MUSIC Department Retreat August 29-30, 2012 TH204

Transcription

1 MUSIC Department Retreat August 29-30, 2012 TH Adoption of the Agenda AGENDA 2. Approval of Minutes (May Retreat 28-29, 2012) 3. Items for Information 3.1 Chair s report (Oye) 3.2 Faculty News and Announcements 3.3 Studio Report (Mezei) Encl Conservatory Report (Mezei) 3.5 W470 Booking Procedure (Amanda Berg, Theatre) Ensemble Participation Fee Increase ($115) (Oye) 3.7 New Student Orientation and Start-Up Activities (Dobbie, Mezei, Oye) 4. Items for Discussion and Action 4.1 Approval of Committee Staffing ( ) (Oye) Encl Curriculum Change Proposals (Dobbie) 4.3 Recital Hall / Practice Room Piano Use Policy (Streibel) Encl Life Cycle Asset Replacement Proposals (Oye) Encl Approval of Budget for Vox Musica (Oye for G. Klassen) Encl Practice Room Key Deposit (Piquette) 4.7 Renewal of Adjunct Professorships (Oye) 4.8 Summer Brass Camp (Davies) 4.9 Purchase of Truck for Ensemble/DAA (Mason) 4.10 Report on Fine Arts-CENART exchange: Hosting Mexican Artists at the Music Department (Stewart) 4.11 Lowering Enrollment Cap on Multiple Sections of the Same Class (Sanden) 4.12 Transfer Student Ensemble Requirements (Oye) 4.13 Comments and Discussion re: External Reviewers Report 4.14 Future Directions for the Department of Music (may include): Optimal Size, Recruitment and Retention Strategies Master of Music Program Faculty Research and Dissemination New Projects (interdisciplinary, internship, study abroad possibilities, etc.) Organizational Profile of the Department (roles and responsibilities, individuals and committees) Three-Year Staffing Plan Honing of Mission Statement 5. Other Items 5.1 Department Meeting Dates for Adjournment

2 MINUTES Present: D. Oye (Chair), B. Black, R. Boon, I. Burleigh, J. Davies, J. Dobbie (29 th ), B. Hansen, B. Hendsbee, G. Knight, A. Mason, P. Mezei, G. Montgomery (29 th ), C. Morris, P. Sanden, M. Richards, A. Schultz, T. Schaller, T. Staples, A. Stewart, B. Streibel, S. Stringer, N. Sullivan, P. Visentin (30 th ), J. Youngdahl, L. Piquette (recording secretary) Regrets: E. Wasiak Guests: Amanda Berg and James McDowell (Theatre), Angela Luck (Dean s Office), Katherine Wasiak (PR and Communications) 1. Adoption of the Agenda 9:05 a.m. The agenda was adopted by B. Hansen (P. Sanden/seconded) Additions: 4.5 Opera Workshop and Percussion Ensemble Budgets CARRIED. 2. Approval of minutes (May Retreat 28-29, 2012) Moved by B. Hendsbee (J. Youngdahl/seconded) CARRIED. 3. Items for Information MUSIC DEPARTMENT MEETING August 29-30, 2012 TH Chair s report (Oye) - Welcome Back Everyone. o To Rolf and Brian as they have returned from a year study leave. o To our new staff; Josh Davies (trumpet studio/jazz ensemble director) and Wendy Freeman (wind orchestra director). o To Mark Richards who will be returning on a three-year term contract, teaching music theory. - STP/PAR/Study Leave o STP applications are due by September 15 th o PARs are due into the Dean s office by September 15 th o Study Leave applications are due by September 15 th - Renovation Update o All renos on W7 are now complete o W are not done yet but will be completed by the first day of class. o W660 (Advising and Admin Support) the glass walls are in but the sliding door is not expected to arrive until September 18 th. 3.2 Faculty News and Announcements - Bente Hansen o Currently working with Jay Whitehead (Drama) to produce the musical, The Rocky Horror Show. The show will run mid to late October. o Over the summer has continued to work with Lethbridge Musical Theatre with its show, Party On. - Josh Davies o Currently looking for groups in the community to play with. - Andrew Stewart o Will be teaching a music portfolio class this year and would like to speak to faculty members about ideas for guest lecturers. - Arlan Schultz o Currently completing a solo flute piece, has worked out a deal with Naxos for distribution once the piece has been recorded.

3 - Tom Staples o The wind literature class scheduled to be offered this fall has been cancelled. o All W470 bookings that have been booked with Tom will be transferred to Amanda Berg to be entered in the new booking system (3.5) - Nick Sullivan o Got married on July 26 th in Kelowna B.C. - Bruce Streibel o The equipment storage lockers on W4 are now complete. - Glen Montgomery o Performed at Festival of the Sound over the summer. - Adam Mason o Took the percussion ensemble on a recruitment tour (Alberta) and then to Trinidad. Spent some time in Japan where he composed, published and performed a new work that will be going to PASIC this fall. - Janet Youngdahl o Worked with Josie Mills on Voice of the Land, will be on display fall Sandra Stringer o SAVE (Southern Alberta Voice Experience) was very successful with 41 singers. - Paul Sanden o Finished writing his book over the summer, it is an extension of his PhD dissertation about live music. The book will be published in December Brian Black o Spent the summer working on article writing. o Still in the talking/planning stages with Historic Lethbridge Festival to run in May s Theme, please talk to Brian if you have any concert ideas. - Mark Richards o Opera on the subject of Laura Secord was workshopped at Niagara-on-the-Lake. o Has an article that will be appearing in Musical Analysis in Rolf Boon o Spent time at the Academy of Music in Poland and some time in Greece. o Wind Shadows will be recorded by Iwona Glinka, and composed many new works. - Thilo Schaller o Worked on Common Chord film production with Deric Olsen. o Attended the premier of own saxophone quartet in Scotland at the World Saxophone Congress. 3.3 Studio Report (Mezei) Encl. 5 - There will be one last round of auditions on Tuesday, September 4 th. - All the class lists for studio have been printed and distributed; please let Peggy or Liz know of any changes. - The masterclass schedule has also been distributed in draft form for your information. The final approved schedule will be available on the music department s website. o o Adam requested that the grad students be included in the studio numbers J. Dobbie Music have overflow Overall credit hours are down Total music students: 206, (73 DAA/133 B.Mus) 3.4 Conservatory Report (Mezei) - The building downtown is coming along well, scheduled to be finished by December and starting to move-in in January o All pianos and percussion equipment have been ordered. o The LSO, Lethbridge Community Band, and Vox Musica are set to rehearse in the new building. - SAVE, Let s Drum, and Let s Sing; all summer camps were successful. 3.5 W470 Booking Procedure (Amanda Berg Theatre) - W470 will now be booked through Amanda Berg using an online booking system, like W570. o When the link is ready it will be posted on the music department website. Notification will go out to both faculty and students when the change is complete, in the meantime call Amanda if you need to book W470.

4 3.6 Ensemble Participation Fee Increase (Oye) The ensemble fee has been increased from $110 to $ New Student Orientation and Start-Up Activities (Dobbie, Mezei, Oye) - NSO will be on both Saturday September 1 st and Tuesday September 4 th. o Saturday, general fine arts meeting with individual department breakouts and tours of the fine arts building. o Tuesday, there will be an information booth up on the track. - Welcome Back Meeting, Wednesday September 5 th, 2-4pm in the Recital Hall o Please have the ensemble audition information ready to disseminate to the students. Send any audition information to Liz, to be forwarded to Katherine, so it may be displayed on the screens around campus. - Theory 2160 Placement Exam, Tuesday September 4 th, 1-3pm in W767 and W771. o A reminder will be sent out via the musicstudents-l mailing list. o Liz will put up posters around UCA to remind students of the exam. o In the future we should look into Social Media notifications Online assessment exam Changing the name from Theory Placement Exam to Theory I Assessment 4. Items for Discussion and Action 4.1 Approval of Committee Staffing ( ) (Oye) Encl. 1 - MOTION: to accept the committee lists as distributed. - (B. Hendsbee, seconded J. Youngdahl) 4.2 Curriculum Change Proposals (Dobbie) - Further information from DAA faculty (rationales) is needed about the previously-discussed changes to the curriculum. - James will present the changes to at the October Faculty Council Meeting. - The Faculty of Fine Arts will be providing a co-op for all main stream FFA degrees. - For the consideration of the department: o Creating Music minor for B.A/B.Sc students. What would constitute music minor (6 courses)? 4.3 Recital Hall/Practice Room Use Policy (Streibel) Encl. 2 - MOTION: to accept the proposed policy with the following changes, o Include music stands to the items not to be removed from the rooms. o Loan Robert (with rental fee) to only the Lethbridge Symphony Orchestra and the music department s own functions, at the discretion of the Department Chair. - (B. Streibel, seconded B. Black)

5 4.4 Life Cycle Asset Replacement Proposals (Oye) Encl. 3 - The department needs to create a life cycle plan for all equipment in the department of music. The plan needs to be very thorough including such items as: o All instruments (percussion, pianos, all rental items) o Music stands - Please draw up a list of items including the age, condition, serial number, when it should be replaced, and cost. - Every item of equipment needs to be inventoried through Bruce. - - MOTION: to accept all the proposed life cycle replacements which includes: o Replacement drums for Faculty of Education, $ o Ewe Drums, $ o Alto flute, $ o English horn, $ o Tuba Case, $ (USD + shipping) o Audio/Visual Equipment for W470, $8396 o Replacement grand piano, $ (T. Staples, seconded B. Hansen) 4.5 Approval of Budget for Vox Musica/Opera Workshop/Percussion Ensemble (Oye/Hendsbee/Mason) Encl. 4 - MOTION: to accept the proposed budget for Vox Musica. - (B. Hendsbee, seconded R. Boon) - MOTION: to accept the proposed budget for Opera Workshop. - (B. Hendsbee, seconded R. Boon) - MOTION: to accept the proposed budget for Percussion Ensemble. - (A. Mason, seconded I. Burleigh) 4.6 Practice Room Key Deposit (Piquette) - MOTION: THAT student keys must be returned by the last day of the exam period or the student will forfeit their deposit. - (B. Streibel, seconded B. Black) 4.7 Renewal of Adjunct Professorships (Oye) - MOTION: to approve the renewal of three of the four Musaeus performers (Norbert Boehm, Graham Tagg and Mark Rodgers) and Howard Cable, as well as the new appointment of Musaeus member Lise Boutin, to the title of Adjunct Professor. - (B. Hendsbee, seconded B. Black) 4.8 Summer Brass Camp (Davies) - Would like to have a week long summer brass camp to be hosted through the Conservatory in Summer o In future years this could expand to include woodwinds, percussion, then into a band camp. o Focus on chamber music for ages Purchase of a Truck for Ensemble/DAA (Mason) - Would it be worthwhile for the department to purchase a truck? It would be used for moving of equipment for off-campus performances, recordings, and moving of pianos. - Adam will investigate: o Cost comparison, renting vs. owning o Insurance/liability o Possibility of working with materials management to have a truck

6 4.10 Report on Fine Art-CENART exchange: Hosting Mexican Artist at the Music Department (Stewart) - Is the department interested in having someone from Mexico do a residence here at the U of L? o Where would they stay? Residence or the Gushul Studio o What would be a good time of year? During the school year to have the person in residence participate in some masterclass/lecture activities. o If anyone is interested in participating in CENART the application deadline is January Lowering Enrollment Cap on Multiple Sections of the Same Class (Sanden) - Would like to see multiple sections have equal enrollment. Something to work on with James in future semesters Transfer Students Ensemble Requirements (Oye) - MOTION: to accept that any transfer students are able to receive a maximum of 2 years of ensemble credit subject to a studio audition, with the exception of a 3-year Post Diploma transfer student. - (P. Sanden, seconded J. Youngdahl) 4.13 Comments and Discussion re: External Reviewers Report - Discussion was had by the entire department. Report will be returned to the department by Deanna and Tom with the External Review Response Future Direction for the Department of Music - Covered in Other Items 5.1 Department Meeting Dates for First Thursday of the month from 12:15-1:40 p.m. o October 4, 2012 o November 1, 2012 o December 6, 2012 o January 10, 2013 o February 7, 2013 o March 7, 2013 o April 4, Faculty news and announcements 7. Adjournment 12:10 p.m. (A. Schultz)

7 Enclosure 1 - Faculty of Fine Arts Committees 2012/13 Department MUSIC 1. Executive Committee Deanna Oye (Dept. Chair) (Members must be tenured/tenure-track) Rolf Boon 2. Curriculum Committee Tom Staples 3. STP Committee Deanna Oye (Dept. Chair) Janet Youngdahl Brian Black Peter Visentin 4. Search Deanna Oye (Dept. Chair) Tom Staples Blaine Hendsbee Arlan Schultz (alt) 5. Chair Selection Committee Peter Visentin (At least two members must be tenured. Blai Department Chair may not serve.) Rolf Boon Peggy Mezei 6. Academic Research Enhancement (ARE) Arlan Schultz Committee Rolf Boon (alt) 7. FFA Graduate Studies Committee Deanna Oye (Dept. Chair) (Members must be tenured/tenure-track and be members of School of Graduate Studies) Brian Black 8. Degrees Committee (Gold Medal) Janet Youngdahl (Department Chairs may not serve on this committee) (Department Chairs will also serve on the STP Committee of another Department.) STP policies adhoc committee Blaine Hendsbee, Brian Black

8 Enclosure 2 - Recital Hall Use Policy ) Please wash your hands before playing pianos. 2) Both Steinway concert grand pianos must stay on the stage of the Recital Hall at all times. Any requests for exceptions to this rule must be presented to the piano technician for consideration and approval by the department head. 3) Steinway model D serial # (Robert) is the default instrument for music events in the Recital Hall requiring a piano. 4) Steinway model D serial # (Clara) is reserved for special music events in the recital hall. Such events would include junior and graduation piano recitals, Music At Noon piano performances, and concert series piano performances. Use of this piano requires prior approval by the department chair. Requests are to be submitted through the piano technician. 5) Clara will be secured with a locking cover to encourage compliance with guideline #3. Keys will be distributed to the department head, the piano instructors, the theatre staff and the piano technician. 6) Robert will be available for selection by any performer who is entitled to use Clara. The piano technician should be notified to ensure Robert is prepared for the event. 7) Clara s humidity control system must be kept plugged in at all times except for actual performances. Please take care of the power cord when moving Clara around on the stage: unplug the cord prior to moving, plug back in when moving completed. 8) The adjustable piano chairs and concert benches are not to be removed from the Recital Hall for any reason other than to accompany one of the Steinways for an approved move. These assets have been marked for identification purposes. Music stands must also remain in the Recital Hall. 9) Please do not place anything on the lids of the pianos, whether the cover is on or not. Please take care when moving the pianos or objects near the pianos to prevent impact damage to the pianos. 10) As per current Recital Hall regulations, no food or drink is permitted in the Recital Hall. 11) For music events taking place outside the Recital Hall that require a U of L concert piano, the 7 6 Bosendorfer (stored in the University Theatre) will be made available. All requests must be submitted to the piano technician for department chair approval at least 1 week in advance for on-campus events, and at least 4 weeks in advance for off-campus events to allow sufficient time to make moving arrangements. 12) If you notice a problem with one of the concert grands or a chair/bench, please notify the piano technician. Practice Room Use Policy 1) Please wash hands before playing pianos. 2) No food of any kind in practice rooms. Drink is restricted to water bottles only. Water bottles must be kept closed when not drinking, and must be placed on the floor. 3) Personal belongings are not to be left in practice rooms before or after practice sessions; they do not reserve a practice room for you. If a practice room is vacant for more than 15 minutes, it becomes available for use by others. 4) Practice room doors should be kept locked (if possible) and closed at all times. 5) Piano chairs, benches and music stands are not to be removed from practice rooms for any reason. 6) Please do not place anything on the top of upright or grand pianos. 7) If you notice a problem with a piano or chair/bench, please notify the piano technician.

9 Enclosure 3 - LIFE CYCLE ASSET REPLACEMENT PROPOSALS August 29-30, 2012 #1 Item for information: Replacement of drums on loan from Faculty of Education (not originally on life cycle list) #2 Ewe drums (A. Mason) Rationale: While in Japan, the West African drumming I taught was a big hit with the performers and the audience. Most of the dances I know are West African since that is where I studied (University of Accra). However, most of the authentic African drums we own can only be played with hands. The West African drumming that I plan to focus on the next few years requires playing with sticks which is not possible on our current African drums. It would be much more effective and advantageous to use the requested authentic instruments in place of our current assembly line produced elementary school instruments for our West African studies. This set of drums would serve us well in the next several years for: -U of L Global Drums performances and concerts. -the many school/public presentations that we do. -hands-on experience for the History of World Music Course (which focuses on West African drumming for the Africa Unit.) Storage: The drums would not take up any additional space as they would rotate shelf space with the Brazilian Samba drums in the new cabinets and the existing shelves in W470. Request: I propose replacing some of the the Remo Tubanos (which are classroom-type drums) with authentic Ewe drums of Ghana. The replacement set would be: EWE SET 5 - Kagan (carved, polished) 5 - Kidi (carved, polished) 5 - Sogo (carved, polished) 1 - Boba (carved, polished) 8 - Axatse (shakers-medium size) 4 - Gankogui (large-double bells) 8 - Toke (large-single bells) 16 soft side cases Cost: $8,339 plus shipping Vendor: Motherland Music, 601 N. Eucalyptus Ave., Inglewood, CA 90302, USA (301) , dan@motherlandmusic.com #3 Alto flute (S. Gieck) I would prefer if the alto flute purchased came with both curved and straight head joints. The straight head joint makes the flute too long for smaller people, the curved one is much easier on the body. If there is no option I would prefer curved as most the students are female and on the smaller side and larger people can just as easily play the curved. The flutes I suggest are as follows (prices in US dollars): Altus 921SE $ Both Headjoints *preferred option Altus 919SE - $ Curved Headjoint only #4 Bari Sax (Mezei/Gray) A Selmer Series II or a Yamaha YBS-62

10 Enclosure 4 - Ensemble Budgets Vox Musica Budget FALL Spring EXPENSES Accompanist Assistant Conductor Librarian Music (St. Nicolas scores) 2,400 Music copying/purchase 1,200 Music (orchestral parts) LSO 350 orch musicians LSO 3,000 PR/Receptions Venue Rental Fee LSO 1,500 programs/printing LSO 500 Rec Service Fees Contingency TOTAL EXPENSES 4, REVENUE 80% of member fees^ 5, ticket sales LSO 3000 TOTAL REVENUE 5, DIFFERENCE

11 Opera Workshop Budget 2012/13 Season Projected Revenue Concerts: Nov. 2 & 3, 2012 (R. Hall) 200 x$10.00 (avrg. ticket price) Amahl: Dec. 2, 2012 (2 performances- RHall)250 x$10.00 (Avg. Tkt price) Fledermaus: Feb. 1 & (2 Perfs-SMinster)- any generated revenue after expenses goes to LSO OW Activity Fess (6 x $150) OW Course/budget allotment Total Expenses Poster Designs (2)- Honorarium Repetiteurs/Coach / Asst. Director honorariums November 2012 Concert (minimal props, promo, box office fees) Amahl, Dec 2012-remount Set- (in storage)refurbish Props (5 hrs pull- no build) Costumes (10hrs pull/fit- no builds) Tech coordinator Honorarium (sets/ costumes/ props) Lighting design/ run (Hignell) Facilty fee (RH) nil Conductor Total 3, , Fledermaus Feb 2013 All expenses are paid by LSO nil Total Expenses Less revenue

12 U of L Global Drums Budget ASSETS Operating Account $1,500 Annual Allocation $6,500 Ticket Sales $8,000 TOTAL Fundraising Account $4,500 Performances $4,500 Sports & Rec. Services Fees $4,000 Special Events/Recruitment Fund (Proposed) $13,000 TOTAL EXPENSES Operating Account $1,500 Publicity/Theatre Staff $1,100 Guest Artist for Spring Concert $1,000 Assistant to the Director (Librarian, Equipment Tech, etc.) $2,300 Waterton Retreat in September $ 600 Taiko Workshop in January $1,000 Repairs/Replacement $ 300 Music $7,800 TOTAL Fundraising Account $2,500 Truck Rental $ 800 Polynesian Ensemble Workshop at BYUH $ 400 Mileage $4,000 Recruitment Tour-Alberta High Schools/Day of Percussion at MRU $5,000 Netherlands International Steel Band Festival June 22, 2013 $12,700 TOTAL The Netherlands International Steel Band Festival Appeldoorn June 22, 2013 ASSETS $12,900 Student Fees $5,000 Fundraising Account $1,000 Global Drums Club $6,000 Int l Travel Awards $ 900 Adam Mason Research Office travel Award $ 600 Undergraduate Research Awards $26,400 TOTAL EXPENSES $14,400 Air $9,000 Hotel $3,000 Ground Transportation $26,400 TOTAL

13 Enclosure 5 - Studio Report August 27, 2012 Auditions Fall auditions 37 accepted 14 not accepted 3 declined coming Voice 21 auditions 14 accepted Piano 9 auditions 7 accepted Clarinet 3 auditions 3 accepted Bassoon 1 audition 1 accepted Saxophone 7 auditions 2 accepted Trumpet 3 auditions 2 accepted French horn 1audition 1 accepted Low Brass 3 auditions 3 accepted Percussion 2 auditions 2 accepted Guitar 2 auditions 1 accepted Composition 2 auditions 2 accepted Tuesday September 4, 2012 auditions 1 voice (2 re-auditions) 1 guitar 1 clarinet 1 composition/percussion

14 Studio # s for Fall 2012 (tentative) Some students have not registered and auditions Sept 4 th. Total number of students: 121 Voice 40 Piano 23 Flute 6 Oboe 1 Clarinet 9 Saxophone 4 Bassoon 2 Trumpet 4 French horn 3 Low brass 10 Percussion 5 Violin 4 Cello 1 Guitar 4 Composition Jury Dates Fall 2012 December 10-12, 2012 Spring 2013 April 23-25, 2012