"DRAFT" Mayor R. Austin, Councillors C. Morgan, J. Lees, T. Watts, J. Morand and K. O Hara

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1 Minutes of the Regular Meeting of the Corporation of the Municipality of Port Hope held on at 5:50 p.m. in the Council Chambers, 56 Queen Street, Port Hope, Ontario. Present: Staff: Mayor R. Austin, Councillors C. Morgan, J. Lees, T. Watts, J. Morand and K. O Hara C. Cannon, CAO F. Aird, Clerk/Deputy CAO Absent with Notice: Resolution: Deputy Mayor L. Thompson BE IT RESOLVED THAT this Council proceed In Camera at 5:50 p.m. in order to address a matter pertaining to personnel matters about an identifiable individual, including municipal or local board employees and the receiving of advice that is subject to solicitor/client privilege, including communications necessary for that purpose. Council adjourned In Camera at 5:56 p.m RE: Resignation B. Trumper - Receive and accept her retirement/resignation with regret and thanks for years of service and a suggestion of staggered term should be considered by Council before the ads go out for Committee reappointments RE: Sale of Lot Known as 177 Victoria Street North. Council not accept any of the offers received and the Clerk to contact the local Real Estate Board property to be offered for sale on the open market. The regular meeting of Council reconvened at 6:02 p.m. Present: Staff: Mayor R. Austin, Councillors C. Morgan, J. Lees, T. Watts, J. Morand and K. O Hara; Student Councillor C. Jones C. Cannon, CAO F. Aird, Clerk/Deputy CAO C. Martinell, Deputy Clerk Absent with Notice: Deputy Mayor L. Thompson 1. Call to order 1.1 Recital of the Lord s Prayer Mayor Austin reported that Deputy Mayor Thompson is not present as she is representing the Municipality at a meeting with Assistant Deputy Minister Brad Graham, from Public Infrastructure Renewal along with other Mayors of the County. 1.2 Roll Call 2. Disclosure of pecuniary interest and the nature thereof Councillor O Hara declared a conflict of interest on Resolution 212/2006 as she is a member of the Royal Canadian Legion. 3. Approval of the Minutes of previous meetings: 3.1 Council Minutes of September 19, Approved as circulated. Council Minutes Page 1 of 7

2 3.2 Committee of the Whole Minutes of September 26, Approved as circulated. 3.3 Special Council Minutes of September 26, Page 3 of 5 comments by Deputy Mayor Thompson to be amended to read that our Multiple Official Plan policies and zoning by-laws are outdated and developers have to require changes to do anything, we don t have a product to sell and if we don t move this forward, we will continue to fall behind. Approved as amended. 4. Business from previous Minutes and Notification of New Business Councillors O Hara, Lees, Morand and Student Councillor Jones. 5. Petitions and delegations: 5.1 Mr. George Borovilos, Director of Economic Development and Tourism, County of Northumberland was in attendance and presented two National Marketing Canada Awards from the Economic Developers Association of Canada (EDAC) to Judy Selvig, Economic Development Officer and A. Patterson, Tourism Co-Ordinator as recipients of two first place awards which included: Tourism Publications Print Port Hope 2006 Visitor s Guide Business Development Publications Print High on Port Hope Copy of presentation was previously distributed. A. Patterson extended thanks to Northumberland News as well as to Diane Heard and Lorraine Bulger of the Economic Development and Tourism Office. J. Selvig extended thanks to Paperworks, Council and the Northumberland Community Futures Development Corporation for funding of the publication High on Port Hope. Councillor O Hara introduced Diane Heard, Tourism Assistant and Lorraine Bulger, Economic Development Assistant who were in the audience. Council Members extended thanks to Economic Development and Tourism Staff Members. Received as information. RE: Press Release - $25K Community Capacity funding for Port Hope Industrial/Business Park Feasibility Study and support for Economic Development Youth Intern. Copy was distributed. Wendy Curtis, Acting General Manager of the Northumberland CFDC addressed Council highlighting their contract with Industry Canada with the three mandates being, access to Capital, Business Counseling and Community Economic Development role. Ms. Curtis also noted how pleased Northumberland CFDC is to partner with the Municipality of Port Hope. Received as information. Delegation was excused at 6:15 p.m. 5.2 Mr. Aldo D Agostino, CHC Committee and Ms. Sandy Sheahan, Health Care Consultant were in attendance regarding Port Hope CHC Community Engagement Process. Copy of presentation was previously distributed. Mr. D Agostino introduced CHC Committee Members, Margaret Harrison, Judy Dallman and Patricia Sinnott who were present tonight. Discussion: - Primary Healthcare services intent is to enhance services currently being offered and not to compete with existing services. Hospitals provide secondary health care. - Financing report will contain recommendations upon which the Ministry of Health will make a decision regarding funding. - Health related issues relating to Port Hope Clean-up they will investigate further. Received as information. Council Minutes Page 2 of 7

3 Presentation concluded at 6:35 p.m. 5.3 Mr. Bill O Connor and Mr. Mike Goldstein, Colliers International were in attendance regarding Securing the Best Site for a CHC. Copy of presentation was previously distributed. Received as information. Mayor Austin extended Thanks to CHC Committee Members improving Health Care in the Community. Delegation was excused at 6:45 p.m. 6. Correspondence: 6.1 AMO - none 6.2 FCM - none 7. Staff and Committee Reports: none 8. Resolutions: No. 209/2006 Seconded by K. O Hara Hope approve the Accounts Payable for the period of September 10, 2006 to September 23, 2006 in the amount of $865, No. 210/2006 Moved by K. O Hara Seconded by T. Watts Hope authorize the Treasurer to proceed with the payment of the invoice totaling $ for the AMO OMERS Support Fund for the year s 2006 and No. 211/2006 Seconded by K. O Hara WHEREAS a request has been received from Tyla Teelucksingh to hold their 1 st Annual Walk for Lupus on Sunday October 15, 2006; NOW THERFORE BE IT RESOLVED THAT Council for the Municipality of Port Hope approve the request from Tyla Teelucksingh for their 1 st Annual Walk for Lupus on Sunday October 15, 2006 from 2:00 p.m. to 4:00 p.m. Route to commence at Memorial Park, then to Pine Street, Gifford Street, Strachan Street, Victoria Street, Ridout Street and ending at Toronto Road and Lakeshore Road subject to approval from the Director of Engineering Services, Director of Fire and Emergency Services, Director of Parks, Recreation and Culture and Chief of Police. A copy of this resolution to be forwarded to the Chamber of Commerce, Economic Development and Tourism Department, HBIA and OPP. Councillor O Hara declared a conflict of interest regarding Resolution 212/2006 as she is a Legion Member and did not participate. Council Minutes Page 3 of 7

4 No. 212/2006 Moved by J. Lees NOW THEREFORE BE IT RESOLVED THAT Council authorize Staff to further investigate relocating the Memorial Cairn from the former Toronto Road Legion property to the property known as Wakely Gardens (66 Queen Street) which is located just south of the Municipal Offices across from Rotary Park subject to consultation with the Ganaraska Region Conservation Authority in order to address any issues they may have. No. 213/2006 Moved by J. Lees Hope support Cameco s request to access, in case of emergency, the service road around the perimeter of the Centre Pier to draft water; AND BE IT FURTHER RESOLVED THAT it is understood that Cameco will do so only in the case of an emergency, using their own equipment for the purpose of drafting (drawing) water from the Harbour in order to adequately deal with the emergency; AND BE IT FURTHER RESOLVED THAT the aforementioned support is subject to Cameco meeting all other agency required approvals including the Department of Fisheries and Oceans (DFO), and the Port Hope Harbour Commission. Notification of this support to be forwarded on to the Harbour Commission for consideration. AND BE IT FURTHER RESOLVED THAT Cameco advise the Commissioner s of Port Hope and the Municipality of Port Hope that Cameco recognizes and accepts any and all responsibilities associated with the placement and use of the subject equipment including any and all environmental issues and impacts. No. 214/2006 Moved by J. Lees Hope concur with the Emergency Program Committee (EPC) and their recommended Evacuation Routes and Signage initiatives; AND BE IT FURTHER RESOLVED THAT the following Evacuation Routes be designated as the approved routes in the event of a major incident requiring residents to leave any affected area: East/West Evacuation Routes - Dorset Street West to Victoria Street to Lakeshore Rd - Walton Street to Lakeshore Road - Peter Street to County Rd #2 - Jocelyn Street to Marsh Road or County Road #28 and Highway #401 North Evacuation Routes - Hamilton Road to Dale Road - Rose Glen Road to County Road #28 - Ontario Street to County Road #28 - Cavan Street to Jocelyn Street eastbound to County Road #28 and Highway #401 or westbound to Toronto Road and County Road #2 - Victoria Street to Jocelyn Street eastbound to County Road #28 and Highway #401 or westbound to Toronto Road and County Road #2 or continue northbound on Cranberry Road - Toronto Road to County Road #2 Council Minutes Page 4 of 7

5 No. 215/2006 Moved by C. Morgan Hope advise the Kawartha Pine Ridge District School Board (KPRDSB) that the Municipality of Port Hope declines any interest in the property known as Dr. L.B. Powers School, 64 Ward Street, Port Hope, Ontario. No. 216/2006 Moved by C. Morgan Hope refer the report from Frank Haylow, Director of Fire and Emergency Services dated September 20, 2006 to R. Carl Cannon, Chief Administrative Officer for a report to Budget Committee. No. 217/2006 Moved by C. Morgan WHEREAS lack of direct communication with Hydro One Networks puts the personal safety of the Firefighters at the scene in jeopardy; NOW THEREFORE BE IT RESOLVED THAT Council support the Township of McKellar in their request to Hydro One Networks to immediately implement an improved system of communicating with emergency service providers by placing a higher priority on Emergency Service calls. A copy of this resolution to be forwarded to the Honourable Dwight Duncan, Minister of Energy, Tom Parkinson, President, Hydro One Networks, R. Norlock, MP and L. Rinaldi, MPP. No. 218/2006 NOW THEREFORE BE IT RESOLVED THAT Council accept the resignation of Barbara Trumper from the Port Hope Cemetery Board effective December 31, 2006 with regret and a letter to be forwarded thanking her for her service to the Community. No. 219/2006 Seconded by J. Morand WHEREAS Council advertised for Offers to Purchase for 177 Victoria Street North which were opened October 2, 2006 at 2:00 p.m.; NOW THEREFORE BE IT RESOLVED THAT Council not accept any of the offers received; AND BE IT FURTHER RESOLVED THAT the sale of 177 Victoria Street North be placed on the open market and authorize the Clerk to contact local real estate firms. 9. By-laws: By-law 72/2006 being a By-law to enter into an Agreement between the Corporation of the Municipality of Port Hope and the Corporation of the County of Council Minutes Page 5 of 7

6 Northumberland RE: POA Court, 56 Queen Street, Port Hope was read a first and second time and referred to Council. By-law 73/2006 being a By-law to replace Schedule A to By-law 68/2003 being a By-law to Formalize the Policy and Procedures for the Operating and Capital Budgets was read a first and second time and referred to Council. By-law 74/2006 being a By-law to enter into an Agreement between the Corporation of the Municipality of Port Hope and Ontario Limited carrying on business as The Port Hope Predators was read a first and second time and referred to Council. By-law 72/2006 being a By-law to enter into an Agreement between the Corporation of the Municipality of Port Hope and the Corporation of the County of Northumberland RE: POA Court, 56 Queen Street, Port Hope was read a third time, signed, sealed and entered into the By-law Book. By-law 73/2006 being a By-law to replace Schedule A to By-law 68/2003 being a By-law to Formalize the Policy and Procedures for the Operating and Capital Budgets was read a third time, signed, sealed and entered into the By-law Book. By-law 74/2006 being a By-law to enter into an Agreement between the Corporation of the Municipality of Port Hope and Ontario Limited carrying on business as The Port Hope Predators was read a third time, signed, sealed and entered into the By-law Book. 10. New and other business RE: RE: RE: CNSC Hearings on October 4 th, 2006 to consider licence renewal by Cameco and Zircatec - Cogeco Cable will be telecasting Elgin Street reconstruction project time frame Delays have been encountered. Update to be obtained from P. Angelo, Director of Engineering Services at the next Committee meeting. Character Committee and Team YES Cereal Collection Box to fight back against the domino effects of poverty. The cereal will be warehoused and distributed as needed. Student Councillor Jones Updated Council on the following: RE: Student Government Dr. Hawkins raised $6,300 for Terry Fox. Port Hope High School will be holding a Halloween Dance on Friday October 27, 2006 and Halloween Spirit day on October 31, RE: Youth Advisory discussed issues such as the Skate Park s raffle along with various meetings attended. RE: Article on Teenagers Not Exercising has been forwarded to various Committees and Brenda Whitehead, Program Manager has sent back a booklet entitled Canada s Report Card on Physical Activity 2006 which was presented to Council. Mayor Austin extended thanks to the Chamber of Commerce and Council for the gala in his honour, held Friday September 29, County Update Administrative building tender was awarded to Peak Engineering. Ground work is expected to commence next week. Approximately 90% of the existing building will be leased for court use. 12. Agenda discussion period Press - Cogeco Channel 10 Life and Times of Mayor Rick Austin will be shown on Wednesday October 4, 2006 at 7:30 p.m. Council Minutes Page 6 of 7

7 John Dietz RE: Resolution 214/2006 Evacuation Roads clarified intent is that trucks will take Lakeshore Road to Baulch Road and that other vehicular traffic will continue traveling Lakeshore Road. 13. In-camera dealt with previously. Council adjourned at 7:03 p.m. Rick Austin, Mayor Frances M. Aird, Clerk Council Minutes Page 7 of 7

"DRAFT" Mayor L. Thompson, Deputy Mayor J. Lees, Councillors R. Fudge, C. Morgan, K. O Hara, T. Watts and D. Turck

DRAFT Mayor L. Thompson, Deputy Mayor J. Lees, Councillors R. Fudge, C. Morgan, K. O Hara, T. Watts and D. Turck Minutes of the Regular Meeting of the Corporation of the Municipality of Port Hope held on Tuesday at 7:00 p.m. in the Council Chambers, 56 Queen Street, Port Hope, Ontario. Present: Staff: Mayor L. Thompson,