Guidelines on preparing and submitting an article for the Bulletin of the John Rylands Library

Transcription

1 Guideline on preparing and ubmitting an article for the Bulletin of the John Ryland Library Thee guideline are intended to help you and u the better prepared the article i the more efficiently it will pa through the production proce. Pleae pay particular attention to the Note and reference ection. Pleae make ure that the tyle you ue i conitent throughout the article and i compatible with the ret of the journal. Paper are conidered for publication on the trict undertanding that they have not previouly been publihed nor are currently on offer to any other journal. All article conidered for publication in the Bulletin are read and critically aeed by at leat two accredited cholar in an appropriate field. The journal ue a double-blind peer review ytem. Submiion of manucript Article hould not exceed 8,000 word including endnote. The article manucript together with an abtract of 150 word and between 3 and 6 key word hould be ent by to the editor: Stephen.Moman@mancheter.ac.uk and cordelia.warr@mancheter.ac.uk. The preferred word proceing format i MS Word; PDF ubmiion cannot be accepted. Prepare your manucript for blinded review by including your name and affiliation (a you would wih it to appear in the journal) and any other identifying information on a title page. If including image, reduce the word count in proportion to the number of image (one image equate to roughly 250 word). Ue double line pacing throughout (including note and quotation). Ue endnote for referencing. Leave generou margin for editing. Page hould be numbered throughout and the lat page labelled lat General tyle note UK punctuation throughout article. UK pelling conitently throughout article (-ie/-ye NOT -ize/-yze) but ue American pelling in American proper name, uch a Pearl Harbor, and in quote. Single pacing only after all punctuation; initial hould be paced: A. J. Smith not A.J. Smith (NB i.e. and e.g.); pace after the point in the following contraction: ed., p., pp., ch., vol., etc. Maximum capitaliation i ued on all heading and title of publihed work within the text and the note (ue different typeize to ditinguih different level of heading). Page number are elided: 4 7, 8 13, (not 16 8), 20 7, 34 76, 104 6, Date are written in full: 31 January 1678; BC year mut be given in full: , not ; pell out nineteenth century, but 1800 (NB hyphenate when adjectival e.g. in the eventeenth century but eventeenth-century furniture ; ue 1930, not thirtie, 30 or 30). Year are elided to two digit: , , Ibid., after reference that cite the title previouly mentioned; do not ue idem, loc. cit. or op.cit. Apotrophe: Thoma, Jone, but Moe, Bridge : i.e. when the word ending i pronounced iz, ue an apotrophe only. Parenthetical dah: ue a paced dah to indicate a parenthetical dah (indicate in typecript by a ingle hyphen with a pace either ide). Raied letter/upercript in quote hould be clear - thee will be et a upercript letter. Number

2 Spell out number below 100, ue digit for number over 100. Exception a erie of number appearing cloe together; number in mixed equence (under and over 100) in which cae ue digit for all number in that ection; number giving exact meaurement or with abbreviated unit of meaurement uch a 7 kg, 15.8 mm; in uual cae like 5.00 p.m. (but five o clock); phrae involving hundred, thouand, million, etc., where round number are given (e.g. two hundred, fifteen thouand). Unit of meaurement - no to appear in plural (5 kg not 5 kg). If pre-decimal currency i ued, follow thi tyle: d. Alway put a number on either ide of a decimal point, e.g., 0.6 (not.6). Quotation: Ue ingle quote mark for quotation integrated within the text, and double quote mark for quote within thee quote. Place the ource citation after the cloing quotation mark but before the final full point. When quotation mark encloe le than a complete entence, the cloing quote mark hould precede the final punctuation. When quotation mark encloe a complete entence or more, the cloing quote hould follow the final punctuation. If the ource/page number appear with the quotation, place them in parenthee after the cloing quotation mark but before the final full point. If vere i integrated ue pace olidu pace (#/#) to indicate a line break. Quotation that are longer than five line hould become indented extract, with one line pace above and below, with no quotation mark unle it direct peech. Place the ource citation immediately after the cloing full point with no further punctuation after it. Ue three dot with a pace either ide to indicate material miing within a quote (but NOT at the beginning of a quote). Ue four dot to indicate material miing at the end of a entence. Abbreviation/punctuation/pacing Uncommon abbreviation hould be avoided, or explained at their firt occurrence. Idem, loc. cit, op. cit hould not be ued. & may be ued for name of companie, intitution, etc. (Faber & Faber). Otherwie ue and. Cf. (roman, not italic): note that cf. Mean compare, not ee. Fo for folio, not ff. Which mean following. ll. ( line ) hould be avoided a it can be confued with roman numeral II or arabic 11: pell out intead. Per cent (not percent): ue % only in table. V. not v. (roman, not italic). Ue full point after abbreviation (e.g., i.e., etc., ibid., v., Ph.D., vol., p.m., Prof., Rev., ed.) except per cent (two word). Do not ue a full point after unit of meaurement (kg, mm, cm), contraction (vol, ed, Dr, Mr, Mr, Ltd: i.e. where firt and lat letter are given) except no. (number), or initial (BBC, DNA, GMT, NATO, USA, ICI, TV), except name initial which hould alo be paced (T. S. Eliot). No apotrophe with common abbreviation (phone, bu, pram, etc.). Inert a pace after p., no., vol., fo (p. 67, not p.67) and include a pace between number and unit of meaurement uch a kg, mm, p.m. (5 kg, not 5kg). Italic/bold Ue italic for title of publication (except erie), including book (except the Bible, the Koran, etc.), journal, film, video, play, radio/tv programme, titled muical work (but roman for Symphony no. 5 in C minor, etc.); long poem (e.g., Four Quartet), but roman and quotation mark for hort poem; title of painting and culpture, name of hip; genera, pecie and varietie; foreign term/phrae (except anglicied term, uch a elite, role, naive, which

3 alo appear without accent, and phrae which are quotation); ue italic for name of partie in legal cae, but v. i roman (v. NOT v.), e.g Churchill v. Wilon; ue italic for direction to the reader and tage direction, uch a ee alo and above; ue italic for ibid., et al., c. (NB do not ue ca.), but via, vice vera, i.e., e.g. are roman. A a general rule, avoid uing bold type heading will be marked up later and hould be in roman; if emphai i required, italic i preferred. Job title/affiliation/ubject The King (referring to a pecific individual), but a king. Member of Parliament. The Preident, but a preident, preidential (NB for Vice-Preident and other com title, capitalie both initial). The Prime Miniter, but a prime miniter. The Profeor of Political Science, but a profeor of political cience. Intitution/organiation/place The Church (intitution) but the church (building). The Crown (meaning the monarchy). The Government (pecific) but the government (general). Houe of Common/Lord (alway initial cap) and alo the Houe. Liberal (ue cap. only for Liberal Party or party member) and alo applie to Conervative, Labour, Communit, etc. Northern Ireland, but northern England. The Parliament but parliamentary. The Senate (alway cap.). The State (when referring to political communitie). The Wet, Wetern Europe, etc., but wetern England. Note on bia/gender/racial and ethnic group Avoid uing term and phrae which expre gender, racial or other bia. Example: humanity or humankind, not mankind; worker or workforce, not workmen; chairperon or chair, not chairman; artian or craftperon, not craftman; firefighter not firemen; maufactured, not manmade; ancetor, not forefather; enior citizen or the elderly, not old people; peron with a diability or differently abled peron, not cripple or handicapped/retarded/diabled peron. Ue he or he, her or him (note alphabetical order); do not refer to object or place (uch a hip and countrie a he : ue it ). Be pecific and accurate when referring to a racial, ethnic or national group. Aborigine (lowercae a) ignifie the original inhabitant of any country; for native Autralian ue Aborigine (cap A). Afro-Caribbean, African or black African etc., are preferable. Aian cover the whole of Aia, not jut India and Pakitan: be more pecific if poible. Avoid coloured people : pecify racial/ethnic origin. Ue Inuit not Ekimo. Europe include Eat Europe and cannot be ubtituted for Wet Europe or European Community. Ue Native American or Native Canadian, not Indian (which ignifie a native of India) or Red Indian. North America: remember thi include Canada and Mexico; ue United State if thi i what i meant.

4 Ue in Britain not at home. Note and reference Mot editing problem are concerned with the note at the end of the article. Note at the end of the article hould contain all the publication cited in the text. Where a ingle edition or literary text i being referred to continually throughout the article, full reference hould be given to the firt citation in a note, followed by All ubequent quotation are taken from thi edition. Page/canto/tanza/line/act/cene (a appropriate) number will follow in bracket. Pleae ue the hort-title ytem a hown below. Pleae make ure that the tyle you ue i conitent throughout the note ection at the end of your article, and that all ource material i included. The title of book and journal hould be either underlined or in italic. If the author initial are ued intead of their full firt name, pleae make ure thi tyle i carried through to all entrie, and vice vera. Book Book title maximum capitaliation, no quotation mark, italic. Chapter title maximum capitaliation, not italic, in ingle quotation mark. For all book reference, give both place and publiher if poible, otherwie place only (whichever tyle, be conitent with all reference). Give full detail of the publication the firt time it occur, and on econd and further reference cite only the author urname and hort form of title, and page reference. Abbreviation to be ued: (ed.), (ed), fo. and fo or fol. and fo, p., pp., r and v for recto and vero on the line with no full point. Author, title, (place publihed, publiher, date of publication), page reference. J. A. Chartre, Irih Literature (Oxford, Blackwell, 1984), pp S. Butler, Internal Trade in England, , in J. V. Smith (ed.), Trade in the Sixteenth Century (London, Macmillan, 1977), pp W. Shakepeare, Hamlet, ed. J. Wilder (Cambridge, Cambridge Univerity Pre, 1995), p. 4. Chartre, Irih Literature, p Butler, Internal Trade, pp Ibid., p. 56. Journal: Journal title alway in full at firt occurrence, maximum capitaliation, in italic. Article title maximum capitaliation, not in italic, in ingle quotation mark. Give volume number either in arabic or roman numeral (but once thi tyle i choen it mut be adhered to for every journal); part or iue number (only neceary if each iue i paginated individually) eparated by a colon (vol., no., p. not neceary); parenthei round the year. Author, name of article, journal, volume:iue (year publihed), page reference. J. A. Chartre, Irih Literature, New Literary Hitory, 3:6 (1984), S. Butler, Internal Trade in England, , Economic Hitory Review, 4:2 (1995), Chartre, Irih Literature, 98.

5 With regard to the note number ytem, number hould be in arabic upercript within the text and full ize arabic number in the note, with no punctuation after the note number. Unpublihed book, thee and diertation hould be in roman in quote: type, place and date of thee hould be given, e.g. Ph.D. diertation, Univerity of Mancheter, Archival ource hould ue the following order: place, reference no. of document, tatu of document, author, title, date, page no. e.g. Public Record Office, London (hereafter PRO), T235/134, MAC (52) 153, memo by C. Cottrell, Money, 6 Augut 1952, p. 2. Newpaper article do not include the/the in reference (The hould only be ued for The Time): e.g. Smith, J., The Prime Miniter on the Defenive, Guardian, 6 September 1989, pp Exhibition catalogue hould be treated like a book, uing the gallery a a publiher, with detail of the exhibition placed at the end: e.g. Joni Mitchell, Voice, ed. Gille Hébert (Sakatoon: Mendel Art Gallery, 2000). Catalogue of an exhibition at the Mendel Art Gallery, Sakatoon, June 30 September 17, Unle publihed (in which cae treat like an article from a book), conference paper hould give the name of the organiing body, the title of the conference and the date given. Title of individual manucript hould be in roman in quote. Title of manucript collection hould be in roman without quote, and the citation hould contain the name of the depoitory and a full reference following the uage of the depoitory concerned: E.g. Britih Library, Additional MS Part of the reference may be abbreviated, provided that the abbreviation i explained or elfexplanatory: e.g. ULC Add : the full reference hould alway be given at the firt occurrence. Government and official ource: Enure the correct ue of C, Cd, Cmd, Cmnd and Cm, a thee refer to different erie: C Cd Cmd Cmnd Cm Note that Hanard document are numbered by column rather than page; ue the correct abbreviation (vol., vol, col., col) before the appropriate number. Illutration Incluion of illutration i only poible with the prior agreement of the Editor and Publiher. General Thee intruction are for the ubmiion of image for accepted article. The journal print in black and white but colour will be retained for the online edition. Figure mut be numbered a Figure 1, 2 etc. in the order they are to appear. If an illutration conit of more than one image then label them a Figure 1 (a), (b), etc. Pleae indicate the deired poition of the figure in your article by inerting the figure caption into the text of your article. However, due to typeetting contraint it may not alway be poible to place the figure in the deired location. The caption hould include a ource and credit for the illutration. Scan and electronic image Pleae note that image embedded in Word document will not be accepted. Image hould ideally have a reolution of 300 dpi and be of a reaonable ize and clarity. Preferable format are Jpeg and

6 Tiff but GIF, EPS, PSD and PDF are alo acceptable. Screen grab and image aved from webite are uually low reolution, rarely uable and difficult to get copyright for. Scan and electronic image can be checked in advance of publication. Pleae ubmit them to your Editor who will forward them to MUP for checking. Line drawing Thee are non-half-tone image uch a bar chart and line graph. They hould be ubmitted a electronic file in their original file format (e.g. Excel). Do not ue colour coding to differentiate data a the file are converted to black and white for printing. Permiion All permiion hould be cleared before ubmiion of the typecript and copie of all correpondence hould be included. However, pleae do not contact intitution regarding permiion for the ue of image in the firt intance. Intead, bring any querie about illutration and permiion you have to the attention of the editor. Table Table hould preferably be integrated into the typecript. See example below for table layout. Unle the table i the original work of the author it hould have a ource line underneath, indicating where the information, tatitic, etc. came from. Table 7.23 The ditribution of lead export from England to the Baltic, decennial interval Detination Ship- % Ship- % Ship- % Ship- % Danzig Elbing Other Total a Note: Sample table therefore figure not arithmetically correct Source: Tabeller over kibfar..., Vol. xi A, pp. 19, 51, 105. Ue a olid rule above and below column heading and olid rule at foot of column. No rule in body of table and no vertical rule. Any note hould be given at the foot of the table (they hould not be included among note to the text). Ue lower-cae, upercript letter rather than number, to avoid confuion.