Sub :- Implementation of Video Conferencing System. System in various MIDC offices across Maharashtra.

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1 To, 1. The Chief Engineer, MIDC, Nanded Zone, Nanded. 2. The Chief Engineer, MIDC, Pune Zone. Pune. 3. The Addl. Chkf Engineer. MIDC. Nagpur Zone, Nagpur. No. CE(HO)/ ;}1 :lj/of 2012, Office of the Chief Engineer(HO), MIDC, Andheri (E), Mumbai-93. Date :- ~ 7 NOV ojllj Sub :- Implementation of Video Conferencing System in various MIDC offices across Maharashtra... Ref:- CFO & FA (IT Head), MIDC's office Note No.542. Dated 15/10/ MIDC has decided to implement Video Conferencing System in various MIDC offices across Maharashtra. Accordingly vide above referred order, the work order is placed to Mis Tulip Telecom Ltd. for the work of procurement, installation, configuration, testing and commissioning of Video Conferencing System in various MIDC offices across Maharashtra. As instructed by CEO, MIDC, the key MIDC offices are to be connected via Video Conferencing in phased manner as per availability of required connectivity and site readiness. Also the space for Video Conference room will have to be made available or selected by concern office incharge from their office space. In this regard. please find encloseed herewith the copy of above referred office note for further action. In the note details of technical as well as other requirements for proposed Video Conference room are mentioned. The list of locations where Video Conferencing is proposed in two phases, details of which are enclosed alongwith copy of work order to M/s.Tulip Telecom Ltd. Concerned EE and SE may be directed to ensure that all required infrastructure mentioned in the enclosed note is made available, in the existing offices with minimum expenditure. GM (IT) may be contracted for any clarification required in this regard. DA As o...bcn~. if;c.~" Chief Engineer (HQ) MIDC, Mumbai -93. U '.Decpika\HacktJp\Karavade\Contd doc

2 Copy fwcs for information please. Jt. CEO (Admin), MIDC, Mumbai -93 Jt. CEO (IT), MIDC, Mumbai -93 CAO, MIDC, Mumbai -93 OM (IT), MIDC, Mumbai -93 All Dy.CEO, MIDC, Mumbai -93 Copy to All SEs, MIDC for information and necessary action. Copy to All EEs, MIDC for information and necessary action. Copy to All ROs, MIDC for information and necessary action.

3 I Office Note M\DC/ \T Ce\\/5t.., <t-rof 20'\2 Date:'":2-~ t c-:; J ~ \<J.--- J Sub: Implementation of Video Conferencing System in various M\DC offices across Maharashtra... Ref: This office Work order No. MIDC IT cell/463 Idated 21/08/2012. With reference to the above, this is to inform you that Maharashtra Industrial Development Corporation (MIDC) has placed the work order to MIs. Tulip for the work procurement and installation, configuration, testing and commissioning of Video Conferencing System Equipments in various MIDC offices across Maharashtra. It is instructed by CEO MIDC that key MIDC offices will be connected via Video Conferencing in phased manner as per the availability of required connectivity and site readiness. Also the space for Video Conference Room will be made available or selected by concern office-in-charge from their office space such as existing LAC meeting or discussion room. The minimum technical requirements for proposed Video Conference Room are as follows:- 1. Availability of Video Conference Room in the existing office. 2. Availability of Power supply inside VC Room a. Near to LCD and Codec (Desktop CPU like hardware) b. 5 Amp & 15 Amp Power Socket (2nos.) 3. One LAN port in VC Room. 4. Space Availability for LCD 40" installation. The wall where LCD to be installed or mounted should be having sufficient strength to hold thef inches Drilling. S. Installation VC Codec, VC Camera and other allied accessories needs one simple flat table or cabinet having lock and key if any. 6. Electrical Earthing inside VC Room. It is instructed by CEO MIDC that the space for Video Conference Room will be made available or selected by concern office-in-charge from their existing room/cabin in the office. If there are two of more offices in premises or nearby then convenient location which fulfils or readiness of VC shall be selected. The list of Video Conferencing locations with current available leased line connectivity is enclosed as per Annexure-A 1 d

4 The other requirements for proposed Video Conference Room are as follows:- Following are the some points need to be considering especially while providing new Video Conferencing Room. 1) Space for VC Room: The VC room shall be accommodating minimum 8-10 officials during VC. 2) VC Room Wall Finish: The room shall be furnished with following requirements. Painted walls are best in a flat or semi-flat finish. For VC rooms recommended to have plain walls of neutral colour. Avoid gloss or enamel finishes as they reflect light. Avoid white walls as they can introduce an effect-like backlight a white wall increases the illumination behind the person. Avoid glass walls, as well as patterns and textures on the walls as they may cause disturbances to visual effects. Also, in order to avoid reverberations, it is recommended to have heavy curtains of neutral colour and carpets. As with paint finishes, shiny wall coverings are also problematic because they reflect light. 3) Furnishing: Furniture and decorating accessories must be kept bare minimum. Materials such as mirrors or glass fronted framed prints reflect light and may cause the camera to overcompensate the brightness in the room. This also holds true for credenzas with glass or mirror and glass-topped tables. Keep the accessories in the room at a minimum because they can be distracting; and in some cases, system could use more bandwidth (due light changes). 4) Room Table Design: It should be kept in mind the functionality of each piece of furniture. If the conference room is only used for video conferencing, the tables and chairs must be set in a horseshoe configuration. In such a design, all the participants can view the screen. An alternate arrangement would be the rowed design. This makes it appropriate for trainings, discussions and presentations as well. 5) Windows and Window Treatments: Sunlight can disrupt the camera's quality to capture a good image. Hence it better to take interior rooms that do not have 2

5 5" windows. Rooms with windows, vertical blinds or drapes should contain a solar- blocking or blackout to prevent glare. 6) lighting & other set up: The conference room should be preferably air-conditioned and kept at a cool temperature to avoid the Codec Unit switching on its fan. The conference room should be well and uniformly light with minimal shadowing, avoiding a mixture of natural and artificial light. Light should come from the top of the conference table, the front and the rear. If only ceiling light is available, it should contribute to maintain a pleasant environment and generate as less heat as possible. There should be no direct lighting aimed at the camera. Fluorescent fixtures with dimmers work well in video conferencing rooms. These are some basic requirements to be followed in proposed video conferencing room to achieve effective video conferencing. Submitted for further needful please. 9JtW)~ As~r.(I~ Cell) G"~ell) ". A- ~~V\ I\- / p~td c:j"y\-lke.- \.::>~.d:..~~'45 u.se~~c.i. iv'\ ~ r ~ c«\ll-'\e>0... +» /;,.e,..fi -\te.cl. /4:; ~ ~!t:i co: h~.,~ b E... " ~ ev\ -h.f..; e.c::l. CFO &fa (It Head) ' old.c. lllq) / IFlvlS E &. Ivl D / L)~ L DATE: 1<;11 /,.2-.

6 Annexure-A List of locations for Video Conferencing For Phase -I: (Having Leased line connectivity) Sr. No. Office Locations Address 1. MIDC (HQ), Andheri, Mumbai MIDC, WTC Office, Mumbai Udyog Sarathi, Mahakali Caves Road, Andheri (E), Mumbai-93. 4, 4(A), 12th Floor, World Trade Centre, Complex-1, Cuffe Parade, Mumbai R.O., Aurangabad & MIDC Industrial Area, Near Railway Station, [SE/EE & EE (E&M) Aurangabad] Aurangabad RO., Latur & EE Latur CFC, MIDC Industrial Area, Latur C.E., Pune [RO., Pune (I & II)] 6. Add\. C.E.I MIDC, RO. Nagpur Jog Centre, 2nd Floor, Pune -Mumbai Wakdewadi, Pune Udyog Bhavan, 4th Floor, Civil Lines, Nagpur Road 7. E.E., Nagpur (Civil & E&M) Plot No. X-50 Hingna Indl. Area, Hingna, [Hingana] Nagpur

7 7 For Phase -II: (Having Broadband connectivity) Sr. Office Locations Address No. 1. RO., Thane-I & II Office Complex Building, Opp. Modella Mill 2. RO., Mahape 3. RO., Panvel & (SE -Konkan) 4. RO., Ratnagiri & EE Ratnagiri 5. RO., Kolhapur & EE Kolhapur Thane-Belapur Road Near DAKC Mahape Navi Mumbai MIDC-Panvel, opp. Khanda Colony, Near Flyover Bridge, Panvel, Dist-Raigad MIDC Mirjole Indl. Area, Near J.K. Files Ratnagiri Udyog Bhavan, Nagala Park, Near Collector Office, Kolhapur, RO., Sangli & EE Sangli Udyog Bhavan,300/2,Vishram Petrol Pump Sangli, Baug Nr.Tata 7. RO., Nashik & EE Nashik Udyog Bhavan, Near I.T.I., Trimbak Satpur, Nashik Road, 8. RO., Dhule & EE Dhule MIDC lndl. Area, C.F.C. Building, Audhan- Malegaon Rd. Dhule RO., Amravati & SE (Amravati) MIDC Indl. Area Badnera Road, Amravati- 10. C.E./ RO., MIDC, Nanded MIDC Indl. Area,Post -Tuppa Nanded SE (MMR), Dombivli & EE MIDC Office, Near Pendharkar college, Dombivli Dombivli (E),Dombivli SE (Pune) & EE, Chinchwad MIDC, Pune Division Near Chinchwad Railway On., Pune Station Chinchwad Pune E.E., Akola Phase-II C.F.C. Bldg. Akola E.E., Baramati MIDC Indl. Area, C.F.C. Building, Road, Baramati Bhigwan 15. E.E., Thane Division (I & II) Near Bank of Maharashtra, Thane Wagle Estate, 16. E.E., Ambernath (Civil & E&M) 17. E.E., Alibaug Anand Nagar, Addl. Ambernath Ambernath Rewas Alibag Road Chendhari Indl. Area Village Alibag 18. E.E., Mahad (Civil & E&M) MIDC Mahad Indl. Area Tal-Mahad Dist-Raigad Mahad

8 Planning the Conference Room Setup Following equipments includes in the for proposed video conference Set up 1. HD Videoconferencing system (Polycom HDX7002XL) inclusive of Codec HDX 7002, VC Camera Microphones,Interface Cables, Power Cables etc " HD LCD (LG 42LD461C)... One Display Unit at each location " The position of the Codec Unit in the conference room is not important for receiving the signal from the Remote Control Unit. But it is important to connect the main camera correctly to the Codec Unit. y Place the Codec Unit anywhere within 5 meter reach of the camera cables. Leave enough space for air circulation and for connecting cables easily. y Place the camera(s) in a position to ensure eye contact between local and remote participants. Recommended position is either directly below or directly above the Display Unit, in central position, at a distance which enables capture of the entire table. ;... Place the Microphone Pod at the centre of the table. To help with echo cancellation, we recommend positioning the Microphones far as possible from loudspeakers and other noise sources. Figure Suggested Sample Room Setup II tlilvl~:nir<.l Note: 1. Codec ( Desktop CPU like hardware) preferably placed inside cabinet.

9 /~.:.>: "'- -..,.Ci4 _ /?O/ t \"\ MAHARASHTRA INDUSTRIAL DEVELOPMENT CORPORATION (\~:\~ )j) (A Government of Maharashtra Undertaking) \'';:::::::/?Y MIDC/IT Cell/463/'of 2~~~' Date' II <ro..,.,. "''' "'"jfc, II To. ~J~ MIs. Tulip Telecom Limited, Tulip House, Plot No. 32, Central Road, MIDC, Andheri (East), Mumbai /"f.,,,l Df\'~' Sub: Procurement and Installation, Configuration, Testing and Commissioning of Video Conferencing System in various MIDC offices across Maharashtra. Ref: Rate Contract of National Informatics Centre Service Incorporated (NICSI) No 10 (25) NICSI, dated- 23/08/2010 & 16/09/2010. Sir, With reference to the above rate contract. this is to inform you that Maharashtra Industrial Development Corporation (MIDC) is pleased to release the work order for the work procurement and installation, configuration, testing and commissioning of Video Conferencing System Equipments in various MIDC offices across Maharashtra. You are therefore requested to supply. install and commission the Video Conferencmq System Equipments in two phases as per following details subject to the specifications pnce terms and conditions of the Rate Contract mentioned under reference A) Supply, Installation & Commissioning of HD Video Conferencing System Item I I I No. Item Description Qty I Unit I Rate (Rs.) I Amount (Rs.) I t-----l - -I '' i 1. HD Videoconferencing system 25 ; Nos. I /-' /-, (Po/yeom HDX7002XL) i : 1--., ,, ~~~ ~-~ _._--+ - _ " HD LCD (LG 42LD461 C) 25 i Nos. i /-; / =-- --=--= --: t Port High Definition MCU 2 : Nos / /- (Po/yeom RMX2000) j i 1--~ _I 4- ' t Additional Hardware/Software required to 1 No. I ! make MCU to connect 2 Nos of ISDN PRI! lines to bring ISDN VC endpoints (PR/ module for RMX 2000) '----- I..-, j I 84.47,568'.001 Tel.. (022) /52/54/73 Fa~ (022) HEAD OFFICE: 'Udyog Sarthi". Mahakali Caves Road. Andherl (El. Mumba l ' ~o Tel.: (022) Fax (022) FORT BRANCH: Orient House. 5th Floor. Adi Marjaban Sireel. Bellard Estate. on, Mumbal-...L..

10 I /, /,I I,I, ;!,! B) Location Details: Attached separately as annexure-a. C) Price: The total contract price shall be Rs. 84,47,568/- (Rupees Eighty Four Lacs Forty Seven Thousand Five Hundred Sixty Eight Only) The price mentioned are inclusive of all taxes except for Octroi I Entry Tax, if applicable. D) Delivery & Installation: In two phases within 6-8 weeks from the receipt of the work order Delivery will be deemed to be completed on signing of the Delivery Challan by the office Staff of the above office. Octroi / Entry tax shall be paid as applicable for the delivery of the above items. The receipt of the Octroi / Entry tax shall be submitted in original to the office of the undersigned. The vendor shall be responsible for installation of the equipments ordered and for making it operational at the site. Delivery at Phase-I locations to be made on priority basis. E) Warranty: Onsite warranty for all the above products shall be five years from the date of installation. F) Operations & Maintenance: 5 Years from the date of installation. Training shall be imparted to the concerned officers of MIDC at MIDC Office. G) Bank Guarantee: Bank Guarantee shall be furnished to this 5% of the order value for five years before raising the bills of payment. H) Agreement: You will have to execute separate agreement for the above work on Rs non judicial stamp paper I franking with the CFO & FA (IT Head). MIDC I) You will have to submit certified copy of latest Income Tax Clearance Certificate. Sales Taxi VAT Clearance Certificate to MIDC. J) Terms of Payment: Payments shall be released as per the terms & conditions of the Rate Contract under reference subject to the supply, installation and commissioning of Video Conferencmq equipments at the above locations, submission of Bank Guarantee, execution of agreement, submission of Octroi paid receipts, Installation & commissioning report to CFO & FA (IT Head), MIDC(HQ), Andheri-93. Copies of all the delivery challans, installation & commissioning reports duly signed by the concern officers of MIDC shall be furnished to this office before submission of bill for payment. K) You have to carry out the work to the satisfaction of CFO & FA (IT Head), MIDC or rus representative. All other terms and conditions will be as per NICSI Rate Contract referred above. 2 ~. i '

11 11 You are requested to start the work immediately However. the payment will be made only after the execution of the Agreement Please acknowledge the acceptance of the work order. Thanking you, [S~ (M.V. CFO & (IT Head) MIDC, Mu bai - 93,. Copy submitted to Chief Executive Officer, MIDC. Mumbai - 93 r: Copy fwcs to C.A.O., MIDC, Mumbai - 93., Copy to Jt. C.A.O.. MIDC, Branch Offices, Pune / Nagpur.,. Copy to all Executive Engineers. MIDC,. Copy to Dy C.A.O.. MIDC. Branch Offices. Auranagabad.,. Copy to Oy. C.A.O.(Estt.), MIOC. Mumbai - 93.,. Copy to Oy. C.A.O.(A&R). MIOC. Mumbai -93 3

Tele-Conferencing Rooms

Tele-Conferencing Rooms Center for Learning and Technology, Video/Audio Systems Page 1 SECTION 17660-660 Includes AMEP infrastructure required to support data, voice and video communications over a WAN. See Control rooms Camera