VENDOR & EXHIBITOR HANDBOOK

Transcription

1 BAYOU CITY BOOK FESTIVAL PRESENTED BY VENDOR & EXHIBITOR HANDBOOK

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3 BAYOU CITY BOOK FESTIVAL PRESENTED BY Join us, April 3-8, 2017 at the Bayou City Book Festival at the various Lone Star College campuses to celebrate authors, books, and the Houston community. Come celebrate the joys of literacy and literary endeavors with LIVE music, information booths, food trucks, unique programming for all ages, book stores, exhibitors, and of course, authors from around the world! This week-long event is geared toward the whole family. The inaugural 2016 Bayou City Book Festival (formerly the Lone Star Book Festival) was a great success over the course of two days drawing a crowd of more than 2,000 faculty, students, staff, and community members at the Lone Star College-Kingwood campus. We involved the City of Houston with seven community sponsors and more than 20 exhibitors with goods for purchase. We are excited about the success of our first event and looking forward to expanding to a week-long festival event. With positive feedback, additional programming, and world-class authors, our goal is to reach an audience of 5,000 in 2017 and to establish the Bayou City Book Festival as a must-see event within the City of Houston. Thank you for your generous support and we look forward to working with you this year. Best, Chelsie Meredith Director, Bayou City Book Festival

4 2016 BAYOU CITY BOOK FESTIVAL RECAP (FORMERLY THE LONE STAR BOOK FESTIVAL) Friday - April 7, 2016 Saturday - April 8, Attendees Authors from: Alabama California Georgia Louisiana Maryland Massachusetts Rhode Island South Carolina Texas Thank you all for organizing such a fantastic event! I was honored to participate. -Felipe Hinojosa, Texas A&M I was thrilled with all that Lone Star did with this. I was honoured to be invited to participate and look forward to supporting the festival again. -Jonathan Sandys All in all I think a fantastic job was done on everything, especially with it being a first-year festival! I very much appreciated being included! -Alice Cangemi 15 Sponsors 2 Food Trucks 25+ Exhibitors Excellent program, distinguished authors. Volunteers were great to assist with setup and watching exhibit when taking a mid-day break. I really liked the big tent and tables provided. Overnight storage was great. Volunteers helped with load-in which was good too. I enjoyed this event and had great sales, wish I could have gone to the panels!

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6 VENDOR PARTICIPATION Vendors are food trucks providing food and beverages for purchase at the Bayou City Book Festival. The price to participate in the festival is $100 per festival day. Please Consider Fifty percent of refunds will be honored on or before March 6, No refunds will be honored on or after March 7, Selection of vendors and vendor placement is at the sole discretion of the BCBF Unregistered or unpaid vendors will be asked to leave Revenue will be returned to BCBF at least 10% once $1000 has been met If sales reach $3000+, revenue will be returned at 15% We do ask that Vendors accept our coupons (valued at $10). BCBF will reimburse this loss Locations A food court area will be set up on each campus hosting vendors. Limited seating will be provided by the designated college. Requirements Vendor participation requires accordance with all details set forth in this document as well as the Vendor Contract. Must meet all Food Standard Requirements Must meet all Food Handling Requirements Must meet all Licensing and Tax Requirements Must have a City/County health permit Set Up Vendors should discuss any preference of placement or special requirements prior to signing the agreement. All requests should be made in writing. All vendors should be in place at least 30 minutes before the start of the event. Take Down Early closing is prohibited

7 EXHIBITOR PARTICIPATION Exhibitors are vendors providing goods and wares for purchase or information booths at the Bayou City Book Festival. Please Consider Fifty percent of refunds will be honored on or before March 6, No refunds will be honored aftered March 7, Selection of exhibitors and exhibitor placement is at the sole discretion of the BCBF Unregistered or unpaid vendors will be asked to leave Locations and Parking A tented area will be set up on Saturday, April for Standard Vendor Booths. A non-tented Pavilion area will be set up on Saturday, April 8, 2017 for Pavilion Exhibitor Tables. An indoor area will be set up on Monday, April 3 - Thursday, April 6, 2017 at each campus location for Exhibitor Tables. Parking spots will be set up for Exhibitors. A parking pass will be sent to you before the festival. Please print and place this parking pass in the designated area of your vehicle. Requirements Exhibitor participation requires accordance with the details set forth in this document as well as the Exhibitor Contract. Set Up Exhibitors should discuss any preferences of placement or special requirements prior to signing the agreement. All requests should be made in writing. All exhibitors should be in place at least 30 minutes before the start of the event. Take Down Early closing is prohibited

8 SPECIAL THANK YOU TO OUR SPONSORS & PARTNERS Arts In April First Fridays Reading Series Kingwood Art Gallery FOR MORE INFORMATION Visit us online at LoneStar.edu/Book-Festival or Chelsie Meredith at or John Theis at LoneStar.edu