Syllabus ILS Z584 Manuscripts. Fall 2015 Tuesday, 2:00 PM 4:45 PM Lilly Library, Ellison Room. Course Description

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1 Syllabus ILS Z584 Manuscripts Fall 2015 Tuesday, 2:00 PM 4:45 PM Lilly Library, Ellison Room Instructor: Cherry Williams, Curator of Manuscripts, Lilly Library Office phone: Lilly Library Reception Desk: Office hours: by appointment at the Lilly Library Course Description This seminar course is an introduction to the nature, functions, and methodology of the organization and administration of manuscript collections and personal papers. The course will consist of lectures, discussions, hands-on practicums with primary source materials and special projects. Course Objectives At the end of this course, students will be able to demonstrate a general understanding of: 1. the principle historical periods, styles, social, and economic contexts involved in the creation of collections of manuscripts and personal papers 2. the components of manuscripts administration including appraisal, acquisitions and collection development 3. the types of manuscript collections, methods of arrangement and description, including processing procedures 4. the elements of intellectual control of manuscript collections used to facilitate access and use of collections 5. the variety of ways in which scholars use manuscripts and personal papers 6. the basic principles of conservation and preservation of manuscript materials 7. the basic principles of exhibition design, techniques, mounting and presenting an exhibition of manuscript materials 1

2 8. the use of manuscript collections in outreach, public relations, fund raising and donor cultivation Course Materials Textbooks: Readings will be drawn from the required texts listed below and from additional readings as assigned from time to time which may be posted on the Canvas Resources site. The required and recommended texts are available for purchase from the Friends of Art Bookshop in the Fine Arts Building Room 120 and the Society of American Archivists. The required and recommended texts are also available on the class reserve shelf in the Lilly Library Reading Room. Required text: Bradsher, James Gregory. Managing Archives & Archival Institutions. University of Chicago Press, Hackbart-Dean, Pam and Elizabeth Slomba. How to Manage Processing in Archives and Special Collections. Society of American Archivists, Recommended texts: Brown, Michelle. Understanding Illuminated Manuscripts: A Guide to Technical Terms. (Malibu & London: J. Paul Getty Museum & The British Library, 1994). Also available on line at: Clanchy, M. From Memory to Written Record: England (Oxford: Blackwell, Third Edition, 2013). Clemens, Raymond and Timothy Graham. Introduction to Manuscript Studies. (Ithaca & London: Cornell University Press, 2007). De Hamel, Christopher. A History of Illuminated Manuscripts. (London: Phaidon, 2005). Lacher-Feldman, Jessica. Exhibits in Archives and Special Collections Libraries. (Chicago: Society of American Archivists, 2013). Available online at SAA Bookstore in both print and PDF formats. 2

3 Course Organization All class meetings will be held in the Ellison Room at the Lilly Library, and class assignments will require use of its collections. While an orientation to the Library and the Reading Room will be offered during the first class meeting, students also are expected to familiarize themselves with the Lilly Library s policies and procedures regarding use of the collections and normal operating hours. This syllabus, class assignments, readings and announcements are available on Canvas canvas.iu.edu. Any course updates, assignments, announcements and changes to the schedule will also be posted on Canvas. I recommend you routinely check the site on Mondays prior to class. General Requirements Since this class will be conducted as a seminar, you each share responsibility for the quality of the discussion we can have in class. It is important that you come prepared to attend all class meetings, to read all of the required materials, to actively engage in classroom discussions and to complete all assignments. Written Assignments (50% of the final grade) Collection description and exhibition proposal (20% of final grade): **Due Tuesday, September 15, 2015 by 5:00 PM** Write a concise, but thorough 5-6 page description of the manuscript collection that you have chosen to work with this semester and your rationale for that choice. Be sure to include the following: 1. LMC# (Lilly Manuscript Collection #) 2. Name of the collection 3. Size (number of items in the collection) 4. Presence of any unusual objects, i.e. photographs, realia 5. Identify any areas of concern or special interests 6. The theme or topic of your exhibition 7. A preliminary list of items you anticipate exhibiting 8. Any special display or conservation needs. You may also choose to add one or two print items if they add value to your proposed exhibition topic. If they are print vault items, you will need to obtain permission to use from the Curator of Rare Books, Joel Silver in advance. You may also use more than one Lilly manuscript collection. If you have any questions, please let me know. 3

4 Final paper (30% of final grade): 8-10 pages **Due Thursday, December 17 th, by 5:00 PM** The final paper is meant to be an opportunity for you to reflect upon your experience this semester working with manuscripts and personal papers. It should be an insightful discussion of your work with the materials and your exhibition. It should include the following items: 1. LMC #; content; size, i.e. number of boxes, linear feet, etc. 2. Describe collection in detail: subject matter, who, what and why this collection is important; why would you choose to accept this as a gift or purchase? Note the presence of images, photographs, realia. Does this present any issues or problems for access, use or preservation? 3. Access: intellectual control--is this well done? Is it effective? How would you do it better/differently? Why? Is there a finding aid? If not, why not? How long would it take to create a finding aid? What would be the best arrangement for the finding aid? 4. Access: physical control--is this collection a candidate for digitization? Is the collection properly and safely arranged and housed? Are there items that need additional attention? 5. Exhibition review and discussion: what worked and what didn't? How would you do it differently? Use it for fundraising? Increase community awareness? What kind of preservation was needed if any? Conservation issues? Exhibition installation and presentation (50% of final grade) The major project of this course is the curation, installation and presentation of an exhibition using the Lilly Library manuscript collections with which you have chosen to work this semester. In addition to the installation, you are expected to present a minute gallery talk to the class showcasing your exhibit. The talk will consist of a discussion of your exhibition and may include a PowerPoint presentation if desired. It is your responsibility to schedule meetings with me and with Jim Canary, the Lilly Library Conservator, in order to arrange for assistance with the layout, installation and any conservation/preservation needs identified during the course of the exhibition preparation. Time management is a crucial part of any exhibition activity and points will be deducted if Jim or I need to prompt you to arrange for pre-exhibition installation meetings. 4

5 A sign-up sheet will be circulated in class on Tuesday, September 29, 2015 to arrange for the scheduling of the exhibition presentations. An example of the sign-up sheet is available on our Canvas site. Exhibition presentations will begin on Tuesday, November 3, 2015 with the final exhibition presentations to be held on Tuesday, December 1, Exhibition observation activity (10% of the Exhibition installation and presentation grade) Prepare for class discussion September 29, 2015 As part of the exhibition installation and preparation process, I would like you to have visited at least one of the following museums on campus and thoroughly examined at least one case of one exhibition and be prepared to discuss what you observed in class on Tuesday, September 29 th. Mathers Museum: Tuesdays through Fridays, from 9 a.m. to 4:30 p.m.; and Saturdays and Sundays, from 1 to 4:30 p.m. IUAM: Tuesday through Saturday: 10 a.m. to 5 p.m. Sunday: Noon to 5 p.m. Closed on Mondays and all major national holidays Kinsey Institute: Monday - Friday, 1:30 pm - 5:00 pm Class Schedule August 25 th Session 1: Introduction to Manuscript Studies and the Lilly Library Introduction to the class, the exhibition process, manuscripts culture, personal papers, and archives. Introduction to the descriptive terminology and handling of rare materials. Required readings for the next two weeks: Bradsher, James. Managing Archives and Archival Institutions Chapter 1: Introduction to Archives, pp.1-17 Chapter 17: Archival Exhibits, Lacher-Feldman, Jessica. Exhibits in Archives and Special Collections. (Chicago: Society of American Archivists, 2013). (Canvas) Chapter 2: From Soup to Nuts Chapter 6: Labels, Design and Layout Exhibition labels: page 162 5

6 September 1 st Session 2: Orientation to the Lilly Reading Room Class will be led by Lori Dekydtspotter, Lilly Head of Technical Services Required readings for next week: Isabel Planton, Reference and Public Services Librarian, iplanton@indiana.edu Rebecca Baumann, Education & Outreach Librarian rbaumann@indiana.edu Finkelstein, David and Alistair McCleery. The Book History Reader. (London & New York: Routledge), (Available on the class hold shelf in the Lilly Library & Canvas Resources) Chapter 8: Ong, Walter. Orality and Literacy: Writing Restructures Consciousness Chapter 9: Chartier, Roger. The Practical Impact of Writing Clanchy, M.T. From Memory to Written Record. Oxford: Blackwell, Third Edition, 2013). Available on the class hold shelf in the Lilly Library Reading Room & ILL Part I, Chapter 4: The Technology of Writing, Part II, Introduction: The Literate Mentality, pp Clemens & Graham. Introduction to Manuscript Studies. (Ithaca & London: Cornell University Press, 2007). Part Three, Chapter 16, Rolls and Scrolls, September 8 th Session 3: Orality, Literacy and Reading Orientation to conservation & exhibition preparation Jim Canary, Conservator, jcanary@indiana.edu Required readings for next week: De Hamel. A History of Illuminated Manuscripts. (London: Phaidon, 2005) Introduction and Chapter I, Books for Missionaries, 8-41 Chapter III, Books for Monks, Recommended readings for the next two weeks: De Hamel. A History of Illuminated Manuscripts Chapter VI, Books for Everybody,

7 Chapter VII, Books for Priests, Clemens & Graham. Introduction to Manuscript Studies Part Three, Chapter 13, Books of Hours, Chapter 12, Liturgical Books and Their Calendars, OR September 15 th Session 4: From Scroll to Codex: Introduction to the Medieval Manuscripts **Collection description and exhibition proposal due today** September 22 nd Session 5: Medieval and Renaissance manuscripts Books of Hours and other texts Required readings for next week: Bradsher, James, Chapter 5: Archival Arrangement and Description, Chapter 6: Personal Papers, Hackbart-Dean, Chapter 3: Managing Processing, Bradsher, Chap. 13: Archival Ethics, September 29 th Session 6: Processing archival collections--physical control, security and theft issues Exhibition observation activity discussion **Sign up for exhibition presentation** Arrangement; respect du fonds; housing, equipment, supplies and care of manuscript collections Required readings for next week: Hackbart-Dean, Chapter 4: Preservation Administration, NEDCC (Northeast Document Conservation Center) Fall Workshops: Conservation On Line: Resources for Conservation Professionals 7

8 October 6 th Session 7: Flat paper care and conservation Guest speaker: Doug Sanders, E. Lingle Craig Preservation Lab, Paper Conservator Required reading for the next week: Hackbart-Dean, Chapter 5: Impact of Description, Standards and Innovation, October 13 th Session 8: Manuscript collections and personal papers intellectual control Guest speakers: Lori Dekydtspotter Head Technical Services Lilly Library Craig Simpson Manuscripts Processing Archivist, Lilly Library Required readings for next week: Bradsher: Chap. 7: Managing Cartographic and Architectural Archives, Hackbart-Dean, Chapter 3: Beyond Paper, pp Brown, Lloyd. The Story of Maps. Introduction & Chapter 1, pp Canvas Resources Recommended reading for next week: Hunter, Gregory S. Developing and Maintaining Practical Archives. Audiovisual Archives, Chap. 3, pp (Reading Room reserve shelf). Clemens & Graham. Introduction to Manuscript Studies. Part Three, Chap. 14, 15, pp October 20 th Session 9: Other formats: AV materials, photographs, maps & realia October 27 th Session 10: The role of primary sources in historical research Guest speaker: Eric Sandweiss, Chairman, Department of History Professor and Carmony Chair, Department of History Editor, Indiana Magazine of History Adjunct Professor, Department of Folklore and Ethnomusicology 8

9 November 3 rd Session 11: Film and moving image materials Guest speaker: Rachael Stoeltje, Director of the Indiana University Libraries Moving Image Archive Andy Urich, Film Archivist, IU Libraries Moving Image Archive **Exhibition presentations begin** November 10 th Session 12: The Literary Archive Guest speaker: Christoph Irmscher Required reading for next class: McGann, Jerome. On Creating a Usable Future. Profession 2011, pp Krause, Magia Ghetu and Elizabeth Yakel. "Interaction in Virtual Archives: The Polar Bear Expedition Digital Collections Next-Generation Finding Aid." The American Archivist 70 (Fall/Winter 2007), (Oncourse Resources) November 17 th Session 13: The historical record in the digital world Guest speakers: Erika Dowell, Head of Digital Projects, Lilly Library and Head of Public Services, Lilly Library November 24 th Session 14: THANKSGIVING BREAK NO CLASS December 1 st Session 15: Manuscripts collection development Required readings for next week: **Final presentations** Bradsher: Chap. 16: Public Programs, Gilliland-Swetland, Anne J., Yasmin B. Kafai, and William E. Landis. "Integrating Primary Sources into the Elementary School Classroom: A Case Study of Teachers' Perspectives." Archivaria 48 (1999), (Oncourse Resources) Steele, Victoria. Fundraising with Friends Group in Becoming a Fundraiser: the Principles & Practice of Library Development. 2 nd Edition. (Canvas Resources) 9

10 Freudenheim, Susan. Romancing the Collector: Will There Be a Storybook Ending? in The New York Times, 3/31/2004, p.1. (Canvas Resources) December 8 th Session 16: Donors, Friends groups, public relations & more Thursday, December 17 th **FINAL PAPER DUE BY 5PM** Academic Dishonesty and Grades at SLIS: All DLIS instructors have been asked to include the following information in their syllabi. Please take note of it. Academic dishonesty There is extensive documentation and discussion of the issue of academic dishonesty in the Indiana University "Code of Student Rights, Responsibilities and Conduct". Of particular relevance is the section on plagiarism: 3. Plagiarism A student must not adopt or reproduce ideas, words, or statements of another person without appropriate acknowledgment. A student must give credit to the originality of others and acknowledge an indebtedness whenever he or she does any of the following: a. Quotes another person's actual words, either oral or written; b. Paraphrases another person's words, either oral or written; c. Uses another person's idea, opinion, or theory; or d. Borrows facts, statistics, or other illustrative material, unless the information is common knowledge. From: Indiana University and School of Library and Information Science policies on academic dishonesty will be followed. Students found to be engaging in plagiarism, cheating, and other types of dishonesty will receive an F for the course. As a rule of thumb, when in doubt, cite the source! 10

11 Recommended texts Banks, Paul N. and Roberta Price. Preservation: Issues and Planning. (Chicago and London: American Library Association, 2000). Beal, Peter. A Dictionary of English Manuscript Terminology (New York: Oxford University Press, 2008). Behrnd-Klodt, Menzi L. & Peter J Wosh. Privacy & Confidentiality Perspectives. (Chicago: Society of American Archivists, 2005). Bogle, Elizabeth. Museum Exhibition Planning and Design. (Lanham, Maryland: Altamira Press, 2013). Brown, Lloyd A. The Story of Maps. (Boston: Little, Brown and Company, 1949). Carruthers, Mary. The Book of Memory: A Study of Memory in Medieval Culture. (Cambridge: Cambridge University Press, 2001). Clemens, Raymond and Timothy Graham. Introduction to Manuscript Studies. (Ithaca & London: Cornell University Press, 2007). Clanchy, M. From Memory to Written Record: England (Oxford: Blackwell, 1999). Cook, Terry. "Remembering the Future: Appraisal of Records and the Role of Archives in Constructing Social Memory." In Blouin, Francis X., Jr., and William G. Rosenberg, eds. Archives, Documentation, and Institutions of Social Memory: Essays from the Sawyer Seminar. Ann Arbor: University of Michigan Press, 2006, De Hamel, Christopher. A History of Illuminated Manuscripts. (London: Phaidon, 2005). Dekydtspotter, Lori and Cherry Williams. "Alchemy and Innovation: Cultivating an Appreciation for Primary Sources in Younger Students." RBM: Journal of Rare Books, Manuscripts and Cultural History (14:2 (2013), 67-81). Dekydtspotter, Lori and Cherry Williams. Not Beyond Our Reach: Collaboration in Special Collection Libraries. Universal Journal of Educational Research (2(5): , 2014). Dekydtspotter, Lori and Cherry Williams. Reaching Back, Reaching Out: Innovation and Experimentation in the World of Special Collections." In Bahde, Anne, Heather Smedberg and Mattie Taormina eds. Using Primary Sources: Hands on Instructional Exercises. (Libraries Unlimited: March 2014). 11

12 Duranti, Luciana. Diplomatics: New Uses for an Old Science. (Lanham, Maryland, and London: 1998). Finkelstein, David and Alistair McCleery. The Book History Reader. (London & New York: Routledge, 2003). Gilliland, Anne J. Conceptualizing 21 st Century Archives. (Chicago: Society of American Archivists, 2014). Gilliland-Swetland, Anne J., Yasmin B. Kafai, and William E. Landis. "Integrating Primary Sources into the Elementary School Classroom: A Case Study of Teachers' Perspectives." Archivaria 48 (1999), Hackbart-Dean, Pam and Elizabeth Slomba. How to Manage Processing in Archives and Special Collections. (Chicago: Society of American Archivists, 2012). Hunter, Gregory S. Developing and Maintaining Practical Archives. (New York: Neal- Schuman Publishers, Inc., 2003). Kirsch, Gesa and Liz Rohan. Beyond Archives: Research as a Lived Process. (Carbondale: Southern Illinois University Press, Krause, Magia Ghetu and Elizabeth Yakel. "Interaction in Virtual Archives: The Polar Bear Expedition Digital Collections Next-Generation Finding Aid." The American Archivist 70 (Fall/Winter 2007), Lacher-Feldman, Jessica. Exhibits in Archives and Special Collections. (Chicago: Society of American Archivists, 2013). Lord, Barry and Maria Piacente. Manual of Museum Exhibitions. (Lanham, Maryland: Rowman & Littlefield, 2014). MacNeil, Heather. Without Consent: The Ethics of Disclosing Personal Information in Public Archives. (New Jersey and London: Society of American Archivists, 1992). Mitchell, Eleanor, Peggy Seiden, and Suzy Taraba eds. Past or Portal: Enhancing Undergraduate Learning through Special Collections and Archives. (Chicago: Association of College and Research Libraries, 2012). Pearce-Moses, Richard. A Glossary of Archival & Records Terminology. (Chicago: Society of American Archivists, 2005). Pugh, Mary Jo. Providing Reference Services for Archives & Manuscripts. (Chicago: Society of American Archivists, 2005). 12

13 Ritzenthaler, Mary Lynn & Diane Vogt-O Connor. Photographs: Archival Care & Management. (Chicago: Society of American Archivists, 2008). Roe, Kathleen D. Arranging & Describing Archives & Manuscripts. (Chicago: Society of American Archivists, 2005). Wilkie, Everett C., Jr., ed. Guide to Security Considerations & Practices for Rare Books, Manuscript & Special Collections Libraries. (Chicago: Association of College & Research Libraries, 2011). 13