ADDENDUM NO. 6 PORT OF NOME SECURITY CAMERA PROJECT RFP

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1 P.O. Box 281 o Nome, Alaska ADDENDUM NO. 6 DATE: May 22, 2017 TO: Proposers FROM: Joy Baker, Project Manager RE: PORT OF NOME SECURITY CAMERA PROJECT RFP NOTES TO PROPOSERS: The Proposal submittal deadline remains the same of 3:00pm on June 1, 2017, and is not changed by this Addendum. Proposers must acknowledge receipt of all Addenda in their proposal. Failure to do so may subject the proposer to disqualification. This addendum consists of 14 pages. Contractor Performance Period begins August 1, 2017 with work completed by October 20, After project award, tentatively estimated to be June 12, 2017, an estimated 45 days will be required by the City to complete Layer 3 network and associated infrastructure. City will coordinate with awarded contractor on specific schedule following award. Facility Tours and Questions (Reference Request for Proposals for the Security Camera System Project, Section 7) A mandatory pre-proposal conference will be held at 2:00 p.m. on Tuesday, May 9, 2017 in the Council Chambers at 102 Division St., Nome, AK Addendum 2, Question 1, clarified that physical attendance at the pre-proposal conference was not required; participation could be by teleconference. At the referenced pre-proposal conference, it was noted Exhibit B1 was a photograph, not a controlled mosaic. It was highly recommended proposers not rely solely on the Exhibits, but in their sole discretion might wish to consider conducting an independent site visit if determined necessary or advisable, to perform any necessary verification of the depicted information. Two (2) proposers have contacted the City requesting and were accompanied on guided tours of project areas. Generally there has been unfettered access to the sites during regular business hours, so it is unknown if other proposers visited independently to review or ground truth information depicted on Exhibit B1 (photograph) or Exhibit 2 (location detail spreadsheet). g

2 P.O. Box 281 o Nome, Alaska If any other proposer desires a guided tour, please contact the Project Manager to schedule. Verbal questions will not be accepted or answered on a tour; questions or clarification requests must be submitted in writing. The deadline for requesting and conducting a tour is by May 25, 2017, the deadline (as revised in Addendum No. 3) for submitting written questions. ADDENDUM CHANGES, CLARIFICATIONS, AND RESPONSE TO WRITTEN QUESTIONS A. Fiber Access Points 1. (Reference: Addendum 4, Question/Response #2) Connection via wireless versus fiber connection is intended to be part of the proposal. Existing fiber connectivity (patch) locations have been identified. If additional fiber extensions or outdoor-rated PoE CAT cable for extension is required, it will be provided in-house by City/NJUS. The response was based on information request and intended to clarify Specification 1.1.7: (1) proposals can include wireless connectivity, (2) confirm fiber connectivity (patch) locations existing where wireless or wired options could gain network access, and (3) if the City determined additional fiber extensions or outdoor-rated PoE CAT cable extension for nodes was required, it would be provide in-house. The underlined text was erroneously omitted. The City subsequently identified two additional fiber extensions to be provided, outlined below. CHANGE: Addendum 4, Response #2 is revised: Connection via wireless versus fiber connection is intended to be part of the proposal. Existing fiber connectivity (patch) locations have been identified. No additional trenching will be provided by the City for fiber optic cable or CAT cable connections between any poles, including Poles H-I-J-K on the Industrial Pad. Sufficient pole space is available for an additional messenger cable to support additional fiber optic cable or intermediary CAT cable between a camera location and a node. The City will also consider the option of these cables being tied to the existing messengered fiber cable. Contractor must coordinate with the Utility any additional pole attachments proposed to be provided. Buried cable between any pole, if determined not to use an existing aerial route or an existing buried conduit, is the responsibility of the contractor. 2. (Reference: Addendum 5, Question/Response #16 and Exhibit B1-Revised ) g

3 P.O. Box 281 o Nome, Alaska NJUS will be extending/terminating a fiber cable from the Harbormaster Office to the Belmont Sewer Lift Station near new Pole E, making wired configuration possible. CHANGE: Fiber will be available at Pole E. (Extension of a fiber terminated cable will be made by City/NJUS from Harbormaster Office.) 3. (Reference: Addendum 5, Exhibit B1 Revised ) Fiber terminations exist at: Water Truck Shop CHANGE: Fiber will be available at Pole G. (Extension of a fiber terminated cable will be made by City/NJUS from Water Truck Shop.) 4. (Reference: Addendum 4, Question/Response 5) Fiber connectivity panels exist at Poles H and J. CHANGE: Fiber connectivity panels exist near Pole H and near J. (See Exhibit B2.1 photograph dated ) 5. (Reference: Addendum 5, Exhibit B1 Revised ) Existing fiber terminations (cross-connect or network access points) are identified at the Causeway, Port Industrial Pad, Harbor Office and Water Truck Shop. CHANGE: Exhibit B1 is revised It now identifies an additional fiber termination (cross-connect or network access point) on the Port Industrial Pad near the NJUS Tank Farm (blue tanks on southwest corner) as well as the NJUS Power Plant. B. Pole/Camera Locations 1. (Reference: Addendum 4, Question/Response #16) The City has previously deployed cameras (AXIS models P212, P214 and P3301) on an existing City monitoring network. Three (3) existing Port area cameras with limited or no reliability (one at Pole A & two at Pole C) are identified for replacement as part of this Project. 2. (Reference: Addendum 4, Exhibit B1 Revised and Location Detail Spreadsheet, Question/Response #3) a. Addendum clarified fiber termination points and modified the project segment on the Causeway containing Poles L-M-N to note cameras would not be mounted to High Mast Lights (HMLs); the City is placing new poles adjacent to the HMLs. g

4 P.O. Box 281 o Nome, Alaska CHANGE: See Exhibit B1 Revised , included with the Addendum. New pole locations are now identified as L1, M1, and N1. (See (See Exhibit B2.1 photograph dated ) Buried conduit will be provided by the City if required in this area for power/ connectivity between adjoining fiber termination points and new poles. b. Upon further evaluation, camera location at the Small Boat Harbor previously identified to be on Pole D is revised. CHANGE: See Exhibit B1 Revised and Exhibit B , included with the Addendum. Revised camera location now identified as D1 is to be on the southernmost light pole along the west Small Boat Harbor dock face. This location can only be served by a wireless option. c. The Port-owned GARCO Building has been identified on Exhibit B1 Revised On either side of this facility there are two long arrows. The start of the arrows is not intended to indicate camera locations, but additional desired viewing area. CHANGE: See Exhibit B1 Revised , included with the Addendum. The GARCO Building is identified. (For reference, the City GARCO Building is also indicated on photographic Exhibits B2.1 and B ) d. The City is responsible for network operations and has determined backup power is not required to be available at camera or intermediary devices supplied by the contractor. CHANGE: Section reference to the requirement for a disaster recovery plan is eliminated. However, Section 2.2.2, describing automated camera operation recovery after both short-term or longer term power failures, must be still be addressed. C. Work Stations/Monitors (Reference: Addendum 5, Question/Response #8) A minimum of 2 work stations w/ one large viewing monitor each will be needed in the Harbor office, plus a viewing only screen in the customer service area. The option for displaying camera views at other external locations is desired. g

5 P.O. Box 281 o Nome, Alaska CHANGE: Two (2) work stations are required with two (2) monitors attached to each station; one (1) 27-inch (with desk or wall mount option) and one (1) 48-inch (wall mount) monitor. Video card must have on-board processing capability, independent of work station CPU. Monitor connections and cabling provided with must allow the monitors to be located up to 50 feet away from work station. Specification A 1028 x 768 (viewing) resolution is preferred. Minimum resolution per camera for viewing must meet or exceed the minimum recording stream resolution (1920 x 1280). D. Storage-Archiving (Reference: Addendum 4, Question/Response #10) Real-time viewing is desired in high resolution. Storage recording archive to be configured to allow for a minimum 30-day review period. Archiving will be on motion detection (not full-time), estimated not to exceed 20% but may vary seasonally. Minimum frames per second = 15 at sufficient resolution to provide detail of activity captured. 30 FPS is desirable. Data recording to be configured in RAID 5 or 6. Further review results in the following changes to be considered in proposing storage recording archive size (disk requirements). CHANGE: o Minimum frames per second = 12 o Minimum resolution = 1920 x 1280 o Assumption: One-half of cameras will record-archive full time (24/7/365) One-half of cameras will record on motion detection, estimated not to exceed 40%, but may vary seasonally. E. Head-end equipment, location, space and available power (Reference: Addendum 4, Question/Response #9) 1. RFP Exhibit B was amended by above response to note change in location of head end equipment. Head-end server(s) equipment will be located in sufficiently-existing race space located at the NJUS Power Plant either Nome Police Department data centers, or both. The City will determine final location when server(s) space, switch and power requirements are known. RESTATEMENT: The City will determine final location when server(s) space, switch and power requirements are known. g

6 P.O. Box 281 o Nome, Alaska The Network Video Recorder (server) location remains to be determined by the City based on proposals received. Equipment will be located at existing data center(s) at the NJUS Power Plant or Nome Police Department. The City has determined the server(s) will be within one or both of these noted locations, not in the Harbormaster s Office (or other facility which could also be accessed/available through fiber network cross-connect). o Space requirements for server or any other required equipment at the server location must be clearly stated in the proposal. At least 6RU will be available in a cluster at cityselected location, with availability for additional space in the cluster space or in an adjoining data center rack. o Total power requirements must be stated in the proposal. Available electrical power in data center(s): 120V and/or 208V AC. 2. Specification 2.6 Server and Storage Specifications CHANGE (ADDITION): Server(s) and other equipment that will be located in data center(s) must be equipped with redundant power supplies. F. NETWORK SWITCHES, FIBER BACKBONE AND TESTING The City is providing main networking switches and the fiber optic backbone with sufficient integrity and quality for network operation between camera switches and network switch/servers, and will perform testing it determines required or desirable. The contractor is responsible to terminate connections with sufficient integrity and quality at any intermediary devices and cameras. G. EXHIBITS Exhibits B1 and 2 included with Addendum 4 and referenced in Addendum 5 are superseded by revisions dated , included herewith. Three additional photographs with annotations (B2.1 Port Industrial Pad Area, B2.2 Small Boat Harbor Area, and B2.3 Causeway Area, al dated ) are included herewith. Annotations are intended for general reference only; they have not been pinpointed by survey. Contractor should field-verify all depicted Exhibit information. g

7 P.O. Box 281 o Nome, Alaska H. CONTRACTOR WRITTEN QUESTIONS AND CITY RESPONSES The following written questions have been received. Responses are provided below each question. QUESTION #1: Will Performance/Payment Bonds be required with the resulting contract? Response #1: Yes, Performance & Payment Bonds will be required for this project per the following: BONDING REQUIREMENTS The following Contract Bonds are required: a. Payment Bond: 100% of the Total Project Bid amount b. Performance Bond: 100% of the Total Project Bid amount Payment and Performance Bonds may be either of the following: a. Corporate Surety (bonding company) b. Individual Surety: adequacy of individual surety will be determined by the Owner. Where individual sureties are used, two individual sureties must each put up one hundred percent (100%) of the bond requirement. Any costs incurred by a Contractor or personal surety shall be borne by the Contractor. QUESTION #2: Please confirm as was stated in the Pre-Bid Conference that the City will trench, bury conduit, install Fiber Optic (FO) cable, and provide stub up boxes between poles and between poles and the Harbor Master s Office as needed. QUESTION #3: Based upon statements at the Pre-Bid Conference, at this time it appears that a trench with FO cable will be needed from the FO cable stubbed up at Pole H to Pole I. QUESTION #4: Based upon statements made at the Pre-Bid Conference, at this time it appears that a trench with FO cable will be needed from Pole J to Pole K. QUESTION #5: Based upon statements made at the Pre-Bid Conference, at this time it appears that a trench with FO cable will be needed from Pole L to Pole M. RESPONSE #2-#5: See A.1. Also see photographic Exhibits, including B2.1, B2.2, and B2.3. QUESTION #6: Based upon Statements made at the Pre-Bid Conference, at this time it appears that a trench with FO cable will be needed from Pole D to the Harbor Master s Office.

8 P.O. Box 281 o Nome, Alaska RESPONSE #6: See B.1.b. QUESTION #7: Based upon Statements made at the Pre-Bid Conference and implied in the RFP documents, it appears that a trench with FO cable will be needed from new Pole E to the Harbor Master s Office. RESPONSE #7: See A.2. QUESTION #8: Please clarify if the contractor will be expected to run either CAT5E cable or FO cable overhead between any two poles and/or between any Pole and the Harbor Master s Office. RESPONSE #8: See A.1. Question #9: Please clarify that all existing FO cables terminate in the Harbor Master s Office. RESPONSE #9: The City has a vast fiber optic network. From any identified fiber termination node points on the Exhibits, the City can cross-connect fiber at identified locations back to Harbor Master s Office. QUESTION #10: The existing cameras are made by AXIS. Please give us the model numbers of these cameras? RESPONSE #10: See B.1. QUESTION #11: Does the Network Video Recorder and other network equipment go in the Police Department data center, the Nome Joint Utilities power plant or both? Please clarify that the head end equipment does not go in the Harbor Master s Office per clarifications-answers in Addendum #4 QUESTION #12: How much space for new equipment is available in the Police Department data center? QUESTION #13: How much space for new equipment is available in the Nome Joint Utilities power plant? QUESTION #14: What is the available electrical power at the Police Dept. data center? QUESTION #15: What is the available electrical power at the Nome Joint Utilities power plant? RESPONSE #11-15: See E.1.

9 P.O. Box 281 o Nome, Alaska QUESTION #16: The City of Nome will provide any additional fiber or CAT cable that is required and will provide any additional electrical power circuits that are required (per addendum No. 4). Who will terminate these City provided cables? RESPONSE #16: See A.1. QUESTION #17: Is this project federally funded? If so what agency is providing the funds? RESPONSE #17: See RFP Section 2.1. Additional required matching funding will be provided by the City of Nome Port Enterprise Fund. QUESTION #18: Do the Federal Acquisition Regulations apply to this project? RESPONSE #18: Information and requirements relating to the Federal 2015 Port Security Grant Program can be found at QUESTION #19: Have the existing fiber optic cables been tested for integrity and quality of signal? RESPONSE #19: See F. QUESTION #20: Per Addendum # 5, no back-up is required. What does the RFP refer to when it asks for information on disaster recovery? RESPONSE #20: See B.1.d. QUESTION #21: Addendum # 5 at response 5 references an Exhibit 2. Where is this document to be found? RESPONSE #21: Latest revision when Addendum 5 was issued was included with Addendum 4. Exhibits B1 and 2 are revised ( ) and included herewith. END OF ADDENDUM NO. 6

10 E Fiber terminations exist at: Water Truck Shop Harbor Office Poles E & G (in progress) Fiber Terminations exist north of H and near J, at Tank Farm and Power Plant. H Office > Pole A = 230' Pole A > B = 71' Office > C = 148' Pole C > D = (under 100') Office > Pole F = 30' Shop > Pole G = 320' Water Truck Shop Pole H > I = 170' Pole I > J = 180' Pole J > K = 216' G I Communications tower on NE corner of building is pole F J K Harbor Office F C A B E D1 Fiber Terminations exist near L & N L1 L1 Pole location just north of High Mast Base M1 Pole location just south of High Mast Base N1 Pole location just north of hydrant N1 M1 Existing poles shown as New pole needed Range of coverage areas PORT OF NOME SECURITY SYSTEM PROJECT PSGP: DHS-EMW-2015-PU S01 EXHIBIT B1 Revised

11 Port of Nome Security Camera Project Location Detail PSGP: DHS-EMW-2015-PU S01 Site Pole Specific Equipment needed Preferences Winter Area ID Location Pole Cabling Camera Zoom Pan Fixed Motion Sensor Cabling Notes SBH A Top of Light Pole at West Floating Dock x x x x " " " x x x x * SBH B Top of Light Pole at East Floating Dock x x x x x " " " x x x x * SBH C Top of Light Pole at North End Fish Dock x x x x x " " " x x x x * SBH D1 Top of Light Pole at Southernmost End of Fish Dock x x x x x requires wireless option SBH E Top of New Pole (installed by City) x x x x x * fiber will be provided at Pole E SBH F Top of Radio Tower at Port Office - Belmont St. x x x x x Tower is at NE Corner of Office. Cable CAT to city-provided inside switch? Pathway into " " " x x x x x building exists BB G Top of Light Pole at Seppala Dr. and Prospect Place x x x x x fiber will be provided at Pole G IP H Top of Northern Light Pole along East IP Bank + x x x x IP I Top of 2nd Light Pole from North along East IP Bank + x x x x IP J Top of 3rd Light Pole from North along East IP Bank + x x x x IP K Top of 4th Light Pole from North along East IP Bank + x x x x Cswy L1 Top of New Pole (installed by City) x # x x x * " " " # x x x x Cswy M1 Top of New Pole (installed by City) x # x x x * " " " # x x x x Cswy N1 Top of New Pole (installed by City) x # x x x * " " " # x x x x Legend: Notes: Options to consider: SBH - Small Boat Harbor # denotes fiber in nearby trench, not up poles *hibernation during winter BB - Belmont Beach + DENOTES AERIAL FIBER EXISTING ON POLES H AND J; selected views preferred for public URL access IP - Industrial Pad Cswy - Causeway aerial cabling pathway (by lashing or new messenger) exists EXHIBIT 2 - REVISED YELLOW HIGHLIGHTS REFLECT NEW OR REVISED INFORMATION Buried conduit exists Harbormast Office to A and to B where fiber or CAT connectivty exists Buried conduit exists between B-C fiber termination point available north of H and between J-K; buried conduit exist from NE pad corner to Pole H. Aerial pathway exists between H-K. New poles will be installed by City. Fiber termination point exists North of N and North of L. If required, buried cable raceway will be provided /jlb

12 CITY GARCO BUILDING Fiber Termination Node--> <--Pole K Fiber Termination Node------> <--Pole J <--Pole I <--Pole H AERIAL PATHWAY AVAILABLE BURIED CONDUIT ROUTE EXHIBIT B Fiber Termination Node-->

13 <--J <----AERIAL PATHWAY AVAILABLE----> I H _BURIED CONDUIT ROUTE_ < Fiber Termination Nodes > G E D1 [D] C <--Fiber Termination Node Harbormaster Office <<-Fiber Termination Node F A B EXHIBIT B

14 <-Fiber Termination Node K <-Fiber Termination Nodes-> )Area of Poles H, I, J <-Fiber Termination Node CITY GARCO BUILDING G [L] [M] <--Fiber Termination Node *L1 (new pole) [N] *M1 (new pole) <--Fiber Termination Node *N1 (new pole) EXHIBIT B