City of Rialto California

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1 City of Rialto California Dear Community Member, It is with great pleasure that I invite your business/organization to participate in the City of Rialto Spring Eggstravaganza on Saturday, April 15, 2017 from 11:00am 2:00pm at Rialto City Hall. This year, Spring Eggstravaganza is taking a trip down the White Rabbit s hole to the magical world of Alice in Wonderland! Children can participate in a variety of activities, including egg hunts, spring crafts, bubble fun, an enchanted magic show, photos with the Easter Bunny, and a thrilling experience on the spinning Tea Cups ride. Families are also invited to attend the Mad Hatters Tea Party to cool off with some light refreshments and delicious sugar cookies. Our goal is to provide free activities for all community members to enjoy. All of this is possible with your support! The City of Rialto Community Services Department provides different opportunities so that any size business/organization can participate in the event as a vendor, information booth, or event sponsor. Vendor and information booths always add to our event by providing multiple community resources and services. For a low fee, your business/organization is able to reserve booth space to sell or distribute product(s) throughout the event. We encourage vendors, nonprofits, and community members to get involved by sponsoring the event. We offer a variety of sponsorship packets that include event booth space and different levels of marketing to increase your exposure throughout Rialto and surrounding communities. This year we anticipate over 3,000 people, making Spring Eggstravaganza the perfect opportunity to promote your business/organization, while making a difference in your community. Please take a moment to review our Booth Application and Sponsorship Opportunities and select the best option for your business/organization to participate in Spring Eggstravaganza Please feel free to contact me for further information. Thank you for your time and we hope you have an eggstravagant day! Sincerely, Jessica Perez Recreation Programmer - City of Rialto Tel N. Palm Ave. Suite 204 Rialto, CA (909)

2 SPRING EGGSTRAVAGANZA 2017 RULES AND REGULATIONS All applications are subject to review before approval. All food vendors, merchandise vendors, and information/nonprofit booths MUST donate a children s Easter basket, valued at least at $10. All participants must provide their own equipment including: tables, chairs canopies, 100ft. extension cords, and other equipment as needed. We recommend bringing canopy weights/sandbags due to potentially high winds. We will not provide any equipment for your booth. Booths spaces will be assigned upon check-in on the event date. Booth spaces are 10 x 1 0. If you need more than one space please indicate so on the application. All participants must decorate their booth according to the event theme of Easter or Alice in Wonderland. Decorations will be provided to everyone. All participants are required to pay a $10 booth decorations fee to help cover costs for booth decorations. Nonprofit and Information Booth fee is $10. Merchandise vendor fee is $35.00 (Includes $10 decorations fee), in addition to a $5.00 (Cash Only) Special Event permit fee and copy of seller s permit. Food vendor fee is $60.00 (includes $10 decorations fee), in addition to a $5.00 (Cash Only) Special Event permit fee, copy of their current San Bernardino County Health Permit, food handler s card for persons working the booth, and 3-comparment sink. It is your responsibility to adhere to all San Bernardino County of Public Health rules and regulations. Special Event permit fee of $5.00 must be paid in Cash Only. Set-up time will begin at 8:00am and conclude at 10:00am. Takedown will begin at 2:00pm. Participants may enter the designated area during specified set-up and takedown times ONLY for loading and unloading. Booth participants are required to remain at the event until 2:00pm. The event area must be cleared of all vehicles by 9:00am. Late participants must carry in their items by hand, for set-up. A dolly is recommended to transport items to and from your vehicle. The City of Rialto has the right to approve and disapprove all vendor requests at its sole discretion. The City of Rialto is not responsible for theft or damage to property belonging to persons participating in the event. All participants shall keep their booth space in a clean, safe and sanitary manner during the event and must leave the space and surrounding area clean at the conclusion of the event. Alcoholic beverages, adult material or drug paraphernalia of any kind may not be sold or consumed at the event. All participants shall comply with the above listed Rules and Guidelines. Non-compliance, including offensive conduct or language, may result in immediate revocation of City event privileges and forfeiture of all fees. The City of Rialto reserves the right to refuse participation to any participant. The City shall not discriminate on the basis of race, religion, creed, color, sexual orientation and national origin. Submit your completed 2017 Spring Eggstravaganza Application and booth fee no later than Thursday, March 30th by 6:00pm. Please Deliver to: Attn: Jessica Perez OR 214 N. Palm Ave. Suite 204 Rialto, CA Please keep this copy for your records.

3 SPONSORSHIP OPPORTUNITIES The City of Rialto Community Services Department provides different sponsorship opportunities so that any size business/organization can contribute to any Community Services Special Event and obtain valuable recognition in the Rialto community. Queen of Hearts Mad Hatter Tea Party Golden Egg Free booth space at event to distribute or sell product/ information to the public (requested booth size subjected to approval) Inclusion of business/ organization logo on Spring Eggstravaganza event program* Business/Organization logo on event sponsorship banner* Recognition on City social media sites (Facebook, Twitter, Instagram, and City website) $1000 $500 $250 $100 Pre-event promotion on flyers, digital ads, and local commercials on the Rialto Network* Opportunity for a one minute announcement during Spring Eggstravaganza to promote your business/organization Announcements throughout the event recognizing your business/organization *Must submit Sponsorship Opportunities form by Wednesday, March 22, 2017 for inclusion in marketing opportunities.

4 Spring Eggstravaganza 2017 SPONSORSHIP FORM Please select your level of sponsorship: Queen of Hearts $1000 Mad Hatter $500 Tea Party $250 Golden Egg $100 In-Kind Donation: (Please provide a brief description of donated product) PAYMENT OPTIONS Check Visa MasterCard Please walk in or mail your completed registration form and payment by Wednesday, March 22, Please Send Back Form and Payment To: Rialto Community Services Attn. Jessica Perez/Special Events 214 N. Palm Ave. Suite 204 Rialto, CA Tel Make Check Payable To: City of Rialto Please call us at to make payment via Visa or MasterCard. BUSINESS/ORGANIZATION: CONTACT PERSON: BILLING ADDRESS: CITY: ZIP: PHONE: ALT. PHONE: _ PREFERED: Phone SIGNATURE: DATE: OFFICE USE ONLY RECEIPT # THANK YOU FOR YOUR SUPPORT! N. Palm Ave. Suite 204 Rialto, CA (909)

5 Spring Eggstravaganza 2017 Vendor Booth Checklist PLEASE REVIEW THE FOLLOWING CHECKLIST AND MAKE SURE YOU INITIAL EACH LINE TO INDICATE YOU UNDERSTAND ALL EVENT PARTICIPANT REQUIREMENTS. Submit a signed & completed 2017 Spring Eggstravaganza Application, no later than Thursday, March 30th by 6:00pm. By my signature on the Spring Eggstravaganza 2017 Booth Application, I acknowledge that I have read, understand, and agree to the Rules and Regulations as defined in the 2017 Spring Eggstravaganza packet that I received. Upon submitting my application and required permits, my application will be reviewed. I can expect to be contacted by the next business day to confirm or deny approval of my request to participate at this event. I understand that required fees must be paid upon approval of my application and by no later than Thursday, March 30th by 6:00pm. If my application was denied, I will not be charged. I understand there is an additional $10 decorations fee that will cover expenses for my booth decorations provided by the Community Services Department and must be paid upon approval of my application, no later than Thursday, March 30 th by 6pm. I will provide my own tables, chairs, canopies, 100ft. extension cords, generator, and any other equipment as needed. Canopy weights/sandbags are recommended due to potentially high winds. Equipment will not be provided for you. I will donate a children s Easter basket, valued at minimum $10 I acknowledge that I have read, understand, and agree to the attached Spring Eggstravaganza 2017 Rules and Regulations.

6 Spring Eggstravaganza 2017 Saturday, April 15, :00am 2:00pm Booth Application BUSINESS/ORGANIZATION: CONTACT PERSON: MAILING ADDRESS: CITY: ZIP: PHONE: ALT. PHONE: _ _ PREFERRED: Phone List all specific items, food, and drink to be sold at this event: Please indicate the booth space size you require. Requested space size is not guaranteed. Additional fees may apply. 10 x x x 30 Event Sponsor (attach Sponsorship Form) I understand that failure to adhere to all Rules and Regulations will result in my dismissal from the 2017 Spring Eggstravaganza. I hereby acknowledge that the individual(s) named below and on the 2017 Spring Eggstravaganza Application is (are) not covered by any medical insurance policy by the City of Rialto. It is the responsibility of the parent, legal guardian or individual to acquire the necessary medical insurance policy. In consideration, I (we) do release the City of Rialto, their officers, agents or employees from all liability, demands or claims for loss, damage or injury resulting from participation in the listed activities. I understand that the above enrolled participant(s) may be photographed by the City or Rialto publicity purposes. x SIGNATURE PRINT NAME DATE MAIL OR DROP OFF APPLICATION TO: Rialto Community Services Attn. Jessica Perez 214 N. Palm Ave. Suite 204 Rialto, CA OR OFFICE USE ONLY Receipt # Date DEADLINE: Thursday, March 30th by 6:00pm Staff Initials

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