South Asia Union Catalogue Project Cataloguing Manual

Transcription

1 South Asia Union Catalogue Project Cataloguing Manual Compiled by R. Prakash Chennai Roja Muthiah Research Library 2007 Revised July 2009

2 Contents Leader Fixed-Length Data Elements International Standard Book Number Cataloging Source Language Code Geographic Area Code Dewey Decimal Classification Number Main Entry Personal Name Main Entry Corporate Name Main Entry Meeting Name Main Entry Uniform Title Uniform Title Title Statement Varying Form of Title Edition Statement Publication, Distribution, Etc. (Imprint) Physical Description Series Statement General Note With Note Bibliography Note Formatted Contents Note Citation/References Note Summary, Etc Original Version Note Language Note Subject Added Entry Personal Name Subject Added Entry Corporate Name Subject Added Entry Meeting Name Main Entry Uniform Title Subject Added Entry Topical Term Subject Added Entry Geographic Name Index Term Uncontrolled Added Entry Personal Name Added Entry Corporate Name Added Entry Meeting Name Added Entry Uniform Title Added Entry Analytical Title Location Alternate Graphic Representation 89 Format updates 90 MARC fields 91 2

3 Preface The South Asia Union Catalogue (SAUC) is both an historical bibliography and a union catalogue. The main objective is creating metadata for the books and periodicals published in south Asia from 1556 through the present. The source for describing books and periodicals are based on the various printed bibliographies published by government agencies and individuals. The printed bibliographies have used different layouts to describe the books and periodicals. There was no uniform pattern followed. Because of this complexity, the need for the cataloguing manual has been felt by the cataloguers in south Asia. In 1867 the Press and Registration of Books Act was enacted. It was a regulatory law which enabled Government to regulate printing presses and newspapers by a system of registration and to preserve copies of books and other matter printed in India. The details about the books registered under this act were published by the government in all presidencies in British India. The guidelines are based on the following standards:- 1. Anglo-American Cataloguing Rules, second edition, 2004 Revision 2. MARC 21 format for bibliographic data 3. Bibliographic formats and standards This manual will describe all the possible fields used for the SAUC work. Attempts have been made to elaborate the MARC fields with examples for the easy understanding. The outline of the manual 1. Definition 2. Table showing the indicators and subfields 3. Description about the indicators, wherever applied 4. Description about the subfields with examples 5. Punctuations 6. Proof reading note 7. AACR rules 8. Guidelines for retrospective conversion Some of the fields and subfields are repeated in the bibliographic records. It will be marked as R in the manual. The non-repeatable fields and subfields are marked as NR. The subfield delimiter used in the manual is $. The blank space is marked as #

4 Leader The leader is the first field in a bibliographic record. It is fixed in length at 24 characters. The data elements contain numbers and coded values. The leader has no indicators and subfield codes. The data elements are positionally defined. It provides information for the processing of the record Record length The computer-generated, five-character number equal to the length of the entire record, including itself and the record terminator. The number is right justified and unused positions contain zeros. 05 Record status Rec stat A one-character alphabetic code that indicates the relationship of the record. n - New Code n indicates that the record is a newly input record. 06 Type of record Type One-character alphabetic code used to define the characteristics and components of the record a - Language material Code a indicates that the content of the record is for non-manuscript language material. e - Cartographic material Used for non-manuscript cartographic material. Includes maps, atlases, globes, digital maps, and other cartographic items. t - Manuscript language material Used for manuscript language material. This category is applied to items for language material in handwriting, typescript, or computer printout including printed materials completed by hand or by keyboard. Examples include marked or corrected galley and page proofs, manuscript books, legal papers, and unpublished theses and dissertations. 07 Bibliographic level BLvl A one-character alphabetic code indicating the bibliographic level of the record. m - Monograph An item is a monograph/book or multivolume monograph. 08 Type of control Ctrl # - No specific type Code # indicates that no type applies to the item being described. 09 Character coding scheme Identifies the character coding scheme used in the record. a - UCS/Unicode Code a indicates that the character coding in the record makes use of characters from Unicode. 4

5 10 Indicator count The computer-generated number 2 that indicates the number of character positions used for indicators in a variable data field. In MARC21, two character positions at the beginning of each variable data field are reserved for indicators; therefore, the indicator count is always Number of character positions used for indicators 11 Subfield code count The computer-generated number 2 that indicates the number of character positions used for each subfield code in a variable data field. In MARC21, a subfield code consists of a delimiter ($) and a lowercase alphabetic or numeric data element identifier; therefore, the subfield code count is always 2. In connexion, the subfield code delimiter is ǂ. 2 - Number of character positions used for a subfield code Base address of data The computer-generated, five-character numeric string that indicates the first character position of the first variable control field in a record. The number is right justified and each unused position contains a zero. 17 Encoding level ELvl A one-character code that indicates the fullness of the bibliographic information and/or content designation in the bibliographic record. # - Full level The most complete MARC record. The record's information is derived from a physical inspection of the item. Code blank is used by authorized national bibliographic agencies and libraries participating in PCC (BIBCO and CONSER). BIBCO and CONSER records will contain an authentication code in field 042. I - Full-level input by OCLC participants. A record that conforms to OCLC's level I input standard. The level I input standard represents full cataloging. K - Less-than-full input by OCLC participants A record that conforms to OCLC s level K input standard. The level K input standard represents less-than full cataloging. 18 Descriptive cataloging form Desc A one-character code that indicates characteristics of the descriptive data in the record. a - AACR 2 The descriptive portion of the record and the choice and form of entry of the access points are formulated according to the second edition of the Anglo- American Cataloguing Rules. The punctuation practices of ISBD apply. 19 Multipart resource record level Record level to which a resource pertains and any record dependencies. This information will facilitate processing the record in different situations. For example, the record may describe a set of items, or it may describe a part of a set. The part may only have a dependent title to be used for identification purposes thus requiring use of additional information to understand its context. # - Not specified or not applicable The distinction between record levels is not specified or not applicable for the type of resource. 5

6 20-23 Entry map Four computer-generated, single-digit numeric characters that indicate the structure of each entry in the Directory. 4 - Number of characters in the length-of-field portion of a Directory entry In MARC21, the length-of-field portion of each Directory entry is always 4 character positions in length. 5 - Number of characters in the starting-character-position portion of a Directory entry In MARC21, the starting-character-position portion of each Directory entry is always 5 character positions in length. 0 - Number of characters in the implementation-defined portion of a Directory entry In MARC21, a Directory entry does not contain an implementation-defined portion; this character position always contains a 0. 0 Undefined LDR 00000nam/a Ka/4500 Character positions Common codes Default values Connexion Record length system generated 05 Record status n new record n Rec stat 06 Type of record a language material a Type 07 Bibliographic level m monograph m BLvl 08 Type of control # Ctrl 09 Character coding scheme a Unicode a 10 Indicator count 2 11 Subfield code count Base address of data system generated 17 Encoding level K or I K ELvl 18 Descriptive cataloging form a a Desc 19 Multipart resource record level # Entry map

7 008 Fixed-Length Data Elements LEADER This field contains 40 character positions (00-39) that provide coded information about the cataloguing record as a whole and about special bibliographic aspects of the item being cataloged. This field has no indicators or subfield codes. The data elements are positionally-defined. Character positions that are not defined contain a blank (#). All defined character positions must contain a defined code; for some field 008 positions are contain a blank. These coded data elements are potentially useful for retrieval and data management purposes Date entered on file Entered The computer-generated or manually entered, six-character numeric string that indicates the date the MARC record was created. The date is recorded in the pattern yymmdd. The date entered on file in 008/00-05 is never changed Type of date/publication status DtSt A one-character alphabetic code indicates the type of dates given in character positions 008/07-10 (Date 1) and 008/11-14 (Date 2). The data is derived from the field 260 subfield $c (Publication, Distribution, etc. (Imprint)). m - Multiple dates Code m indicates that 008/07-10 and 008/11-14 contain the range of years of publication of a multipart item. Field 008/07-10 usually contain the beginning date and 008/11-14 the ending date. If both dates for a multipart item are represented by a single year, then code s is used m ##$alahore :$bd.a.v. College,$c m uuuu ##$anew Delhi :$bmacmillan,$c-[1981] [Multipart item for which the earliest volume is not known] m u ##$acalcutta :$bmacmillan,$c[197-] [Multipart item for which the publication date of the first volume is uncertain] m u 260 ##$anew York :$bdover,$c1943-[197-?] [Multipart item for which the publication date of the last volume is uncertain] m ##$amumba purya ṃ :$bnirṇayasaḡaramudraṇayantre,$c1911-7

8 n - Dates unknown Code n indicates that the dates appropriate for 008/07-10 and 008/11-14 are unknown, (e.g., when no dates are given in field 260) n uuuu uuuu q - Questionable date Code q indicates that the exact date for an item is not known but a range of years for the date can be specified (e.g., between 1876 and 1896). The earliest possible date is given in 008/07-10 and the latest possible date in 008/ q ##$anew York :$bhippocrene Books,$c[between 1963 and 1966] q uu uu 260 ##$aamsterdam :$belsevier,$c[19th and early 20th century] [Decade is unknown for both earliest and latest date] q ##$acalcutta :$bmethodist Pub. House,$c[18--] r - Reprint/reissue date and original date Code r indicates that 008/07-10 contains the date of reprint or reissue and 008/11-14 contains the date of the original, if known. If multiple dates are available for the original publication, 008/11-14 contains the earlier date r ##$anew Delhi :$basian Educational Services,$c ##$preprint. Originally published: $coxford : Clarendon Press, s - Single known date/probable date Code s indicates that the date consists of single date of publication. This date is given in 008/ /11-14 contains blanks. The single date associated with the item may be actual, approximate, or conjectural (e.g., if the single date is uncertain) s #### 260 ##$abombay :$bnational Book Trust,$c s #### 260 ##$acalcutta :$bnavavidhan Publication Committee,$c1980 [i.e. 1981] 8

9 s #### 260 ##$alondon :$bharcourt, World & Brace,$c[1969?] Summary: Code Category Date1 Date2 m Multiple dates beginning date ending date n Dates unknown uuuu uuuu q Questionable date earliest possible date latest possible date r Reprint date of reprint date of the original s Single date of publication #### Date 1 Dates These character positions contain a date specified by the code in 008/06 (Type of date/ Publication status). Date 1 is used for retrieval and duplicate detection in many systems. The data is derived from the field 260 subfield $c Date 2 Dates These character positions contain a date specified by the code in 008/06 (Type of date/ Publication status). Four fill characters ( ) are used when no attempt has been made to code these character positions. The data is derived from the field 260 subfield $c Place of publication Ctry A two- or three-character alphabetic code indicates the place of publication. The source of the code is MARC Code List for Countries that is maintained by the Library of Congress. The data element is used for retrieval and duplicate detection in many systems. Choice of a MARC code is generally related to information in field 260 $a (Publication, Distribution, etc.). Two-character codes are left justified and the unused position contains a blank (#). Summary: Code Country Code Country af# Afghanistan xc# Maldives bg# Bangladesh np# Nepal bt# Bhutan pk# Pakistan br# Burma ce# Sri Lanka ii# India xx# Unknown/no place ii# 260 ##$acalcutta :$bhonorable Company,$c Illustrations Ills Up to four character alphabetic codes that indicate the presence of types of illustrations in the item. Information for this character position is derived from field 300 (Physical description). Codes are recorded in alphabetical order. If fewer than four alphabetic codes are assigned, the codes are left justified and unused positions contain blanks (#). If more than four codes are appropriate to an item, only the first four are recorded. Four fill characters ( ) are used when no attempt has been made to code 008/

10 # - No illustrations Code # indicates that the work does not contain illustrations. When # is used in 008/18, it is always followed by three other blanks in 008/ a - Illustrations Code a indicates that an item contains illustrations. It is used when the term table or tables or ill. is present in field 300 $b a### 300 ##...:$bill. b - Maps Code b indicates that an item contains maps. It is used when the term map or maps is present in field 300 $b b### 300 ##...:$bmaps c - Portraits Code c indicates that an item contains portraits. It is used when the term port. or ports. is present in field 300 $b c### 300 ##...:$bport. d - Charts Code d indicates that an item contains charts. It is used when the term chart or charts is present in field 300 $b. e - Plans Code e indicates that an item contains plans. It is used when the term plan or plans is present in field 300 $b. f - Plates Code f indicates that an item contains plates. It is used when the term plate or plates is present in field 300 $a f### 300 ##$axviii, 308 p., [3] leaves of plates g - Music Code g indicates that an item contains music. It is used when the term music is present in field 300 $b. h - Facsimiles Code h indicates that an item contains facsimiles. It is used when the term facsim. or facsims. is present in field 300 $b. i - Coats of arms Code i indicates that an item contains coats of arms. It is used when the term coat of arms or coats of arms is present in field 300 $b. j - Genealogical tables Code j indicates that an item contains genealogical tables. It is used when the term geneal. table or geneal. tables is present in 300 $b. 10

11 k - Forms Code k indicates that an item contains forms. It is used when the term form or forms is present in 300 $b. l - Samples Code l indicates that an item contains samples. It is used when the term sample or samples is present in 300 $b. m - Phonodisc, phonowire, etc. Used when the following terms are present in field 300: sound disc, sound cartridge, sound tape reel, sound cassette, roll, and cylinder o - Photographs Code o indicates that an item contains photographs. It is used when the term photo. or photos. is present in 300 $b. p - Illuminations Code p indicates that an item contains illuminations. Summary: Code Category # No illustrations a Illustrations b Maps c Portraits d Charts e Plans f Plates g Music Examples a### 300 ##$a271 p. :$bill. ;$c21 cm ab## 300 ##...:$bill., maps (in pocket) acf# 300 ##...:$bill., plates, ports. Code h i j k l m o p Category Facsimiles Coats of arms Genealogical tables Forms Samples Phonodisc Photographs Illuminations 22 Target audience Audn A one-character alphabetic code describes the intellectual level of the target audience for which the material is intended. A fill character ( ) is used when no attempt has been made to code this position. # - Unknown or not specified Code # indicates that the target audience for which the material is intended is unknown or is not specified. a - Preschool Code a indicates that the item is intended for preschool children, approximate ages 0-5 years. 11

12 b - Primary Code b indicates that the item is intended for children, approximate ages 6-8 years. c - Pre-adolescent Code c indicates that the item is intended for young people, approximate ages 9-13 years. d - Adolescent Code d indicates that the item is intended for young people, approximate ages years. e - Adult Code e indicates that the item is intended for adults. f - Specialized Code f indicates that the item is aimed at a particular audience and the nature of the presentation would make the item of little interest to other audiences f $aMARC for library use. g - General Code g indicates that the item is of general interest and not aimed at a particular target audience. The code is used for most fictional works that are not covered more appropriately by one of the other codes. j - Juvenile Code j indicates that the item is intended for use by children and young people, approximate ages Form of item Form A one-character alphabetic code specifies the form of material for the item in hand. A fill character ( ) may be used when no attempt has been made. # - None of the following Code # indicates that the item is not specified by one of the other codes. a - Microfilm Code a indicates that the item is a microfilm. d - Large print Code d indicates that the item is in large print format d 250 ##$alarge print ed. r - Regular print reproduction Code r indicates that the item is a reproduction in regular eye-readable print, such as a photocopy r 500 ##$aphoto-reproduction of 1963 edition. s - Electronic Code s indicates that the item is intended for manipulation by a computer. 12

13 24-27 Nature of contents Cont One-character alphabetic codes indicate that the item contains certain types of materials. Generally, a specific code is used only if a significant part of the item is the type of material represented by the code. Information for these character positions is usually derived from other areas of the bibliographic record (e.g., field 245 (Title statement), 5XX (Note) fields, or 6XX (Subject added entry) fields). Up to four codes may be recorded, in alphabetical order. If fewer than four codes are assigned, the codes are left justified and unused positions contain blanks (#). If more than four codes are appropriate to an item, the four most significant are selected. If no codes are applicable, all positions contain blanks (####). Four fills characters ( ) are used when no attempt has been made to code these positions. # - No specified nature of contents Code # indicates that the nature of contents of an item is not specified. When # is used in 008/24, it is followed by three other blanks. a - Abstracts/summaries Code a indicates that an item contains abstracts or summaries of other publications. This code is not used when a publication includes an abstract or summary of its own content. b - Bibliographies Code b indicates that all or part of an item is a bibliography or bibliographies. This code is used only if the bibliography is substantial enough to be mentioned in the bibliographic record b### 504 ##$abibliography: p c - Catalogs Code c indicates that an item is a catalog. d Dictionaries/glossaries/gazetteers Code d indicates that an item contains a dictionary, glossary, or gazetteer. e - Encyclopedias Code e indicates that an item is an encyclopedia or an encyclopedic treatment of a specific topic. f - Handbooks Code f indicates that an item is a handbook. g - Legal articles Code g indicates that an item contains substantive articles on legal topics, such as those published in law school reviews g### $aLaws of the land interpreted :$bcompendium of contemporary law with analyses and commentary i - Indexes/Concordances Code i indicates that an item is an index to bibliographical material other than itself. Code i is not used when a publication contains an index to its own content. Concordances are coded as i. 13

14 j - Patent document Code j indicates that an item contains a detailed description of an invention or discovery of a new and useful process, machine, manufacture, composition of matter, or improvements thereof. k - Discographies Entire item, or a significant part of it, is a discography or discographies, or other bibliography of recorded sound. Used only if the discography is substantial enough to be mentioned in the bibliographic record. For discographies that are also catalogs, both code k and code c are given. 008/24-27 bkq# 504 ##$adiscography: p l - Legislation Code l indicates that an item contains full or partial texts of enactments of legislative bodies, published either in statute or in code form. Code l is also used when a work consists of texts of rules and regulations issued by executive or administrative agencies. m Theses/dissertations Code m indicates that an item is a thesis, dissertation, or work identified as having been created to satisfy the requirements for an academic certification or degree. n - Surveys of literature in a subject area Code n indicates that an item is composed entirely of authored surveys that summarize what has been published about a subject, usually with a list of references either in the body of the work or as a bibliography. o - Reviews Code o indicates that an item is devoted entirely to the critical reviews of published works. p - Programmed texts Code p indicates that an item is a programmed text. q - Filmographies Entire item, or a significant part of it, is a filmography or other bibliography of moving images. Used only if the filmography is substantial enough to be mentioned in the bibliographic record. For filmographies that are also catalogs, both code q and code c (Catalogs) are given. 008/24-27 bkq# 504 ##$afilmography: p r - Directories Code r indicates that an item is a directory or register of persons or corporate bodies. s - Statistics Code s indicates that the entire item, or a significant part of it, is a collection of statistical data on a subject. 14

15 t - Technical reports Code t indicates that an item contains technical report material. This is work that is the result of scientific investigation or technical development, testing, or evaluation, presented in a form suitable for dissemination to the technical community. u - Standards/specifications Code u indicates that an item is an international, national or industry standard or a specification which gives a precise statement of a process or a service requirement. v - Legal cases and case notes Code v indicates that an item contains discussions, such as those in the case comments section of law school reviews, of particular legal cases that have been decided by, or that are pending before, courts or administrative agencies. w - Law reports and digests Code w indicates that an item contains the texts of decisions of courts or administrative agencies. The code is also used when a work consists of texts of digests of such decisions. y - Yearbooks Reference publication issued on an annual or less frequent basis that contains articles summarizing the accomplishments or events of a particular year within a specific discipline or area of endeavor. Annual reports, which are administrative overviews of an organization, are not coded here. z - Treaties Code z indicates that an item is a treaty or accord negotiated between two or more parties to settle a disagreement, establish a relationship, grant rights, etc. 2 - Offprints Publication that originally was published as an article in a monograph or a serial and that is also issued separately and independently. Includes preprints and postprints. 5 - Calendars Published systems of organizing days. These may be academic calendars or almanacs, calendars published by bodies, such as labor organizations, library associations, etc. 6 - Comics/graphic novels Instances of "sequential art" in which a story (whether fact or fiction) is told primarily through a set of images (often in the form of multiple "panels" per page) presented concurrently but meant to be "read" sequentially by the viewer. The accompanying narrative and/or dialog text, when it occurs, works integrally with the images to tell the story. 15

16 Summary: Code Category # Not specified a Abstracts/summaries b Bibliographies c Catalogs d Dictionaries e Encyclopedias f Handbooks g Legal articles h Biography i Indexes k Discographies l Legislation m Theses n Surveys of the literature o Reviews p Programmed texts q Filmographies r Directories s Statistics t Technical reports u Standards/specifications v Legal cases and case notes w Law reports and digests y Yearbooks 2 Offprints 5 Calendars 6 Comics/graphic novels 28 Government publication GPub A one-character alphabetic code indicates whether or not the item is published or produced by or for an international, national, state, provincial, or local government agency, or by any subdivision of such a body. In the bibliographic record, the body does not have to be a main or added entry, but it should be named as publisher in the publication, distribution, etc. area, or have caused the item to be published A fill character ( ) is used when no attempt has been made to code this position. # - Not a government publication Code # indicates that the item is not published by or for a government body. a - Autonomous or semi-autonomous component Code a indicates that the item is published or produced by or for a government body of an autonomous or semi-autonomous component of a country. c - Multilocal Code c indicates that the item is published or produced by or for a multilocal jurisdiction which is defined as a regional combination of jurisdictions below the state level. f - Federal/national Code f indicates that the item is published or produced by or for a federal or national government body. i - International intergovernmental Code i indicates that the item is published or produced by or for an international intergovernmental body. l - Local Code l indicates that the item is published or produced by or for a local government jurisdiction such as a town, city, county, etc. 16

17 m - Multistate Code m indicates that the item is published or produced by or for a regional combination of jurisdictions at the state, provincial, territorial, etc. level. o - Government publication-level undetermined Code o indicates that the item is published or produced by or for a government body but that the jurisdictional level cannot be determined. s - State, provincial, territorial, dependent, etc. Code s indicates that the jurisdictional level of the government body is a state, province, territory, or other dependent jurisdiction. u - Unknown if item is government publication Code u indicates that whether or not the item is published or produced by or for a government agency is unknown. z - Other Code z indicates a type of government publication for which none of the other defined codes are appropriate. 29 Conference publication Conf A one-character numeric code indicates whether a work consists of the Precedeings, reports, or summaries of a conference. A fill character ( ) is used when no attempt has been made. The following types are considered to be conference publications: Precedeings, including collections or partial collections of papers (or of contributions, essays, etc., that are based upon papers) presented at a conference or meeting. A collection of preprints of conference papers. The following types of publications are not considered conference publications: Works composed of or based on a single paper Hearings of legislative bodies Courses given in a school 0 - Not a conference publication Code 0 indicates that an item is not a conference publication. 1 - Conference publication Code 1 indicates that an item is a conference publication $aPrecedeings of the third Seminar on Quantum Gravity Festschrift Fest A one-character numeric code indicates whether or not the work is a festschrift. A festschrift is defined as a complimentary or memorial publication usually in the form of a collection of essays, addresses, or biographical, bibliographic, scientific, or other contributions. It issued in honor of a person, an institution, or a society, on the occasion of an anniversary celebration. The title of the work may or may not use the word festschrift. Other indications that an item is a festschrift include phrases such as: papers in honor of, in memory of, commemorating, and their equivalents in foreign languages. A fill character ( ) is used when no attempt has been made. 17

18 0 - Not a festschrift Code 0 indicates that the item is not a festschrift. 1 - Festschrift Code 1 indicates that the item is a festschrift $aFestschrift to honor F. Wilbur Gingrich Index Indx A one-character numeric code indicates whether or not an item includes an index to its own contents. Information for this data element is derived from mention of an index in a note. A fill character ( ) is used when no attempt has been made. 0 - No index Code 0 indicates that an item does not include an index to its own contents. 1 - Index present Code 1 indicates that an item includes an index to its own contents ##$aincludes index. 32 Undefined This character position is undefined; it contains a blank (#). 33 Literary form LitF A one-character code used to indicate the literary form of an item. Numeric codes 0 and 1 provide a generic identification of whether or not the item is a work of fiction. Alphabetic codes may be used to identify specific literary forms. A fill character ( ) is used when no attempt has been made. 0 - Not fiction Code 0 indicates that the item is not a work of fiction. 1 - Fiction Code 1 indicates that the item is a work of fiction but no further identification of the literary form is desired #$aNarayan, R. K.,$d $aThe world of Malgudi /$cr.k. Narayan. 650 #0$aMalgudi (India : Imaginary place)$vfiction. d - Dramas Code d indicates that the item is a dramatic work. e - Essays Code e indicates that the item is an essay. f - Novels Code f indicates that the item is a novel f 100 1#$aNarayan, R. K.,$d $aThe world of Malgudi /$cr.k. Narayan. 650 #0$aMalgudi (India : Imaginary place)$vfiction. 18

19 h - Humor, satires, etc. Code h indicates that the item is a humorous work, satire, or of similar literary form. i - Letters Code i indicates that the item is a single letter or collection of correspondence. j - Short stories Code j indicates that the item is a short story or collection of short stories. m - Mixed forms Code m indicates that the item represents a variety of literary forms (e.g., poetry and short stories). p - Poetry Code p indicates that the item is a poem or collection of poems. s - Speeches Code s indicates that the item is a speech or collection of speeches. u - Unknown Code u indicates that the literary form of the item is unknown. Summary: Code Category 0 Not fiction 1 Fiction d e f h Dramas Essays Novels Humor, satires i j m p s Letters Short stories Mixed forms Poetry Speeches 34 Biography Biog A one-character alphabetic code indicates whether or not an item contains biographical data. A fill character ( ) is used when no attempt has been made. # - No biographical material Code # indicates that an item contains no biographical or autobiographical material. a - Autobiography Code a indicates that an item is an autobiographical work. b - Individual biography Code b indicates that an item is the biography of one individual. c - Collective biography Code c indicates that an item contains biographical data about more than one individual c $aUnited States music :$bsources of bibliography and collective biography. d - Contains biographical information Code d indicates that an item contains biographical information. 19

20 35-37 Language Lang A three-character MARC code that indicates the language of the item. The source of the code is MARC Code List for Languages. Choice of a MARC code is based on the predominant language of the item. Code Language nep Nepali asm Assamese ori Oriya ben Bengali pal Pahlavi bra Braj pal Pehlevi bra Brij Bhasha pan Panjabi bur Burmese pan Punjabi eng English raj Rajasthani guj Gujarati san Sanskrit hin Hindi sat Santhali inc Hindustani sin Sinhalese kan Canarese snd Sindhi kan Kannada tam Tamil kas Kashmiri tel Telugu kok Konkani tib Tibetan mai Maithili und undetermined mal Malayalam urd Urdu mar Marathi bra Braj Bhasha mni Manipuri bra Braj Bhakha mul multilingual 38 Modified record MRec Whether bibliographic information was modified for entry into machine-readable form. # - Not modified 39 Cataloging source Srce A one-character code that indicates the creator of the original cataloging record. If the cataloging source is known, it is identified in subfield $a of field 040 (Cataloging Source). d - Other Guidelines for retrospective conservation: Year of publication must be taken from the appropriate column. The value for the date 1 must be the year of publication and not the year of issue of the quarterly list or printed volume. Country of publication must represent the current country code. For instance, a publication from Rajshahi must be encoded as "bg" for Bangladesh even though this is an anachronism. The literary form should be noted in as specific a way as possible. If there is doubt as to the type of fiction represented in a publication, use the generic "1" encoding for fiction 20

21 Character positions Corresponding Common codes Default Fields values Connexion Date entered on file yymmdd Entered 06 Type of date 07-10, 11-14, s single date s DtSt 260$c m multiple date q questionable date Date 1 260$c single date Date if it is m beginning date if it is q earliest possible date Date 2 260$c, 300$a if it is m ending date #### Date if it is q latest possible date Place of publication 260$a MARC Code List for Countries ii# Ctry Illustrations 300$a, 300$b a ill. #### Ills b map c ports. f plates 22 Target audience 245, 500 # Audn 23 Form of item 250, 500 # Form Nature of contents 245, 500, 504, 6xx$v b bibliography d dictionary e encyclopedia f handbooks Example m ii\a\\\\\\\\\\000\0\eng\d s1997\\\\enk\\\\\\\\\\\000\f\eng\d #### Cont 28 Government publication 29 Conference Conf publication 30 Festschrift Fest 31 Index 500, Indx 32 Undefined # 110, 260$b # GPub 33 Literary form 245, 500, 6xx$v d drama e essay f novel j short story p poetry 0 LitF 34 Biography 245, 6xx$v a autobiography # Biog b individual Language 546 MARC Code List for Languages Lang 38 Modified record # MRec 39 Cataloging source d Srce 21

22 22

23 Definition: This field contains the ISBN and the terms of availability i.e. price information applicable to the item. A price information is recorded in subfield $c even when no ISBN is available for the item. 1st Indicator Undefined, contains a blank (#) 2nd Indicator Undefined, contains a blank (#) 020 International Standard Book Number (R) $a International Standard Book Number (NR) $c Terms of availability (NR) $a International Standard Book Number: An ISBN is a unique number assigned to an item by its publisher. ISBN is a thirteen digits number (before 2007 it was ten-digit) and has five parts: 3-digit prefix that identifies the book industry (currently 978), the language group of the country of publication, the publisher, the title, and the check character. Parenthetical qualifying information, such as the publisher/distributor, binding/format, and volume numbers are included. 020 ##$a ##$a ##$a (pbk. : v. 1) Entering multiple ISBNs Enter each ISBN in a separate 020 field. Do not repeat subfield $a. If a book has ISBNs for both hard cover and paperback editions and if the publishers are the same, enter both ISBNs in separate 020 fields. If you are cataloging a multivolume monograph, enter both the set number and the individual volume numbers, if available. Enter the number for the set first. Use separate 020 fields. 020 ##$a (set) 020 ##$a (v.1) $c Terms of availability: Subfield $c contains the price or a brief statement of availability and any parenthetical qualifying information concerning the item. 020 ##$cre ##$cas ##$cre. 1 as ##$crs ##$crs. 15 (vol. 1); Rs. 10 (vol. 2) Use "Re." as the abbreviation for the one Rupee and "Rs." as abbreviation for 2 Rupees or more. Punctuation One space after the abbreviation No period (.) at the end unless ending with an abbreviation 23

24 040 Cataloging Source (NR) Definition: The MARC code or the name of the organization(s) that created the original record, assigned MARC content designation and transcribed the record into machine-readable form or modified an existing MARC record. Each time you modify a record and produce or update, the system verifies that your OCLC symbol is the last in field 040. If it is not, the system supplies your symbol. 1st Indicator Undefined, contains a blank (#) 2nd Indicator Undefined, contains a blank (#) $a Original cataloging agency (NR) $c Transcribing agency (NR) $d Modifying agency (R) $a Original cataloging agency: It contains the MARC code or the name of the organization that created the original record. Identify the cataloging agency by OCLC symbol or MARC code. 040 ##$ain-cacss MARC code Institution IlChUSA South Asia Union Catalogue (SAUC) IN-ChRMR Roja Muthiah Research Library (RMRL) IN-CaCSS Centre for Studies in Social Sciences, Calcutta (CSSSC) $c Transcribing agency: It contains the MARC code or the name of the organization that transcribed the record into machine-readable form. 040 ##$ain-chrmr$csacat $d Modifying agency: It contains the MARC code or the name of the organization responsible for modifying a MARC record. A modification is defined as any correction to a record, including cataloging, content designation, or keying changes. Use a separate subfield $d for each symbol. 040 ##$ain-cacss$csacat$dsacat The source of these codes is MARC Code List for Organizations available at the Library of Congress at: Punctuation No period (.) at the end Guidelines for retrospective conversion: The $c must contain SACAT. IN-CaCSS is MARC organization code. But it is not recognized by OCLC. In contrast, SACAT is recognized by OCLC 24

25 041 Language Code (R) Definition: The codes for the languages associated with an item when the fixed-field element 008/35-37 (Language) is insufficient to convey full information for a multilingual item or for an item that involves translation. Use field 041 when: The item is or includes a translation The language of the summaries, abstracts or accompanying material differs from the language of the main item The language of a table of contents differs from the language of the main item 1st Indicator Translation indication 2nd Indicator Source of code 0 Item not a translation/does not include a translation 1 Item is or includes a translation # MARC language code $a Language code of text (R) $h Language code of original and/or intermediate translations of text (R) 1st indicator Translation indication The first indicator position contains a value that specifies whether the work is or includes a translation. The first indicator value is assigned from the content of the item itself. 0 Item not a translation/does not include a translation: Indicates that the work is not a translation or does not include a translation #$aeng$atel 1 Item is or includes a translation: Indicates that the work is or includes a translation and is used regardless of whether the work in the original language has been published or not #$aeng$hsan Second Indicator Source of code The second indicator position contains the source of the language code used in the field. # MARC language code: Indicates that the source of the code is the MARC Code List for Languages that is maintained by the Library of Congress. $a Language code of text: Subfield $a contains codes for languages associated with the item. The language code in the first occurrence of subfield $a is also recorded in 008/ /35-37 eng 041 0#$aeng$atam$asan [Text is in English, Tamil and Sanskrit] For works in multiple languages, the codes for the languages of the text are recorded in the order of their predominance in the text. If no language is predominant, the codes are recorded in English alphabetical order 008/35-37 ben 041 0#$aben$aeng 25

26 [Item is in Bengali (the predominant language) and English.] $h Language code of original and/or intermediate translations of text: Subfield $h contains the code(s) for language(s) of the original work and/or intermediate translations of a work. Codes for intermediate translations are recorded before codes for languages of the original. 008/35-37 tam 041 1#$atam$heng [Item is in Tamil, translated from English] Punctuation No period (.) at the end Validation The language code given in the subfield $a will be coded in the position of 008 Subfield $a alone is used for the bilingual dictionaries and multilingual books Subfield $a and $h both are given for the translated items Code is based on the MARC Code List for Languages. Guidelines for retrospective conversion: Subfield $a alone given, with the indicator value 1 if it is not possible to ascertain the original language from the printed catalogues or quarterly lists. Original language code will be added at a later stage. 26

27 043 Geographic Area Code (NR) Definition: Contains the geographic area code, which is an aid to a subject approach to the item. It provides a hierarchical breakdown of geographical and/or political entities. Use a maximum of three codes. The code selection is based on geographic names and/or subdivisions in 6xx subject added entry and index term fields. Enter codes in order of importance, usually the same order as the geographic names and/or subdivisions in the 6xx fields. If the item deals with an area that is too specific to be represented by a code, assign the code for the next larger jurisdiction or area. Each geographic area code has seven character positions, which use lowercase letters and hyphens. Code is based on the MARC Code List for Geographic Areas. 1st Indicator Undefined, contains a blank (#) 2nd Indicator Undefined, contains a blank (#) $a Geographic area code (R) $a Geographic area code: Geographic are code. Use a separate subfield $a for each geographic area code. 043 ##$aa-ii #0$aTamil Nadu (India)$vGazetteers. Use the following guidelines Do not assign geographic area codes for linguistic works. For example, in the subject heading Sermons, German, the adjective applies to the language and does not justify a geographic area code. Assign a geographic area code if a subject heading assigned to the item has a geographic term in any form or position. Assign geographic area codes if the subject matter warrants, even if the subject heading does not use a specific geographic term. If several geographic areas are involved, assign multiple area codes, but not more than three. If necessary, assign the code for a larger geographic area in order to avoid using more than three codes. Assign codes for collective national and local biographies. Do not assign codes to works of individual biography and autobiography. Assign geographic area codes for cultural and ethnic features. Assign geographic area codes for corporate bodies. Punctuation No period (.) at the end The code is given in lowercase letters with hyphens 27

28 082 Dewey Decimal Classification Number (R) Definition: This field contains classification number assigned from the editions of the Dewey decimal classification schedules. 1st Indicator Type of edition 2nd Indicator Source of classification number 0 Full edition 1 Abridged edition # No information provided 0 Assigned by LC 4 Assigned by agency other than LC $a Classification number (R) $b Item number (NR) $2 Edition number (NR) 1st indicator Type of edition The first indicator position contains a value that specifies whether the classification number is from the full or the abridged edition of the classification schedules. Use subfield $2 for the actual edition number. 0 Full edition: The class number was taken from the full edition $a $222 1 Abridged edition: The class number was taken from the abridged edition $a914.3$23 2nd indicator Source of classification number The source of the classification number. # No information provided: No information is provided about the source of the class number. 0 Assigned by LC: The source of the class number is the Library of Congress. 4 Assigned by agency other than LC: The source of the class number is an organization other than the Library of Congress. $a Classification number: The classification number portion of the call number $a $b Item number Item number portion of the number. This subfield may also contain a copy (or set) number. $2 - Edition number Number of the edition of the Dewey classification schedules from which the classification was assigned. Punctuation No period (.) at the end 28

29 100 Main Entry Personal Name (NR) Definition: It contains a personal name heading for the individual responsible for the creation of the intellectual or artistic content of the work (AACR II 21.1A1). Use for the following types of personal names: Names of persons capable of authorship Phrases having the structure of forenames or surnames. Use this type of entry if a phrase characterizes an author and is the only clue to the author s identity Names of families 1st Indicator 0 Forename Type of personal name entry element 1 Surname 3 Family name 2nd Indicator Undefined, contains a blank (#) $a Personal name (NR) $b Numeration (NR) $c Titles and other words associated with a name (R) $d Dates associated with a name (NR) $e Relator term (R) $g Miscellaneous information (NR) $q Fuller form of name (NR) 1st Indicator Type of personal name entry element It contains a value that identifies the form of the entry element of the personal name. The values distinguish among forenames, surnames, and family names used as the entry element. 0 Forename: It indicates that the heading begins with a forename or is a name consisting of words, phrases, initials, separate letters, or numerals that are formatted in direct order. Names consisting of phrases that do not lend themselves to inversion and treatment as if a surname were involved are treated as forename headings. Use for the following types of names: Names structured as forenames (direct order) 100 0#$aFather Divine #$aJohn,$cthe Baptist, Saint. Names that consist of initials in direct order 100 0#$aH. D. Characterizing phrases in direct order 100 0#$aAuthor of Allons au ciel. If a forename/surname status is in doubt, treat the name as a forename 100 0#$aRam Gopal. 1 Surname: It indicates that the heading is a surname formatted in inverted order (surname, forename) or a name without forename(s) which is known to be a surname. Use for the following types of names: Names (real or pseudonyms) having any inverted order 29

30 100 1#$aCarroll, Lewis #$aNarayan, R. K.,$d Names known to be surnames but lacking forenames 100 1#$aSmith,$cMrs. Names consisting of multiple entry elements that include articles or prepositions (e.g., De, La or Van) 100 1#$aDe la Mare, Walter. Names of persons known under the nicknames that have the structure of surnames 100 1#$aQ., Mike. 3 Family name: It indicates that the heading is the name of a family, clan, dynasty, house, or other such group. The name may be constructed in direct or inverted order #$aDunlop family. $a Personal name: A surname and/or forename; abbreviations, initials, letters, numbers or phrases used in place of a name; or a family name. Enter a period (.) after initials. Enter one space between initials #$aH. D #$aNarayan, R. K. $b Numeration: A roman numeral alone or a roman numeral and a subsequent part of a forename. Use only in a forename heading (i.e., entries with 1st indicator value 0) #$aJohn Paul$bII,$cPope. $c Titles and other words associated with a name: These include qualifying information such as: A roman numeral used with a surname Initials of an academic degree or denoting membership in an organization, e.g. F.L.A. Terms of address, e.g. Mrs. Titles designating rank, office or nobility, e.g. Sir Other words or phrases associated with a name, e.g. Saint 100 0#$aJohn,$cthe Baptist, Saint #$aSmith,$cMrs. Multiple adjacent titles or words associated with a name are contained in a single subfield $c. Repeat subfield $c only when words associated with a name are separated by subelements contained in other subfields #$aThomas,$cAquinas, Saint #$aChurchill, Winston,$cSir,$d $c(Spirit) [Subfield $c is repeated due to intervening subelements.] Use for other parenthetical additions to a name #$aTaj Mahal$c(Musician) [The additions to a name is supplied by the cataloguer and it should be entered without comma before the subfield $c] $d Dates associated with a name: Birth, death or flourished dates used with a name. A qualifier used with the date (e.g., b., d., ca., fl., cent. or?) is also contained in subfield $d #$aNarayan, R. K.,$d #$aVa caspatimiśra,$dfl