulations set forth for the U.S. and Pathfinder flags. 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 16

17 DRIVER & SEATBELT REQUIRMENETS NAD Working Policy P Vehicle Insurance (4) Driver Record/Qualifications: All drivers shall be properly licensed and comply with all Federal, state and/or provincial laws for the class of vehicle being operated. The recommended minimum age for drivers shall be twenty-one (21) years. The driving record (Motor Vehicle Record) of each driver shall be obtained from state/provincial records when their volunteer information form is submitted and should be reviewed every three years. Drivers shall have an acceptable driving record during the previous three years with not more than two traffic citations and no at-fault accidents while driving any vehicle. When a driver does not meet the above driving standard, he/she shall not be assigned to or retained for a driving position. (5) Load capacity: Vehicles should not be operated carrying more than the official rated load capacity. All vehicle occupants are required to wear seat belts and/or shoulder belts as required by law and OSHA (Occupational Safety and Health Act of 1970) standards/or the appropriate government agency. STAFF AND DRIVERS NOTEBOOKS Be sure all Staff and Drivers have completed an Oregon Conference Volunteer Staff Information form and been approved by the Conference Office and that the Driver s Certificate of Qualification has been signed by each driver. Required: 1. Make one notebook for each staff who transports Pathfinders in their vehicle. 2. Include a copy of each Pathfinder s Permission & Medical Consent Form in the notebook Recommended: 1. Itinerary of trip 2. Copy of maps 3. Copy of knots and ropes for tying knots and other activities the Pathfinders may play and practice while riding 4. First Aid Kit 5. Roadside Emergency Kit Scheduled Travel Limits: 1. It is recommended that a person drive no more than eight (8) hours per day and absolutely no more than ten (10) hours per day. 2. Vehicles should be used in travel no more than fourteen (14) hours per day. 3. Long distance travel time should also include consideration of periodic rest stops, weather, road conditions, traffic and the time of day or night. 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 17

18 CERTIFICATE OF QUALIFICATION TO TRANSPORT MINORS BY PRIVATE VEHICLE (This form, along with the vehicle insurance photocopy, is to be kept on file with the local club.) 1.The undersigned is volunteering to drive a motor vehicle for the purpose of transporting pupils on a church and/or school - authorized activity, and hereby certifies that the following information is true and correct. I have completed and returned an Oregon Conference Volunteer Information Form I have a current standard or higher driver s license. I have an acceptable driving record during the previous three years with not more than two traffic citations and no at-fault accidents while driving any vehicle. I am at least 21 years old. I have provided a photocopy of my current vehicle insurance card. The automobile I will be driving is insured in compliance with local state laws. 2.The number of riders shall not exceed the seating capacity with safety restraints. 3.Open trucks or open pickups shall not be used to transport people. 4.The use of trailers and moving vans are prohibited for use in transporting people. When using campers, verbal communication must be available at all times between driver and all passengers. 5.When motor homes are used to transport people, seating capacity shall be adhered to strictly. 6.Each vehicle shall have adult supervision (at least 21 years of age) 7.Be sure to take extra cash in case of a breakdown. Travel in a group as much as possible. 8.Each vehicle must carry the event Permission and Medical Consent forms for each of the passengers in the vehicle. Driver s Signature Name of Insurance Date Policy Number (Retain completed form with club records for one year.) 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 18

19 SCHOOL POLICY FOR PATHFINDER ACTIVITIES Oregon Conference Pathfinders Under no circumstances do Pathfinder activities automatically excuse students from school. Teachers naturally become upset when a student arrives Friday morning and happens to mention that he is leaving at 10 am without prior arrangement weeks in advance by the Pathfinder club staff. The following procedures help build good relations between your club and your school. Staff Planning Responsibilities Consult with the school at least two weeks prior to the planned activity. Obtain the school s approval for any prearranged absence of students before the activity is to be announced to the Pathfinders. In consultation with the school, prepare and provide the Pathfinders parents a Parental Authorization Form to be signed by the parent to give the Pathfinder staff permission to take the student from school. Give the school a final list of all students participating two days before departure. Include the following: o Names of the Pathfinders to be dismissed o Parental Authorization Form to take student from school o Time the students are to be picked up The appropriate prearranged absence and parent permission forms need to be on file for each student participating. If you have Pathfinders in public or other schools you need to make arrangements there as well Pathfinders Planning Responsibilities Help students understand their part in working together with their teachers. Expect that students will be required to make up any missed schoolwork as a result of the activity; therefore, encourage them to be prompt in completing assignments. Remind students that the teacher is in charge of the school and that they must make proper arrangements to leave early, even for a conference-sponsored event. They should check ahead to see what schoolwork they would be required to make up. NOTE: Clubs should ask for dismissal of Pathfinders for weekend activities only. One-day activities should be conducted on Sunday or other non-school days. 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 19

20 EDUCATION DEPARTMENT Pathfinder Camporee Policy Local Conference Camporee The Department of Education will allow Pathfinders and school-aged Pathfinder staff to miss up to one day of school without penalty for the specific purpose of attending the local conference camporee under the following conditions. Students are not to be taken out of school any earlier than would allow them to arrive at the camporee site no earlier than 2 ½ hours before the scheduled supper. (Note: Some selected older students may leave earlier in order to set up their club s camping area at the camporee site). Travel time is to be computed as follows: (Total miles from point of departure to the camporee site divided by 45 m.p.h.) 1.3 = total hours travel time (the tenths can be multiplied by 60 to get minutes.) See also scheduled travel limits below. The club director, at least a day beforehand, will supply the Principal or Head Teacher with a list of the Pathfinders in their school who will be leaving for the camporee, the time they will be leaving and the adult driver they are scheduled to be traveling with to the camporee site. North Pacific Union Conference Camporee The same policy will apply with the exception that the Union Camporee will begin on Thursday and Pathfinders and school-aged staff will be allowed to miss up to two days of school instead of just one. The only exception to this would be if travel time were calculated out to go beyond the scheduled limits below. Students would be penalty-exempt for the additional travel time also. Scheduled Travel Limits It is recommended that a person drive no more than eight (8) hours per day and absolutely no more than ten (10) hours per day. Vehicles should be used in travel no more than fourteen (14) hours per day. Long distance travel time should also include periodic rest stops, weather, road conditions, traffic and the time of day or night. 8/26/14 (revision date) Oregon Pathfinders Handbook Camporee 20