EL PASO INDEPENDENT SCHOOL DISTRICT PROCUREMENT SERVICES

Transcription

1 PROCUREMENT SERVICES AWARD SUMMARY Solicitation: RFP # Musical Instruments * This solicitation number must be referenced on all EPISD Purchase Orders * Effective Dates: June 24, 2016 through June 23, 2017 Type of Approval: Administration Type of Award: First Extension Date of Approval: 7/26/2015 Option to Extend: One (1) Year Solicitation is for: Fine Arts AWARDED VENDOR INFORMATION: Total Awarded Amount: $1,816, Vendor Name Vendor # Brook Mays Music & Arts Center National Education Music Company Olivas Music Co. 472 Taylor Music Inc Washington Music Center Special Instructions: See attached tabulation for specific item description, unit price, etc. Please feel free to contact Procurement Services should you have questions or need clarification. PROCUREMENT SERVICES CONTACT INFORMATION: Sandy Ramirez, Buyer osramire@episd.org Isela Parsons iparsons@episd.org

2 Violin Outfits, 4/4 Size VLN, #80T or BROOK MAYS MUSIC DF MUSIC ENTERPRISE K & S MUSIC LONE STAR PERCUSSION MELHART MUSIC CENTER IL NJ $ $10, $ $13, Scholastica Meisel SCF06 Loretti Viov100 4/ $ $23, Scholastica Meisel SCV22 Violin Outfits, 3/4 Size, VLN #80T or $ $29, Scholastica Meisel SCV33 $ $50, $ $63, Scholastica Meisel SCF06 Loretti Viov100 3/ $ $106, Scholastica Meisel SCV22 Viola Outfits, 14" VLN #80T or $ $138, Scholastica Meisel SCV33 $ $4, $ $5, Scholastica Meisel SCVAll Loretti Viov $ $8, Scholastica Meisel SCVA22 Viola Outfits, 15" VLN #80T or $ $11, Scholastica Meisel SCV33 $ $5, $ $5, Scholastica Meisel SCVAll Loretti VioVA $ $9, Scholastica Meisel SCVA22 Cello Outfits, 3/4 Size #VC80T or $ $11, Scholastica Meisel SCV33 $ $20, $ $46, Scholastica Meisel SCCE10 Loretti C80 3/ $ $50, Scholastica Meisel SCCE22 Cello Outfits, 1/2 Size #VC80T or $1, $76, Scholastica Meisel SCCE33 $ $4, $ $10, Scholastica Meisel SCCE10 LorettiC80 1/ $ $10, Scholastica Meisel SCCE22 $1, $15, Scholastica Meisel SCCE33

3 BROOK MAYS MUSIC DF MUSIC ENTERPRISE K & S MUSIC LONE STAR PERCUSSION MELHART MUSIC CENTER IL NJ Bass Outfits, 1/2 Size Glaesal, #SB900L2CH $1, $45, $1, $59, Scholastica Meisel SCBA15 Loretti C100 1/ Bass Outfits, 3/4 Size, Glaesel, #SB900L3CH or $1, $5, $1, $7, Scholastica Meisel SCBA15 Loretti C100 3/4 Viola Outfits, 16", #VA80T or $ $ $ $ Scholastica Meisel SCVAll Loretti VA $ $ Scholastica Meisel SCVA Tenor Saxophone, Selmer 64, Series III or Intermediate Baritone Saxophone, YBS-52 or $ $ Scholastica Meisel SCV33 $5, $49, $1, $10, $ $8, Selmer 64, Series III John Packer #JP242G Scholastica Meisel SCTS53 $2, $25, $1, $11, Scholastica SCTSSS $1, $5, $1, $5, John Packer #JP044 Scholastica SCBS58 Virtuoso RS Berkeley Alto Saxophone, Selmer 62, Series III or Bassoon, Fox Model #4 or Tenor Trombone w/f Attachment, YSL-8820 or $4, $112, $ $17, $ $15, Selmer 62 Series III John Packer #J245G Scholastica SCA5550 $ $22, Scholastica SCAS52 $2, $60, Virtuoso RS Berkeley $4, $24, $1, $9, $1, $9, Fox Model #4 John Packer #JP191 Scholastica SCB535 $ $16, $ $15, Rath/JP #JP3320RATH Scholastica SCTR74 $1, $18, Scholastica Convertabone NO AWARD 15 2 Marimba, Ross R415 or $2, $4, $3, $6, Melhart MMA52A 4.3 Musser M32 Octave

4 Xylophone Octave, YX135 or Tuba, 4 Valve with Case, Miraphone 186-4U Series 4 Valve Gold Brass BROOK MAYS MUSIC DF MUSIC ENTERPRISE K & S MUSIC LONE STAR PERCUSSION MELHART MUSIC CENTER IL NJ $1, $8, $2, $17, Melhart MX44A $8, $40, $4, $24, $2, $13, Miraphone 186-4U Sterling JP #JP379BB Scholastica SCBH Tuba, 3/4 Size with Case, YBB- 105WC Series $1, $30, $1, $37, John Packer #JP078G Scholastica SCBH91 Euphonium Outfits, 4 Valve, Silver Finish, Olds NA385 or $ $58, $ $44, $1, $70, John Packer #JP1741LS Scholastica SCBH95 Adamson AEP-400S $ $51, John Packer #JP1741L Oboe, Fox 450 or $5, $16, $ $2, Fox 450 Scholastica SC040 $1, $5, Scholastica SC042 Flute, Geminhardt 25P or $ $ $ $ $ $ $ $ Armstrong 104 John Packer #JP011 Scholastica SCF06 Adamson AFL-203 $ $ Scholastica SCF14 B Flat Clarinet, Vito #V7212 PC or 75 $ $27, $ $11, $ $13, $ $21, Vito John Packer #JP021 Scholastica SCC12 Adamson ACL B flat Clarinet ( YCL-250 or $ $1, $ $2, John Packer #JP021 Scholastica SCC Trumpet, YTR-2335 or $ $1, $ $1, $ $1, $ $1, Bach TR300H2 John Parker #JP151 Scholastica SCTT41 Adamson ATR French Horn, Conn, 8D or Acoustic Guitar, Gigmaker F325 or Concert Chimes, DC9150A Chimes or $3, $25, $1, $12, $1, $11, Conn John Parker #JP261Rath Scholastica SCFR82 $6, $20, $3, $11, Melhard MCH2215C 27 4 Set of 5 Hammered Copper Bowl Timpani w/covers Ludwig LKG705KG or $13, $54, $15, $60, Ludwig Ludwig 28 3 Bells-Lyre/Marching, YG250D 21/2 Octave or

5 29 3 Clarinet - Alto, #L7165 or Clarinet - Bass, YCL-221 or BROOK MAYS MUSIC DF MUSIC ENTERPRISE K & S MUSIC LONE STAR PERCUSSION MELHART MUSIC CENTER IL NJ $1, $4, $1, $21, $1, $19, $1, $19, Selmer 1430LP John Packer #JP122 Scholastica SCC Clarinet-Contra Bass, L7182 or $3, $7, Clarinet E-Flat, Buffet Crampon or 32 1 $1, $1, $1, $1, $ $ Buffet Crampon John Packer #JP323 RS Berkeley CL306 NO AWARD Cornet, YCR-2330II or Cymbals, Paiste PST 5 or Drum - Snare, Black Swamp or $ $5, $ $4, $ $4, Besson BE1020 Shepard's John Packer #JP171G Scholastica SCCR61 $81.95 $1, Sabian SBR1622 $ $1, Sabian $ $2, Sabian 31622B $ $2, Flugal Horn, Getzen 895 and 896 Eterna Series or $1, $3, $ $1, $ $2, Getzen 895 John Packer #JP175G Scholastica SCFH68 NO AWARD $1, $4, $ $2, Getzen 896 Scholastica SCFH69 Gong, Zildijan 30" (Tam-Tam) or $ $ Guitar - Bass, Ibanez GSR206M 6 string or Harp, Troubadour VI Lever or $5, $5, Troubadour Sousaphone, YSH-411 Series or $3, $105, $3, $106, Hunter #6478HL Adamson ASO300N $4, $146, King 2350W w/case Trombone - Bass, Getzen 1052FD Eterna Series or Vibrasharp Majestic 3.0 Octave Artist Series Model #V7530G or $2, $7, $1, $3, $1, $3, $2, $7, Getzen John Packer #JP232Rath Scholastica SCTR76 $3, $11, $2, $8, Melhard MV37 TOTAL AMOUNT AWARDED $153, $0.00 $0.00 $0.00 $0.00

6 BROOK MAYS MUSIC DF MUSIC ENTERPRISE K & S MUSIC LONE STAR PERCUSSION MELHART MUSIC CENTER IL NJ NOTES Everything quoted meets and exceeds specifications. All spec sheets attached. Deviations None None Deviation Sheet on file No Deviations VENDOR REQUIREMENTS Distributor Yes Yes Yes No Yes Three References Yes Yes Yes No No Freight FOB Ppd Frt or free delivery Destination El Paso, Standard UPS rates apply Destination Priced held through 6/30/2015 Duration of contract 1 year Duration of contract 4/17/2016 Delivery ARO 5-20 Days 5 to 90 days 3-10 Business Days days Discount from Catalog/Price List for items not on CSP 0% % website pricing 0-50% 5-60% off MSRP 20-50% Discount will be in effect for: 3 years Length of contract 1 year from bid opening Duration of contract 1 Calender Year

7 EVALUATION CRITERIA Purchase price - 35 pts Reputation of the vendor and of the vendor's goods or services - 15 pts BROOK MAYS MUSIC DF MUSIC ENTERPRISE K & S MUSIC LONE STAR PERCUSSION MELHART MUSIC CENTER IL NJ Quality of the vendor's goods or services - 28 pts Extent to which the vendor's goods or services meet the District's needs - 10 pts Past relationship with the District - 5 pts The impact on the ability of the District to comply with laws and rules - 0 pts Total long-term cost to the District to acquire vendor's goods/services -5 pts For a contract for goods and services, other than goods and services related to telecommunications and information services, building constructions and maintenance, or instructional materials whether the vendor or the vendor's ultimate parent company or majority owner: - 0 pts a) has its principal place of business in this state or b) employs at least 500 person in this state, and Any other relevant factors specifically listed in the request for bids or proposals - 2 pts Total Eleven (11) vendors responded. One (1) vendor submitted a "' response. A committee of six (6) staff members evaluated and scored the responses received. The vendors were awarded "price" points as follows:.83 points for every item awarded (35 possible points 42 items =.83/points).

8 1 78 Violin Outfits, 4/4 Size VLN, #80T or MUSIC & ARTS CENTER NATIONAL EDUCATION MUSIC COMPANY DE NJ $ $16, $ $17, $ $10, $ $13, OLIVAS MUSIC CO. SHAR PRODUCTS CO. MI HV100T44 TAYLOR MUSIC INC. SD Sebastian #110NV44 WASHINGTON MUSIC CENTER DC Violin Outfits, 3/4 Size, VLN #80T or $ $78, $ $81, $ $49, $ $66, HV100T44 Sebastian #110NV Viola Outfits, 14" VLN #80T or $ $7, $ $8, $ $4, $ $6, HA100T14 Sebastian #110VA Viola Outfits, 15" VLN #80T or $ $7, $ $8, $ $4, $ $6, HA100T15 Sebastian #110VA Cello Outfits, 3/4 Size #VC80T or $ $23, $ $25, $ $25, $ $20, PC100T34 Sebastian #153STO 5 51 Cello Outfits, 1/2 Size #VC80T or $ $5, $ $5, $ $5, $ $4, PC100T12 Sebastian #153SHO 6 11

9 Bass Outfits, 1/2 Size Glaesal, #SB900L2CH Bass Outfits, 3/4 Size, Glaesel, #SB900L3CH or Viola Outfits, 16", #VA80T or MUSIC & ARTS CENTER NATIONAL EDUCATION WASHINGTON MUSIC OLIVAS MUSIC CO. SHAR PRODUCTS CO. TAYLOR MUSIC INC. MUSIC COMPANY CENTER DE NJ MI SD DC $1, $75, $1, $59, $ $40, $1, $61, $1, $58, Glaesal Glaesel Glaesal PB $1, $50, $1, $53, $1, $9, $1, $7, $ $4, $1, $7, $1, $7, Glaesal PB100S134 Glaesel Glaesal $1, $6, $1, $6, $ $ $ $ $ $ $ $ VB80T VB80T HA100T16 Knilling Bucharest #1302HlAA Knilling Bucharest #1302T1AA Sebastian #110VA Tenor Saxophone, Selmer 64, Series III or Intermediate Baritone Saxophone, YBS-52 or Alto Saxophone, Selmer 62, Series III or Bassoon, Fox Model #4 or Tenor Trombone w/f Attachment, YSL-8820 or $5, $48, $5, $49, $5, $49, $5, $48, $5, $48, Selmer 64J Selmer 64J Selmer64 Selmer Selmer 64J $2, $19, $4, $43, T ETS652RC Selmer 74 Vintage Matte Finish Reg $5988 Paris Special Bid Buy $3, $31, YTS875-E6 $3, $11, $4, $12, $4, $12, $3, $11, $3, $11, $3, $11, Cannonball B5-L $4, $109, $4, $111, $4, $110, $4, $109, $4, $109, Selmer 62J Selmer Selmer Selmer 62J $1, $43, EAS 652RC $3, $69, Custom YAS875EX $4, $23, $4, $24, $4, $23, $4, $23, Fox Fox Fox $1, $33, $2, $34, $1, $33, $1, $26, Shires #ETB534 Marimba, Ross R415 or $1, $2, $2, $4, Majestic M5533D Majestic M6540P $2, $4, Musser M31

10 Xylophone Octave, YX135 or Tuba, 4 Valve with Case, Miraphone 186-4U Series 4 Valve Gold Brass Tuba, 3/4 Size with Case, YBB- 105WC Series Euphonium Outfits, 4 Valve, Silver Finish, Olds NA385 or Oboe, Fox 450 or NATIONAL EDUCATION WASHINGTON MUSIC MUSIC & ARTS CENTER OLIVAS MUSIC CO. SHAR PRODUCTS CO. TAYLOR MUSIC INC. MUSIC COMPANY CENTER DE NJ MI SD DC $1, $8, $1, $9, $1, $8, $7, $36, $7, $38, $7, $39, Miraphone Gold Brass $6, $34, $6, $34, Miraphone #186-4V Lacquer Miraphone Standard Brass w/case $2, $65, $1, $48, $2, $69, $2, $65, Jupiter 378L $1, $49, $1, $48, EBB231 w/case Jupiter 378L w/case $1, $107, $ $61, $1, $107, King 4 Valve 2280SP Olds NA380S Silver Plate King #2280SP $1, $108, $1, $89, King #2280SP Jupiter 470S $5, $15, $5, $15, $5, $15, Fox450 Fox Flute, Geminhardt 25P or $ $ $ $ $ $ $ $ Gemindhardt 2SP Gemindhardt Gemindhardt Gemindhardt B flat Clarinet ( YCL-250 or 4 B Flat Clarinet, Vito #V7212 PC or Trumpet, YTR-2335 or French Horn, Conn, 8D or Acoustic Guitar, Gigmaker F325 or Concert Chimes, DC9150A Chimes or Set of 5 Hammered Copper Bowl Timpani w/covers Ludwig LKG705KG or $ $ $ $ $ $ Armstrong 104 Armstrong Armstrong104 $ $27, $ $27, $ $28, $ $27, Vito Vito Vito Vito $ $3, $ $4, $ $23, YCL-255 YCL255 YCL-255 Alternate for 75 ea $ $3, YCL-255 $ $2, $ $2, $ $2, YTR-2330 YTR 2330 $ $1, ETR320 $3, $25, $3, $25, $3, $25, $3, $25, Conn Conn Conn Conn $ $ $6, $19, $6, $20, $6, $19, $3, $11, $2, $7, Adams BK3003C 1 1/2" Adams BK2001C (Chrome 1 Chrome Bars Symphonic 1/4") $12, $50, $13, $54, $12, $50, Ludwig Ludwig Ludwig 28 3 Bells-Lyre/Marching, YG250D 21/2 Octave or $12, $49, Adams P2KHSET5 $ $1, $ $1,723.50

11 29 3 Clarinet - Alto, #L7165 or Clarinet - Bass, YCL-221 or MUSIC & ARTS CENTER NATIONAL EDUCATION WASHINGTON MUSIC OLIVAS MUSIC CO. SHAR PRODUCTS CO. TAYLOR MUSIC INC. MUSIC COMPANY CENTER DE NJ MI SD DC $1, $4, $1, $3, $1, $4, $1, $4, Olds NO51 10 yr mfg. warranty $1, $24, $1, $25, $1, $24, $1, $20, Selmer 1430LP 31 2 Clarinet-Contra Bass, L7182 or $1, $20, Leblanc L7168 $3, $6, $3, $6, $3, $6, Clarinet E-Flat, Buffet Crampon or $1, $1, $ $ $1, $1, $1, $1, Buffet Crampon Buffet Buffet Buffet Crampon Cornet, YCR-2330II or $ $6, $ $7, $ $6, YCR-2330 III Cymbals, Paiste PST 5 or $ $5, Zildjam Stadium A Drum - Snare, Black Swamp or $ $2, $ $4, $ $2, #CM6514 (CR Cherry CM6514BL BLACK SWAMPMS6514MD Rosewood or BL Black) 36 3 Flugal Horn, Getzen 895 and 896 Eterna Series or $1, $3, $1, $3, $1, $3, Getzen 895 Getzen #895 Getzen 895 $1, $4, $1, $3, Getzen #896 Getzen Gong, Zildijan 30" (Tam-Tam) or Guitar - Bass, Ibanez GSR206M 6 string or $ $ $ $ $ $ Z30HHZ #P0500 #PO500 $ $ Harp, Troubadour VI Lever or Sousaphone, YSH-411 Series or $5, $157, $5, $172, $5, $158, No Case w/case No Case Trombone - Bass, Getzen 1052FD Eterna Series or Vibrasharp Majestic 3.0 Octave Artist Series Model #V7530G or TOTAL AMOUNT AWARDED $5, $165, $5, $163, $5, $167, YSH-411WG w/case #YSU-411 no case YSH 411WC w/case With case $4, $129, Jupiter 594L w/case $2, $7, $2, $7, $2, $6, Getzen Getzen Getzen $3, $10, $3, $10, $3, $10, Majestic Majestic Majestic $3, $9, Adams VCGV30M Gold Bars $289, $62, $84, $0.00 $171, $149,214.00

12 NATIONAL EDUCATION WASHINGTON MUSIC MUSIC & ARTS CENTER OLIVAS MUSIC CO. SHAR PRODUCTS CO. TAYLOR MUSIC INC. MUSIC COMPANY CENTER DE NJ MI SD DC NOTES Please see attached tabbed catalog pages for further detail & specification and call with any question or if samples are needed. We do not lobby; however other Specs included for all alternates districts may not piggback unless they are ordering in quantities large enough to cover shipping, sorry any request other than for EPISD may not be honored at these prices. Deviations None None #7-1/2 Size Bas Outfit #VB80ST, #8 3/4 size Bass outfit #VB80ST, #10 #ETS652RC Tenor Sax, YTS-875E4 Tenor Sax, #11 Cannonball #B5-L Baritone Sax, #12 Eatman #EAS652RC Alto Sax, #YA875 EX Alto Sax, #114 Shire #ETB634 Tenor Trombone, #18 #EBB231 3/4 Tuba w/case, #23 #ETR320 Trumpet, #26 Adams #BK-3003C Symphonic Chimes *For #7 - Discount does not apply to instrument racks. Manhouset stand cart. 4 string items or trade in/blemished items. For catalog discount ONLY (all line items FOB El Paso), free shipping on orders over $50, actual freight on orders under $50 Some alternate items bid (specs enclosed) No"P" card on orders over $500 please VENDOR REQUIREMENTS Distributor Three References Freight FOB Priced held through Delivery ARO Discount from Catalog/Price List for items not on CSP Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes No Destination Destination Destination Destination Destination Destination 4/17/ year from opening of bid 12/31/2015 Duration of contract 90 Days In Stk 7-14 days Special order items 30 days or longer 0% Depends on item(s) ordered Immediate to 6 months 30 days max usually 7-10 See letter attached 30-50% 10% days some larger qtys will be longer depending on date of order 0% call or for additional discounts and quote 30 days ARO 0-25% Discount will be in effect for: One Year Web catalog- percentage offered: varies by instrument, model and mfg Not Specified Length of contract Length of contract 1 year

13 EVALUATION CRITERIA NATIONAL EDUCATION WASHINGTON MUSIC MUSIC & ARTS CENTER OLIVAS MUSIC CO. SHAR PRODUCTS CO. TAYLOR MUSIC INC. MUSIC COMPANY CENTER DE NJ MI SD DC Purchase price - 35 pts Reputation of the vendor and of the vendor's goods or services - 15 pts Quality of the vendor's goods or services - 28 pts Extent to which the vendor's goods or services meet the District's needs - 10 pts Past relationship with the District - 5 pts The impact on the ability of the District to comply with laws and rules - 0 pts Total long-term cost to the District to acquire vendor's goods/services -5 pts For a contract for goods and services, other than goods and services related to telecommunications and information services, building constructions and maintenance, or instructional materials whether the vendor or the vendor's ultimate parent company or majority owner: - 0 pts a) has its principal place of business in this state or b) employs at least 500 person in this state, and Any other relevant factors specifically listed in the request for bids or proposals - 2 pts Total Eleven (11) vendors responded. One (1) vendor submitted a "' response. A committee of six (6) staff members evaluated and scored the responses received. The vendors were awarded "price" points as follows:.83 points for every item awarded (35 possible points 42 items =.83/points).