CATALOGING MANUAL -- JUVENILE FICTION TABLE OF CONTENTS

Transcription

1 CATALOGING MANUAL -- JUVENILE FICTION TABLE OF CONTENTS MARC FIELDS/YOUTH FICTION... 1 EASY INFANT EASY FICTION EASY READER EASY PICTURE JUVENILE FICTION JUVENILE GRAPHIC NOVELS JUVENILE MYSTERY JUVENILE SCIENCE FICTION YOUNG ADULT FICTION YOUNG ADULT MYSTERY YOUNG ADULT SCIENCE FICTION YOUNG ADULT GRAPHIC NOVELS BILINGUAL LANGUAGE COLLECTION LOCAL CATALOGING DECISIONS JUVENILE CHILDREN S SERIES SUBJECT HEADINGS AC & LCSH HEADINGS LOCAL SUBJECT HEADINGS FOR YOUTH BOOKS AWARD AND HONOR BOOKS December 2, 2011

2 MARC FIELDS/YOUTH FICTION MARC Fields/Youth Fiction Books with accompanying materials. If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is integral to the story in the book and if the book and accompanying material can be successfully circulated. Discard material if it is only advertising or publisher s catalog. If all accompanying materials are discarded, remove all notes and physical description referring to the accompanying materials. 500 Book with CD. [Delete if items are not kept] If materials are kept, also list in Circ note of item record: 1 BOOK, 1 CD Fixed Fields For all fixed fields follow OCLC MARC requirements while editing all records to conform to the item in hand. Variable fields 006 Additional Material Characteristics Delete any 006 fields, if you delete the accompanying material. 007 Physical description fixed field Delete any 007 fields, if you delete the accompanying material. 020 ISBN Subfield a: Subfield c: Verify that the ISBN in the record matches the publisher and format. If the ISBN does not match the ISBN on the on order record, verify which ISBN is correct for the title in hand. Leave only the correct ISBN in record. Add the correct price, when available. If the price on the paper work is for a volume set, you need to determine the price for each volume. To find the price for each volume, take the set price and divide this amount by the number of volumes in the set. This will give you the price for each volume. This amount is entered on price subfield in the item record when the volumes are inventoried. Adding ISBN numbers for paperbacks to a bibliographic record Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put (pbk.) after the ISBN number, and include the price in the subfield c. 1 December 2, 2011

3 MARC FIELDS/YOUTH FICTION Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information, statement of responsibility, copyright date, edition and illustrator match exactly the title information as it appears on the bibliographic record. Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and generate duplicate reports. Field does not end with a period. 049 Ownership and Location If the record has KNJ or KNJA in this field, the item is owned by JCL and is a JCL record. If the record has KOP or KOPA in this field it is an Olathe record, and JCL may or may not own copies. If it is an Olathe record and JCL adds copies, you must update holdings in OCLC. 092 Local Call Number In subfield a use correct prefixes, followed by genre or Dewey designations. Use only one 092 field in the record. Use only one 092 field in the record. Delete all other 09X fields. Subfield a: [PREFIX] [CLASS], author s last name, author s first name or initials and date of publication, if necessary. Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles. When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted The 092 fields and spine label will use 09/2010. J FICTION Brown Jeff 01/2007 CUTTERING POLICIES Double Cutters If titles are parts of a series and/or have a recurring character, and have different authors they should be double cuttered with the series title or continuing character. When character or series is not on an existing list, contact the cataloger. The author cutter is determined from the 1XX field of author main entry or the 245 field of title main entry with exceptions for individual biographies and some series. For fiction (all genres), the author cutter is limited to the first 8 characters of the author s surname and first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials are the only form of a given name in the authority record) or dates of the author. Do not leave spaces between the initials. The first name or initial(s) are on the line after the surname on the spine label. 2 December 2, 2011

4 MARC FIELDS/YOUTH FICTION If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title. Use upper and lower case letters appropriately. Consult label formats when editing the 092 field. Abbreviations Spell out the first word of the abbreviation, up to the first eight characters. Acronyms Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of the acronym. Apostrophes and Hyphens Leave apostrophes and hyphens out. Diacritics Take out diacritics for the 092 field and on the spine labels. Dr., St., Mr., and Mrs. Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs. Run the letters together if there are more than 8 characters in a name. St. John StAndrew (no spacing between letters) Hyphenated Double Surname For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the first letter of the second surname. Limit the number of characters to eight letters. Surname: Garcia-Marquez Cutter: GarciaMa Un-hyphenated Double Surname For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of the second name. Limit the number of characters to eight letters. Surname: Lomas Garcia Cutter: LomasGar Initials in cutters Do not leave spaces between initials, such as Stine R.L. 3 December 2, 2011

5 MARC FIELDS/YOUTH FICTION Stine, R.L. On label: FICTION Stine R.L. Names in direct order For names in direct order, use up to the first 8 characters of the author s name, using up to the first two parts of the name taken from the authorized form in 100 field Minister Faust On label: FICTION Minister Faust Names with spaces between letters If the last name contains a space between letters, leave in if the total number of characters does not exceed 8 characters Otherwise, remove the space to include 8 characters in the cutter but maintain capital letters. De Palma [De Palma]. VanDraan [Van Draanen] Numerals as Cutters Spell out Title Main Entry 101 Dalmatians the cutter will be One Use first non-article word of title. If first word is a number, then use first word of the number spelled out. Titled Persons (dagger c ) For persons with titles in the subfield c of the 600 field, use up to 8 characters of the first word of the title in the subfield c. Dates Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles. Do not add dates to titles in the public domain, known to have been published/copyrighted at an earlier date in the same edition by various publishers, or display earlier copyrights in the same edition in publication information. 4 December 2, 2011

6 MARC FIELDS/YOUTH FICTION When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted The 092 fields and spine label will use 09/2010. Annual serial publications generally use date of volume without month for spine date. Best American short stories Volume Numbering J FICTION Best 2006 For circulating and non circulating materials, this is generally only used on the spine labels when present on the material and the decision is made to use the volume numbering for shelving purposes. Some examples include encyclopedia sets or graphic novels that have the same title, are not part of a series, have the same author, and have a volume number. 100/110/111/130 Author For different editions of the same work, use the same main entry as the previous editions. If there is a significant difference in the authorship of two editions, check with a cataloger or the authority records for a determination. Notify a cataloger if the name changes for a character, series, or if a name appears in more than one form in the database. Author writing as If a title page has the phrase Author writing as Author 2 nd name, use the first name for the 100 entry. Jayne Ann Krentz writing as Jayne Castle Krentz is the name to use in the 100 field. Castle is entered as an added author in the 700 field. Recall other copies of the title already in the catalog to change to current name on that title. FICTIONAL CONTINUING CHARACTERS WITH AUTHOR CHANGES Use original author of the work as the main entry. The 245 field should reflect what is on the title page Trace the character in subject headings. Add a 700 field for the author of book in hand. Applies to juvenile fiction and not adult fiction Posthumous publications of an author If the deceased author is identified as the author of a work published posthumously, use the author in the 100 field and make 7XX added entries for any additional authors. If another author continues a series, character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as 5 December 2, 2011

7 MARC FIELDS/YOUTH FICTION the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the record. Books containing more than one title For books containing more than one title verify which of the following circumstances apply to the book in hand. Follow the procedures which apply to the title in hand. Collective title/same author The bib record will be an author main entry with the collective title in the 245 field. For up to four titles list each title in a 740 title added entry. Do not use initial articles in the 740 field. The first indicator is 0 for non filing characters, and the second indicator is 2. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note. More than one title/no collective title/same author The bib record will be an author main entry. The title field (245) will contain the first title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is 0 for non filing characters, and the second indicator is 2. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note. Collective title/different authors These books will be cataloged in the appropriate genre under title main entry. The title field (245) will contain the collective title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is 0 for non filing characters, and the second indicator is 2. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note. No collective title/different authors These books will be cataloged in the appropriated genre under title main entry for the first listed title. The title field (245) will contain the first listed title. For four or fewer titles list the titles in 740 added title entries. Do not use initial articles in 740 field. The first indicator is 0 for non filing characters, and the second indicator is 2. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note. 130 Uniform Title Change to a Uniform Titles Change to a 246, indicators 30, if the title contains a portion of the title in the 245. Change to a 246, indicators 3 blank, if it represents a previous title. All foreign titles should be in the 246 field with indicators December 2, 2011

8 MARC FIELDS/YOUTH FICTION Foreign titles with initial articles are repeated in 246 fields one with and one without the initial article. Delete all other subfields and ending punctuation. Example in OCLC: El general en su laberinto. l English The general in his labyrinth / cgabriel García Márquez ; translated from the Spanish by Edith Grossman. Example in Sirsi: The general in his labyrinth / cgabriel García Márquez ; translated from the Spanish by Edith Grossman General en su laberinto El general en su laberinto Delete the following: Works, Selection, Prose or other generic titles. 245 Title The title, subtitle, other title information and statement of responsibility must match exactly the title information as it appears on the title page or equivalent substitute. The exception is when a series title or other head of title information is in the 245 field, subfield a. In this instance only the unique title is kept in the 245 subfield a. The series/head of title information is moved to the 246 field and combined with the unique title. When the series title or other head of title information is present there must also be a 490 field. You may have more than one series entry per title. It is possible that not all series will have authority records. Examples: Title Page: Star trek new frontier Gateways Book six of seven Cold wars Peter David Cold wars h[#6]/ c Peter David Star trek new frontier Gateways, pcold wars Star trek new frontier, pcold wars Gateways, pcold wars Star trek, new frontier Gateways (Pocket Books) ; v book Star trek, new frontier Gateways (Pocket Books) ; v book 6. 7 December 2, 2011

9 MARC FIELDS/YOUTH FICTION Title Page: Tom Clancy s Net Force Cybernation Created by Tom Clancy and Steve Pieczenik Written by Steve Perry Cybernation / c created by Tom Clancy and Steve Pieczenik ; written by Steve Perry Tom Clancy's Net Force, pcybernation Net Force Title Page: A star shines over Mt. Morris Park Henry Roth In the above example there is not mention of the series on the title page. However on the cover the series is Mercy of a rude stream. In this case you add a 246 with the series title and a 490 series entry to the bibliographic record (include the volume number if available) A star shines over Mt. Morris Park h[#1] Mercy of a rude stream. nv.1, pa star shines over Mt. Morris Park h subfield in the 245 field Mercy of a rude stream ; v v Roth, Henry. ǂt Mercy of a rude stream ; v v.1 If the material has a series volume number, add a subfield h with the number in brackets. It is inserted after the a subfield, and before the punctuation preceding the b or c subfields. When an h subfield is necessary, it follows the n and p subfields. These subfields also precede the b and c subfields. The penultimate peril h[#12] / cby Lemony Snicket ; illustrations by Brett Helquist Series of unfortunate events ; vbk Snicket, Lemony. tseries of unfortunate events ; vbk. 12 n subfield in the 245 field The n subfield generally occurs in 245 field when the a subfield of the 245 is not unique and the only difference is numbering which does not signify a part. 8 December 2, 2011

10 MARC FIELDS/YOUTH FICTION When an h subfield is necessary, it follows the n subfield, but precedes the b subfield. Since the numbering is in the n subfield, it is unnecessary to enter the numbering in the h subfield. For searching and formatting for the hit list, the contents of the n subfield should be standardized for the titles within a run. The volume number in the subfield n is included in the call number in the 092 field and is formatted according to the instructions in the Volume field guidelines. Example Id _entity. nvol Id_entity. nvol Id_entity. nvol.3 p subfield in the 245 field One configuration is an a subfield with a non-unique title and a unique subtitle in a p subfield in the OCLC record. Graphic novel series and television series are some of the materials that may have this configuration of title. When an h subfield is necessary, it follows the p subfield, but precedes the b subfield. Use the unique title of book in hand in title field for the 245 title for JCL catalog. On title page: Reborn! 15 Blood of the Vongola II In OCLC: Reborn! ǂn 15, ǂp Blood of the Vongola II For JCL, edit 245: Blood of the Vongola II ǂh [graphic #15] / cstory & art by Akira Amano Reborn! ǂn Vol.15, ǂp Blood of the Vongola II 246 Varying Format of Title If any varying titles appear on the item, use a 246 and the appropriate indicators. Do not add varying titles that repeat the exact wording of the 245 and additional material after it. If title in 245 fields includes an ampersand, add a 246 with ampersand replaced with the word and and vice versa. Use 246, indicators 30, if the title contains a portion of the title in the 245. Use 246, indicators 3 blank, if it represents a previous title. 9 December 2, 2011

11 MARC FIELDS/YOUTH FICTION All foreign titles should be in the 246 field with indicators 31. Foreign titles with initial articles are repeated in 246 fields with and without the initial article. Delete all other subfields and ending punctuation. Example in OCLC: El general en su laberinto. l English The general in his labyrinth / cgabriel García Márquez ; translated from the Spanish by Edith Grossman. Example in Sirsi: The general in his labyrinth / cgabriel García Márquez ; translated from the Spanish by Edith Grossman General en su laberinto El general en su laberinto 250 Edition Statement Edition statements must match exactly the information appearing in the item, except that abbreviations as prescribed in AACR2 Rev. may be used. If more than one edition statement appears in the book, list one in the 250 field and the others in separate note fields, indication source of information. Retain but do not add first edition statements: 1 st ed., 1 st U.S. ed., 1 St Harper ed. JCL prefers the edition statement appearing in the following hierarchy: Title page Title page verso First page of cover (front cover) ** Elsewhere on cover ** Preface/Introduction ** Jacket ** ** Edition information found on these sources must appear in brackets. Ignore the presence or absence of any 1 st edition statements in determining whether the record matches the item in hand. This includes 1 st paperback editions, publisher imprint edition, editor edition statements, and trade or library edition statements if, in the catalogers quick estimation, the content of the work has not changed. All other edition statements must match exactly, whether numbered or unnumbered. Examples of unnumbered edition statements include: Revised Abridged Updated and corrected With new commentary and notes by 260 Publication, Distribution, Etc. Verify place of publication, publisher, and dates against information for the item in hand. 10 December 2, 2011

12 MARC FIELDS/YOUTH FICTION On all Juvenile Fiction print material as long as the title, author, page numbers, size, and illustrators match, the publisher doesn t need to. 300 Physical Description Pagination must match within 10 pages, excluding preliminary and supplementary paging and leaves or pages of plates. For Juvenile fiction print books, ignore presence or absence of an illustration statement for ten (10) or fewer illustrations (unless the illustrations are full-page color plates, in which case an illustration statement must be present) or for illustrations that are simply charts. Size as reported in subfield c will be within 2 cm. of the item in hand for a match. 4XX Series Ignore the presence or absence of series in determining whether the item matches a record. 4XX/8XX Series Verify if the series authority record for series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed. Edit or add the 8XX field to match the authority record. Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction). If the authority record says use as quoted note, change the 4XX/8XX fields to a single 500 note field. Leave all series in a record. If there is no series authority record available in Sirsi, add a 490 field, first indicator 0, second indicator blank, subfield a SERIES to bibliographic record SERIES A JCL cataloguer will add an authority record, make changes to the bibliographic record as necessary and remove SERIES. Volume Numbers v: subfield Add numbering of volume, if available in subfield v to 490 and 8XX fields The Californians ; v bk Wick, Lori. t Californians ; v bk (Unverified series) The 490 is a descriptive field and should match the wording available for the series statement. First indicator is 0, second indicator blank 11 December 2, 2011

13 MARC FIELDS/YOUTH FICTION Heiress in London ; v02 If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second indicator blank, subfield a SERIES to bibliographic record. Series with no authority record will remain in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is entered, the SERIES will be deleted and series notes will be edited to match the form in the authority record SERIES 490/800 fields Verify if the series authority record for a series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX field to match the authorized heading. If there is one series title that covers all publishers and formats, use that series heading in all existing records. If there are multiple series authority records for different formats or different publishers use the specific series for the matching format or publisher when available. In 490 field, the first indicator is 1; second indicator blank. In the 800 field, the first indicator is usually 1, second indicator is blank The Californians ; v bk Wick, Lori. t Californians ; v bk /830 fields Verify if the series authority record for a series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX field to match the authorized heading. If there is one series title that covers all publishers and formats, use that series heading in all existing records. If there are multiple series authority records for different formats or different publishers use the specific series for the matching format or publisher when available. In 490 field, the first indicator is 1; second indicator blank. In the 830 field, the first indicator is blank, second indicator is Star wars Star wars (Bantam Books (Firm) 500 Notes Verify the accuracy of content and summary notes and add content notes as needed for volume titles for multi-volume sets. Retain all content notes and add them for short story collections, if not provided. 521 Target Audience Note Do not add, edit, or delete. 12 December 2, 2011

14 MARC FIELDS/YOUTH FICTION 6XX SUBJECT ACCESS General Principles The assignment of subject headings to individual works of fiction is intended to provide the average public library user with an additional method of selecting recreational reading. Do NOT use AC subject headings. Change to Library of Congress Subject Headings (LCSH) with form subdivisions. Consult the Common AC headings and their LCSH counterparts list, and check SIRSI for proper form of subject headings. Headings should be assigned only as they come readily to mind after a superficial review of the work being cataloged. Whenever possible, make the subject headings match between multiple records for the same title. Use LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields. Be sure to check the list of AC to LCSH headings. Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 7, 8. A minimum of one subject heading is required for all items. Two to four subject headings are preferred. If record has only 2 subject headings, JCL prefers only one be a genre heading. Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. Generally assign no more than one or two genre headings, expressing only the primary genre(s) of the work. Use genre headings from Guidelines on Subject Access to Individual Works of Fiction, drama, etc., 2 nd ed. Genre Headings in Preferred Format. Change subdivision to Young adult literature as appropriate Adventure stories v Juvenile literature Alternative histories (Fiction) v Juvenile literature Autobiographical fiction v Juvenile literature Bildungsromans v Juvenile literature Biographical fiction v Juvenile literature Christian fiction v Juvenile literature Detective and mystery stories v Juvenile literature Didactic fiction v Juvenile literature Domestic fiction v Juvenile literature Fantasy fiction v Juvenile literature Ghost stories v Juvenile literature Graphic novels v Juvenile literature Historical fiction v Juvenile literature Horror tales v Juvenile literature Jewish fiction v Juvenile literature Love stories v Juvenile literature Science fiction v Juvenile literature Sea stories v Juvenile literature. 13 December 2, 2011

15 MARC FIELDS/YOUTH FICTION Spy stories v Juvenile literature Suspense fiction v Juvenile literature Tragedy v Juvenile literature War stories v Juvenile literature Western stories v Juvenile literature. Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign headings only for topics that have been made explicit by the author or publisher, such as those topics that are mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one or two topical headings need to be assigned. Topical headings will have the subdivisions Juvenile fiction or Young adult fiction as appropriate White, Blanche (Fictitious character) v Juvenile fiction African American women v Juvenile fiction Women detectives v Juvenile fiction Caterers and catering v Juvenile fiction North Carolina v Juvenile fiction Detective and mystery stories v Juvenile literature.. Individual Characters -- If the work prominently features a real person, a legendary character, other major character not created by the author of the work assign a subject heading for the name of the character with appropriate subdivision such as Fiction. If the primary character is a fictitious character created by the author, assign a subject heading only if the character appears in three or more wore works. Consider the character to appear prominently if it is integral to the story line, if the name is included either in the title or a series-like statement, or if there is a possibility that patrons may seek the work based on the character. Classes of persons -- A heading may also be assigned for the class of persons to which the primary character belongs, if that class of persons is established and is likely to be sought by the typical public library user., for example, women detectives, College teachers, Private investigators., Domestics, etc. Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the work was written, for example, do not express the 19 th century setting of a work that was written in the 19 th century. Generally do not assign a heading for the country in which the work is set, when that country corresponds to the country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place). If other editions of a title exist in the database, copy those headings to the bibliographic record. Another source of possible subject headings is bibliographic records for sound recordings of the title in hand, either on SIRSI or OCLC if they are not readily available on the print record. 14 December 2, 2011

16 MARC FIELDS/YOUTH FICTION Guidelines for deleting the United States subdivision Instances where you leave in the subdivision in all formats and levels: A complete subdivision phrase: z United States x States Biographical subject headings: Artists z France x Biography v Juvenile literature. When the biography is about a person who lives in the United States, you may delete the United States from the 650 field. History subject headings: Cities and towns z United States x History v Juvenile literature. Foreign relation documents such as treaties or other documents that display reciprocal agreements between the United States and another country. Travel: Cities and towns z United States v Guidebooks v Juvenile literature. If a topic heading with a sub-field z United States is a cross-reference to one or more headings in our local system, keep the subdivision in the heading. Otherwise the subdivision z United States can be deleted from all other topical headings (650 indicators blank 0). If possible, avoid using z United States for fiction headings. You should instead use the state or the city/state geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please consult a cataloger. NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT DELETE UNITED STATES WHEN IT APPEARS AS A 651 a. 700 Joint authors or responsible persons. Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names. Do not keep author/title by using delimiter t (except in music collections and analytics). Add 700 fields for the following: Second and third authors First author/contributor mentioned when there are four or more authors. Editors Illustrators 710 Corporate Name. Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, 15 December 2, 2011

17 MARC FIELDS/YOUTH FICTION establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names If the publisher is obvious, such as McGraw-Hill, delete. 730 Uniform Title Leave in and delimiter as necessary (130 usually becomes a 730). 740 Added Entry Uncontrolled Related/Analytical Title If all the stories are by the same author, add 740 title added entries up to a number of 4. Use only first indicator 0, using no articles. Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t. The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL s policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and will be 2 (indicators 02 for this field). 800 Series Added Entry --Personal Name Should have accompanying field. If series is not authorized, be sure to add SERIES note to record. 830 Series Added Entry Uniform Title. Should have accompanying field. If series is not authorized, be sure to add SERIES note to record. 856 Electronic Location and Access Leave in. However, remove any duplicated or incomplete 856 fields. INVENTORY NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD CLASS SCHEME: ASIS LIBRARY: OWNING BRANCH ITEM ID: PRICE: BAR CODE NUMBER Use the retail price TYPE: BOOK HOME LOCATION: ONSHELF ITEM CAT 1: [ITEM CAT FROM LIST] ITEM CAT 2: JUVENILE NUMBER OF PIECES: 1 CIRC NOTE: If the item includes different media, list the different parts in the CIRC NOTE in caps. 16 December 2, 2011

18 MARC FIELDS/YOUTH FICTION 1 CD, 1 DVD On label, the parts are listed on separate lines. When possible keep a space between date and parts. J FICTION Last name First name Month/year 1 CD 1DVD 17 December 2, 2011

19 Easy Infant Easy Infant POLICY: A collection of books for infants and toddlers. They are primarily books of very sturdy construction, such as board books. EI Last name First name Month/Year These will now be holdable SELECTION CRITERIA Board books with stiff cardboard pages, not paper Intended audience, birth to 18 months INVENTORY NEW CALL NUMBER: USE WHAT IS IN THE 092 ON THE BIB RECORD CLASS SCHEME: ASIS LIBRARY: CENTRAL ITEM ID: PRICE: TYPE: HOME LOCATION ITEM CAT 1: ITEM CAT 2: BAR CODE NUMBER Retail Price BOOK ONSHELF INFANT EASY NUMBER OF PIECES: 1 CIRCNOTE: IDENTIY THE DIFFERENT ITEMS IF NECESSARY 1 CD EI Last name First name Month/Year 1 CD Easy Fiction MINIMUM MARC FIELD 020 ISBN and Price 092 Classification 100 Author 245 Title 260 Publication distribution 300 Physical description SPINE LABEL FORMAT E FIC Last name First name Month/Year 18 December 2, 2011

20 Easy Fiction 4XX 6XX Series (if applicable) Subject headings POLICY: This collection made up of primarily fiction works is aimed at children from preschool to third grade. Occasionally, non-fiction works are included in this collection. The prefix will be assigned by the Children s selector. SELECTION CRITERIA Usually 32 pages or less Illustrations predominant Intended audience, 3 years to 8 years of age BIBLIOGRAPHIC FIELDS 092 Dewey Number Local PREFIX: E FIC on two different lines 100 Personal Name. Individual Author If there are 3 authors, the first one goes in the 100 field. The other 2 go in 700 fields (separate entry for each author). If there are 4 or more authors, make record a title entry, and list only the first author in a 700 field. Adapted by Juvenile fiction books that are considered children s classics and have been adapted by another author should have the original author of the work as the main entry (100 field). The person who adapted the work will be a 700 entry. This rule only applies to juvenile fiction and not to adult fiction. For adapted works the 245 field should reflect what is on the title page. FICTIONAL CONTINUING CHARACTERS WITH AUTHOR CHANGES Use original author of the work as the main entry. The 245 field should reflect what is on the title page Trace the character in subject headings. Add a 700 field for the author of book in hand. Applies to juvenile fiction and not adult fiction Examples of books where this applies: o Arthur Books 19 December 2, 2011

21 Easy Fiction Arthur Books o Babar Books o Clifford Books where the main character is -- Clifford (Fictitious character o : Bridwell) o Curious George Books o Dr. Seuss Books o Franklin Books o Madeline books o My First Little House books All Arthur books, regardless of the author (i.e. Krensky) will be cataloged as E or J FICTION Brown Marc. The actual author will be included in the record as a 700 entry, so you can still search for all books he/she has written. Marc Brown will be the main entry (100 field), because he is the creator of the series. The 245 field should reflect what is on the title page. Babar Books All Babar books, regardless of the author (i.e. Weiss) will be catalogued as E FICTION Brunhoff Jean. The actual author will be included in the record as a 700 entry, so you can still search for all books she has written. Jean Brunhoff will be the main entry 100 field, because she was the creator of the series. The 245 field should reflect what is on the title page. Clifford Books All Clifford books, regardless of the author should be cuttered with Norman Bridwell. The actual author or adapter will be in the record as a 700 entry. Norman Bridwell will be the main entry (100 Field) because he created the character of Clifford. The 245 field should reflect what is on the title page. Curious George Books All Curious George books, regardless of the author should be cuttered with one of the Reys, whichever one is listed first as an author or in a note attributing whichever Rey to creation of the Curious George series. The actual author or adapter will be in the record as a 700 entry. The 245 field should reflect what is on the title page. Dr. Seuss Basic title goes in this field The cat in the hat Title entered with Dr. Seuss (followed by a comma) at the beginning of the basic title. 20 December 2, 2011

22 Easy Fiction Dr. Seuss, the cat in the hat Cutter all books by Dr. Seuss with Seuss Dr even if the book is written under Theo LeSeig, Rosetta Stone, or Theodore Seuss Geisel. The 245 field should reflect what is on the title page. Franklin Books All Franklin books, regardless of the author (i.e. Jennings) will be catalogued as E Fiction Bourgeoi Paulette. The actual author will be included in the record as a 700 entry, so you can still search for all books she has written. Paulette Bourgeois will be the main entry 100 field, because she was the creator of the series. The 245 field should reflect what is on the title page. Madeline Books All Madeline books, regardless of the author (i.e. Marciano) will be catalogued as E Fiction Bemelman Ludwig The actual author will be included in the record as a 700 entry, so you can still search for all books he has written. Ludwig Bemelmans will be the main entry 100 field, because he was the creator of the series. The 245 field should reflect what is on the title page. My First Little House Books These are E Fiction or EP Picture books adapted from the Little House books by Laura Ingalls Wilder. These should have the 100 field for Laura Ingalls Wilder. They are not title entries. The 245 field should reflect what is on the title page. 245 Title Statement n subfield in the 245 field The n subfield generally occurs in 245 fields when the a subfield of the 245 is not unique and the only difference is numbering which does not signify a part. When an h subfield is necessary, it follows the n subfield, but precedes the b subfield. Since the numbering is in the n subfield, it is unnecessary to enter the numbering in the h subfield. For searching and formatting for the hit list, the contents of the n subfield should be standardized for the titles within a run. The volume number in the subfield n is included in the call number in the 092 field and is formatted according to the instructions in the Volume field guidelines. Example Id entity. n Vol Id_entity. n Vol Id_entity. n Vol Id_entity. n Vol December 2, 2011

23 Easy Fiction p subfield in the 245 field The p subfield displays in ibistro, but not in Workflows. One configuration is an a subfield with a non-unique title and a unique subtitle in a p subfield of the original OCLC record. Graphic novel series and television series are some of the materials that may have this configuration of title. When an h subfield is necessary, it follows the p subfield, but precedes the b subfield. The general rule is to change the p subfield to a b subfield. Refer to the appropriate sections of the manual for the current configuration of titles with this subfield. 500 Notes Add notes for previous publication of title, if coded as r in the Date tp. 500 Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New York : Manor Books, c1978. Books with accompanying materials. If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is integral to the story in the book and if the book and accompanying material can be successfully circulated. Discard material if it is only advertising or publisher s catalog. If all accompanying material is discarded, remove all notes and physical description referring to the accompanying material Book with CD. [Keep only if CD is kept.] 521 Target Audience Note Do not add, edit or delete. 6XX SUBJECT ACCESS General Principles The assignment of subject headings to individual works of fiction is intended to provide the average public library user with an additional method of selecting recreational reading. Do NOT use AC subject headings. Change to Library of Congress Subject Headings (LCSH) with form subdivisions. Consult the Common AC headings and their LCSH counterparts list, and check SIRSI for proper form of subject headings. Headings should be assigned only as they come readily to mind after a superficial review of the work being cataloged. Whenever possible, make the subject headings match between multiple records for the same title. 22 December 2, 2011

24 Easy Fiction Use LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 7, 8. A minimum of one subject heading is required for all items. Two to four subject headings are preferred. If record has only 2 subject headings, JCL prefers only one be a genre heading. Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. Generally assign no more than one or two genre headings, expressing only the primary genre(s) of the work. Use genre headings from Guidelines on Subject Access to Individual Works of Fiction, drama, etc., 2 nd ed. Genre Headings in Preferred Format. Change subdivision to Young adult literature as appropriate Add Juvenile literature to all 650 genre terms including but not exclusive to: Adventure stories v Juvenile literature Alternative histories (Fiction) v Juvenile literature Autobiographical fiction v Juvenile literature Bildungsromans v Juvenile literature Biographical fiction v Juvenile literature Christian fiction v Juvenile literature Detective and mystery stories v Juvenile literature Didactic fiction v Juvenile literature Domestic fiction v Juvenile literature Fantasy fiction v Juvenile literature Ghost stories v Juvenile literature Graphic novels v Juvenile literature Historical fiction v Juvenile literature Horror stories v Juvenile literature Jewish fiction v Juvenile literature Love stories v Juvenile literature Paranormal fiction v Juvenile literature Science fiction v Juvenile literature Sea stories v Juvenile literature Spy stories v Juvenile literature Suspense fiction v Juvenile literature Tragedy v Juvenile literature War stories v Juvenile literature Western stories v Juvenile literature. Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign headings only for topics that have been made explicit by the author or publisher, such as those topics that are mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one or two topical headings need to be 23 December 2, 2011

25 Easy Fiction assigned. Topical headings will have the subdivisions Juvenile fiction or Young adult fiction as appropriate White, Blanche (Fictitious character) v Juvenile fiction African American women v Juvenile fiction Women detectives v Juvenile fiction Caterers and catering v Juvenile fiction North Carolina v Juvenile fiction Detective and mystery stories v Juvenile literature.. Individual Characters -- If the work prominently features a real person, a legendary character, other major character not created by the author of the work assign a subject heading for the name of the character with appropriate subdivision such as Fiction. If the primary character is a fictitious character created by the author, assign a subject heading only if the character appears in three or more wore works. Consider the character to appear prominently if it is integral to the story line, if the name is included either in the title or a series-like statement, or if there is a possibility that patrons may seek the work based on the character. Classes of persons -- A heading may also be assigned for the class of persons to which the primary character belongs, if that class of persons is established and is likely to be sought by the typical public library user, for example, women detectives, College teachers, Private investigators, Domestics, etc. Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the work was written, for example, do not express the 19 th century setting of a work that was written in the 19 th century. Generally do not assign a heading for the country in which the work is set, when that country corresponds to the country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place). If other editions of a title exist in the database, copy those headings to the bibliographic record. Another source of possible subject headings is bibliographic records for sound recordings of the title in hand, either on SIRSI or OCLC if they are not readily available on the print record. Guidelines for deleting the United States subdivision Instances where you leave in the subdivision in all formats and levels: A complete subdivision phrase: z United States x States Biographical subject headings: Artists z France x Biography v Juvenile literature. When the biography is about a person who lives in the United States, you may delete the United States from the 650 field. History subject headings: Cities and towns z United States x History v Juvenile literature. 24 December 2, 2011

26 Easy Fiction Foreign relation documents such as treaties or other documents that display reciprocal agreements between the United States and another country. Travel: Cities and towns z United States v Guidebooks v Juvenile literature. If a topic heading with a sub-field z United States is a cross-reference to one or more headings in our local system, keep the subdivision in the heading. Otherwise the subdivision z United States can be deleted from all other topical headings (650 indicators blank 0). If possible, avoid using z United States for fiction headings. You should instead use the state or the city/state geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please consult a cataloger. NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT DELETE UNITED STATES WHEN IT APPEARS AS A 651 a. 700 Joint authors or responsible persons. Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names. Do not keep author/title by using delimiter t (except in music collections and analytics). Add 700 fields for the following: Second and third authors First author/contributor mentioned when there are four or more authors. Editors Illustrators 710 Corporate Name. Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names If the publisher is obvious, such as McGraw-Hill, delete. 730 Uniform Title Leave in and delimiter as necessary (130 usually becomes a 730). 740 Added Entry Uncontrolled Related/Analytical Title If all the stories are by the same author, add 740 title added entries up to a number of 4. Use only first indicator 0, using no articles. 25 December 2, 2011

27 Easy Fiction Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t. The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL s policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and will be 2 (indicators 02 for this field). 800 Series Added Entry --Personal Name Should have accompanying field. If series is not authorized, be sure to add SERIES note to record. 830 Series Added Entry Uniform Title. Should have accompanying field. If series is not authorized, be sure to add SERIES note to record. 856 Electronic Location and Access Leave in. However, remove any duplicated or incomplete 856 fields. INVENTORY ITEM CALL NUMBER:USE WHAT IS IN THE 092 FIELD CLASS SCHEME: ASIS LIBRARY: CENTRAL ITEM ID: PRICE: BAR CODE NUMBER Use the retail price TYPE: BOOK HOME LOCATION: ONSHELF ITEM CAT 1: FICTION ITEM CAT 2: EASY NUMBER OF PIECES: 1 CIRC NOTE: If the item includes different media, list the different parts in the CIRC NOTE in caps. 1 CD, 1 DVD On label, the parts are listed on separate lines. When possible keep a space between parts and date 26 December 2, 2011

28 Easy Fiction E FIC Last name First name Month/year 1 CD 1DVD 27 December 2, 2011

29 Easy Reader Easy Reader MINIMUM MARC FIELDS: 020 ISBN and Price 092 Classification 100 Author 245 Title 260 Publication distribution 300 Physical description 4XX Series (if applicable) 6XX Subject headings SPINE LABEL FORMAT ER Last name First name Month/Year ER READER POLICY: This is a collection of beginning reading books. It may include both fiction and non-fiction works. The prefix shall be assigned by the Children s selector. SELECTION CRITERIA Controlled vocabulary Short sentence structure Repetition Wide margins Fairly large type Many times identified by publisher as an easy reader Usually smaller in size than an E Fiction Intended audience, 4 years to 8 years of age BIBLIOGRAPHIC FIELDS 092 Dewy Number (Local) Prefix: ER 100 Personal Name. Individual Author If there are 3 authors, the first one goes in the 100 field. The other 2 go in 700 fields ( separate entry for each author). If there are 4 or more authors, make record a title entry, and list only the first author in a 700 field. 28 December 2, 2011

30 Easy Reader Adapted by Juvenile fiction books that are considered children s classics and have been adapted by another author should have the original author of the work as the main entry (100 field). The person who adapted the work will be a 700 entry. This rule only applies to juvenile fiction and not adult fiction. For adapted works the 245 field should reflect what is on the title page. FICTIONAL CONTINUING CHARACTERS WITH AUTHOR CHANGES Use original author of the work as the main entry. The 245 field should reflect what is on the title page Trace the character in subject headings. Add a 700 field for the author of book in hand. Applies to juvenile fiction and not adult fiction Examples of books where this applies: o Arthur Books o Clifford Books where the main character is -- Clifford (Fictitious character o : Bridwell) o Curious George o Dr. Seuss Books o Franklin Books o Madeline books o My First Little House books Arthur Books All Arthur books, regardless of the author (i.e. Krensky) will be cataloged as E or J FICTION Brown Marc. The actual author will be included in the record as a 700 entry, so you can still search for all books he/she has written. Marc Brown will be the main entry (100 field), because he is the creator of the series. The 245 field should reflect what is on the title page. Clifford Books All Clifford books, regardless of the author should be cuttered with Norman Bridwell. The actual author or adapter will be in the record as a 700 entry. Norman Bridwell will be the main entry (100 Field) because he created the character of Clifford. The 245 field should reflect what is on the title page. Curious George Books All Curious George books, regardless of the author should be cuttered with one of the Reys, whichever one is listed first as an author or in a note attributing whichever Rey to creation of the 29 December 2, 2011

31 Easy Reader Curious George series. The actual author or adapter will be in the record as a 700 entry. The 245 field should reflect what is on the title page. Dr. Seuss Basic title goes in this field The cat in the hat Title entered with Dr. Seuss (followed by a comma) at the beginning of the basic title Dr. Seuss, the cat in the hat Cutter all books by Dr. Seuss with Seuss Dr even if the book is written under Theo LeSeig, Rosetta Stone, or Theodore Seuss Geisel. The 245 field should reflect what is on the title page. Franklin Books All Franklin books, regardless of the author (i.e. Jennings) will be catalogued as E Fiction Bourgeoi Paulette. The actual author will be included in the record as a 700 entry, so you can still search for all books she has written. Paulette Bourgeois will be the main entry 100 field, because she was the creator of the series. The 245 field should reflect what is on the title page. Madeline Books All Madeline books, regardless of the author (i.e. Marciano) will be catalogued as E Fiction Bemelman Ludwig The actual author will be included in the record as a 700 entry, so you can still search for all books he has written. Ludwig Bemelmans will be the main entry 100 field, because he was the creator of the series. The 245 field should reflect what is on the title page. 245 Title Statement n subfield in the 245 field The n subfield generally occurs in 245 fields when the a subfield of the 245 is not unique and the only difference is numbering which does not signify a part. When an h subfield is necessary, it follows the n subfield, but precedes the b subfield. Since the numbering is in the n subfield, it is unnecessary to enter the numbering in the h subfield. For searching and formatting for the hit list, the contents of the n subfield should be standardized for the titles within a run. The volume number in the subfield n is included in the call number in the 092 field and is formatted according to the instructions in the Volume field guidelines. Example Id entity. n Vol Id_entity. n Vol December 2, 2011

32 Easy Reader Id_entity. n Vol Id_entity. n Vol. 4 p subfield in the 245 field One configuration is an a subfield with a non-unique title and a unique subtitle in a p subfield of the original OCLC record. Graphic novel series and television series are some of the materials that may have this configuration of title in the OCLC record. When an h subfield is necessary, it follows the p subfield, but precedes the b subfield. Refer to the appropriate sections of the manual for the current configuration of titles with this subfield. 4XX Series Ignore the presence or absence of series in determining whether the item matches a record. 4XX/8XX Series Verify if the series authority record for series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed. Edit or add the 8XX field to match the authority record. Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction). If the authority record says use as quoted note, change the 4XX/8XX fields to a single 500 note field. Leave all series in a record. If there is no series authority record available in Sirsi, add a 490 field, first indicator 0, second indicator blank, subfield a SERIES to bibliographic record SERIES A JCL cataloguer will add an authority record, make changes to the bibliographic record as necessary and remove SERIES. Volume Numbers v: subfield Add numbering of volume, if available in subfield v to 490 and 8XX fields The Californians ; v bk Wick, Lori. t Californians ; v bk (Unverified series) The 490 is a descriptive field and should match the wording available for the series statement. First indicator is 0, second indicator blank 31 December 2, 2011

33 Easy Reader Heiress in London ; v02 If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second indicator blank, subfield a SERIES to bibliographic record. Series with no authority record will remain in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is entered, the SERIES will be deleted and series notes will be edited to match the form in the authority record SERIES 490/800 fields Verify if the series authority record for a series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX field to match the authorized heading. If there is one series title that covers all publishers and formats, use that series heading in all existing records. If there are multiple series authority records for different formats or different publishers use the specific series for the matching format or publisher when available. In 490 field, the first indicator is 1; second indicator blank. In the 800 field, the first indicator is usually 1, second indicator is blank The Californians ; v bk Wick, Lori. t Californians ; v bk /830 fields Verify if the series authority record for a series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX field to match the authorized heading. If there is one series title that covers all publishers and formats, use that series heading in all existing records. If there are multiple series authority records for different formats or different publishers use the specific series for the matching format or publisher when available. In 490 field, the first indicator is 1; second indicator blank. In the 830 field, the first indicator is blank, second indicator is Star wars Star wars (Bantam Books (Firm) 500 Notes Add notes for previous publication of title, if coded as r in the Date tp. 500 Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New York : Manor Books, c1978. Books with accompanying materials. 32 December 2, 2011

34 Easy Reader If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is integral to the story in the book and if the book and accompanying material can be successfully circulated. Discard material if it is only advertising or publisher s catalog. If all accompanying material is discarded, remove all notes and physical description referring to the accompanying material Book with CD. [Keep only if CD is kept.] 521 Target Audience Note Do not add, edit or delete. 6XX SUBJECT ACCESS General Principles The assignment of subject headings to individual works of fiction is intended to provide the average public library user with an additional method of selecting recreational reading. Do NOT use AC subject headings. Change to Library of Congress Subject Headings (LCSH) with form subdivisions. Consult the Common AC headings and their LCSH counterparts list, and check SIRSI for proper form of subject headings. Headings should be assigned only as they come readily to mind after a superficial review of the work being cataloged. Whenever possible, make the subject headings match between multiple records for the same title. Use LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 7, 8. A minimum of one subject heading is required for all items. Two to four subject headings are preferred. If record has only 2 subject headings, JCL prefers only one be a genre heading. Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. Generally assign no more than one or two genre headings, expressing only the primary genre(s) of the work. Use genre headings from Guidelines on Subject Access to Individual Works of Fiction, drama, etc., 2 nd ed. Genre Headings in Preferred Format. Change subdivision to Young adult literature as appropriate Adventure stories v Juvenile literature Alternative histories (Fiction) v Juvenile literature Autobiographical fiction v Juvenile literature Bildungsromans v Juvenile literature Biographical fiction v Juvenile literature Christian fiction v Juvenile literature Detective and mystery stories v Juvenile literature. 33 December 2, 2011

35 Easy Reader Didactic fiction v Juvenile literature Domestic fiction v Juvenile literature Fantasy fiction v Juvenile literature Ghost stories v Juvenile literature Graphic novels v Juvenile literature Historical fiction v Juvenile literature Horror stories v Juvenile literature Jewish fiction v Juvenile literature Love stories v Juvenile literature Science fiction v Juvenile literature Sea stories v Juvenile literature Spy stories v Juvenile literature Suspense fiction v Juvenile literature Tragedy v Juvenile literature War stories v Juvenile literature Western stories v Juvenile literature. Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign headings only for topics that have been made explicit by the author or publisher, such as those topics that are mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one or two topical headings need to be assigned. Topical headings will have the subdivisions Juvenile fiction or Young adult fiction as appropriate White, Blanche (Fictitious character) v Juvenile fiction African American women v Juvenile fiction Women detectives v Juvenile fiction Caterers and catering v Juvenile fiction North Carolina v Juvenile fiction Detective and mystery stories v Juvenile literature.. Individual Characters -- If the work prominently features a real person, a legendary character, other major character not created by the author of the work assign a subject heading for the name of the character with appropriate subdivision such as Fiction. If the primary character is a fictitious character created by the author, assign a subject heading only if the character appears in three or more wore works. Consider the character to appear prominently if it is integral to the story line, if the name is included either in the title or a series-like statement, or if there is a possibility that patrons may seek the work based on the character. Classes of persons -- A heading may also be assigned for the class of persons to which the primary character belongs, if that class of persons is established and is likely to be sought by the typical public library user., for example, women detectives, College teachers, Private investigators., Domestics, etc. 34 December 2, 2011

36 Easy Reader Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the work was written, for example, do not express the 19 th century setting of a work that was written in the 19 th century. Generally do not assign a heading for the country in which the work is set, when that country corresponds to the country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place). If other editions of a title exist in the database, copy those headings to the bibliographic record. Another source of possible subject headings is bibliographic records for sound recordings of the title in hand, either on SIRSI or OCLC if they are not readily available on the print record. Guidelines for deleting the United States subdivision Instances where you leave in the subdivision in all formats and levels: A complete subdivision phrase: z United States x States Biographical subject headings: Artists z France x Biography v Juvenile literature. When the biography is about a person who lives in the United States, you may delete the United States from the 650 field. History subject headings: Cities and towns z United States x History v Juvenile literature. Foreign relation documents such as treaties or other documents that display reciprocal agreements between the United States and another country. Travel: Cities and towns z United States v Guidebooks v Juvenile literature. If a topic heading with a sub-field z United States is a cross-reference to one or more headings in our local system, keep the subdivision in the heading. Otherwise the subdivision z United States can be deleted from all other topical headings (650 indicators blank 0). If possible, avoid using z United States for fiction headings. You should instead use the state or the city/state geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please consult a cataloger. NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT DELETE UNITED STATES WHEN IT APPEARS AS A 651 a. 690 Local Subject heading 690 EER. Add if noted in order or if part of a series where other titles have EER as a subject heading. These will be titles with minimal text, possibly only one word or short sentence per page. 700 Joint authors or responsible persons. 35 December 2, 2011

37 Easy Reader Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names. Do not keep author/title by using delimiter t (except in music collections and analytics). Add 700 fields for the following: Second and third authors First author/contributor mentioned when there are four or more authors. Editors Illustrators 710 Corporate Name. Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names If the publisher is obvious, such as McGraw-Hill, delete. 730 Uniform Title Leave in and delimiter as necessary (130 usually becomes a 730). 740 Added Entry Uncontrolled Related/Analytical Title If all the stories are by the same author, add 740 title added entries up to a number of 4. Use only first indicator 0, using no articles. Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t. The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL s policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and will be 2 (indicators 02 for this field). 800 Series Added Entry --Personal Name Should have accompanying field. If series is not authorized, be sure to add SERIES note to record. 830 Series Added Entry Uniform Title. Should have accompanying field. If series is not authorized, be sure to add SERIES note to record. 856 Electronic Location and Access 36 December 2, 2011

38 Easy Reader Leave in. However, remove any duplicated or incomplete 856 fields. INVENTORY NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD CLASS SCHEME: ASIS LIBRARY: CENTRAL ITEM ID: PRICE: BAR CODE NUMBER Use the retail price TYPE: BOOK HOME LOCATION: ONSHELF ITEM CAT 1: READER ITEM CAT 2: EASY NUMBER OF PIECES: 1 CIRC NOTE: If the item includes different media, list the different parts in the CIRC NOTE in caps. 1 CD, 1 DVD On label, the parts are listed on separate lines. When possible keep a space between parts and date ER Last name First name Month/year 1 CD 1DVD 37 December 2, 2011

39 Easy Picture Easy Picture MINIMUM MARC FIELDS: 020 ISBN and Price 092 Classification 100 Author 245 Title 260 Publication distribution 300 Physical description 4XX Series (if applicable) 6XX Subject headings SPINE LABEL FORMAT EP Last name First name Month/Year POLICY: A collection of primarily pictorial works for very young children. Reading level is not necessarily juvenile but rather meant for an adult to read to a child. It may include both fiction and non-fiction works. The prefix will be assigned by the Children s selector. SELECTION CRITERIA 32 pages or less Wordless or minimal text. Intended audience, 18 months to 2 years of age BIBLIOGRAPHIC FIELDS 092 Dewey Number (Local) PREFIX: EP 100 Personal Name. Individual Author If there are 3 authors, the first one goes in the 100 field. The other 2 go in 700 fields( separate entry for each author). If there are 4 or more authors, make record a title entry, and list only the first author in a 700 field. Adapted by Juvenile fiction books that are considered children s classics and have been adapted by another author should have the original author of the work as the main entry (100 field). The person who adapted the work will be a 700 entry. This rule only applies to juvenile fiction and not to adult fiction. For adapted works the 245 field should reflect what is on the title page. FICTIONAL CONTINUING CHARACTERS WITH AUTHOR CHANGES 38 December 2, 2011

40 Easy Picture Use original author of the work as the main entry. The 245 field should reflect what is on the title page Trace the character in subject headings. Add a 700 field for the author of book in hand. Applies to juvenile fiction and not adult fiction Examples of books where this applies: Arthur Books o Arthur Books o Babar Books o Clifford Books where the main character is -- Clifford (Fictitious character o : Bridwell) o Curious George Books o Dr Seuss Books o Franklin Books o Madeline Books o My First Little House books All Arthur books, regardless of the author (i.e. Krensky) will be cataloged as E or J FICTION Brown Marc. The actual author will be included in the record as a 700 entry, so you can still search for all books he/she has written. Marc Brown will be the main entry (100 field), because he is the creator of the series. The 245 field should reflect what is on the title page. Babar Books All Babar books, regardless of the author (i.e. Weiss) will be catalogued as E FICTION Brunhoff Jean. The actual author will be included in the record as a 700 entry, so you can still search for all books she has written. Jean Brunhoff will be the main entry 100 field, because she was the creator of the series. The 245 field should reflect what is on the title page. Clifford Books All Clifford books, regardless of the author should be cuttered with Norman Bridwell. The actual author or adapter will be in the record as a 700 entry. Norman Bridwell will be the main entry (100 Field) because he created the character of Clifford. The 245 field should reflect what is on the title page. Curious George Books All Curious George books, regardless of the author should be cuttered with one of the Reys, whichever one is listed first as an author or in a note attributing whichever Rey to creation of the Curious George series. The actual author or adapter will be in the record as a 700 entry. The 245 field should reflect what is on the title page. 39 December 2, 2011

41 Easy Picture Dr. Seuss Books Basic title goes in this field The cat in the hat Title entered with Dr. Seuss (followed by a comma) at the beginning of the basic title Dr. Seuss, the cat in the hat Cutter all books by Dr. Seuss with Seuss Dr even if the book is written under Theo LeSeig, Rosetta Stone, or Theodore Seuss Geisel. The 245 field should reflect what is on the title page. Franklin Books All Franklin books, regardless of the author (i.e. Jennings) will be catalogued as E Fiction Bourgeoi Paulette. The actual author will be included in the record as a 700 entry, so you can still search for all books she has written. Paulette Bourgeois will be the main entry 100 field, because she was the creator of the series. The 245 field should reflect what is on the title page. Madeline Books All Madeline books, regardless of the author (i.e. Marciano) will be catalogued as E Fiction Bemelman Ludwig The actual author will be included in the record as a 700 entry, so you can still search for all books he has written. Ludwig Bemelmans will be the main entry 100 field, because he was the creator of the series. The 245 field should reflect what is on the title page. My First Little House Books These are E Fiction or EP Picture books adapted from the Little House books by Laura Ingalls Wilder. These should have the 100 field for Laura Ingalls Wilder. They are not title entries. The 245 field should reflect what is on the title page. 245 Title Statement n subfield in the 245 field The n subfield generally occurs in 245 fields when the a subfield of the 245 is not unique and the only difference is numbering which does not signify a part. This is not common for picture books. When an h subfield is necessary, it follows the n subfield, but precedes the b subfield. Since the numbering is in the n subfield, it is unnecessary to enter the numbering in the h subfield. 40 December 2, 2011

42 Easy Picture For searching and formatting for the hit list, the contents of the n subfield should be standardized for the titles within a run. The volume number in the subfield n is included in the call number in the 092 field and is formatted according to the instructions in the Volume field guidelines. Example Id entity. n Vol Id_entity. n Vol Id_entity. n Vol Id_entity. n Vol. 4 p subfield in the 245 field One configuration is an a subfield with a non-unique title and a unique subtitle in a p subfield of the original OCLC record. Graphic novel series and television series are some of the materials that may have this configuration of title. The 245 field will be edited if there is a subfield p in the OCLC record. When an h subfield is necessary, it follows the p subfield, but precedes the b subfield. Refer to the appropriate sections of the manual for the current configuration of titles with this subfield. 4XX Series Ignore the presence or absence of series in determining whether the item matches a record. 4XX/8XX Series Verify if the series authority record for series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed. Edit or add the 8XX field to match the authority record. Place all titles in a fiction series in the same genre (e.g. Fiction, Mystery, Science fiction). If the authority record says use as quoted note, change the 4XX/8XX fields to a single 500 note field. Leave all series in a record. If there is no series authority record available in Sirsi, add a 490 field, first indicator 0, second indicator blank, subfield a SERIES to bibliographic record SERIES A JCL cataloguer will add an authority record, make changes to the bibliographic record as necessary and remove SERIES. Volume Numbers v: subfield Add numbering of volume, if available in subfield v to 490 and 8XX fields. 41 December 2, 2011

43 Easy Picture The Californians ; v bk Wick, Lori. t Californians ; v bk (Unverified series) The 490 is a descriptive field and should match the wording available for the series statement. First indicator is 0, second indicator blank Heiress in London ; v02 If there is no series authority record available in Sirsi or OCLC, add a 490 field, first indicator 0, second indicator blank, subfield a SERIES to bibliographic record. Series with no authority record will remain in the bibliographic record as a 490 with first indicator 0. Once an authorized series authority record is entered, the SERIES will be deleted and series notes will be edited to match the form in the authority record SERIES 490/800 fields Verify if the series authority record for a series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX field to match the authorized heading. If there is one series title that covers all publishers and formats, use that series heading in all existing records. If there are multiple series authority records for different formats or different publishers use the specific series for the matching format or publisher when available. In 490 field, the first indicator is 1; second indicator blank. In the 800 field, the first indicator is usually 1, second indicator is blank The Californians ; v bk Wick, Lori. t Californians ; v bk /830 fields Verify if the series authority record for a series title exists in the catalog. If there is an authority record in Sirsi, the 490 field should be a transcription of the series as displayed on the book. Edit or add the 8XX field to match the authorized heading. If there is one series title that covers all publishers and formats, use that series heading in all existing records. If there are multiple series authority records for different formats or different publishers use the specific series for the matching format or publisher when available. In 490 field, the first indicator is 1; second indicator blank. In the 830 field, the first indicator is blank, second indicator is Star wars Star wars (Bantam Books (Firm) 42 December 2, 2011

44 Easy Picture 500 Notes Add notes for previous publication of title, if coded as r in the Date tp. 500 Originally published: Hour of redemption : the Ranger raid on Cabanatuan. New York : Manor Books, c1978. Books with accompanying materials. If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is integral to the story in the book and if the book and accompanying material can be successfully circulated. Discard material if it is only advertising or publisher s catalog. If all accompanying material is discarded, remove all notes and physical description referring to the accompanying material Book with CD. [Keep only if CD is kept.] 521 Target Audience Note Do not add, edit or delete. 6XX SUBJECT ACCESS General Principles The assignment of subject headings to individual works of fiction is intended to provide the average public library user with an additional method of selecting recreational reading. Do NOT use AC subject headings. Change to Library of Congress Subject Headings (LCSH) with form subdivisions. Consult the Common AC headings and their LCSH counterparts list, and check SIRSI for proper form of subject headings. Headings should be assigned only as they come readily to mind after a superficial review of the work being cataloged. Whenever possible, make the subject headings match between multiple records for the same title. Use LCSH headings with second indicator of 0 for 600, 610, 630, 650, 651 fields Delete all subject-heading fields with second indicators of 2, 3, 4, 5, 6, 7, 8. A minimum of one subject heading is required for all items. Two to four subject headings are preferred. If record has only 2 subject headings, JCL prefers only one be a genre heading. Form/genre headings indicate what the work is rather than what it is about. Select an appropriate genre heading or headings, such as Love stories; Science fiction, Mystery fiction, War stories, etc. Generally assign no more than one or two genre headings, expressing only the primary genre(s) of the work. Use genre headings from Guidelines on Subject Access to Individual Works of Fiction, drama, etc., 2 nd ed. 43 December 2, 2011

45 Easy Picture Genre Headings in Preferred Format. Change subdivision to Young adult literature as appropriate Adventure stories v Juvenile literature Alternative histories (Fiction) v Juvenile literature Autobiographical fiction v Juvenile literature Bildungsromans v Juvenile literature Biographical fiction v Juvenile literature Christian fiction v Juvenile literature Detective and mystery stories v Juvenile literature Didactic fiction v Juvenile literature Domestic fiction v Juvenile literature Fantasy fiction v Juvenile literature Ghost stories v Juvenile literature Graphic novels v Juvenile literature Historical fiction v Juvenile literature Horror stories v Juvenile literature Jewish fiction v Juvenile literature Love stories v Juvenile literature Science fiction v Juvenile literature Sea stories v Juvenile literature Spy stories v Juvenile literature Suspense fiction v Juvenile literature Tragedy v Juvenile literature War stories v Juvenile literature Western stories v Juvenile literature. Topical Access -- Assign headings for specific topics that are the focal point of an individual literary work. Assign headings only for topics that have been made explicit by the author or publisher, such as those topics that are mentioned in the title, series, introductory matter, dust jacket or other prominent location. The purpose of the topical heading is to provide access for those topics that distinguish the work from most other works. Do not assign headings for vague and general topics, such as fate, evil, belief, psychology, interpersonal relations, emotions, social customs or community life. Assign only the most specific heading that is appropriate. Normally no more than one or two topical headings need to be assigned. Topical headings will have the subdivisions Juvenile fiction or Young adult fiction as appropriate White, Blanche (Fictitious character) v Juvenile fiction African American women v Juvenile fiction Women detectives v Juvenile fiction Caterers and catering v Juvenile fiction North Carolina v Juvenile fiction Detective and mystery stories v Juvenile literature.. Individual Characters -- If the work prominently features a real person, a legendary character, other major character not created by the author of the work assign a subject heading for the name of the character with appropriate subdivision such as Fiction. 44 December 2, 2011

46 Easy Picture If the primary character is a fictitious character created by the author, assign a subject heading only if the character appears in three or more wore works. Consider the character to appear prominently if it is integral to the story line, if the name is included either in the title or a series-like statement, or if there is a possibility that patrons may seek the work based on the character. Classes of persons -- A heading may also be assigned for the class of persons to which the primary character belongs, if that class of persons is established and is likely to be sought by the typical public library user., for example, women detectives, College teachers, Private investigators., Domestics, etc. Setting -- Assign a subject heading for a place, event, or time period that is featured prominently in an individual work., or when it is judged to be important for retrieval. Assign these headings only if the place or time is significant. Generally do not assign headings for a time period that is contemporaneous to the period in which the work was written, for example, do not express the 19 th century setting of a work that was written in the 19 th century. Generally do not assign a heading for the country in which the work is set, when that country corresponds to the country in which the author lives. Assign a subject for an imaginary place or organization only if the place appears in three or more works. Fictitious places generally use the parenthetical qualifier (Imaginary place). If other editions of a title exist in the database, copy those headings to the bibliographic record. Another source of possible subject headings is bibliographic records for sound recordings of the title in hand, either on SIRSI or OCLC if they are not readily available on the print record. Guidelines for deleting the United States subdivision Instances where you leave in the subdivision in all formats and levels: A complete subdivision phrase: z United States x States Biographical subject headings: Artists z France x Biography v Juvenile literature. When the biography is about a person who lives in the United States, you may delete the United States from the 650 field. History subject headings: Cities and towns z United States x History v Juvenile literature. Foreign relation documents such as treaties or other documents that display reciprocal agreements between the United States and another country. Travel: Cities and towns z United States v Guidebooks v Juvenile literature. If a topic heading with a sub-field z United States is a cross-reference to one or more headings in our local system, keep the subdivision in the heading. Otherwise the subdivision z United States can be deleted from all other topical headings (650 indicators blank 0). If possible, avoid using z United States for fiction headings. You should instead use the state or the city/state geographical sub-division. State or the city/state geographical field is 651, indicators blank 0. If in doubt, please consult a cataloger. NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A 650 FIELD. DO NOT DELETE UNITED STATES WHEN IT APPEARS AS A 651 a. 45 December 2, 2011

47 Easy Picture 700 Joint authors or responsible persons. Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names. Do not keep author/title by using delimiter t (except in music collections and analytics). Add 700 fields for the following: Second and third authors First author/contributor mentioned when there are four or more authors. Editors Illustrators 710 Corporate Name. Field must be verified first against the SIRSI database. If not present in the SIRSI database, verify in the OCLC A=Name Authority File. If the form of the name cannot be verified in SIRSI or OCLC NAF, establish the name according to the title page for personal names or AACR2 Rev. Guidelines for corporate/conference names If the publisher is obvious, such as McGraw-Hill, delete. 730 Uniform Title Leave in and delimiter as necessary (130 usually becomes a 730). 740 Added Entry Uncontrolled Related/Analytical Title If all the stories are by the same author, add 740 title added entries up to a number of 4. Use only first indicator 0, using no articles. Analytical titles: An independent work contained within the item being cataloged. Leave in the dagger t. The first indicator reflects the number of non-filing characters. This indicator will be 0, reflecting JCL s policy of excluding articles in a 740 fields. The second indicator reflects that it is an analytical title, and will be 2 (indicators 02 for this field). 800 Series Added Entry --Personal Name Should have accompanying field. If series is not authorized, be sure to add SERIES note to record. 830 Series Added Entry Uniform Title. Should have accompanying field. If series is not authorized, be sure to add SERIES note to record. 46 December 2, 2011

48 Easy Picture 856 Electronic Location and Access Leave in. However, remove any duplicated or incomplete 856 fields. INVENTORY NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD CLASS SCHEME: ASIS LIBRARY: CENTRAL ITEM ID: PRICE: BAR CODE NUMBER Use the retail price TYPE: BOOK HOME LOCATION: ONSHELF ITEM CAT 1: PICTURE ITEM CAT 2: EASY NUMBER OF PIECES: 1 CIRC NOTE: If the item includes different media, list the different parts in the CIRC NOTE in caps. 1 CD, 1 DVD On label, the parts are listed on separate lines. When possible keep a space between parts and date EP Last name First name Month/year 1 CD 1DVD 47 December 2, 2011

49 Juvenile fiction Juvenile Fiction MINIMUM MARC FIELDS: 020 ISBN and Price 092 Classification 100 Author 245 Title 260 Publication distribution 300 Physical description 4XX Series (if applicable) 6XX Subject headings J FICTION Last name First name Month/Year CLASSIFICATION: J FICTION POLICY: The prefix J designates materials that are intended, through content or vocabulary for children ages 9 through 12 for fiction; ages 7 through 14 for nonfiction. The prefix for this collection will be assigned by the Children's Selector. SELECTION CRITERIA Intended audience, 9 years to 12 years of age BIBLIOGRAPHIC FIELDS 092 Dewey Number (Local) PREFIX: J FICTION Whenever a question should arise regarding placement of a certain title, consult the Collection Development Selector at JCL. Fixed Field Dat tp s r t single date reprint/reissue date and original date for publication date and copyright date A complete list of date codes is in OCLC Bibliographic Formats and Standards. Variable fields 48 December 2, 2011

50 Juvenile fiction 020 ISBN Subfield a: Subfield c: Verify that the ISBN in the record matches the publisher and format. If the ISBN does not match the ISBN on the on order record, verify which ISBN is correct for the title in hand. Leave only the correct ISBN in record. Add the correct price, when available. If the price on the paper work is for a volume set, you need to determine the price for each volume. To find the price for each volume, take the set price and divide this amount by the number of volumes in the set. This will give you the price for each volume. This amount is entered on price subfield in the item record when the volumes are inventoried. Adding ISBN for paperbacks to a bibliographic record Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put (pbk.) after the ISBN number, and include the price in the subfield c. Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information, statement of responsibility, copyright date, edition and illustrator match exactly the title information as it appears on the bibliographic record. Verify any ISBN which is not on current copy in hand, as the older ISBNs may retrieve a different title and generate duplicate reports. Field does not end with a period. 09X Use only one 092 field in the record. Delete all other 09X fields. 092 Local Call Number Subfield a: J FICTION, author s last name, author s first name or initials and date of publication, if necessary. Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles. J FICTION Snicket Lemony 01/2007 CUTTERING POLICIES DOUBLE CUTTERS FOR YOUTH SERIES If titles are parts of a series, and have different authors they should be double cuttered with the series title or continuing character. Check Children s Series guidelines to determine if a series is to be double cuttered. Since the list is not exhaustive, when character or series is not on an existing list, contact the cataloger. Alert cataloger when multiple authors write for a particular series and no double cutter exists. 49 December 2, 2011

51 Juvenile fiction If there is more than one series, double cutter the books with the title of the main series. If in doubt about which series is the main one, please check with the selector. Star Wars has several sub-series: X-Wing, Rogue Squadron, Droids, Underworld. These books are all to be double cuttered STARWARS (the main series) For books in the same series, but with multiple authors, double cutter with the main series. For books with a main character, double cutter with the name of the main character rather than with the series title. Where Superman is the main character, cutter with SUPERMAN. The author cutter is determined from the 1XX field of author main entry or the 245 field of title main entry with exceptions for some series. For fiction (all genres), the cutter is limited to the first 8 characters of the author s surname and first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials are the only form of a given name in the authority record) or dates of the author. Do not leave spaces between the initials. If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title. Use upper and lower case letters appropriately. The first name or initial(s) are on the line after the surname on the spine label. Consult label formats when editing the 092 field. Acronyms Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of the acronym. Apostrophes and Hyphens Leave apostrophes and hyphens out. Diacritics Take out diacritics for the 092 field and on the spine labels. Initials in cutters Do not leave spaces between initials, such as Stine R.L. Numerals as Cutters Spell out ( 101 Dalmatians the cutter will be One) Title Main Entry 50 December 2, 2011

52 Juvenile fiction Use first non-article word of title. If first word is a number, then use first word of the number spelled out. Volume Numbering For circulating and non circulating materials, this is generally only used on the spine labels when present on the material and the decision is made to use the volume numbering for shelving purposes. Some examples include encyclopedia sets or graphic novels that have the same title, are not part of a series, have the same author, and have a volume number. Dr., St., Mr., and Mrs. Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs. Run the letters together if there are more than 8 characters in a name. St. John StAndrew (no spacing between letters) Abbreviations spell out the first word of the abbreviation, up to the first eight characters. Hyphenated Double Surname For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the first letter of the second surname. Limit the number of characters to eight letters. Surname: Garcia-Marquez Cutter: GarciaMa Un-hyphenated Double Surname For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of the second name. Limit the number of characters to eight letters. Surname: Lomas Garcia Cutter: LomasGar Names in direct order For names in direct order, use up to the first 8 characters of the author s name, using up to the first two parts of the name taken from the authorized form in 100 field Minister Faust Use Minister and Faust for the two cutters using the order in the 100 field. Names with spaces between letters If the last name contains a space between letters, leave in if the total number of characters does not exceed 8 characters ( De Palma). Remove the space to include 8 characters in the cutter. 51 December 2, 2011

53 Juvenile fiction VanDraan [Van Draanen]) maintain capital letters. Titled Persons (dagger c ) For persons with titles in the subfield c of the 600 field, use up to 8 characters of the first word of the title in the subfield c. Volume Numbering For circulating and non circulating materials, this is generally only used on the spine labels when present on the material and the decision is made to use the volume numbering for shelving purposes. Some examples include encyclopedia sets or graphic novels that have the same title, are not part of a series, have the same author, and have a volume number. Dates Add the date to fiction titles, if the material has a copyright date in the current year and has not been published previously. Use month of inventory and current date 01/2007. When copyright dates appear for the following year, usually around fall, but can happen earlier, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted The 092 fields and spine label will use 09/ Personal Name. Individual Author If there are 3 authors, the first one goes in the 100 field. The other 2 go in 700 fields (separate entry for each author). If there are 4 or more authors, make record a title entry, and list only the first author in a 700 field. Adapted by Juvenile fiction books that are considered children s classics and have been adapted by another author should have the original author of the work as the main entry (100 field). The person who adapted the work will be a 700 entry. This rule only applies to juvenile fiction and not adult fiction. For adapted works the 245 field should reflect what is on the title page. FICTIONAL CONTINUING CHARACTERS WITH AUTHOR CHANGES Use original author of the work as the main entry. The 245 field should reflect what is on the title page Trace the character in subject headings. Add a 700 field for the author of book in hand. Applies to juvenile fiction and not adult fiction Examples of books where this applies: 52 December 2, 2011

54 Juvenile fiction Arthur Books Flat Stanley books Books by Matt Christopher Arthur Books All Arthur books, regardless of the author (i.e. Krensky) will be cataloged as E or J FICTION Brown Marc. The actual author will be included in the record as a 700 entry, so you can still search for all books he/she has written. Marc Brown will be the main entry (100 field), because he is the creator of the series. The 245 field should reflect what is on the title page. All J FICTION ARTHUR CHAPTER BOOKS will be cataloged with Marc Brown as the author and a 700 reference for Stephen Krensky. (6/2004) Flat Stanley Books All Flat Stanley books, regardless of the author should be cuttered with Jeff Brown. The actual author or adapter will be in the record as a 700 entry. Jeff Brown will be the main entry (100 Field) because he created the character of Flat Stanley. The 245 field should reflect what is on the title page. Matt Christopher Books that have Matt Christopher on the title page, but are not necessarily written by Matt Christopher will have Matt Christopher in the 100 field, and the real author of the book in a 700 field. The real author will most likely be found on the verso of the title page possibly in the CIP record. The 245 field should reflect what is on the title page. Posthumous publications of an author If the deceased author is identified as the author of a work published posthumously, use the author in the 100 field and make 7XX added entries for any additional authors. If another author continues a series, character, story line etc. begun by the deceased author, use the new author in the 100 field, if identified as the actual writer of the book. If the deceased author is noted on the book, make a 7XX added entry in the record. Author writing as If a title page has the phrase Author writing as Author 2 nd name, use the first name for the 100 entry. When lightning strikes / cmeg Cabot writing as Jenny Carroll. Cabot is the name to use in the 100 field. Carroll is entered as an added author in the 700 field. 53 December 2, 2011

55 Juvenile fiction Books containing more than one title For books containing more than one title verify which of the following circumstances apply to the book in hand. Follow the procedures which apply to the title in hand. Collective title/same author The bib record will be an author main entry with the collective title in the 245 field. For up to four titles list each title in a 740 title added entry. The first indicator is 0 for non filing characters, and the second indicator is 2. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note. More than one title/no collective title/same author The bib record will be an author main entry. The title field (245) will contain the first title. For four or fewer titles list the titles in 740 added title entries. The first indicator is 0 for non filing characters, and the second indicator is 2. If there are five or more titles, up to fifty titles list them in an enhanced 505 contents note. Collective title/different authors These books will be cataloged in the appropriate genre under title main entry. No collective title/different authors These books will be cataloged in the appropriated genre under title main entry for the first listed title. 130 Uniform Title Change to a Uniform Titles Change to a 246, indicators 30, if the title contains a portion of the title in the 245. Change to a 246, indicators 3 blank, if it represents a previous title. Change to a 246, indicators 3, second indicator 1, if it represents a foreign language title. Delete subfield l language. Example in OCLC: 54 December 2, 2011

56 Juvenile fiction Example in Sirsi: Delete the following: Works, Selection, Prose or other generic titles 245 Title Numbered Series The series number is to be added for all youth books which are part of a numbered series. The number goes in the 245 field subfield h. They symbol for number (#) is to be used in all cases. No space between the symbol for number (e.g. #9) and the number Understand the unknown h [#10] / c K. A. Applegate Check Children s Series guidelines to determine if a series is to be double cuttered. n subfield in the 245 field The n subfield generally occurs in 245 fields when the a subfield of the 245 is not unique and the only difference is numbering which does not signify a part. This is more common in graphic titles. If there is a unique title in a subfield p in the OCLC record, we will edit the record. When an h subfield is necessary, it follows the n subfield, but precedes the b subfield. Since the numbering is in the n subfield, it is unnecessary to enter the numbering in the h subfield. For searching and formatting for the hit list, the contents of the n subfield should be standardized for the titles within a run. The volume number in the subfield n is included in the call number in the 092 field and is formatted according to the instructions in the Volume field guidelines. Example Id _entity. n Vol Id_entity. n Vol Id_entity. n Vol.3 p subfield in the 245 field One configuration is an a subfield with a non-unique title and a unique subtitle in a p subfield in the OCLC record. Graphic novel series and television series are some of the materials that may have this configuration of title. 55 December 2, 2011

57 Juvenile fiction When an h subfield is necessary, it follows the p subfield, but precedes the b subfield. Use the unique title of book in hand in title field for the 245 title for JCL catalog. On title page: Reborn! 15 Blood of the Vongola II In OCLC: Reborn! ǂn 15, ǂp Blood of the Vongola II For JCL, edit 245: Blood of the Vongola II h[graphic #15] / cstory & art by Akira Amano Reborn! nvol.15, pblood of the Vongola II 246 Varying format of title If any varying titles appear on the item, use a 246 and the appropriate indicators. Do not add varying titles that repeat the exact wording of the 245 and additional material after it. If title in 245 fields includes an ampersand, add a 246 with ampersand replaced with the word and and vice versa. All foreign titles should be in the 246 field with first indicator 3; second indicator 1. Foreign titles with initial articles are repeated in 246 fields with and without the initial article. Delete all other subfields and ending punctuation. Example in OCLC: Example in Sirsi: 300 Description 56 December 2, 2011