CATALOGING MANUAL ADULT FICTION. Table of Contents

Transcription

1 ADULT FICTION Table of Contents ADULT FICTION... 1 ADULT MYSTERY ADULT SCIENCE FICTION ADULT WESTERN LARGE PRINT ADULT GRAPHIC NOVELS SERIAL RECORDS RECORDS IN SERIES SHORT STORY COLLECTIONS

2 Adult Fiction Adult Fiction MINIMUM MARC FIELDS: 020 ISBN and Price 092 Classification 100 Author 245 Title 260 Publication distribution 300 Physical description 4XX Series (if applicable) 6XX Subject headings 7XX Author (if applicable) 8XX Series (if applicable) SPINE LABEL FORMAT FICTION Last name First name Month/year # & types of parts POLICY: Includes general adult fiction and fantasy fiction works by a single author, collections of stories by a single author, and collections of stories by multiple authors. For titles with the subject heading of Fantasy fiction: J.R.R. Tolkien s Hobbit series. Consider works which contain any of the following: alternative worlds; magic; other societies. Consider series and other titles by the same author and their classifications when considering classification of a title. If an author who writes straight fantasy has been catalogued in the Science Fiction collection in the past, that author will stay in Science fiction. Books with accompanying materials. If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is integral to the story in the book and if the book and accompanying material can be successfully circulated. Discard material if it is only advertising or publisher s catalog. If all accompanying materials are discarded, remove all notes and physical description referring to the accompanying materials. 500 Book with CD. [Delete if items are not kept] If materials are kept, also list in Circ note of item record: 1 BOOK, 1 CD Past Policy: Includes general adult fiction works by a single author, and collections of stories by a single author. Collections of stories by different authors were in Story Collection. Story Collection is an obsolete collection. Classic works should be placed in their respective genres appropriately. Whenever a question should arise regarding placement of a certain title, consult the Collection Development Selector at JCL. 1

3 Adult Fiction Fixed Field Dat tp s r t single date reprint/reissue date and original date for publication date and copyright date A complete list of date codes is in OCLC Bibliographic Formats and Standards. Variable fields 006 Additional Material Characteristics Delete any 006 fields, if you delete the accompanying material. 007 Physical description fixed field Delete any 007 fields, if you delete the accompanying material. 020 ISBN Subfield a: Subfield c: Verify that the ISBN in the record matches the publisher and format. If the ISBN does not match the ISBN on the on order record, verify which ISBN is correct for the title in hand. Leave only the correct ISBN in record. Add the correct price, when available. If the price on the paper work is for a volume set, you need to determine the price for each volume. To find the price for each volume, take the set price and divide this amount by the number of volumes in the set. This will give you the price for each volume. This amount is entered on price subfield in the item record when the volumes are inventoried. Adding ISBN numbers for paperbacks to a bibliographic record Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put (pbk.) after the ISBN number, and include the price in the subfield c. Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information, statement of responsibility, copyright date, edition and illustrator match exactly the title information as it appears on the bibliographic record. Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and generate duplicate reports. Field does not end with a period. 09X 2

4 Adult Fiction Use only one 092 field in the record. Delete all other 09X fields. 092 Local Call Number Subfield a: FICTION, author s last name, author s first name or initials and date of publication, if necessary. Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles. When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted The 092 fields and spine label will use 09/2010. If there are additional copies for JCL that are cataloged within six months of a book that JCL owns, use the date of the first cataloging. FICTION Grisham John 01/2007 CUTTERING POLICIES It is not common for Fiction titles, but if a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists. The author cutter is determined from the 1XX field of author main entry or the 245 field of title main entry with exceptions for individual biographies and some series. For fiction (all genres), the author cutter is limited to the first 8 characters of the author s surname and first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials are the only form of a given name in the authority record) or dates of the author. Do not leave spaces between the initials. The first name or initial(s) are on the line after the surname on the spine label. If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title. Use upper and lower case letters appropriately. Consult label formats when editing the 092 field. Abbreviations Spell out the first word of the abbreviation, up to the first eight characters. Acronyms Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of the acronym. Apostrophes and Hyphens Leave apostrophes and hyphens out. 3

5 Adult Fiction Diacritics Take out diacritics for the 092 field and on the spine labels. Dr., St., Mr., and Mrs. Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs. Run the letters together if there are more than 8 characters in a name. St. John StAndrew (no spacing between letters) Hyphenated Double Surname For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the first letter of the second surname. Limit the number of characters to eight letters. Surname: Garcia-Marquez Cutter: GarciaMa Un-hyphenated Double Surname For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of the second name. Limit the number of characters to eight letters. Surname: Lomas Garcia Cutter: LomasGar Initials in cutters Do not leave spaces between initials, such as Stine R.L Stine, R.L. On label: FICTION Stine R.L. Names in direct order For names in direct order, use up to the first 8 characters of the author s name, using up to the first two parts of the name taken from the authorized form in 100 field Minister Faust On label: FICTION Minister Faust 4

6 Adult Fiction Names with spaces between letters If the last name contains a space between letters, leave in if the total number of characters does not exceed 8 characters Otherwise, remove the space to include 8 characters in the cutter but maintain capital letters. De Palma [De Palma]. VanDraan [Van Draanen] Numerals as Cutters Spell out Title Main Entry 101 Dalmatians the cutter will be One Use first non-article word of title. If first word is a number, then use first word of the number spelled out. Titled Persons (dagger c ) For persons with titles in the subfield c of the 600 field, use up to 8 characters of the first word of the title in the subfield c. Dates Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles. Do not add dates to titles in the public domain, known to have been published/copyrighted at an earlier date in the same edition by various publishers, or display earlier copyrights in the same edition in publication information. When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted The 092 fields and spine label will use 09/2010. Annual serial publications generally use date of volume without month for spine date. Best American short stories Volume Numbering FICTION Best 2006 For circulating and non circulating materials, this is generally only used on the spine labels when present on the material and the decision is made to use the volume numbering for shelving purposes. Some examples include encyclopedia sets or graphic novels that have the same title, are not part of a series, have the same author, and have a volume number. Double Cutters 5

7 Adult Fiction If a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists. Known series to date include: Series created by Tom Clancy and Steve Pieczenik, but continued by different authors Tom Clancy s Net Force Tom Clancy s Op-center Tom Clancy s Power plays Tom Clancy s Splinter cell Cutter for series in all caps Cutter for author of book in hand FICTION FICTION FICTION NETFORCE OPCENTER POWERPLA Perry Rovin Preisler Steve Jeff Jerome 09/ / /2002 Use author of the book in hand. Tom Clancy and Steve Pieczenik, the other creator for series will be added author entries. Use them in author field only if they actually wrote the book in hand Perry, Steve Cybernation / c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry. 100/110/111 Author Verify the main entry. If there is more than one edition of a title, verify that all editions have the same main entry. Author writing as If a title page has the phrase Author writing as Author 2 nd name, use the first name for the 100 entry. Jayne Ann Krentz writing as Jayne Castle Krentz is the name to use in the 100 field. Castle is entered as an added author in the 700 field. Recall other copies of the title already in the catalog to change to current name on that title. Novels where the author displayed on the cover is not the author The examples are Net Force, Op-center, and Power Plays which are series that have Tom Clancy prominently displayed on the cover, but the book is actually written by another author (not Tom Clancy). 6

8 Adult Fiction Books in these types of series will be double cuttered by the series first and then by the author of that particular title. Each record will also have a 490 Series Note for the series on the bibliographic record. Net Force (Series), Op-center (Series), or Power plays (Series) Posthumous publications of an author If the deceased author is identified as the author of a work published posthumously, use the author in the 100 field and make 7XX added entries for any additional authors. If another author continues a series, character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the record. Books containing more than one title For books containing more than one title verify which of the following circumstances apply to the book in hand. Follow the procedures which apply to the title in hand. Collective title/same author The bib record will be an author main entry with the collective title in the 245 field. For up to four titles list each title in a 740 title added entry. Do not use initial articles in the 740 field. The first indicator is 0 for non filing characters, and the second indicator is 2. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note. More than one title/no collective title/same author The bib record will be an author main entry. The title field (245) will contain the first title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is 0 for non filing characters, and the second indicator is 2. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note. Collective title/different authors These books will be cataloged in the appropriate genre under title main entry. The title field (245) will contain the collective title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is 0 for non filing characters, and the second indicator is 2. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note. No collective title/different authors These books will be cataloged in the appropriated genre under title main entry for the first listed title. The title field (245) will contain the first listed title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is 0 for non filing characters, and the second indicator is 2. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note. 7

9 Adult Fiction 130 Uniform Title Change to a Uniform Titles Change to a 246, indicators 30, if the title contains a portion of the title in the 245. Change to a 246, indicators 3 blank, if it represents a previous title. All foreign titles should be in the 246 field with indicators 31. Foreign titles with initial articles are repeated in 246 fields one with and one without the initial article. Delete all other subfields and ending punctuation. Example in OCLC: El general en su laberinto. l English The general in his labyrinth / cgabriel García Márquez ; translated from the Spanish by Edith Grossman. Example in Sirsi: The general in his labyrinth / cgabriel García Márquez ; translated from the Spanish by Edith Grossman General en su laberinto El general en su laberinto Delete the following: Works, Selection, Prose or other generic titles. 245 Title The title, subtitle, other title information and statement of responsibility must match exactly the title information as it appears on the title page or equivalent substitute. The exception is when a series title or other head of title information is in the 245 field, subfield a. In this instance only the unique title is kept in the 245 subfield a. The series/head of title information is moved to the 246 field and combined with the unique title. When the series title or other head of title information is present there must also be a 490 field. You may have more than one series entry per title. It is possible that not all series will have authority records. Examples: Title Page: Star trek new frontier Gateways Book six of seven Cold wars Peter David Cold wars h[#6]/ c Peter David 8

10 Adult Fiction Star trek new frontier Gateways, pcold wars Star trek new frontier, pcold wars Gateways, pcold wars Star trek, new frontier Gateways (Pocket Books) ; v book Star trek, new frontier Gateways (Pocket Books) ; v book 6. Title Page: Tom Clancy s Net Force Cybernation Created by Tom Clancy and Steve Pieczenik Written by Steve Perry Cybernation / c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry Tom Clancy's Net Force, pcybernation Net Force Title Page: A star shines over Mt. Morris Park Henry Roth In the above example there is not mention of the series on the title page. However on the cover the series is Mercy of a rude stream. In this case you add a 246 with the series title and a 490 series entry to the bibliographic record (include the volume number if available) A star shines over Mt. Morris Park h[#1] Mercy of a rude stream. nv.1, pa star shines over Mt. Morris Park h subfield in the 245 field Mercy of a rude stream ; v v Roth, Henry. ǂt Mercy of a rude stream ; v v.1 If the material has a series volume number, add a subfield h with the number in brackets. It is inserted after the a subfield, and before the punctuation preceding the b or c subfields. When an h subfield is necessary, it follows the n and p subfields. These subfields also precede the b and c subfields A light in the window h[#2] / c Jan Karon. 9

11 Adult Fiction Mitford years ; v[02] Karon, Jan, ǂd ǂt Mitford years ; v[02]. n subfield in the 245 field The n subfield generally occurs in 245 field when the a subfield of the 245 is not unique and the only difference is numbering which does not signify a part. When an h subfield is necessary, it follows the n subfield, but precedes the b subfield. Since the numbering is in the n subfield, it is unnecessary to enter the numbering in the h subfield. For searching and formatting for the hit list, the contents of the n subfield should be standardized for the titles within a run. The volume number in the subfield n is included in the call number in the 092 field and is formatted according to the instructions in the Volume field guidelines. Example Id _entity. nvol. 1 h[graphic] Id_entity. nvol. 2 h[graphic] Id_entity. nvol. 3 h[graphic] p subfield in the 245 field One configuration is an a subfield with a non-unique title and a unique subtitle in a p subfield in the OCLC record. Graphic novel series and television series are some of the materials that may have this configuration of title. When an h subfield is necessary, it follows the p subfield, but precedes the b subfield. Use the unique title of book in hand in title field for the 245 title for JCL catalog. On title page: Reborn! 15 Blood of the Vongola II In OCLC: Reborn! ǂn 15, ǂp Blood of the Vongola II For JCL, edit 245: Blood of the Vongola II ǂh [graphic #15] / cstory & art by Akira Amano Reborn! ǂn Vol.15, ǂp Blood of the Vongola II 246 Varying form of title 10

12 Adult Fiction If any varying titles appear on the item, use a 246 and the appropriate indicators. Do not add varying titles that repeat the exact wording of the 245 and additional material after it. If title in 245 fields includes an ampersand, add a 246 with ampersand replaced with the word and and vice versa. Use 246, indicators 30, if the title contains a portion of the title in the 245. Use 246, indicators 3 blank, if it represents a previous title. All foreign titles should be in the 246 field with indicators 31. Foreign titles with initial articles are repeated in 246 fields with and without the initial article. Delete all other subfields and ending punctuation. Example in OCLC: El general en su laberinto. l English The general in his labyrinth / cgabriel García Márquez ; translated from the Spanish by Edith Grossman. Example in Sirsi: The general in his labyrinth / cgabriel García Márquez ; translated from the Spanish by Edith Grossman General en su laberinto El general en su laberinto 250 Edition Edition statements must match exactly the information appearing on the item, except that abbreviations as prescribed in AACR2 Rev. may be used. If more than one edition statement appears in the book, list one in the 250 field, and the others in separate note fields indicating source of information. JCL prefers the edition statement appearing in the following hierarchy: 1. Title page 2. Title page verso 3. First page of cover (front cover) ** 4. Elsewhere on cover ** 5. Preface/Introduction ** 6. Jacket ** ** Edition information found on these sources must appear in brackets. Retain but do not add first edition statements: Examples: 1 st ed., 1 st U.S. ed., 1 st Harter ed. 260 Publication 11

13 Adult Fiction Verify place of publication, publisher and dates against information for the item in hand. For works with multiple dates: Generally ignore printing dates, when publication dates and copyright dates are available. For any situations not covered by this list, review AACR2, Rev. 1.4F. If a publication date is on the title page and it matches the copyright date on the verso, use the publication date. Example ǂc If a date is with the edition statement, and it matches the copyright date on the verso, use this date. Example ǂc If a publication date is available and it differs from the copyright date, use both dates. Example - -ǂc 2007, c2005. ADAPTED Use the adaptation date. Text has been changed. EDITED Check with a cataloger on this one. Most likely you will use the most recent copyright date. However, this depends on how much the material was changed from the original edition. NEW FOREWORD If a book contains a new foreword that has been copyrighted, and that copyright date is different than the copyright date of the book, use the date that the foreword was copyrighted as the publication date and keep the original copyright date on the record. 2007, c1939. PUBLISHING DATE AND COPYRIGHT DATE If a book has a publishing date and a copyright date, the publishing date comes first, and the copyright date second. Ignore printing dates. 2000, c1999. RENEWED If the copyright date has been renewed, use the original copyright date. REPRINTS If the fixed field has an r: (reprint) in the Date tp subfield, the dates subfield must contain 2 dates. The 260 field has just one date, the most current date, generally the publication date of the work in hand. RESTORED Use the original copyright date, not the restored date. REVISED If the copyright date is revised then, use the revised copyright date. TRANSLATION Use the translation copyright date. TWO COPYRIGHT DATES SEPARATED BY A COMMA If two copyright dates separated by a comma; use the second date, if the material is non-fiction. If the book is fiction, then determine if the material has been changed. If there are changes, then use the second date. 12

14 Adult Fiction 300 Description Pagination, including preliminary paging and illustration statements and size (cm.) must agree exactly with the book in hand. 4XX/8XX Series Verify if the series authority record for a series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX field to match the authorized heading. If there is one series title that covers all publishers and formats, use that series heading in all existing records. If there are multiple series authority records for different formats or different publishers use the specific series for the matching format or publisher when available. Volume Numbers v subfield Add numbering of volume, if available in subfield v to 490 and 8XX fields The Californians ; v bk Wick, Lori. t Californians ; v bk. 4. If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second indicator blank, subfield a SERIES to bibliographic record. Series with no authority record will remain in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is entered, the SERIES will be deleted and series notes will be edited to match the form in the authority record SERIES Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction, Western). Leave all series notes in a record. However, if an authority record instructs use as quoted note for a phrase coded as a series, edit the contents of the 4XX/8XX fields present in a record into a single 500 title note field. 130: 0 ahamish Macbeth mystery 643: anew York : bmysterious Press 667: agive as a quoted note. 670: adeath of an addict, c1999: b (A Hamish Macbeth mystery) For JCL catalog, change any 490/8XX notes in OCLC record to: 500 A Hamish Macbeth mystery. 490 (Unverified series) The 490 is a descriptive field and should match the wording available for the series statement. First indicator is 0, second indicator blank 13

15 Adult Fiction Heiress in London ; v02 490/800 fields In 490 field, the first indicator is 1; second indicator blank. In the 800 field, the first indicator is usually 1, second indicator is blank The Californians ; v bk Wick, Lori. t Californians ; v bk /830 fields In 490 field, the first indicator is 1; second indicator blank. In the 830 field, the first indicator is blank, second indicator is Star wars Star wars (Bantam Books (Firm) 500 Notes Add notes for previous publication of title, if coded as r in the Date tp. 500 Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New York : Manor Books, c Bibliography, etc., Notes. Add note for bibliographical references and index if warranted. 521 Target Audience note. Do not add, edit or delete. 505 Formatted Contents Notes Verify the accuracy of content notes. Add content notes, as needed, for volume titles for multi-volume sets. Retain all content notes and add them for short story collections, if not provided. Add enhanced contents notes, as needed for multiple titles contained in one or more volumes. Add up to 50 titles. If adding complete contents use 505, indicators 00. Change unformatted notes to formatted notes t Love and peril / r the Marquis of Lorne -- t To be or not to be / r Mrs. Alexander The t melancholy hussar / r Thomas Hardy. If adding only partial contents, use indicators

16 Adult Fiction 505 Unformatted Contents Notes CONTENTS: Daughter of invention / Julia Alvarez -- The Mambo Kings play songs of love / Oscar Hijueolos -- Silent dancing / Judith Ortiz-Cofer -- The moths / Helena Maria Viramontes -- Un hijo del sol / Genaro Gonzalez -- An apology to the moon furies / Ed Vega -- The ruins / Patricia Perciado Martin -- The closet / Denise Chavez -- Alien turf / Piri Thomas -- The day the Cisco Kid shot John Wayne / Nash Candelaria -- Mr. Mendelson / Nicholas Mohr -- On the road to Texas : Pete Fonseca / Tomas Rivera -- Kipling and I / Jesus Colon -- The Hammon and the beans / Americo Paredes -- Pocho / Jose Antonio Villareal The autobiography of a brown buffalo / Oscar "Zeta" Acosta First communion / Edward Rivera -- Brother Imas / Roland Hinojosa -- Golden glass / Alma Villanueva -- My father's flag / J. L. Torres -- Being mean / Gary Soto -- People should not die in June in south Texas / Gloria Anzaldua -- The monkey garden / Sandra Cisneros -- The apple orchard / Rudolfo A. Anaya -- Aria / Richard Rodriguez. 520 Summary Notes Verify the accuracy of the summary notes. Be sure to retain if overlaying or updating an Olathe record. 538 System requirements Delete if accompanying materials are discarded. 6XX SUBJECT ACCESS General Principles The assignment of subject headings to individual works of fiction is intended to provide the average public library user with an additional method of selecting recreational reading. Headings should be assigned only as they come readily to mind after a superficial review of the work being cataloged. Whenever possible, make the subject headings match between multiple records for the same title. Use LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 8. A minimum of one subject heading is required for all items. Two to four subject headings are preferred. If record has only 2 subject headings, JCL prefers only one be a genre heading. Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. Generally assign no more than one or two genre headings, expressing only the primary genre(s) of the work. If genre headings match an LCSH heading of a 150 or 155, use that heading. 15

17 Adult Fiction Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign headings only for topics that have been made explicit by the author or publisher, such as those topics that are mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one or two topical headings need to be assigned White, Blanche (Fictitious character) v Fiction African American women v Fiction Women detectives v Fiction Caterers and catering v Fiction North Carolina v Fiction Detective and mystery stories. Individual Characters -- If the work prominently features a real person, a legendary character, other major character not created by the author of the work assign a subject heading for the name of the character with appropriate subdivision such as Fiction. If the primary character is a fictitious character created by the author, assign a subject heading only if the character appears in three or more wore works. Consider the character to appear prominently if it is integral to the story line, if the name is included either in the title or a series-like statement, or if there is a possibility that patrons may seek the work based on the character. Classes of persons -- A heading may also be assigned for the class of persons to which the primary character belongs, if that class of persons is established and is likely to be sought by the typical public library user., for example, women detectives, College teachers, Private investigators., Domestics, etc. Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the work was written, for example, do not express the 19 th century setting of a work that was written in the 19 th century. Generally do not assign a heading for the country in which the work is set, when that country corresponds to the country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place). If other editions of a title exist in the database, copy those headings to the bibliographic record. Another source of possible subject headings is bibliographic records for sound recordings of the title in hand, either on SIRSI or OCLC if they are not readily available on the print record. Guidelines for deleting the United States subdivision Instances where you leave in the subdivision in all formats and levels: A complete subdivision phrase: z United States x States Biographical subject headings: Artists z France x Biography. When the biography is about a person who lives in the United States, you may delete the United States from the 650 field. History subject headings: Cities and towns z United States x History. 16

18 Adult Fiction Foreign relation documents such as treaties or other documents that display reciprocal agreements between the United States and another country. Travel: Cities and towns z United States v Guidebooks. If a topic heading with a sub-field z United States is a cross-reference to one or more headings in our local system, keep the subdivision in the heading. Otherwise the subdivision z United States can be deleted from all other topical headings (650 indicators blank 0). If possible, avoid using z United States for fiction headings. You should instead use the state or the city/state geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please consult a cataloger. NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT DELETE UNITED STATES WHEN IT APPEARS AS A 651 a. 700 Joint authors or responsible persons. Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names. Do not keep author/title by using delimiter t (except in music collections and analytics). Add 700 fields for the following: Second and third authors First author/contributor mentioned when there are four or more authors. Editors Illustrators 710 Corporate Name. Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names If the publisher is obvious, such as McGraw-Hill, delete. 730 Uniform Title Leave in and delimiter as necessary (130 usually becomes a 730). 740 Added Entry Uncontrolled Related/Analytical Title If all the stories are by the same author, add 740 title added entries up to a number of 4. Use only first indicator 0, using no articles. 17

19 Adult Fiction Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t. The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL s policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and will be 2 (indicators 02 for this field). 800 Series Added Entry --Personal Name Should have accompanying field. If series is not authorized, be sure to add SERIES note to record. 830 Series Added Entry Uniform Title. Should have accompanying field. If series is not authorized, be sure to add SERIES note to record. 856 Electronic Location and Access Leave in. However, remove any duplicated or incomplete 856 fields. INVENTORY NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD CLASS SCHEME: ASIS LIBRARY: CENTRAL ITEM ID: PRICE: BAR CODE NUMBER Use the retail price TYPE: BOOK HOME LOCATION: ONSHELF ITEM CAT 1: FICTION ITEM CAT 2: ADULT NUMBER OF PIECES: 1 CIRC NOTE: If the item includes different media, list the different parts in the CIRC NOTE in caps. If a booklet has more than 10 pages it is counted as a piece 1 CD, 1 DVD On label, the parts are listed on separate lines. When possible keep a space between parts and date 18

20 Adult Fiction FICTION Last name First name Month/year 1 CD 1DVD 19

21 Adult Mystery SPINE LABEL FORMAT Adult Mystery MINIMUM MARC FIELDS: 020 ISBN and Price 092 Classification 100 Author 245 Title 260 Publication distribution 300 Physical description 4XX Series (if applicable) 6XX Subject headings 7XX Author (if applicable) 8XX Series (if applicable) MYSTERY Last name First name Month/year # & types of parts POLICY: Consider works in which a murder, puzzle, or crime is being solved. Consider works with "mystery" or "murder" in the title but analyze the content of the work. Consider other titles by the same author and their classifications. Do not include suspense thrillers or international intrigue/spy novels unless designated by the selector. Classify collections of mystery stories by different authors in MYSTERY. Include both single works and collections of stories by the same author EXCEPTIONS: to be classed as Mystery: Ian Fleming's James Bond Donald Hamilton's Matt Helm Peter O'Donnell's Modesty Blaise Dorothy Gilman's Mrs. Polifax Adam Hall's Quiller Books with accompanying materials. If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is integral to the story in the book and if the book and accompanying material can be successfully circulated. Discard material if it is only advertising or publisher s catalog. If all accompanying materials are discarded, remove all notes and physical description referring to the accompanying materials. 500 Book with CD. [Delete if items are not kept] If materials are kept, also list in Circ note of item record: 20

22 Adult Mystery 1 BOOK, 1 CD Fixed Field Dat tp s r t single date reprint/reissue date and original date for publication date and copyright date A complete list of date codes is in OCLC Bibliographic Formats and Standards. Variable fields 006 Additional Material Characteristics Delete any 006 fields, if you delete the accompanying material. 007 Physical description fixed field Delete any 007 fields, if you delete the accompanying material. 020 ISBN Subfield a: Subfield c: Verify that the ISBN in the record matches the publisher and format. If the ISBN does not match the ISBN on the on order record, verify which ISBN is correct for the title in hand. Leave only the correct ISBN in record. Add the correct price, when available. If the price on the paper work is for a volume set, you need to determine the price for each volume. To find the price for each volume, take the set price and divide this amount by the number of volumes in the set. This will give you the price for each volume. This amount is entered on price subfield in the item record when the volumes are inventoried. Adding ISBN numbers for paperbacks to a bibliographic record Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put (pbk.) after the ISBN number, and include the price in the subfield c. Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information, statement of responsibility, copyright date, edition and illustrator match exactly the title information as it appears on the bibliographic record. Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and generate duplicate reports. Field does not end with a period. 09X 21

23 Adult Mystery Use only one 092 field in the record. Delete all other 09X fields. 092 Local Call Number Subfield a: MYSTERY, author s last name, author s first name or initials and date of publication, if necessary. Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles. When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted The 092 fields and spine label will use 09/2010. MYSTERY Kellerma Jonathan 01/2007 CUTTERING POLICIES It is not common for Mystery titles, but if a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists. The author cutter is determined from the 1XX field of author main entry or the 245 field of title main entry with exceptions for individual biographies and some series. For fiction (all genres), the author cutter is limited to the first 8 characters of the author s surname and first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials are the only form of a given name in the authority record) or dates of the author. Do not leave spaces between the initials. The first name or initial(s) are on the line after the surname on the spine label. If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title. Use upper and lower case letters appropriately. Consult label formats when editing the 092 field. Abbreviations Spell out the first word of the abbreviation, up to the first eight characters. Acronyms Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of the acronym. Apostrophes and Hyphens Leave apostrophes and hyphens out. 22

24 Adult Mystery Diacritics Take out diacritics for the 092 field and on the spine labels. Dr., St., Mr., and Mrs. Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs. Run the letters together if there are more than 8 characters in a name. St. John StAndrew (no spacing between letters) Hyphenated Double Surname For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the first letter of the second surname. Limit the number of characters to eight letters. Surname: Garcia-Marquez Cutter: GarciaMa Un-hyphenated Double Surname For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of the second name. Limit the number of characters to eight letters. Surname: Lomas Garcia Cutter: LomasGar Initials in cutters Do not leave spaces between initials, such as Stine R.L Stine, R.L. On label: MYSTERY Stine R.L. Names in direct order For names in direct order, use up to the first 8 characters of the author s name, using up to the first two parts of the name taken from the authorized form in 100 field Minister Faust On label: FICTION Minister Faust 23

25 Adult Mystery Names with spaces between letters If the last name contains a space between letters, leave in if the total number of characters does not exceed 8 characters Otherwise, remove the space to include 8 characters in the cutter but maintain capital letters. De Palma [De Palma]. VanDraan [Van Draanen] Numerals as Cutters Spell out Title Main Entry 101 Dalmatians the cutter will be One Use first non-article word of title. If first word is a number, then use first word of the number spelled out. Titled Persons (dagger c ) For persons with titles in the subfield c of the 600 field, use up to 8 characters of the first word of the title in the subfield c. Dates Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles. Do not add dates to titles in the public domain, known to have been published/copyrighted at an earlier date in the same edition by various publishers, or display earlier copyrights in the same edition in publication information. When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted The 092 fields and spine label will use 09/2010. Annual serial publications generally use date of volume without month for spine date. Best American mystery stories Volume Numbering MYSTERY Best 2006 For circulating and non circulating materials, this is generally only used on the spine labels when present on the material and the decision is made to use the volume numbering for shelving purposes. Some examples include encyclopedia sets or graphic novels that have the same title, are not part of a series, have the same author, and have a volume number. Double Cutters 24

26 Adult Mystery If a series is written by more than one author, check if a series double cutter exists in the catalog for that series title. Alert cataloger if multiple authors write for a particular series and no double cutter exists. Known series to date include: Series created by Tom Clancy and Steve Pieczenik, but continued by different authors Tom Clancy s Net Force Tom Clancy s Op-center Tom Clancy s Power plays Tom Clancy s Splinter cell Cutter for series in all caps Cutter for author of book in hand FICTION FICTION FICTION NETFORCE OPCENTER POWERPLA Perry Rovin Preisler Steve Jeff Jerome 09/ / /2002 Use author of the book in hand. Tom Clancy and Steve Pieczenik, the other creator for series will be added author entries. Use them in author field only if they actually wrote the book in hand Perry, Steve Cybernation / c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry. 100/110/111 Author Verify the main entry. If there is more than one edition of a title, verify that all editions have the same main entry. Author writing as If a title page has the phrase Author writing as Author 2 nd name, use the first name for the 100 entry. Jayne Ann Krentz writing as Jayne Castle Krentz is the name to use in the 100 field. Castle is entered as an added author in the 700 field. Recall other copies of the title already in the catalog to change to current name on that title. Novels where the author displayed on the cover is not the author The examples are Net Force, Op-center, and Power Plays which are series that have Tom Clancy prominently displayed on the cover, but the book is actually written by another author (not Tom Clancy). 25

27 Adult Mystery Books in these types of series will be double cuttered by the series first and then by the author of that particular title. Each record will also have a 490 Series Note for the series on the bibliographic record. Net Force (Series), Op-center (Series), or Power plays (Series) Posthumous publications of an author If the deceased author is identified as the author of a work published posthumously, use the author in the 100 field and make 7XX added entries for any additional authors. If another author continues a series, character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the record. Books containing more than one title For books containing more than one title verify which of the following circumstances apply to the book in hand. Follow the procedures which apply to the title in hand. Collective title/same author The bib record will be an author main entry with the collective title in the 245 field. For up to four titles list each title in a 740 title added entry. Do not use initial articles in the 740 field. The first indicator is 0 for non filing characters, and the second indicator is 2. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note. More than one title/no collective title/same author The bib record will be an author main entry. The title field (245) will contain the first title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is 0 for non filing characters, and the second indicator is 2. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note. Collective title/different authors These books will be cataloged in the appropriate genre under title main entry. The title field (245) will contain the collective title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is 0 for non filing characters, and the second indicator is 2. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note. No collective title/different authors These books will be cataloged in the appropriated genre under title main entry for the first listed title. The title field (245) will contain the first listed title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is 0 for non filing characters, and the second indicator is 2. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note. 26

28 Adult Mystery 130 Uniform Title Change to a Uniform Titles Change to a 246, indicators 30, if the title contains a portion of the title in the 245. Change to a 246, indicators 3 blank, if it represents a previous title. All foreign titles should be in the 246 field with indicators 31. Foreign titles with initial articles are repeated in 246 fields one with and one without the initial article. Delete all other subfields and ending punctuation. Example in OCLC: El general en su laberinto. l English The general in his labyrinth / cgabriel García Márquez ; translated from the Spanish by Edith Grossman. Example in Sirsi: The general in his labyrinth / cgabriel García Márquez ; translated from the Spanish by Edith Grossman General en su laberinto El general en su laberinto Delete the following: Works, Selection, Prose or other generic titles. 245 Title The title, subtitle, other title information and statement of responsibility must match exactly the title information as it appears on the title page or equivalent substitute. The exception is when a series title or other head of title information is in the 245 field, subfield a. In this instance only the unique title is kept in the 245 subfield a. The series/head of title information is moved to the 246 field and combined with the unique title. When the series title or other head of title information is present there must also be a 490 field. You may have more than one series entry per title. It is possible that not all series will have authority records. Examples: Title Page: Star trek new frontier Gateways Book six of seven Cold wars Peter David 27