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1 TABLE OF CONTENTS PAGE General Information on Tabletop Exhibits & Reception Sponsorship... 2 Exhibitor/Sponsor Registration Form... 3 Additional Exhibitor Personnel Form... 4 Hold Harmless Clause Form Hotel/Shipping & Receiving Guidelines Hotel AV/Internet Order Form. 8-9 Exhibitors Floor Plan SPONSORED BY: ASM International serves materials professionals, nontechnical personnel, and managers worldwide by providing high-quality materials information, education and training, networking opportunities, and professional development resources in cost-effective and userfriendly formats. ASM is where materials users, producers, and manufacturers converge to do business. MEDIA SPONSOR: The American Welding Society is an international, technical and educational society with over 50,000 members encompassing a full-range of welding disciplines. AWS s mission continues to advance the science, technology and application of welding and allied joining processes. AWS offers professionally developed programs that are noted for the excellence of the contributors and the relevance of content. AWS is the recognized leader in welding education and training. 1

2 GENERAL INFORMATION ON TABLETOP EXHIBITS & RECEPTION To exhibit at the IBSC 2012 Conference please complete the attached Exhibitor/Sponsor Reservation Form. Appropriate equipment and publications may be displayed, but no live demonstrations will be permitted. You need not be present at the event to rent a tabletop. If you will not be at the event let us know and we will place your literature on your table. Any materials you send will not be returned to you. HOUSING /TRAVEL Red Rock Casino Resort Spa West Charleston Boulevard Las Vegas, Nevada USA / The Red Rock Resort your IBSC 2012 headquarter hotel. It s the ideal location for IBSC attendees with technical sessions, education short courses, and hotel rooms located under one roof. In addition, the resort offers many amenities including world-class shopping, restaurants and entertainment for the entire family. Plus the resort is located below the majestic Red Rock Canyon and is only 14 miles from the Las Vegas airport and minutes from the Las Vegas strip. Discounted Room Rate: $135 (Single/Double) Reserve your room no later than March 30, 2012.Check back for specific reservation instructions and housing details/specials AUDIOVISUALS AND CATERING CONTACT: For Audio Visual and Catering Services please complete form on page 7 and submit to Charlene Salinas, Catering Conference Service Manager Red Rock Casino Resort Spa / ENCORE Productions West Charleston Boulevard / Las Vegas, Nevada USA / EXHIBIT SETUP/TEAR DOWN AND SCHEDULE: Exhibits are open only when the conference sessions are not being held. Exhibitors/Sponsors are expected to staff their space during the hours listed below. Refreshment breaks and a reception will be held in the Red Rock (D, E, F, G, H, and I see enclosed floor plan). MONDAY, APRIL 23, 2012 Setup. 7:00 am 9:00 am Red Rock D, E, F, G, H, and I Lunch 12:00pm 1:00pm Red Rock D, E, F, G, H, and I Reception.. 6:00pm 7:00pm.. Red Rock D, E, F, G, H, and I TUESDAY, APRIL 24, 2012 Tabletop Exhibits. 8:00 am 6:00 pm..... Red Rock D, E, F, G, H, and I (Please see At A-Glance-Program for break times) WEDNESDAY, APRIL 25, 2012 Tabletop Exhibits. 8:00 am 3:00 pm Red Rock D, E, F, G, H, and I Lunch (included with registration 12:00pm 1:00pm. Red Rock D, E, F, G, H, and I Pavilion Ballroom Tear Down Hours.. 3:00pm 5:00pm. Red Rock D, E, F, G, H, and I 2

3 The evening reception and all refreshment breaks are held in the exhibitor area, providing ongoing exposure to your tabletop exhibits. Choose from three levels of exhibitor/sponsorship opportunities. Level One: $1,200 Tabletop Rental Includes: (PC: EX00312) One Technical Session Pass Listing in the Final Conference Program List of Conference Attendees Conference Proceedings 6 x30 skirted table 2 side chairs EXHIBITOR/SPONSOR RESERVATION FORM Level Two: $750 Reception Sponsorship Includes (PC: ER00312) Your company s name prominently displayed on signage during the Evening Reception on Monday, April 23 rd. Level Three: BEST VALUE! $1,800 Tabletop Exhibit and Reception Sponsorship Includes: (PC: EB00312) One Technical Session Pass Listing in the Final Conference Program List of Conference Attendees Conference Proceedings 6 x30 skirted table 2 side chairs Your company s name prominently displayed on signage during the Evening Reception held on Monday, April 23 rd. Tabletop Selection: See attached floor plan on page 1 ST CHOICE: 2 ND CHOICE: 3 RD CHOICE: Electricity to tabletops NOT included in the price of the tabletop. Please complete the enclosed Building Service Order Form if you have electrical needs, and send it via fax , to the attention Charlene Salinas, Catering Conference Services Manager. Company Name: Contact (Exactly as it should appear in print.): Address: City/State/Zip: Phone: Fax: Website: 100 word (company) descriptions to Method of Payment: Check enclosed (payable to American Welding Society) Check # VISA MasterCard AMEX Discover Diners Card Credit Card Number: Signature: Name of cardholder (please print): Exp. Date: Please , fax this form to or mail it along with payment to: Zoey Oliva, Education Services, AWS, 550 NW LeJeune Road, Miami, FL

4 HOLD HARMLESS CLAUSE Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save the American Welding Society, Red Rock Casino Resort Spa, Las Vegas, NV, and/or their affiliates, agents and employees against all claims, losses, and damages to persons or property, governmental charges or fines, or attorney fees arising out of or caused by Exhibitor s installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the American Welding Society, Red Rock Casino Resort Spa, Las Vegas, NV, and/or their affiliates, agents and employees. In addition, Exhibitor acknowledges that the American Welding Society, and the Red Rock Casino Resort Spa, Las Vegas, NV, do not maintain insurance covering Exhibitor s property, and that it is the sole responsibility of the Exhibitor to obtain sufficient liability, business interruption and property damage insurance covering such losses and damages. Exhibitor Approval Signature Date Print Name Company Please sign and return all forms: Zoey Oliva, Conference Planning Coordinator AWS Education Services 550 NW LeJeune Road, Miami, Florida Phone: , Ext Web: 4

5 ADDITIONAL EXHIBITOR PERSONNEL The evening reception and GROD all FLOOR refreshment breaks are held in the exhibitor area, providing ongoing exposure to your Tabletop exhibits. Choose from three levels of exhibitor/sponsorship opportunities. $ for additional Exhibitor Personnel includes: Breaks, Lunches, Reception & Network Dinner (Exactly as it should appear in print.) Company Name: Contact: Address: City/State/Zip: Phone: Fax: Website: Method of Payment: Check enclosed (payable to American Welding Society) Check # VISA MasterCard AMEX Discover Diners Card Credit Card Number: Exp. Date: Signature: Name of cardholder (please print): AWS EXHIBITOR/SPONSOR RESERVATION CONTACT INFORMATION: Zoey Oliva, Conference Planning Coordinator, Education Department Phone: , Ext 264 or , Ext 264 / Fax: or 5

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