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1 Join us for the 28 th Annual Connecticut Recreation and Parks Association, Inc. Entertainment Showcase where over 130 parks & recreation professionals, fairs & festivals, museums, PTOs, camps, clubs, libraries, community groups, and other organizations will have an opportunity to experience a brief showcase of your act. The Entertainment Showcase will be held at East Hartford Parks & Recreation s Community Cultural Center. Entertainers will be divided into two rooms: the auditorium, which is dedicated to larger music groups, and the smaller room, which will hold smaller musical groups and children s performers. The smaller performance room remains upstairs on the same level as the auditorium and exhibit hall. Return to: CRPA Entertainment Showcase 135 Day St., 2nd Floor, 2H, Newington, CT Ph: Fx:

2 Connecticut Recreation & Parks Association, Inc. 28 th Annual Entertainment Showcase Entertainer s Registration & Information Form East Hartford Parks & Recreation, 50 Chapman Place, East Hartford, CT Thursday, February 15, :30 am - 3:30 pm (snow date: Thursday, February 22) Group/Artist: Number of Performers: Main Contact: Phone: Address: City: State: Zip: Website: Genre: Playbill Information Please provide a brief description of your act. Description must be no longer than 100 words and must be typed and ed in an editable format to no later than Thursday, January 11, Target Audience: Please check those you are most suited to work with A: Elementary School D: Adult B: Junior High School E: Festival & Outdoor C: Family Events F: Preschool Age G: Senior Citizen Performance Fee Range: $ Travel Expenses: $ Member of the CT Office of the Arts (formerly CT Commission on the Arts)? Yes No REMINDER: After two consecutive years of performing, it is CRPA policy that your act/group take a one year break from performing on stage. During this time, you are welcome to attend the showcase with a tabletop exhibit. This break year allows CRPA to rotate in new acts to the showcase which keeps the show fresh and the attendees coming back year after year! Thank you for your understanding and cooperation with this policy. (A.) Performance Selection: Performance Type Includes CRPA Member Non-Member Prime Time Slot 15 minute performance during lunch, 6 foot exhibit table, 1 lunch $375 $425 Entertainer s Package 15 minute time slot, 6 foot exhibit table, one lunch Time preference: AM PM None (performance slots begin at 9:30 and end at 3:30) $250 $300 Table ONLY 6 foot exhibit table and 1 lunch $165 $215 First Time Slot First performance time of the day, 6 foot exhibit table, 1 lunch $180 $180 Last Time Slot Last performance time of the day, 6 foot exhibit table, 1 lunch $180 $180 Sub Total (A): $ Registrants must also submit page 2 Incomplete registrations will not be processed and will not be assigned a time slot or table.

3 2018 Entertainment Showcase Registration (page 2) (B.) Membership Join now & save $50 on a registration! Entertainer Membership Booking Agent Membership (D.) Advertising: (all dimensions are in inches) Black & White Ads Color Ads All color ads are full pages: 8½ x 11 (3 available on a first-come, first-served basis) (C.) Lunch: Extra Lunch Registrations include 1 (one) lunch. Additional lunches may be purchased. Sub Total (C): $ Fliers X $15 Full Page: 8½ X 11 $100 Back Cover $175 Flyer: 8½ X 11 Max $75 Half Page: 8½ X 5½ $65 Inside Back Cover $175 Business Card: 3 x 2 $45 Inside Front Cover $175 Payment Summary Benefits Include: Member rates for CRPA events, access to CRPA listserv, excel membership directory of over 650 professionals, listing in Entertainers Buyers Guide on CRPA.com. *Booking Agent Membership covers all acts represented. Subtotal (A): Performance Selection $ Subtotal (B): Membership $ Subtotal (C): A La Carte $ Subtotal (D): Advertising $ Grand Total: $ Sub Total (B): $ $45 $315 A.jpg or.pdf of your ad must be ed to NO LATER THAN Thursday, January 11, Fliers must be provided to the CRPA office NO LATER THAN Thursday, January 25, 2018 Sub Total (D): $ CRPA Entertainment Showcase Exhibit Policies, Terms, & Conditions MANDATORY HIATUS: After two consecutive years of performing, your act/group must take a one year break from performing on stage. During this time, you are welcome to purchase a tabletop exhibit. GYMNASIUM FLOOR PRESERVATION: Please do not slide objects across the hardwood floor. DO NOT SCRATCH HARDWOOD FLOOR. TAPE/BALLOON POLICY: Tape is prohibited from use on the gymnasium floor to prevent ruining the wood. Helium balloons are prohibited inside building. HEADPHONE POLICY: All electronic devices used in the exhibit space must have accompanying headphones to cut down the volume of noise in the exhibit hall. CANCELATIONS: No refunds will be issued for cancellations made after January 1, Cancellations made between November 1, 2017 and December 31, 2017 will incur a 50% service charge. Cancellations must be received in writing via to or LIABILITY: CRPA, Inc., its employees or volunteers, and the Town of East Hartford will not be responsible for any injury, loss, or damage that may occur to the exhibitor, nor to the exhibitor s employees or property from any cause whatsoever, prior, during, or subsequent to the period covered by the exhibit contract. This includes the period of storage during the showcase. The exhibitor, on signing the contract, expressly releases the above-mentioned CRPA, its employees, volunteers, and committee from any and all claims for such loss, damage, or injury. To prevent loss, small or portable articles of value should be properly secured or removed after exposition hours and placed in safekeeping. By registering for the showcase, exhibitors agree that their company and their employees will hold harmless CRPA, Inc., its employees and volunteers, and the Town of East Hartford. Exhibitor assumes responsibility and agrees to indemnify and defend CRPA, Inc. and the Town of East Hartford and their respective employees and agents against any claims or expense arising out of the use of the exhibition premises. The exhibitor understands that neither CRPA, Inc. nor the Town of East Hartford maintain insurance covering the exhibitor's property and it is the sole responsibility of the exhibitor to obtain such insurance. RESTRICTIONS: CRPA, Inc. or the Town of East Hartford reserve the right to restrict exhibits due to excessive noise, method of operation, hazardous displays, or for any other reason deemed necessary by CRPA, Inc. or the Town of East Hartford. Payment Options: (payment must be made in full prior to performing & exhibiting) Total Amount: $ Check Enclosed Visa MasterCard AMEX Credit Card #: Exp: CVV: Name (as it appears on card): Card Address: Zip Code: By signing below, you agree to all policies, terms, & conditions outlined above. Signature: Date: Return to: CRPA Entertainment Showcase 135 Day St., 2nd Floor, 2H, Newington, CT Ph: Fx:

4 CRPA Entertainment Showcase Stage Plot - LARGE STAGE PERFORMERS ONLY Band Name: Main Contact: Performance Time: Phone: Stage Right Upstage Stage Left Downstage Audience Electrical Drop Instrument Mic Amp Vocal Mic Monitor D.I. All stage plots MUST be returned to the CRPA office no later than Thursday, January 11, Questions? Contact the CRPA Office at phone: (860) fax: (860) or

5 East Hartford Community Cultural Center 50 Chapman Place East Hartford, CT Thursday February 15, 2018 *Snow date: February 22 rd Registration: 9:00 am Performances: 9:30 am - 3:30 pm Lunch: 11:30 am - 1:00 pm Presenting Sponsor: $800 Benefits include: Signage displayed prominently at both stages during event If exhibiting, priority table location selection Logo on pre-event brochures and s Logo on front cover of program book distributed to attendees Recognition on CRPA website during month of event Opportunity to place flyer in program book (must deliver 250 fliers to CRPA by 1/25/18) Lunch Sponsor: $500 Benefits include: Signage at buffet and on tables at lunch If exhibiting, priority table location selection (after event sponsor) Logo on pre-event brochures and s Logo in event program book distributed to attendees Recognition on CRPA website during month of event Opportunity to distribute marketing materials at lunch Please provide CRPA with a digital copy of your logo along with the return of your sponsorship form. Name: Title: Organization: Address: City: State: Zip: Phone: Payment Options: Total: $ Send Invoice Check Enclosed Visa MasterCard AMEX Credit Card #: Exp: CVV: Cardholder Name: Billing Address: Zip Code:

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