MARC Manual. Created by PrairieCat: August 4, 2014, revised May 11th, P a g e

Transcription

1 MARC Manual Created by PrairieCat: August 4, 2014, revised May 11th, P a g e

2 Contents Legend... 5 Cataloging standards Physical description fixed field (R)** Fixed length data elements (NR)* Library of Congress Control Number (NR)** International Standard Book Number (ISBN) (R)** Fixed length data elements (R)** Other standard identifier (R)** Publisher number (R)** Other system control number (R) Cataloging source Language code (R)** Geographic Area Code (NR) ** Form of musical composition code (NR)** Call numbers: Library of Congress call number (R)** Dewey Decimal classification number (R)** X Locally assigned call number Locally assigned Dewey call number (R)** XX Main entries (NR)** Uniform title (NR)** Title statement (NR)* General Material Designation (GMD)(NR)** Varying form of title (R)** Edition statement (NR)** Publication, distribution, etc. (NR)** Projected publication date Production, publication, distribution, manufacture, and copyright notice (R)* Physical description (R)* Playing Time (NR)** Current frequency (NR)** Former frequency (R)** P a g e

3 336 Content Type (R)* Media Type (R)* Carrier Type (R)* Physical Medium (R)? Sound characteristics (R) Projection characteristics of moving image (R) Video characteristics Digital file characteristics Date or sequential designations (R)** Series statement (R)** XX Note area Series note Source of title proper note Statement of responsibility note Type and extent of resource note Unformatted contents note Variant title note With note Dissertation note Bibliography note** Formatted contents note** Credits note** Participant or performer note** Date/time and place of an event note** Summary note** Target audience note** Study program information note** System details note** Language note** Awards note ** Source of description (R) XX Subject headings (R)* Local Subject Added Entry Topical Term (R) XX Main entries P a g e

4 700 Added entry personal name Added entry corporate name Added entry meeting name Added Entry Uniform Title (R) Added entry uncontrolled related/analytical title XX series added entries Electronic Location and Access PALS Playaways Cataloging Guidelines Field Values RDA core elements Library of Congress P a g e

5 Legend # blank space $ subfield delimiter (NR) Not repeatable (R) * Mandatory (regardless of format) ** Required if Applicable (depends of format or if information is provided) Cataloging standards PrairieCat Technical Services Procedures Manual (p ) II. Cataloging Standards: B. Updating records to current standards. Current standards can be found in RDA, AACR2 and OCLC s Bibliographic formats and standards OCLC requires full-level cataloging to meet the requirements of AACR2 s second level of description. According to AACR2 1.0D2 the following elements are required, when applicable, for cataloging at the second level of description. 3 a. Title proper [gmd] = Parallel title : other title information / first statement of responsibility ; each subsequent statement of responsibility (245) b. Edition statement / first statement of responsibility relating to the edition (250) c. Material specific details (300, 5XX) d. First place of publication, etc.: first publisher, etc., date of publication, etc. (260/264) e. Extent of item: other physical details; dimension (300, 5XX) f. (Title proper of series / statement of responsibility relating to series, ISSN of series ; number within the series. Title of subseries, ISSN of subseries; numbering within subseries) (490/8XX) g. Notes (5XX) h. Standard numbers (010, 020, 022, etc.) i. Other pieces of information as required by the rules for each format j. OCLC also requires i. a classification number from a recognized scheme (LC, Dewey, SUDOC, etc.) ii. fixed fields coded fully iii. main and added entries created according to AACR2 iv. subject headings from an established thesaurus or subject heading system (6XX) 5 P a g e

6 007 Physical description fixed field (R)** Field definition: AACR2 Rule AACR2 Source of information Indicators Related fields Special information about the physical characteristics in a coded form. The information may represent the whole item or parts of an item such as accompanying material. None Not applicable None / Optional Yes None Too many to note here See 007 Field Values Fixed length data elements (NR)* Field definition: AACR2 Rule AACR2 Source of information Indicators Related fields Forty character positions (00-39) that provide coded information about the record as a whole and about special bibliographic aspects of the item being cataloged. These coded data elements are potentially useful for retrieval and data management purposes. None Not applicable None Mandatory Mandatory / Mandatory Mandatory No None None Too many to note here 6 P a g e

7 010 Library of Congress Control Number (NR)** Field definition: AACR2 Rule AACR2 Source of information Indicators $z Unique number assigned to a MARC record by the Library of Congress. Valid MARC prefixes for LC control numbers are published in MARC 21 Format for Bibliographic Data. A 1.7B19 (1.7A2) Any source N/A None / No Blank Valid LCCN (NR) Canceled/Invalid LCCN (R) 020 International Standard Book Number (ISBN) (R)** Field definition: AACR2 Rule AACR2 Source of information RDA Source of information Input standards RDA Indicators $c $q $z $6 $8 International Standard Book Number (ISBN) assigned to a monographic publication by designated agencies in each country participating in the program. A 1.8 (1.8A2) Any source 2.15 ( ) Take identifiers for the manifestation from any source. None / CORE ELEMENT Yes Blank -- undefined Valid ISBN (NR) International Standard Book Number (NR) Term of Availability (NR) Qualifying information (R) Canceled/Invalid/Non-unique ISBN (R) Linkage (NR) Field link and sequence number (R) 7 P a g e

8 PrairieCat Technical Service Policy Manual: Participants will, when inputting new bibliographic records into PrairieCat, delete all ISBNs for all formats except the one for the item ordered or cataloged. For example if the item being cataloged is a regular print book, delete the large print, sound recording and electronic resource ISBNs. [II, B, 6] PrairieCat Technical Service Procedures Manual: Add the ISBN for paperback books to the hardcover record if all essential areas of description match (publisher, title, etc.) or fall within acceptable variations (minor differences in pagination, a difference of 2 cm or less in height, etc.). [II, A, 2, a, iii, 3] Remove subfield c (price) from the 020 (ISBN) field [II, B, 2, i] Graphic novels that are serially published (i.e. the story continues from one volume to the next) must be entered on a multivolume serial record and linked to the correct volume. When adding a new volume make sure to add the title, if one is present, to the 505 and the ISBN with the volume number if present to the record. Staff that do not have the necessary permissions on their login to make these edits are to submit the prescribed information to PrairieCat Staff via the online reporting forms for this information [II, K] 8 P a g e

9 022 Fixed length data elements (R)** Field definition: AACR2 Rule AACR2 Source of information RDA Source of information Input standards RDA Indicator 1 # Indicator 2 $y $y $2 International Standard Serial Number (ISSN), a unique identification number assigned to a continuing resource, and/or any incorrect or canceled ISSN. A 1.8 (1.8A2) Any source 2.15 ( ) Take identifiers for the manifestation from any source. None / CORE ELEMENT Yes Level of international interest [assigned by an ISDS only] Level of international interest not designated [always use # and don t worry about the other indicator values unless you are an ISDS] None Valid ISSN (NR) Incorrect ISSN (R) Canceled or invalid ISSN (R) Source (NR) 9 P a g e

10 024 Other standard identifier (R)** Field definition: AACR2 Rule AACR2 Source of information RDA Source of information Indicator Indicator 2 # 0 1 $d $z Standard number or code published on an item which cannot be accommodated in another field (e.g., field 020 (International Standard Book Number), 022 (International Standard Serial Number), and 027 (Standard Technical Report Number)). The type of standard number or code is identified in the first indicator position or in subfield $2 (Source of number or code). A 1.7B19 (1.7A2) Any source 2.15 ( ) Take identifiers for the manifestation from any source. None Optional / Optional Yes Type of number or code International Standard Recording Code Universal Product Code (UPC) International Standard Music Number International Article Number (EAN) Serial Item and Contribution Identifier Source specified in $2 Unspecified type of standard number or code Difference indicator No information provide No difference Difference Standard number or code (NR) Additional codes following the standard number or code (NR) Canceled/invalid standard number or code (R) 10 P a g e

11 Field definition: AACR2 Rule AACR2 Source of information RDA Source of information Indicator Indicator $b $q Related fields 028 Publisher number (R)** Formatted number used for sound recordings, videorecordings, printed music, and other music-related material. Publisher's numbers that are given in an unformatted form are recorded in field 500 (General Note). A 1.7B19 (1.7A2) Any source 2.15 ( ) Take identifiers for the manifestation from any source. None / Yes Type of publisher number Issue number (assigned to recordings) Matrix number (usually found on a disc) Plate number usually found on a score) Other music number Videorecording number (usually found on a container) Other publisher number Display/indexing specifications Do not display, do not index (RARE) Display and index Display, but do not index (RARE) Do not display, but index Publisher number (NR) Source (NR) Qualifying information (R) 260$b ; 500 Number note 029 Other system control number (R) PrairieCat Technical Service Procedures Manual: Remove field(s) 029 from records. [II, B, 2, c, ii] 11 P a g e

12 040 Cataloging source Field definition: MARC code for or the name of the organization(s) that created the original bibliographic record, assigned MARC content designation and transcribed the record into machine-readable form, or modified (except for the addition of holdings symbols) an existing MARC record. These data and the code in 008/39 (Cataloging source) specify the parties responsible for the bibliographic record. Automatically added/updated by OCLC when a record is created and/or edited. Field definition: AACR2 Rule AACR2 Source of information Indicator Indicator 2 # 7 $b $d $e $f $g $h $2 Related fields 041 Language code (R)** Codes for languages associated with an item when the language code in field 008/35-37 of the record is insufficient to convey full information. None Not applicable N/A None / Optional Yes Translation Is not, does not include a translation Is or includes a translation Source of code MARC language code Source specified in $2 Language code(s) of text (R) Language code(s) of summary/abstract/subtitle (R) Language code of sung/spoken test (R) Language code of librettos (R) Language code of table of contents (R) Language code of accomp. Material not librettos (R) Language code of original/intermediate translation of text (R) Source of code if not the MARC21 code list for languages (R) 008 Lang ; 500 Lang ; 546 ; 580 ; P a g e

13 Field definition: AACR2 Rule AACR2 Source of information Indicator 1 Indicator 2 $b $c $0 $2 Related fields 043 Geographic Area Code (NR) ** Geographic area codes associated with an item. N/A Optional / Optional No Blank -- undefined Blank -- undefined Geographic area code (R) Local GAC code (R) ISO code(r) Authority record control number or standard number (R) Source of local code (R) 6XX 047 Form of musical composition code (NR)** Field definition: AACR2 Rule AACR2 Source of information Indicators Related fields Codes that indicate the form of musical composition of printed and manuscript music and musical sound recordings when character positions 18 and 19 (Form of composition) of field 008 (Fixed-Length Data Elements) for music contains the code mu for multiple forms or for non-marc codes. None Not applicable N/A None Optional / Optional No Blank -- undefined Form of musical composition code (R) 008 Comp ; 500 nature, Scope Note 13 P a g e

14 Call numbers: When creating original bibliographic records, use either the 050 or 082 tag. If editing an existing record and local call numbers are used (090/092), leave as-is. 050 Library of Congress call number (R)** Field definition: AACR2 Rule AACR2 Source of information Indicator 1 # 0 1 Indicator $b Classification or call number that is taken from Library of Congress Classification or LC Classification Additions and Changes. None Not applicable N/A None Optional / Optional if your library uses this classification system Yes Existence in LC collection No information provided Items is in LC (from LC copy only) Item is not in LC Source of call number Assigned by LC Assigned by agency other than LC Classification number (R) Item number (NR) Must use 050 tag or 090 (Locally assigned LC-type call number) 14 P a g e

15 082 Dewey Decimal classification number (R)** Field definition: AACR2 Rule AACR2 Source of information Indicator Indicator 2 # 0 4 $b $2 Classification number (R) Item number (NR) Edition number (NR) Must use 082 tag or 092 (Locally assigned Dewey call number) Classification number is taken from Dewey Decimal Classification and Relative Index, the Abridged Dewey Decimal Classification and Relative Index, and electronic updates to either edition. None Not applicable N/A None Optional / Optional if your library uses this classification system Yes Type of edition Full edition Abridged edition Source of call number No information provided Assigned by LC Assigned by agency other than LC 15 P a g e

16 Field definition: AACR2 Rule AACR2 Source of information 09X Locally assigned call number Reserved for local call number use and local definition. None Not applicable N/A None Not an LC field Optional / Optional if your library uses this classification system Yes 09X fields contain locally assigned call numbers. 090 Locally assigned LC-type call number 092 Locally assigned Dewey call number 096 Locally assigned NLM-type call number 090 Other Classification Schemes 090 Locally free-text call number 092 Locally assigned Dewey call number (R)** Field definition: AACR2 Rule AACR2 Source of information Indicator 1 # 0 1 Indicator 2 $b $e $f $2 None Not applicable N/A None Not an LC field Optional / Optional if your library uses this classification system Yes DDC edition * No edition information recorded Full edition Abridged edition Blank Undefined Classification number (NR) Item number (NR) Feature heading (NR) Filing suffix (NR) Edition number (NR) * 16 P a g e

17 17 P a g e Field definition: AACR2 Rule AACR2 Source of information BK (21.0B / 2.0B2) ER (21.0B / 9.0B2) SR (21.0B / 6.0B2) VD (21.0B / 7.0B2) SE (21.0B / 12.0B2) RDA Source of information 1XX Main entries (NR)** Fields 100, 110, 111 and 130 contain a name or a uniform title heading used as main entry. A21 Main entries; A22 Headings for persons; A23 Geographic names; A24 Headings for corporate bodies; A25 Uniform titles Title page or title page substitute (if no title page is available) The resource itself (title screen, main menu, program statement, initial display of information, home page, file header, or encoded metadata) or its physical carrier & labels whichever has a coll. title and the most complete information Physical carrier and label(s) Title screens, physical carrier and label(s) First issue or first available issue: Print: Title page or title page substitute (in no title page is available) Non-print: See applicable type of material (Not provided in this document) Too many to note here ( ) Take information on other persons, families, and corporate bodies associated with a work from the sources specified at (19.1.1) Take information on persons, families, and corporate bodies associated with a work from statements appearing on the preferred sources of information (see ) in resources embodying the work. If those statements are ambiguous or insufficient, use the following sources of information, in order of preference: a) other statements appearing prominently in the resources b) information appearing only in the content of the resources (e.g., the text of a book, the sound content of an audio recording) c) other sources. For instructions on recording changes in responsibility for multipart monographs, serials, and integrating resources, see Period, question mark, exclamation mark, hyphen, (.?! -) or closing parenthesis ) ; if the final subfield is 4, then the mark of punctuation or parenthesis precedes it. /

18 Input standards RDA Indicator 1 Indicator 2 CORE ELEMENT No See individual 1XX fields (not provided in this document) Blank -- undefined See individual 1XX fields (not provided in this document) 18 P a g e

19 19 P a g e Field definition: AACR2 Rule AACR2 Source of information BK (21.0B / 2.0B2) ER (21.0B / 9.0B2) SR (21.0B / 6.0B2) VD (21.0B / 7.0B2) SE (21.0B / 12.0B2) RDA Source of information Input standards RDA Indicator Indicator Uniform title (NR)** Uniform title for an item when the bibliographic description is entered under a main entry field that contains a personal (field 100), corporate (110), or meeting (111) name. A25 Uniform titles Title page or title page substitute (if no title page is available) The resource itself (title screen, main menu, program statement, initial display of information, home page, file header, or encoded metadata) or its physical carrier & labels whichever has a coll. title and the most complete information Physical carrier and label(s) Title screens, physical carrier and label(s) First issue or first available issue: Print: Title page or title page substitute (if no title page is available) Non-print: See applicable type of material (Not provided in this document) ( ) Determine the title to be used as the preferred title for a work created after 1500 from resources embodying the work or from reference sources. Determine the title to be used as the preferred title for a work created before 1501 from modern reference sources. If the evidence of modern reference sources is inconclusive, use (in this order of preference): a) modern editions b) early editions c) manuscript copies. None, unless the last word ends with its own punctuation / Optional CORE ELEMENT No Display specifications Do not display Display Nonfiling characters (0-9) but omit initial articles from ALL uniform titles (unless a title is to be indexed under an article

20 .$n,$n.$p,$p.$l.$f $g.$k.$s $d( ),$m ;$o,$r Uniform title (NR) Number of part/section of a work (R) Opus, serial or thematic index no. or a date used as a number (R) Name of part/section or a work (R) Name of part/section of a work preceded by a $n (R) Language of a work (NR) Date of a work (NR) Miscellaneous information (NR) Form subheading in a title (R) Version or edition of a work (NR) Date of treaty signing (R) Medium of performance for music (R) Arranged statement for music contains the abbreviation arr. (NR) Key for music (NR) 20 P a g e

21 21 P a g e Field definition: AACR2 Rule AACR2 Source of information BK (2.0B2) ER (9.0B2) SR (6.0B2) VD (7.0B2) SE (12.0B2) RDA Source of information Input standards RDA Indicator Indicator 2.$n.or,$p $h[ ] #=$b #:$b 245 Title statement (NR)* Title and statement of responsibility area of the bibliographic description of a work. A1.1 Title page or title page substitute (if no title page is available) The resource itself (title screen, main menu, program statement, initial display of information, home page, file header, or encoded metadata) or its physical carrier & labels whichever has a coll. title and the most complete information Physical carrier and label(s) Title screens, physical carrier and label(s) First issue or first available issue: Print: Title page or title page substitute (if no title page is available) Non-print: See applicable type of material (Not provided in this document) ( ) Take the title proper from the preferred source of information as specified at If there is no title provided within the resource itself, take the title proper from one of the sources specified at Make a note on the source of the title proper, if required (see ). Period, even if other punctuation is present, e.g.: Why a duck?. Unless last word has its own period, e.g.: Annual report for fiscal year Mandatory Mandatory / Mandatory CORE ELEMENT Mandatory No Indexing specifications Do not index as a title added entry Index as a title added entry Nonfiling characters (0-9) Title proper (NR) Number of part or section (R) Name of part or section (R)

22 #;$b #/$c Related fields General Material Designation GMD Parallel title (NR) Other title information (NR) Subsequent (next) title information (NR) Statement of responsibility (NR) 1XX, 246, 5XX, 7XX 22 P a g e

23 Rule $h[ ] Related fields 23 P a g e General Material Designation (GMD)(NR)** 1.1C1 No General Material Designation GMD (NR) PrairieCat Technical Service Procedures Manual: Large print: General Material Designation (GMD) [text (large print)] [II, B, 2, c, iii] Playaways: General Material Designation (GMD) [sound recording] NOT [electronic resource] [VII, C] RDA cataloging has no GMDs; PrairieCat policy to retain GMDs. AACR2 List 2: Activity card Art original art reproduction braille cartographic material chart diorama electronic resource filmstrip flash card game kit manuscript microform microscope slide model motion picture music picture realia slide sound recording technical drawing text toy transparency videorecording

24 24 P a g e Field definition: AACR2 Rule AACR2 Source of information RDA Source of information Input standards RDA Indicator Indicator 2 # 246 Varying form of title (R)** $n.$p #:$b $f $g( ) Varying forms of the title appearing on different parts of an item or a portion of the title proper, or an alternative form of the title when the form differs substantially from the title statement in field 245 and if they contribute to the further identification of the item. A1.7B4 ; L21/30J (1.7A2) Any source ( ) Take variant titles from any source None / Optional Yes Display/Indexing specifications Display, but do not index (RARE) Display and index Do not display, do not index (RARE) Do not display, but index Display constant controller No information provided; used with $1 (Display text) when a special display is needed; or used for titles not handled by other values Access for portion of title (indexed, no note produced or needed) Added entry for portion of full title Parallel title (indexed, no note produced or needed) Distinctive title: (indexed, display constant in note Not used for monographs) Other title: (indexed, display constant in note Not used for monographs) Cover title: (indexed, display constant in note) Added title page title: (indexed, display constant in note) Caption title: (indexed, display constant in note) Running title: (indexed, display constant in note) Spine title: (indexed, display constant in note) Title proper (NR) Number of part or section (R) Name of part or section (R) Remainder of title (NR) Designation of volume/issue no. and/or date (NR) Miscellaneous (NR)

25 $i Related fields Display text (NR) P a g e

26 Field definition: AACR2 Rule AACR2 Source of information BK (2.0B2) 250 Edition statement (NR)** ER (9.0B2) SR (6.0B2 VD (7.0B2) SE (12.0B2) RDA Source of information Input standards RDA Indicators #/$b Related fields PrairieCat Technical Service Procedures Manual: Information relating to the edition of a work as determined by applicable cataloging rules. A1.2 Title page or title page substitute (if no title page is available), other preliminaries [including title page verso and cover], colophon The resource itself (title screen, main menu, program statement, initial display of information, home page, file header, or encoded metadata) or its physical carrier & labels whichever has a coll. title and the most complete information Physical carrier and label(s), accompanying textual material, container Title screens, physical carrier and label(s), accompanying material, container (box) First issue or first available issue: Print: Title page or title page substitute (if no title page is available), other preliminaries [including title page verso and cover], colophon Non-print: See applicable type of material (Not provided in this document) ( ) Take designations of edition from the following sources (in order of preference): a) the same source as the title proper (see ) b) another source within the resource itself (see ) c) one of the other sources of information specified at Period / CORE ELEMENT No Blank -- undefined Edition statement (NR) Statement of responsibility relating to the edition (NR) 500 Edition and History Note 26 P a g e

27 Book club editions should be put on the records for the original editions. This includes large print book club editions. This only applies if the publishers are the same for both editions [II, A, 2, a, iii, 2] For Blu-ray and Blu-ray combination sets, you are to add or modify the 250 field to begin with the appropriate term in square brackets. Use a plus sign (+) when using multiple terms. Acceptable terms are: Blu-ray version, DVD, CD, Digital copy. If this information precedes an existing edition statement, separate the Blu-ray statement from the edition statement by a comma and a space. 250 [Blu-ray version]. 250 [Blu-ray version + DVD]. 250 [Blu-ray version + Digital copy]. 250 [Blu-ray version + DVD], 45 th collector s edition]. [II, B, 2, c, v] Must specifically state edition, issue, or version to be entered into 250; otherwise, use 500 note. 27 P a g e

28 260 Publication, distribution, etc. (NR)** Field definition: AACR2 Rule AACR2 Source of information BK (2.0B2) ER (9.0B2) SR (6.0B2) VD (7.0B2) SE (12.0B2) Input standards RDA Indicators #/$b Related fields Information relating to the publication, printing, distribution, issue, release, or production of a work. A1.4 Title page or title page substitute (if no title page is available), other preliminaries [including title page verso and cover], colophon The resource itself (title screen, main menu, program statement, initial display of information, home page, file header, or encoded metadata) or its physical carrier & labels whichever has a coll. title and the most complete information Physical carrier and label(s), accompanying textual material, container Title screens, physical carrier and label(s), accompanying material, container (box) First issue or first available issue: Print: Title page or title page substitute (if no title page is available), other preliminaries [including title page verso and cover], colophon Non-print: See applicable type of material (Not provided in this document) Period / N/A No Blank -- undefined Edition statement (NR) Statement of responsibility relating to the edition (NR) 500 Edition and History Note 263 Projected publication date PrairieCat Technical Service Procedures Manual: When updating CIP records, remove the 263 [II, B, 2, c, vi] 28 P a g e

29 264 Production, publication, distribution, manufacture, and copyright notice (R)* Field definition: RDA Source of information Input standards RDA Indicator 1 # 2 3 Indicator $b $c Statement relating to the publication, printing, distribution, issue, release, or production of a work , , , , 2.11 Too many to note here. CORE ELEMENT Yes Sequence of statements Not applicable/no information provided/earliest Intervening Current/Latest Function of entity Production Publication Distribution Manufacture Copyright notice date Place of production, publication, distribution, manufacture (R) Name of producer, publisher, distributor, manufacturer (R) Date of production, publication, distribution, manufacture, or copyright notice (R) Materials specified (NR $3 Related fields Examples from PCC guidelines for the 264 field Serial example, description not based on first issue, publication date not determined, distributor provided: 264 #1 [Reston, Va.?] : $b U.S. Department of the Interior, Geological Survey 264 #2 Washington, D.C. : $b Superintendent of Documents, U.S. Government Printing Office Serial example, description is not based on first issue, latest issue in hand is 2005: 264 #1 $3 <1976->: New York, NY : $b Alan R. Liss, Inc $3 <2005->: Hoboken, N.J. : $b Wiley-Liss, Inc. Monographic example, different functions recorded 264 #1 Syracuse, New York : $b [publisher not identified], $c #2 [Place of distribution not identified] : $b Adirondack Distributors, $c #4 $c P a g e

30 AACR2 Rule AACR2 Source of information BK (2.0B2) ER (9.0B2) SR (6.0B2) VD (7.0B2) SE (12.0B2) RDA Source of information Input standards RDA 300 Physical description (R)* Indicators #:$b #;$c #+$e Related fields A1.5 Whole publication Any source Any source Any source First issue or first available issue: Print: the whole publication Non-print: See applicable type of material (Not provided in this document) Too many to note here. If 4XX follows 300 period If 4XX does not follow 300 period, question mark, exclamation mark, hyphen, (.?! - ) or closing parenthesis ) Mandatory ER: Mandatory ER: / CORE ELEMENT Mandatory ER: / Yes Blank -- undefined Extent of item and playing time if appropriate (R) Other physical details (NR) Dimensions (R) Accompanying material and physical description if desired (NR) 000 Type ; P a g e

31 AACR2 Rule AACR2 Source of information SR (6.0B2) RDA Source of information Input standards RDA Indicators Related fields 306 Playing Time (NR)** None Any source 7.22 ( ) Take information on duration from any source. None Optional Optional / Optional No Blank -- undefined Playing time (R) 300( ) ; 500 Physical description ; 505 Contents ( ) 306 contains the duration/playing time of sound recording, videorecording, etc. if the duration is on the item. First and second positions are for number of hours. The third and fourth positions, the number of minutes. The fifth and sixth positions, number of seconds. Use the following guidelines: Enter one hour (exactly) as 60 minutes. Enter one minute (exactly) as 60 seconds. Enter any duration more than an hour in terms of hours, minutes, and seconds. Enter any duration more than one minute and less than one hour in terms of minutes and seconds. Duration Enter 1 hour minutes hour, 45 min minute min. 16 sec If a duration is expressed as a range, enter the higher number. Duration Enter ca. 17:00-18: P a g e

32 If a sound recording or score has two or more pieces, enter the duration for each piece in a separate subfield a. For example, two durations are 37 min., and 10 min., 50 seconds, enter: a Fixed Field Time is mandatory where applicable. Time also needs to be recorded in at least one of the variable fields. See below: Audio CDs 300 i.e. : 6 audio discs (7 hr., 30 min.) : ǂb digital ; ǂc 4 3/4 in. 306 i.e. : Music CDs 300 i.e. : 6 audio discs (7 hr., 30 min.) : ǂb digital ; ǂc 4 3/4 in. 306 i.e. : i.e.: ǂt Southern man / ǂr Neil Young ǂg (3:16) -- ǂt Tell all the people / ǂr Robby Krieger ǂg (2:54) -- ǂt Country road / ǂr James Taylor ǂg (3:45). Or: ǂt Tell a country boy ǂg (3:31) -- ǂt Chasin' girls ǂg (3:29) -- ǂt Got it good ǂg (3:33) -- ǂt Best things ǂg (2:55) -- ǂt Friends with tractors ǂg (3:31) -- ǂt 15 minutes ǂg (2:39) -- ǂt Simple things ǂg (3:18). Videorecordings: Fixed Field: Time, i.e.: 300 i.e.: 2 videodiscs (281 min.): ǂb sd., col. ; ǂc 4 3/4 in. 306 i.e.: P a g e

33 AACR2 Rule AACR2 Source of information SE (A12.0B2) RDA Source of information Input standards RDA Indicators $b Related fields 310 Current frequency (NR)** A 12.7B1 Any source 2.14 ( ) Take information on frequency from any source None, unless the last world ends with its own punctuation / Optional No Blank -- undefined Current frequency (NR) Date of current frequency (NR) 008 Freq ; 008 Regl ; 321 AACR2 Rule AACR2 Source of information SE (A12.0B2) RDA Source of information Input standards RDA Indicators $b Related fields 321 Former frequency (R)** A 12.7B1 Any source ( ) Take information for notes on frequency from any source None, unless the last world ends with its own punctuation Optional / Optional Yes Blank -- undefined Former frequency (NR) Date of former frequency (NR) 008 Freq ; P a g e

34 Field definition: RDA Source of information Input standards RDA Indicators $b $2 $3 Related fields 336 Content Type (R)* The form of communication through which a work is expressed. Used in conjunction with Leader /06 (Type of record), which indicates the general type of content of the resource. Field 336 information enables expression of more specific content types and content types from various lists. 6.9 ( ) Take information on content type from any source None, unless the last world ends with its own punctuation / Optional CORE ELEMENT Yes Blank -- undefined Content type term (R) Content type code (R) (Optional) Source (NR) Materials specified (NR) 34 P a g e

35 Field definition: RDA Source of information Input standards RDA Indicators $b $2 $3 $8 Related fields 337 Media Type (R)* Media type reflects the general type of intermediation device required to view, play, run, etc., the content of a resource. Used as an alternative to or in addition to the coded expression of Media type in field 007/00 (Category of material). Field 337 information enables indication of more specific media types and media types from various lists. 3.2 ( ) Use evidence presented by the resource itself (or on any accompanying material or container) as the basis for recording media type. Take additional evidence from any source / Optional CORE ELEMENT Yes Blank -- undefined Media type term (R) Media type code (R) (Optional) Source (NR) Materials specified (NR) Field Link and sequence number (R) 35 P a g e

36 Field definition: RDA Source of information Input standards RDA Indicators $b $2 $3 $8 Related fields 338 Carrier Type (R)* Carrier type reflects the format of the storage medium and housing of a carrier in combination with the media type (which indicates the intermediation device required to view, play, run, etc., the content of a resource). Used as an alternative to or in addition to the coded expression of carrier type in field 007/01 (Specific material designation). Field 338 information enables indication of more specific carrier types and carrier types from various lists. 3.3 ( ) Use evidence presented by the resource itself (or on any accompanying material or container) as the basis for recording carrier type. Take additional evidence from any source / Optional CORE ELEMENT Yes Blank -- undefined Carrier type term (R) Carrier type code (R) (Optional) Source (NR) Materials specified (NR) Field Link and sequence number (R) 36 P a g e

37 Field definition: RDA Source of information Input standards RDA Indicators $b $c $d $e $f $h $i $j $k $m $n $o $0 $2 $3 $6 $8 Related fields 340 Physical Medium (R)? Physical description information for an item that requires technical equipment for its use or an item that has special conservation or storage needs. 3.2, , , Too many to note here Optional / Optional?? Yes Blank -- undefined Material base and configuration (R Dimensions (R) Materials applied to surface (R) Information recording technique (R) Support (R) Production rate/ratio (R) Location within medium (R) Technical specifications of medium (R) Generation (R) Layout (R) Book format (R) Font size (R) Polarity (R) Authority record control number or standard number (R) Source (NR) Materials specified (NR) Linkage (NR) Field link and sequence number (R) 37 P a g e

38 Field definition: RDA Source of information Input standards RDA Indicators $b $c $d $e $f $g $h $0 $2 $3 $6 $8 344 Sound characteristics (R) Technical specifications relating to the encoding of sound in a resource /?? Yes Blank -- undefined Type of recording (R) Recording medium (R) Playing speed (R) Groove characteristic (R) Track configuration (R) Tape configuration (R) Configuration of playback channels (R) Special playback characteristics (R) Authority record control number or standard number (R) Source (NR) Materials specified (NR) Linkage (NR) Field link and sequence number (R) 38 P a g e

39 345 Projection characteristics of moving image (R) Field definition: RDA Source of information Input standards RDA Indicators $b $0 $2 $3 Technical specifications relating to the projection of a moving image resource ( ) Use evidence presented by the resource itself (or on any accompanying material or container) as the basis for recording the presentation format. Take additional evidence from any source. ( ) Use evidence presented by the resource itself (or on any accompanying material or container) as the basis for recording the projection speed. Take additional evidence from any source. Optional / Optional?? Yes Blank -- undefined Presentation format (R) Projection speed (R) Authority record control number or standard number (R) Source (NR) Materials specified (NR) 39 P a g e

40 Field definition: RDA Source of information Input standards RDA Indicators $b $0 $2 $3 $6 $8 Related fields 346 Video characteristics Technical specifications relating to the encoding of video images in a resource ( , ) Use evidence presented by the resource itself (or on any accompanying material or container) as the basis for recording the video format. Take additional evidence from any source. Optional / Optional?? Yes Blank -- undefined Video format (R) Broadcast standard (R) Authority record control number or standard number (R) Source (NR) Materials specified (NR) Linkage (NR) Field link and sequence number (R) 40 P a g e

41 Field definition and scope : RDA Source of information Input standards RDA Indicators $b $c $d $e $f $0 $2 $3 $6 $8 347 Digital file characteristics Technical specification relating to the digital encoding of text, image, audio, video, and other types of data in a resource. This information could also be recorded in field 300 (Physical Description) $b (Other physical details) ( ) Use evidence presented by the resource itself (or on any accompanying material or container) as the. Take additional evidence from any source. /?? Yes Blank -- undefined File type (R) Encoding format (R) File size (R) Resolution (R) Regional encoding (R) Transmission speed / Encoded bitrate (R) Authority record control number or standard number (R) Source (NR) Materials specified (NR) Linkage (NR) Field link and sequence number (R) 41 P a g e

42 362 Date or sequential designations (R)** Field definition and scope : AACR2 Rule AACR2 Source of information SE (A12.0B2) RDA Source of information Input standards RDA Indicator Indicator 2 $z $6 $8 Related fields Beginning/ending date(s) of an item and/or the sequential designations used on each part. A 12.3 First issue or first available issue: Print: the whole publication Non-print: See applicable type of material (Not provided in this document) ( ) Take the numeric and/or alphabetic designation of the first issue or part of a sequence from the following sources (in order of preference): a) the source on the first issue or part of that sequence that has the title proper (see ) b) another source within the first issue or part of that sequence (see ) c) one of the other sources of information specified at Period, question mar, exclamation mark, hypen (.?! - ) / CORE ELEMENT Yes [but only one formatted 362 in a record] Formatted style: use only when the 1 st and/or last issue is in hand; use only one formatted 362 in a record Unformatted note: i.e., a note, use when the information about the 1 st or last issue is known, but the issue is not in hand Blank Undefined Dates of publication and/or sequential designation (NR) Source of information (NR) Linkage (NR) Field link and sequence number (R) 008 DtSt ; Dates ; 515 Numbering Peculiarities Note 42 P a g e

43 AACR2 Rule AACR2 Source of information BK (2.0B2) ER (9.0B2) SR (6.0B2) VD (7.0B2) SE (12.0B2) RDA Source of information Rule Input standards RDA Indicator Indicator 2 #,$x #;$v Related fields 490 Series statement (R)** A1.6 1 st Indicator must = 1 & 8XX must be inputted. Series title page, monograph title page, cover, rest of the publication. The resource itself (title screen, main menu, program statement, initial display of information, home page, file header, or encoded metadata) or its physical carrier & labels whichever has a coll. title and the most complete information Physical carrier and label(s), accompanying textual material, container Title screens, physical carrier and label(s), accompanying material, container (box) First issue or first available issue: Print: whole publication Non-print: See applicable type of material (Not provided in this document) Take the title proper of a series from the following sources (in order of preference): a) the series title page b) another source within the resource itself (see ) c) one of the other sources of information specified at None, unless the last word ends with its own punctuation / CORE ELEMENT Yes Specifies whether series is traced (indexed) Not traced (indexed) Traced (indexed) differently [If 490 I1=1, then 8XX must be there] Blank -- undefined Series statement (R) ISSN of series (NR) Volume number/sequential designation (R) 8XX 43 P a g e

44 AACR2 Rule AACR2 Source of information RDA Source of information Rule Input standards RDA Indicators Indicator 2 $ Related fields 5XX Note area A1.7 (1.7A2) Any source Too many to note here Period, question mark, exclamation mark, hyphen, (.?! -) but period after closing parenthesis or bracket ( ) ] ), and give all punctuation before $5 See individual note fields material (Not provided in this document) See individual note fields material (Not provided in this document) See individual note fields material (Not provided in this document) See individual note fields material (Not provided in this document) See individual note fields material (Not provided in this document) See individual note fields material (Not provided in this document) See individual note fields material (Not provided in this document) See individual note fields material (Not provided in this document) PrairieCat Technical Service Procedures Manual: Add any necessary note fields such as a summary (520 field) or the table of contents (505 field) [II, B, 2, c, viii] 500 Series note 500 Source of title proper note 500 Statement of responsibility note 44 P a g e

45 500 Type and extent of resource note 500 Unformatted contents note 500 Variant title note 501 With note 502 Dissertation note AACR2 Rule AACR2 Source of information RDA Source of information Rule Input standards RDA Indicators $b $6 $8 Related fields 504 Bibliography note** A1.7B18 (1.7A2) Any source 7.16 ( ) Take information on supplementary content from any source. Period, question mark, exclamation mark, hyphen, (.?! -) but period after closing parenthesis or bracket ( ) ] ) Optional /Optional Yes Blank Undefined Bibliography, etc. note (NR) (Mandatory) Number of references (NR) (Optional) Linkage (NR) Field link and sequence number (R) 008 Cont 45 P a g e

46 AACR2 Rule AACR2 Source of information RDA Source of information Rule 46 P a g e Input standards RDA Indicator Indicator 2 # 0 Subfield $g #/$r $t Su $6 $8 Related fields SR VD 505 Formatted contents note** A1.7B18 (1.7A2) Any source 25.1 ( ) Take information on related works from any source. Period, question mark, exclamation mark, hyphen, (.?! -) but period after closing parenthesis or bracket ( ) ] ), but if the note is incomplete, or continues in a following 505 then no punctuation, unless the last world ends with its own punctuation. Optional Optional/Optional Yes Display constant controller Contents Incomplete contents Partial contents No display constant Level of content designation Basic Enhanced 2 nd indicator must be 2 ; 505 must be enhanced. PrairieCat Technical Service Procedures Manual: Formatted contents (NR) Miscellaneous information (R) Statement of responsibility (R) Title (R) Uniform Resource Identifier (R) Linkage (NR) Field link and sequence number (R) 7XX analytic entries For durations: 306 For durations: 008 Time Add any necessary note fields such as a summary (520 field) or the table of contents (505 field) [II, B, 2, c, viii] 505/740 tags: Data in contents notes were never intended to be controlled access points. To provide access to such data, use the appropriate 7xx fields. If appropriate, create controlled

47 name/title entries in fields 700, 710, or 711; or uniform title entries in field 730. Uncontrolled related and analytical titles, which may be coded to eliminate initial articles, belong in field 740. ( 11/12/2008 [II, F] Graphic novels that are serially published (i.e. the story continues from one volume to the next) must be entered on a multivolume serial record and linked to the correct volume. When adding a new volume make sure to add the title, if one is present, to the 505 and the ISBN with the volume number if present to the record. Staff that do not have the necessary permissions on their login to make these edits are to submit the prescribed information to PrairieCat Staff via the online reporting forms for this information [II, K] 47 P a g e

48 AACR2 Rule AACR2 Source of information RDA Source of information Rule Input standards RDA Indicators 508 Credits note** A1.7B6 (1.7A2) Any source 7.24 ( ) This instruction has been deleted as a revision to RDA. For further information, see 6JSC/ALA/32/Sec final/rev/2 Period, question mark, exclamation mark, hyphen, (.?! -) but period after closing parenthesis or bracket ( ) ] /Optional Yes Blank Undefined (Display constant = Credits:) Creation/production credit notes (NR) AACR2 Rule AACR2 Source of information RDA Source of information Rule Input standards RDA Indicator Indicator 2 Related fields 511 Participant or performer note** A1.7B6 (1.7A2) Any source 7.23 ( ) This instruction has been deleted as a revision to RDA. For further information, see 6JSC/ALA/32/Sec final/rev/2. Period, question mark, exclamation mark, hyphen, (.?! -) /Optional Yes Display constant controller No display constant generated Cast: (for videos or players in nonmusical S/R) Blank Undefined Participant or performer note (NR) 245$c ; 505 ; 7XX 48 P a g e

49 AACR2 Rule AACR2 Source of information RDA Source of information Rule Input standards RDA Indicators $3 Related fields 518 Date/time and place of an event note** A1.7B7 (1.7A2) Any source ( / ) Take information on the place of capture from any source. Period, question mark, exclamation mark, hyphen, (.?! -) Optional /Optional Yes Blank -- Undefined Date/time and place of an event note (NR) Materials specified (NR) 008 DtSt 49 P a g e

50 AACR2 Rule AACR2 Source of information RDA Source of information Rule Input standards RDA Indicator 1 # Indicator 2.$b $u $3 520 Summary note** A1.7B17 (1.7A2) Any source 7.2, 7.10 ( , ) Take information from any source. Period, question mark, exclamation mark, hyphen, (.?! -) but period after closing parenthesis or bracket ( ) ] Optional Optional /Optional Yes Display constant controller No information provided (Summary) Subject Review Scope and content Abstract No display constant generated Blank Undefined Summary note (NR) Expansion of summary (NR) Uniform Resource Identifier (R) Material specified (NR) PrairieCat Technical Service Procedures Manual: Add any necessary note fields such as a summary (520 field) or the table of contents (505 field) [II, B, 2, c, viii] When adding a summary statement (520 field) do not use the blurb from the back of the book. Either write a brief objective statement or edit the blurb down to a few objective sentences. [II, B, 3, c] 50 P a g e

51 AACR2 Rule AACR2 Source of information RDA Source of information Rule Input standards RDA Indicator 1 # Indicator 2.$b $3 Related fields BK ER SR VD 521 Target audience note** A1.7B14 (1.7A2) Any source 7.7 ( ) Take information on the intended audience for the content from any source. Period, question mark, exclamation mark, hyphen, (.?! -) but period after closing parenthesis or bracket ( ) ] Optional Optional /Optional Yes Display constant controller No information provided (Audience) Reading grade level Interest age level Interest grade level Special audience characteristics Motivation interest level No display constant generated Blank Undefined Target audience note (R) Source (NR) Materials specified (NR) 008 Audn 51 P a g e