Tender Document Cost. Supply and Installation of Video Conferencing Setup

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2 NATIONAL INSTITUTE OF TECHNICAL TEACHERS TRAINING AND RESEARCH [Government of India, Ministry of Human Resource Development, (Dept. of Higher Education)]Taramani, Chennai / Fax: dir@nitttrc.ac.in Tender Document for Supply and Installation of Video Conferencing Setup Price of this tender document: Rs.1000/- only by DD (non-refundable) Tender Publishing Date Tender Submission Closing Date & (3.00 pm) Time Tender Opening Date & Time (3:30pm) Estimated Tender Value Rs. 49 Lakhs Tender Document Cost Rs. 1000/- only by DD nonrefundable Earnest Money Deposit Rs. 98,000/- by DD NITTTR/ VC/1

3 SCOPE OF THE PROJECT The main objective of the tender is to find a suitable solution provider (hereinafter referred as the Contractor) to enter into a turnkey contract with NITTTR (hereinafter referred as the Customer) who can 1. Conceive the requirements as per the bill of material and provide the design for meeting the Audio and Video and requirements, with state of the art technology available in the market for the facility. 2. Procurement of Equipment/components as per the specified BOM from the original manufacturers/suppliers. 3. Effectively plan and control the project management and to execute the turnkey Project with the specified Equipment/components within the stipulated time frame of 90 days, to the best satisfying performance, as accepted by the Department. 4. Demonstrate the performance of audio, video, control systems as planned and specified in this tender document. 5. Maintain and upkeep the facilities to the best performance for which the contractor shall have a direct local service center at Tamilnadu with adequate manpower Functionality of Work: Video Conference Room: 1. One large format display to view local presentation as well as video conferencing content 2. Video conferencing device with two video output and two camera input 3. Two video input for content presentation nos of Array microphone for local presentation as well as video conferencing 5. 1 no of wireless handheld and lapel microphone 6. Control system to control the AV equipment through ipad NITTTR/ VC/2

4 Guidelines: - All the audio, video equipment s need to be integrated in Video Conference Room. Control system has to be operated from a touch panel which is the main user interface. The layout of the touch panel should be simple and understandable to User. Evaluation Criteria The bidders will be evaluated based on technical competence, capabilities and commercial viability. Evaluation committee of NITTTR will arrive at the successful bidder after evaluating and giving appropriate weightage for: 1. Eligibility, Technical Compliance 2. Commercial viability. Important Guidelines 1. The bid will be submitted in two parts a. Technical Bid b. Commercial BID 2. Vendors qualified in technical bid will be considered for commercial bid opening. 3. Bidders shall quote any one brand & one model in the technical & commercial bid. 4. Any misrepresentation of the technical compliance will lead to rejection of the tender. 5. For meeting the specification, bidders are not permitted to change the model after Quoting. 6. Post the tender if the committee insists on any clarification, the clarification shall be given for the quoted models only. 7. Bidders shall not quote any models that is likely to be discontinued in next 1 years. 8. Bidder shall mention separately the basic price, Customs duty, insurance & transportation, tax etc. in the commercial bid. NITTTR/ VC/3

5 Bill of Material Sr. No Approved Makes UoM Qty Christie, NEC, Panasonic, 1 Professional Display Nos 1 Samsung, Sony 2 Wall mount Kit BTech, Chief, Premiermounts Nos 1 3 Cable management AMX, Lightware, Extron Nos 2 4 Multi Format twisted pair transmitter with under desk mount AMX, Lightware, Extron Nos 2 5 Presentation Switcher AMX, Lightware, Extron Nos 1 6 Computer Dell, HP, Lenovo Nos 1 7 Twisted pair transmitter AMX, Lightware, Extron Nos 2 8 Twisted pair receiver AMX, Lightware, Extron Nos 4 9 Wireless Presentation System Barco, Extron Nos 1 10 Patch cable Type 1 AMX, Lightware, Extron Nos Patch cable Type 2 AMX, Lightware, Extron Nos 2 12 Patch cable Type 3 nt, ICRON Nos 1 13 Video conferencing Equipment Avaya, Cisco, Polycom, Panasonic, Sony Nos 1 14 Array Microphone Beyerdynamic Nos Wireless Handheld Microphone Beyerdynamic, Sennhieser, Shure Nos 1 16 Wireless Lapel Microphone Beyerdynamic, Sennhieser, Shure Nos 1 17 Digital Signal Processor Polycom, Extron, Sysmetrix Nos 2 18 Amplifier Bose, Extron, Lapgruppen Nos 1 19 Wall Speaker Bose, Extron, Tannoy Nos 4 20 Ipad Apple, Launchport Nos 1 21 Control Processor AMX, Extron Nos 1 22 Microphone cable Belden, Extron, Canare meter Stereo Audio/Control Cable Belden, Extron, Canare meter Speaker cable Belden, Extron, Canare meter Bulk Connector Branded Lot 1 26 Digital shielded twisted pair plug Extron, Canare Pack 1 27 Digital shielded twisted pair cable Extron, Canare meter Equipment Rack APW, Rittal, Valrack Nos 1 29 Installation and coordination Integrator Job 1 NITTTR/ VC/4

6 Annexure I Technical Specifications Item Reference 1. Professional Display Christie, NEC, Panasonic, Samsung, Sony Minimum Performance Parameters. Screen Size (Diagonal) Min 86 inch Panel Type IPS Panel Panel Resolution Min 3840 x 2160 Aspect Ratio 16:9 Brightness Min 500 Cd /m2 Viewing angle (H/V) Min 178 degree Response Time Min 8ms HDMI IN Min 3 HDMI VGA IN Min 1 VGA USB IN Min 2 USB 3.0 Control Port Min 1 RS 232 LAN Min 1 RJ45 DP IN Min 1DP DVI-D IN Min 1 DVI-D Built in Speaker Min 20W Orientation Landscape / Portrait Item Reference 2. Wall mount Bracket - Type 2 BTech, Chief, Premier mounts Minimum Performance Parameters. Display Screen Mounting Upto 120 inch Size Vesa Mount 200 x 200 up to 800 x 500 Load Capacity Minimum 180kgs Colour Black NITTTR/ VC/5

7 Item Reference 3. Minimum Performance Parameters. Capacity Power Blank Plates Cable Management AMX, Extron, Lightware Should support for cable pass through for (HDMI and VGA with Audio) Universal Power socket. Sufficient blank plates to be considered to cover the unused slots if any. Item Reference 4. Multi format twisted pair transmitter with Under Desk Mount AMX, Extron, Lightware Minimum Performance Parameters. Distance Support Min 40 meters Switching Auto Switching EDID & HDCP Should Supports EDID and HDCP transmission Video Input Min 1 HDMI, Min 1 DP and Min 1 VGA Video Output Min 1 Twisted Pair Output Chroma Sampling Min 4:4:4 Colour Bit Depth 8 bits Video Date rate Min 10.2 Gbps Frame Rate 30 fps Control Port 1 RS232, 3.5mm, 5 Pole captive screw connector Audio Embedding Switcher should support audio embedding feature Resolution Range 4K Under desk mount To fix the transmitter Item Reference 5. Presentation Switcher AMX, Extron, Lightware Minimum Performance NITTTR/ VC/6

8 Parameters. Input devices & placement Output devices and placement EDID & HDCP Control Ports Ethernet Control Audio Embedding Resolution Range Min 4 HDMI and Min 2 VGA Min 2 HDMI Should Supports EDID and HDCP transmission Min 1 Bidirectional RS232 Min 1 RJ45 Switcher should support audio embedding feature Upto 1080P Item Reference 6. Minimum performance Computer Dell, HP, Lenovo Monitor Min 15 Processor I7 HDD 1 TB Ram 8 GB Monitor output Dual HDMI USB Port Min 1 USB 3.0, 1 USB 2.0 Keyboard and Mouse Wireless Item Reference 7. Twisted Pair Transmitter AMX, Extron, Lightware Minimum Performance Parameters. Distance Support Distance support should be up to 40m,. Resolution Support Supports computer and video resolutions up to 4K at 30 Hz HDCP and EDID Supports EDID and HDCP transmission Input Min 1 HDMI Output Min 1 CATx Data Rate Min 10.2 Gbps Chroma Sampling 4:4:4 NITTTR/ VC/7

9 Color bit depth Control 8 bits Min 1 Bidirectional RS232 control CATx Item Reference 8. Twisted Pair Receiver AMX, Extron, Lightware Minimum Performance Parameters. Distance Support Distance support should be up to 40m,. Resolution Support Supports computer and video resolutions up to 4K at 30 Hz HDCP and EDID Supports EDID and HDCP transmission Input Min 1 Catx Output Min 1 HDMI Data Rate Min 10.2 Gbps Chroma Sampling 4:4:4 Color bit depth 8 bits Control Min 1 Bidirectional RS232 control CATx Item Reference 9. Minimum Performance Parameters. Video File Formats Audio File Formats Image File Formats Supported Formats Mobile operating system Standards Video Output Output Resolution Ethernet Data Rate USB Wireless Presentation System Extron, Solstice MP4, MPG, MPEG, MPEG-2 TS, AVI, MOV, MKV, WMV MP3, WAV, WMA, AAC JPG, BMP, PNG, GIF JPEG, PNG,.doc,.docx,.PPT,.PPTX, Excel,.xls,.xlsx, PDF Apply IOS 7.0 or later, Android 4.0 or later IEEE (10 BASE-T), IEEE 802.3u (100BASE-TX), IEEE 802.3ab(1000BASE-T) Min 1 HDMI, 1 VGA Min 1080P 10/100/1000 Base T Min 3 USB NITTTR/ VC/8

10 Item Reference 10. Patch Cable Type 1 AMX, Extron, Lightware Minimum performance Length 6 Feet Resolution Upto 60 Hz Chroma Sampling 4:4:4 Color bit depth 8 bits per color Signal Type HDMI 2.0 Video data rate Min 16 Gbps Item Reference 11. Minimum performance Patch Cable Type2 AMX, Extron, Lightware Length Connector 6 feet Terminated with high quality molded VGA connectors and 3.5 mm connectors for audio Item Reference 12. Patch Cable Type 3 nt, Icron Minimum performance Length 6 feet Standards USB 2.0 Connector USB AM to BM Item Reference 13. Video Conferencing Equipment Avaya, Cisco, Panasonic, Polycom, Sony Minimum Performance NITTTR/ VC/9

11 Parameters. Terminal method SIP, H.323 Video Standards and protocol H.261, H.263, H.264 AVC, H.264 High Profile, H.264 SVC, RTV, H.239, H.264 Video error concealment Audio Standards and Protocols AAC-LD, G.719, G Annex C, G.722, G.722.1, G.711, G.728, G.729A Other supported standards H 224/H.281, H.323 Annex Q, H.225, H.245, H.241, H.239, H.243, H.460, BFCP, TIP Video Output Min 2 HDMI Video Input Min 1 HDMI, 1VGA and 1 Camera Audio Input Min 1 HDMI, 1 X 3.5 stereo line in Audio Output Min 1 HDMI, 1 x 3.5 stereo line in Communication Bandwidth Upto 6 Mbps Input Video Compatible Resolution 1920 x 1080i, 1920 x 1080p, WSXGA, UXGA, SXGA, WXGA, HD, XGA, SVGA Output Video Compatible 1920 x 1200, 1920 x 1080, WSXGA, SXGA, HD, XGA, VGA Resolution Content Frame Rate 60 fps Interface Min 1 USB, 1 RS232 Protocol Automatic gain control, Automatic noise suppression, Keyboard noise reduction, Audio error concealment, Echo cancellation, Active Lip synchronization Multi point License Min 5 at 1080p30 Network IPv4 and IPv6 Camera Min 10 X optical Zoom Horizontal Field of View Min 65 Vertical Field of View Min 39 Camera Type 1/2.33 CMOS Pan Range +/- 100 Tilt Range +20/-30 Microphone 360 coverage Camera mounting option Ceiling / wall mount Skype for integration Required Item Reference 14. Minimum Performance Parameters. Transducer Polar Pattern Array Microphone Beyerdynamic Condenser Corridor NITTTR/ VC/10

12 Nominal Impedance 200Ω Load Impedance Min 1KΩ Frequency Response 130 to 17000HZ SPL Min 112dB Signal to noise ratio Min 60dB Phantom Power 48V THD <0.1% Microphone Microphone Array Mute Button On / Off Item Reference 15. Minimum Performance Parameters. Frequency Bands Range Bands Frequency response Dynamic Range Pickup pattern Principle Mute Button Operating time Wireless Handheld Microphone Beyerdynamic, Sennheiser, Shure ( MHz, MHz, MHz and 1,780 1,810 MHz) are used, up to 72 channels (When using all 4 Bands) Min 120m Min 4 Bands 50 to 15KHz Min 106dB Cardioid Wireless microphone system with diversity receiver Yes Min 8 Hours Item Reference 16. Wireless Lapel Microphone Beyerdynamic, Sennheiser, Shure Minimum Performance Parameters. Output Power 10 / 50 mw Frequency Bands Min 4 (( MHz, MHz, MHz and MHz)are used, up to 72 channels (18 compatible frequencies per band) Switching Bandwidth Min 40 MHz Polar Pattern Omnidirectional pattern NITTTR/ VC/11

13 Radio Range Mute Button Operating time Mount Min 120m On / Off Min 8 Hours Removable belt clip for vertical and horizontal mounting Item Reference 17. Minimum performance Digital Signal Processor Polycom, Extron, Sysmetrix No of Mic / Line Input Min 12 input Output Min 8 mono line output Frequency Response 20 Hz 20 K Hz Phantom Power +48 VDC THD <0.01% Control Min 1 Bidirectional RS232 USB Connectivity Min 1 Female Mini USB Connector USB protocol USB 2.0 Ethernet Protocol ARP, ICMP, IP, TCP, DHCP, HTTPS, Telnet, SSH Ethernet Port Min 1 RJ45 connectors Digital I/O Min 8 3.5mm captive screw connectors Input Impedance Min 10 KOhms Output Impedance Min 50 Ohms A/D, D/A conversion 24bit, 48KHz sampling AEC Tail length Min 200msec AEC Convergence Min 60dB/sec Item Reference 18. Desired Functionality Amplifier Bose, Extron, Lapgruppen The amplifier should drive the wall speakers. Should be mounted in rack. Should have min four channel. The Amplifier should be matching the power & impedance of the speaker NITTTR/ VC/12

14 Minimum performance Input channels Min 4 Power Output 4 x ohms Frequency Response 20Hz to 20KHz Signal to noise ratio Min 100dB THD Max 0.05% Audio Input Min 4 Mono balanced / unbalanced and 4 captive screw connector Audio Output Min 2 Stereo and 2-5mm screw lock captive screw connector Voltage gain Min 27dB Load Impedance 4 Ohms Item Reference 19. Minimum performance Wall Speaker Bose, Extron, Tannoy Frequency Range (-10dB) 65 Hz 19 khz Horizontal Coverage Angles Min 114 Vertical Coverage Angles Min 54 Woofer Min 1 nos of 6.5 inch Cone Tweeter Min 1nos of 1.0 inchdome Sensitivity Min 87 db Nominal Impedance 8 Ohms Power capacity Min 60W continuous pink noise, 120W Continuous program Overload protection Power limiter Mounting accessories Mounting Bracket for speaker unit should be considered Item Reference 20. Minimum performance I PAD Apple, Launch Port Display Min 9.7inch (diagonal) NITTTR/ VC/13

15 Resolution Processor Chip Memory Mounting Enclosure Mount & Charger 2048x1536 A10 Fusion Min 32 GB Enclosure & Stand for I Pad Magnetic table mount and inductive charger Item Reference 21. Minimum performance Control Processor AMX, Extron Control ports The processor should support all types of control signals. ( Min 2 bidirectional RS-232, Min 1 LAN port supporting all major standards to ensure effective control. 10/100/1000Base-T, Min 1 RS-422 / RS-485/ RS232, Min 2 IR/Serial ports for one-way control), Min 4 digital input / output, Min 4 normally open relays Touch panel Control Should support 3rd Party Tablet SD Ram Min 512 MB Flash Min 4 GB Item Reference 22. Minimum performance Microphone Cable Belden, Canare, Extron Conductor Gauge 24 AWG Insulation / outer jacket material PVC Outer shield Bare Copper Voltage 100V RMS No of pairs 1 Item Reference 23. Audio / Control Cable Belden, Canare, Extron NITTTR/ VC/14

16 Minimum performance Conductor No of conductor Insulation Outer Jacket 22 AWG tinned copper conductors wrapped in afoil shield Dual 22 AWG shielded twisted pairs with individual drain wires Polypropylene PVC Item Reference 24. Minimum performance Speaker Cable Belden, Canare, Extron Conductor No of Connectors Outer Jacket 14 AWG Tinned copper conductor 1 shielded twisted pair PVC Item Reference 25. Connectors Bulk Connectors MX, Neutrik Bulk Quantity Connectors required for this Project Item Reference 26. Digital Shielded Twisted pair RJ 45 plug, Package of 10 Canare, Extron Minimum performance Conductor alignment Operating Environment Contacts Construction Should Reduce crosstalk and signal interference Should be Ideal for high EMI / RFI environments Gold Plated Metal strain relief and ground bonding Item Reference 27. Minimum performance Digital Shielded twisted pair cable Canare, Extron NITTTR/ VC/15

17 Gauge 24 AWG Impedance Min 43 ohms Material Solid Bare Copper Conductors No of conductors 8 Shield Overall Cable Shield: AI/Mylar + Tinned Copper Braid (55%) Pair to Pair skew Max 25 ns/ 100m Item Reference 28. Minimum performance Equipment Rack APW, Rittal, Valrack Size Dimension Door Power distribution Unit Fan Mount Cable entry Caster Min 17U Min W 600 mm x D800mm Front Glass Door and Perforated rear and side panel 5amp 16socket, single pole 16/32 Amp MCB 90 CFM Floor Mount Top and Bottom with round cut out edge protected with rubber grommets Min 3 height with brake Item Reference 29. Minimum performance Installation, Commission, Cabling, Termination, Programming and coordination with other contractors & Project management Integrator Requirement The integrator shall have a full fledged qualified team to execute the project NITTTR/ VC/16

18 Annexure II Eligibility Criteria 1. Bidder must have executed minimum 1 no. of work of value not less than 150 lakhs or 2 No s of works of value not less than 100 Lakhs with state / central government / PSU / Education institution during the last 2 years & Purchase Order copy along with completion certificate from the client shall be submitted in this regard 2. Bidder should have their registered office in Tamilnadu for consideration of service support. 3. Bidder should submit the OEM authorization letter for product being offered in the mentioned format. 4. Bidder should oblige the SLA of quarterly visit during the warranty period 5. The party quoting should be an OEM or Authorized dealers/system Integrator 6. Bidder shall furnish letter of authorization and warranty support from the principal company, if the product quoted is a third party product. Vendors are free to give authorization or support letter in the principal company format, provided it should clearly mention about the case specific authorization & warranty support. 7. Bidder not submitting the Manufacturer Authorization Form (MAF) from OEM will be liable to rejected from tender. 8. Bidder should furnish detailed Specification sheet or Technical literature of each item being offered and should quote for the same product being offered 9. NSIC certificate can be produced for the exemption of EMD and tender fee. 10. Bidder should provide minimum three-year warranty for total solutions. 11. Bidder shall quote only the products complied with the specification attached and if any violation found, tender can be rejected. Any false submission of information or false interpretation of specifications will automatically disqualify the bidder. 12. The Bidder shall have trained & certified engineers from the respective manufacturer considered in the tender. 13. The bidding firm need to have a registered local office in Tamilnadu with minimum 5 years operation as on dated financial year. Credentials showing the above shall be submitted along with the bidding. 14. The bidder should have a permanent service facility in Tamilnadu headed by a Qualified Engineer; Address, Phone nos. have to be given also hierarchy of escalation. Documentary proof for the same has to be provided. NITTTR/ VC/17

19 15. PAN, GST Registration Details to be provided. 16. Procurement of equipment s/components as per the specified BOM from the original manufacturers/suppliers 17. The Bidder shall have a full-fledged trained team with a registered office in India. 18. The bidder should preferably be ISO 9001:2008 certified organization. NITTTR/ VC/18

20 Annexure III GENERAL TERMS AND CONDITIONS Please read carefully the general terms and conditions of supplying stores and submit your offer complying the terms as mentioned hereunder. Important dates: Last date of submission of sealed bids: Date of opening of the technical bids: 20 th December, 2018 at 3.00 PM 20 th December, 2018 at 3.30 PM Place of submission of sealed bids and opening of technical bids: Office of NITTTR Chennai, 1 st Floor, Main Building, NITTTR, Taramani, Chennai. 1. Tenders complying the Institute requirement as detailed in the Tender document are to be submitted in the Company s / Firm s letterhead neatly printed/typed and duly signed by the authorized person with the seal of the bidder. All envelopes containing the tender should be properly sealed. Separate envelopes should be used for technical and price bids and indication to their effect may please be super scribed on the envelope. 2. a. Rate: The rate quoted must be inclusive of installation and all admissible taxes. The quote is to be submitted in the format of Price Bid as per Annexure-VIII. All the charges like installation charges etc. as applicable must be shown separately. The stores are required to be dispatched on F.O.R. NITTTR, Chennai. The risk of damage or loss in transit if any, will be that of the suppliers. Manufacturer s price list, technical product brochures, samples, catalogue wherever applicable, should invariably be submitted. b. GST: Must be shown separately. Note: NITTTR Chennai is eligible for concession GST of 5%. Govt. Notification No.45/2017 Central Tax (Rate) dt c. Way Bill: This will be issued only on request of the vendor after submitting tax invoice and other necessary details of the waybill. 3. Delivery Period: The stores are required to be delivered / dispatched within 4 to 6 weeks of the purchase order and Installation should be completed within two weeks from supply from the date. No mobilization advance is payable against the purchase order. 4. Payment terms :90% of the payment shall be made after successful installation and commissioning duly certified by the concerned Committee Members. Balance 10% amount be retained as security deposit. However, bidder can produce the Performance Bank Guarantee for the remaining amount minus EMD value of Rs 98, Bidder can issue the PBG from any scheduled bank. Validity of the same should for 3 years plus 2 months from PO date In the event of failure to deliver the stores beyond the specified date, liquidated damages NITTTR/ VC/19

21 @ 1% per month or part thereof in response of the value of stores will be deducted, subject to a maximum of 5%; alternatively, the order will be cancelled and the undelivered stores purchased from elsewhere at the risk and expense of the vendor. 5. Quality & specification of stores: The stores offered should be of best quality available, unless otherwise specified, conforming strictly to the National/International specifications. The Institute reserves the right to reject such stores if found unacceptable on these grounds. The guarantee and warranty offered be specifically mentioned. 6. Period of validity: The quotation shall remain valid for acceptance for at least 90 days from the date of opening. 7. Tender fee: An amount of Rs (Rupees one thousand only) as tender fee (nonrefundable) is to be paid. The payment shall be made by Demand Draft from any Nationalized/Commercial Bank and paid in favor of The Director, NITTTR, Chennai, payable at Chennai. Bids without the tender fee will not be accepted. This should be enclosed separately in an envelope and stapled with the technical bid document. 8. Earnest Money Deposit (EMD): An amount of Rs. 98,000/- (Rupees Ninety eight thousand only) in the form of Demand Draft be enclosed along with the technical bid. The EMD shall be from any Scheduled Bank and to be drawn in favor of The Director, NITTTR, Chennai, payable at Chennai. The validity of the EMD should be 3 (Three) months from the date of the issue. Any bid without the EMD will not be considered. This will be refunded to the unsuccessful bidders once the process of technical and price bid opening is complete. No interest is payable on refunds. EMD shall be forfeited if the selected vendor accepts the supply order, but is unable to execute the same. EMDshould be enclosed separately in an envelope and stapled with the technical bid document. 9. The bidders should have presence in India with one of their offices in Tamil Nadu particularly in Chennai, until completion of the Contract. 10. The bidder must quote for all the item/services mentioned in the tender. Part/incomplete quotes shall be summarily rejected. 11. Civil structure work, Conduit, raceway, wireless access point for wireless presenter under client scope 12. Only the OEM or their dealers authorized for products relevant to the bid are permitted to participate the bid. 13. Guarantee / Warranty: 3 years comprehensive onsite warranty from the date of successful installation and commissioning of the system. 14. Rejection of offers: The Institute reserves the right to ignore or reject any offer including the lowest without assigning any reason. The Institute does not bind itself to accept the lowest offer. 15. Dispute: In case of any dispute, the matter shall be settled mutually, failing which the decision of the Director, NITTTR Chennai shall be final andbinding, NITTTR/ VC/20

22 16. All tenders are to be submitted or handed over to the Office of the Director, NITTTR, Chennai. The bids (Technical and Price Bids) once submitted shall be the property of the Institute and shall not be returned to the bidder in future. 17. The person/officer signing the tender/bid documents should be delegated with an appropriate authority. 18. Opening of Price Bids: The Price Bid(s) of only those bidder(s) who are found technically qualified will be opened and the same will be opened before the technically qualified bidder(s). The date of opening of price bids will be informed separately. 19. Tenderer or his/her authorized representative (with proper authorization for opening of technical bids and also for opening of the price bids) may choose to be present at the time of opening of Technical Bids / Price Bids. 20. IMPORTANT a. A bid submitted with false information will not only be rejected but also the OEM/vendor will be debarred from participation in future tendering process. b. Submission of tender through Fax/ will not be accepted. c. The OEMs/Vendors need to submit a certificate during the opening of technical bids that they are not currently debarred or blacklisted in NITTTR Chennai for any supplies, products or services or at present in any national organization or educational institute / University. d. In case of any dispute, the decision of the Director of this Institute shall be final and binding on the bidders. e. For any query pertaining to this bid document correspondence may be addressed to: Head, Centre for Educational Media and Technology, NITTTR, Chennai Phone : /39 or at ID cemt.nitttr@gmail.com Visit to Dr.APJ. Abdul Kalam Class Room Complex, NITTTR Chennai will be permitted between 2.30 to 4.00 p.m during working days with proper Identification letter. f. In case the due date of submission and opening of tender is a holiday, the same will be taken up on the next working day with the timing remaining unaltered. Please note that the Institute remains closed during the Saturdays and Sundays and all specified Government holidays. Note: If the material supplied or the finished work is not found acceptable, the manufacturer shall arrange for the replacement of materials required for re- executing the work as per the contract. Annexure IV NITTTR/ VC/21

23 TECHNICAL BID DOCUMENT FORMAT TO BE FILLED UP BY THE BIDDER FOR SUBMIITING THE TENDER Sl. No Item Name of the Tenderer (Attach copy of Registration Certificate/Trade License) Status of the Tenderer (attach documents, Registered Company) Details of top official/authorized official with telephone number (attach details) provided Response 4. Copy of PAN Card provided 5. Copy of GST registration certificate provided 6, 7. Copies of IT return for the last 3 financial years provided Details of tender fee Bank demand draft No. and date 8. Details of EMD Bank Demand Draft No. and Date 9. Signed copy of the tender document with company seal 10. Unpriced Bill of materials Copy of product literature for which prices have been quoted Compliance statement clearly showing the Make & Model No. and deviation, if any 13. Service support escalation matrix included Credentials (with copies of PO, installation certificates, and contact information of clients) provided Self-declaration that the bidder is not blacklisted by any Govt. organization is included 16. The tender indexed document is serially numbered and NITTTR/ VC/22

24 Certified that all the above information are correct to the best of my/our information, knowledge and belief. Date: Signature & Seal of thebidder NOTE :This must be submitted in the TECHNICAL BID. NITTTR/ VC/23

25 Annexure - V DECLARATION I,. Son/Daughter of Shri... Proprietor/Partner/CEO/MD/Director/A uthorized Signatory of M/S. am competent to sign this declaration and execute the tenderdocument. I have carefully read and understood all the terms and conditions of the tender and hereby convey my acceptance of the same. The information/documents furnished along with the above application are true and authentic to the best of my knowledge and belief. I/We am/are well aware of the fact that furnishing of any false information/ fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under the appropriate law. Each page of the tender document and papers submitted by my Company is authentic, sealed and signed, and I take full responsibility for the entire documents submitted. Signature of the Authorized Person Date:. Full Name :. Place: Company Seal: Seal NITTTR/ VC/24

26 Annexure VI S.n o Description TECHNICAL SPECIFICATIONS COMPLIANCE STATEMENT Approved Make Make Quoted Model Quoted Christie, NEC, 1 Professional Display Panasonic, Samsung, Nos 1 Sony 2 Wall mount Kit BTech, Chief, Premiermounts Nos 1 3 Cable management AMX, Lightware, Extron Nos 2 4 Multi input twisted pair transmitter with under desk mount AMX, Lightware, Extron Nos 2 5 Presentation Switcher AMX, Lightware, Extron Nos 1 6 Computer Dell, HP, Lenovo Nos 1 7 Twisted pair transmitter AMX, Lightware, Extron Nos 2 8 Twisted pair receiver AMX, Lightware, Extron Nos 4 9 Wireless Presentation System Barco, Extron Nos 1 10 Patch cable Type 1 AMX, Lightware, Extron Nos Patch cable Type 2 AMX, Lightware, Extron Nos 2 12 Patch cable Type 3 nt, ICRON Nos 1 13 Video conferencing Equipment Avaya, Cisco, Polycom, Panasonic, Sony Nos 1 14 Array Microphone Beyerdynamic Nos Wireless Handheld Microphone Beyerdynamic, Sennhieser, Shure Nos 1 16 Wireless Lapel Microphone Beyerdynamic, Sennhieser, Shure Nos 1 17 Digital Signal Processor Polycom, Extron, Sysmetrix Nos 2 18 Amplifier Bose, Extron, Lapgruppen Nos 1 19 Wall Speaker Bose, Extron, Tannoy Nos 4 20 Ipad Apple, Launchport Nos 1 21 Control Processor AMX, Extron Nos 1 22 Microphone cable Belden, Extron, Canare meter Stereo Audio/Control Cable Belden, Extron, Canare meter Speaker cable Belden, Extron, Canare meter Bulk Connector Branded Lot 1 26 Digital shielded twisted pair plug Extron, Canare Pack 1 27 Digital shielded twisted pair cable Extron, Canare meter Equipment Rack APW, Rittal, Valrack Nos 1 29 Installation and coordination Integrator Job 1 UoM Qty Note: The bid document needs to have detailed product brochure of all the quoted products. It will be assumed that the bidder has taken into consideration of all the of the quoted product for preparing the compliance statement. If bidder quoted the non-complying product their bid will be liable to rejection. NITTTR/ VC/25

27 Annexure VII O,E. MANUFACTURERS AUTHORISATION FORM (in Original Letter Head of OEM) To Date Dear Sir, Subject Tender Ref: : Direct Manufacturer s Warranty &Authorization We.an established and reputable manufacturer of.. (Product) having factories at. and offices at. Do hereby authorize to submit a above requirement and subsequently negotiate and sign the contract with you for the supply of goods manufactured by us. We hereby confirm and extend our full guarantee and warranty as per standard service procedure for the products offered for supply by the above firm, against the requirement and duly authorize the said firmto act on our behalf in fulfilling any or all installation, technical support and maintenance obligation as required by the contract. We would like to bring to your kind notice that the above team can provide the local support and their local Engineers are trained and certified by us. The team is capable of providing the best onsite assistance for this project. We take the privilege to inform you that above team can integrate and program the system as per to the design requirements and can provide the best support for the organization. Yours faithfully, for Signature of Officer Authorized to sign this Document on behalf of the NITTTR/ VC/26

28 Annexure VIII Format for submission of Price Bid Sr. No. Description UoM Qty Basic Price GST % Total all Inclusive 1 Professional Display Nos 1 2 Wall mount Kit Nos 1 3 Cable management Nos 2 4 Multi input twisted pair transmitter with under desk mount Nos 2 5 Presentation Switcher Nos 1 6 Computer Nos 1 7 Twisted pair transmitter Nos 2 8 Twisted pair receiver Nos 4 9 Wireless Presentation System Nos 1 10 Patch cable Type 1 Nos Patch cable Type 2 Nos 2 12 Patch cable Type 3 Nos 1 13 Video conferencing Equipment Nos 1 14 Array Microphone Nos Wireless Handheld Microphone Nos 1 16 Wireless Lapel Microphone Nos 1 17 Digital Signal Processor Nos 2 18 Amplifier Nos 1 19 Wall Speaker Nos 4 20 Ipad Nos 1 21 Control Processor Nos 1 22 Microphone cable meter Stereo Audio/Control Cable meter Speaker cable meter Bulk Connector Lot 1 26 Digital shielded twisted pair plug Pack 1 27 Digital shielded twisted pair cable meter Equipment Rack Nos 1 29 Installation and coordination Job 1 Total Cost NOTE : The bidder is assumed to have taken into account any other interface devices / accessories required to complete the installation and commissioning. Price comparison willbe made on the total cost (Supply + Delivery + Installation and Training Charges) and the selected bidderwill have to supply, install and commission the complete stores. NITTTR/ VC/27

29 CHECKLIST Please ensure that the following documents/information have been provided: 1. The pages of the tender document are serially numberedandindexed 2. Tender fee and Earnest Money Deposit have been included. 3. Proof of registration of the bidder s Company under relevant laws. 4. Copies of Purchase Orders as evidence that the bidder has 5 years or more experience in supplying similar equipment in Govt. organizations. 5. Signed copy of the tender document with the company seal 6. Service escalation matrix included. 7. Technical Compliance statement in the enclosed format. 8. Unpriced Bill of Materials included in the technical bid. 9. Self-declaration that the bidder is not blacklisted by NITTTR, Chennai or any other Government organization. 10. Following financial documents included: a) GST Registration b) PAN 11. IT return documents for the past 3 financial years. 12. Contact information ( ID and phone number) of the responsible person from Bidder s organization who should be contacted for any information. 13. Full name and address of the beneficiary on whom the order has to be placed. 14. Bank details of the beneficiary.