VENUE HIRE INFORMATION

Transcription

1 VENUE HIRE INFORMATION STREET ADDRESS: 167 Liverpool Street Hobart TAS 7000 POSTAL ADDRESS: GPO Box 647 Hobart TAS 7001 Access to the venue is available by appointment only.

2 INTRODUCTION From Broadway to Liverpool Street, the Odeon Theatre was built in 1916 as a replica of New York s Strand Theatre. The Strand a once highly regarded movie palace in the Big Apple is no more, demolished in 1987, but the Odeon lives on. Over the years, it s assumed numerous guises, functioning as a cinema, and as the home of the Tasmanian Symphony Orchestra from 1973 to Until 2012, it had been out of theatrical action for fifteen years, but no longer: the Odeon Theatre is back in business, ushering in a new era of live performance in Hobart. With two floors capable of accommodating up to 1200 punters, the venue has recently played host to world-class artists including Queens of the Stone Age, Chet Faker and Sharon Jones & the Dap-Kings, as well as becoming the new hub for Mona s festivals, Dark Mofo and Mona Foma, with performances from Sun O))), Ulver, Chrysta Bell, Eddie Current Suppression Ring and The Bronx. VENUE DETAILS CAPACITY Downstairs Stalls: 719 (standing room) Upstairs Balcony: 481 seats Total: 1200 Please note: the use of the upstairs balcony is dependent on ticket sales and will only be opened once sales exceed 600 guests. This decision will be made in consultation with the Promoter and the Odeon Theatre (Venue) one week out from the event date. The Venue reserves the right to close the balcony if ticket sales have not reached the prearranged target. HEARING IMPAIRED No hearing loop has been installed. GREEN ROOM We have three green rooms back stage one with basic bathroom facilities. Additional toilets are also available. USHERS Available for allocated seating shows. DELIVERY OF ITEMS All deliveries must be arranged with the Venue Manager in advance, and by appointment only. The Venue is not responsible for any loss or damage. Please note: there is ramp access on the Watchorn Street-side of the building. CAR PARKING Parking permits on Watchorn Street can be arranged, in advance, to ensure priority access for artists, staff and VIPs. Please apply within a minimum of fourteen working days. There are also several paid 24 hour carparks nearby. 1

3 FOOD AND BEVERAGE Hospitality Riders can be arranged by the Venue at the Promoter s cost. Rider lists should be received by the Venue no less than one month prior to the event. The Venue operates one or two bars depending on ticket sales. If service in the auditorium bar is not required during the performance, two weeks notice is required. KITCHEN No kitchen facilities are available. NOISE RESTRICTIONS Stage audio engineers will monitor sound pressure levels from the operating desk, and within the venue, during all performances to ensure that noise is within acceptable limits. POWER AND LIGHTING House power; included in your venue hire. Stage lighting is not included in your venue hire. House lighting will provide ambient lighting throughout the venue. PROHIBITED ITEMS Security guards will check patrons upon entry for prohibited items, including BYO alcohol, illegal substances, and concealed weapons. LOST PROPERTY All items must be handed into Box Office on the day of the event. Items will then be taken to Mona s Ticketing Office for registration and return. All claims will be recorded. Ticket Support +61 (0) tickets@mona.net.au FIRST AID All security staff hold a minimum Level 2 First Aid Certificate. EXTERNAL MARKETING Hobart s local newspaper, the Mercury, publishes a weekly music and events guide called PULSE: teresa.cottnam@news.com.au Free street press, Warp, is distributed monthly throughout Hobart & Launceston. For any advertising enquiries: ads@warpmagazine.com.au Southern Cross Austero manages all mainstream radio stations and TV in Hobart: zenep.jaffers@sca.com.au Poster Impact can tailor a poster campaign to your budget and have the biggest distribution network in Tasmania: tbe@tbetas.com.au APRA Each promoter is responsible for ensuring they are covered by the appropriate APRA licence for the performance. 2

4 HIRE FEES AND CHARGES Please note: 50% of the venue hire fee must be paid as a deposit upon signing of the contract. The remaining 50% of the venue hire fee is required one week prior to the event date. Any additional charges will be invoiced after the event. VENUE OPTION 1 BALCONY SEATING + STALLS STANDING ROOM VENUE HIRE Full Room VENUE HIRE Downstairs Only VENUE TECHNICIAN Total occupancy standing downstairs seated upstairs balcony $3, GST $2, GST $40.00 per hour + GST Venue hire covers event permits, parking permits, venue management, waste management, power, and other services. The Venue Technician is required to be on site whenever the venue is in use, including production install, event times, and bump out. Please note that additional technical and staffing costs may be incurred if making use of the balcony seating. VENUE OPTION 2 BALCONY AND STALLS SEATING VENUE HIRE VENUE TECHNICIAN CHAIR HIRE RETURN TRANSPORT + LABOUR (3 x crew) $3, GST $40.00 per hour + GST $5.00 per chair $ approximately for 480 chairs (downstairs) Total occupancy seated downstairs seated upstairs balcony Venue hire covers event permits, parking permits, venue management, waste management, power, and other services. The Venue Technician is required to be on site whenever the venue is in use, including production install, event times, and bump out. SEATING HIRE: The hirer must pay for chair hire at $5.00 per chair plus approximately $2100 for return transport and labour (three x crew). The maximum number of chairs that can be placed in the stalls is 480 depending on the event set up and restricted view seating. 3 The Hirer must advise if seating is to be used when the initial hire inquiry is made as the Venue relies on local seating hire companies to deliver and install the seating. This also means that the ability to have a seated event is dependent on the availability of seating for hire. The Venue charges at cost for seating hire and does not profit from this expense. Please contact the Venue Manager for seating plans.

5 BAR OPTION 1: VENUE The Venue will stock, staff, and run the bar. VENUE BAR No charge. The Venue will pay for 70% of general cleaning costs. BAR OPTION 2: PROMOTER PROMOTER BAR $3, GST Please note that the Promoter must: Pay an additional bar buy-out fee; Obtain all required licences, such as Liquor Permits; Ensure that all bar staff have current RSA certificates; Stock, and clearly display, Moo Brew and Moorilla branded products. If the event is all ages, the Promoter must ensure ID checks are carried out and provide wristbands. Any additional staffing and/or security costs are the responsibility of the Promoter. The Promoter s bar staff are responsible for ensuring appropriate RSA, and only serving alcohol to patrons with 18+ wristbands. 4

6 ADDITIONAL FEES AND CHARGES SECURITY We use SL Security, and generally engage between ten and nineteen security guards, as required, depending on the type of performance, the crowd it is likely to attract, whether it is all ages, if it is seated, and the number of ticket sales. All costs are subject to change. If you're interested in using your own security provider, please contact the Venue Manager. Please note that there is a minimum four hour call. SECURITY WEEKDAY $ GST per hour, per guard SATURDAY $ GST per hour, per guard $ GST per hour, per guard $ GST per hour, per guard FRONT OF HOUSE STAFF All Promoter events must use the Venue s Front of House staff. A minimum of six staff is required for all events, with a minimum three-hour call (as per the Amusement Award conditions). Additional staff may be required depending on wrist banding requirements, and elements of the show. All costs are subject to change. FOH STAFF MONDAY SATURDAY FOH SUPERVISORS BOX OFFICE MANAGER $ GST per hour, $ GST per hour, $ GST per hour, $ GST per hour, $ GST per hour, MERCHANDISE The Venue no longer takes a venue commission on merchandise sales. Venue staff can manage your merchandise sales at Promoter cost, or you can provide your own merchandise seller. MERCHANDISE FLAT-RATE COMMISSION MERCHANDISE SELLER (FOH STAFF MEMBER) 0% of Merchandise sales See FOH STAFF rates 5

7 TICKETING TICKETING AND SCANNING No ticketing exclusivity is in place, meaning that the Venue is therefore open to the use of any third party ticketing systems, if desired. Venue scanners are already pre-loaded with OzTix software, so we usually recommend using OzTix. VENUE TICKETING SYSTEM A flat fee of $ is applied for each ticketing system build. The Venue will charge patrons a booking fee of $6.00 per transaction. A minimum notice period of two weeks is required for this option. TICKETING TICKETING SYSTEM BUILD $ flat fee BOOKING FEE $6.00 per transaction THIRD PARTY TICKETING SYSTEM When using third party ticketing systems, the ticketing agency must be willing to liaise directly with the Venue s ticketing team. It is the Promoter s responsibility to ensure that the ticketing agency is aware of this requirement prior to their commencement of the ticket build, and to ensure that the ticketing agency does not advertise any kind of seating selection option online. The ticketing agency must be clear that the venue is General Admission. Seat numbers should never be printed on tickets unless clearly stated otherwise by the Venue Manager. DOOR SALES The Venue s Front of House staff are able to sell door sale tickets to the event on the Promoter s behalf, regardless of whether you are using the Venue s ticketing system or a third party system. If there is a possibility for a variance on the Door Sale price, this must be communicated with the Venue no later than seven (7) working days prior to the event. If using a third party ticketing system, it is essential that quantities of door sales are communicated in advance, and physical tickets are supplied to Front of House staff on the event day. SCANNING All tickets must be scanned. The Venue s scanners work effectively with the Venue s ticketing system, and are adaptable with the OzTix ticketing system. If using another ticketing system, the Promoter will need to provide supported software to be installed on the Venue s scanners. In the event that software sharing is unavailable, hardware must be provided. 6

8 CLEANING An experienced cleaning supplier has been engaged to provide cleaning and waste management services for the Venue. Recycling bins will be used across the Venue, and all waste will be removed at the start of each day. If Bar Option 1 is taken, the Promoter must pay 30% of Venue cleaning. If Bar Option 2 (bar buy-out) is taken, the Promoter must pay 100% of Venue cleaning. Please note: the Venue takes every effort to schedule post-event cleaning on weekdays to minimise costs. All costs are subject to change. If you're interested in using your own cleaning provider, please contact the Venue Manager. CLEANING 7 WEEKDAY RATE DAY $ GST per hour, per cleaner WEEKDAY RATE NIGHT $ GST per SATURDAY $ GST per $ GST per $ GST per

9 PRODUCTION/AV EQUIPMENT The Odeon Theatre has an exclusive arrangement with VJAM for all lighting and sound. Contact is Jamie Howell via mobile: +61 (0) or A general overview of available equipment is provided below. More options also available upon request. Audio FOH console - Digidesign Profile system 48/96 channel, Yamaha PM5D-RH, Yamaha M7CL-48, Midas H3000 Foldback console - Digidesign Profile system, Yamaha PM5D-RH, Yamaha M7CL-48, Midas H3000 FOH speaker system - D&B J system, D&B Q system, D&B B2 sub system Foldback speaker system - D&B M4 system, D&B Q side fill, Nexo PS15, Nexo Alpha side fill Control - Lake LM44 and D&B DS10 Dante system with wireless control, IEM systems - Sennheiser 300 G3 UHF systems - Shure UR1, UR2, UR4 Lighting Console - GrandMa 2 Lite, Full Boar Hog 4 Dimmers/Distro - Jands HPX, Jands PDS6/12 Control - Jands DMX splitters, Enttec Datagate Mk2 Fixtures - Mac Viper Profile, Clay Paky B-Eye K20, Mac Aura XB Conventional - Profiles S zoom, 19 fixed, zoom, Fresnel Robert Juliet 1.2K, Quad blinders, Duet blinders, Par64 s MFL, Rays, Blinder Bars LED - Rush Zoom Pars, Quad 18 s, Quad 12 s, Pix-Pads, LED strips Strobes - Atomic 3000 Haze/smoke - Look Unique hazers, Robe 1200 smoke machines Vision Epson 12K Laser Projectors Barco 20K Projectors Stumpfl screens 12, 16, 20, 24 LED screen options available on request. Staging CLS rolling and fixed risers CLS DJ tables Framelock crowd barrier sections CLS 300 tri-truss, 300 box truss, 500 box truss Prolyft and Stagemaker motor control Backline Please contact for all available options and pricing 8

10 SUMMARY OF ALL FEES AND CHARGES VENUE HIRE VENUE HIRE FEE Full Room $3, GST BARS VENUE BAR No Charge SECURITY FOH STAFF PROMOTER BAR WEEKDAY SATURDAY MONDAY SATURDAY FOH SUPERVISORS BOX OFFICE MANAGER $3, fee + GST $ GST per hour, per guard $ GST per hour, per guard $ GST per hour, per guard $ GST per hour, per guard $ GST per hour, $ GST per hour, $ GST per hour, $ GST per hour, $ GST per hour, MERCHANDISE FLAT-RATE COMMISSION 0% of Merchandise sales MERCHANDISE SELLER See TICKET AND FOH STAFF rates TICKETING TICKETING SYSTEM BUILD $ flat rate BOOKING FEE $6.00 per transaction CLEANING VENUE HIRE FEE Downstairs only $2, GST VENUE TECHNICIAN WEEKDAY RATE DAY WEEKDAY RATE NIGHT SATURDAY $40.00 per hour + GST $ GST per hour, per cleaner $ GST per $ GST per $ GST per $ GST per 9