secretary,nancypopson;fortreasurer,gangakeppetipola;forvpoutreach'billwood;forvp

Transcription

1 FRCB Annual MemberhiP Meeting JanuarY 27, 20t8,The Cottage The meeting opened at 3:14 Pm' ln attendance were: Lia Daly, cathie Davi, lrene Elliott' Tracy Fitzgerald' ilvie Gallardo' Elaine Gilby' Zhijian Gu, Ganga KeppetipoIa, Pali KeppetipoIa, Erin Kwong, Catherine McA pine, Char e Pavitt, Nancy popon, onvy waidler, David walker, Betty wida, and Bill wood' Eleanor impon ent regret' Bill wood made a motion to approve the minute of the Lol:ZLlzorT meeting. Lia Daly econded the propoal and allwere in favor' lrene Elliott preented the late of nominee for the Board (attached): For Preident, ilvie Gallardo; for ecretary,nancypopon;fortreaurer,gangakeppetipola;forvpoutreach'billwood;forvp Memberhip and Fundraiing, Lia Da y. Irene El iott made a motion to approve the ate' Catherine McAlpine econded the motion and allwere in favor' GangaKeppetipoIapreentedthepropoedbudgetfor2018(attached).ThepropoaIwadicuedby the group, in particular plan for et contruction' lrene Elliott propoed that the be paed a preented; Tracy Fitzgerald econded the motion and all were in favor' Report o Director' Report: The Director' Report wa preented by Erin Kwong' he thanked the FRCB andthecityofrockvi lefortheirupportforthenewactinutcrackeret.shereportedthat the Director would like to eek out corporate grant geared toward increaing expoure and diverity in the art, and would appreciate the help of FRCB in thi area' ilvie Gallardo noted that FR.B need to find a rundraiing chairperon to help in thee effort' Bill wood uggeted thatnancytevenonwou dbewi ingtoputuincontactwithfundraiingexpert'thegroup alo dicued pat RCB program at chool and nuring home' lt wa decided thee initiativewou dneedtocomefromthedirector,andfrcbwou dbehappytoupportthem' otreaurer,report:gangakeppetipo aharedthe20ltfinancialreport(attached).thegroup dicuedtheideaofasutainingfund(initiatedwitha20ltdonationfromchar epavittand E ainegi by)andhowtogrowthatfundforthefuture.therewerenoquetion' o Memberhip Report: Ganga Keppetipola reported that a of I2/31'/I7' FRCB had 9 individual member,2lfami ymember,and2alumnimemberforatota of32member. ofundraiingreport:si viega ardoreportedonfundraiingeffortin2oi-tthroughthegofund Me page and donation through the quare credit card ytem' Bill wood reminded the group to ue Amazon Smile to get donation for FRCB' Nancy POpOn reported on the plan to ell omeofthedonatedcol ectib edol onebayandatupcominghow. oa umnireport:thegroupdicuedhowbettoreacha a umni.liadalyreportedthathe plan to advertie the FRGB webite and to create a FRCB Facebook page. catherine McAlpine uggeteduingo dprogramtocompi ea itofformerdancer.pa ikeppetipo aconfirmed that there i alo an Intagram account for dancer' omerchandiereport:sonvywaid ervo unteeredtobechairperonformerchandie.shewi ookformorecommitteemember.themerchandiecommitteewi lreviewoptionforthirt and other item. Bi, wood uggeted deign contet for future individuar how t-hirt'

2 . Webite Report: Tracy Fitzgerald reported on the webite' She uggeted it be linked to the Facebook page and that it include more picture. Tracy will be in touch with tephen J' Lunford togetpicturefromrecenthow,andliadalynotedthatalumnicouldcontributepicture' Tracy confirmed that the webite picture would be open to the public' Nancy Popon added that familie can hare private picture on the yahoogroup ite' Betty Wida recommended pictureforpub icconumptionberunthroughthedirectortobeuretheyhowtheba etin thebet ight'thegroupa ohowedaninteretinvideotohigh ightrcbwork. Old Buine o Memorandum of Undertanding (Mou) with the city of Rockville: Betty wida reported that he iworkingwiththenewcitymanagertowritemoufora thecity,artorganization.she explained that he want to keep the partnerhip going forward with everything clear and in writing' She expect to tart working on the MOU in February 2018' oauditcommittee:davidwa kerandsi viega ardohaveformedaworkinggrouptoetup po icieandprocedureforauditingfrcbfinance.si viega ardoreportedthattheycan develop appropriate policie now that FRCB ha been functioning for a year' David walker addedthatthegoalitohaveprocedureinp acebeforetheendof20ls,andthatthedead ine for audit hould be the ame a the annual report' o Annual Report: lt wa noted that the Annual Report i due within 120 day of tart of the calendar year. catherine McAlpine ha agreed to work on the Report and will ak for other memberinteretedinhelping.sheaidthathewou d ookattemp atetoueandmakea propoal to the Board on it content and ditribution' o other: Nancy Popon noted that chairperon for Merchandie' webite' and Annual Report hould recruit other to help and that we need people to pearhead our fundraiing effort' New Buine op anfors eepingbeautyperformance:thedirectorhaconfirmedthattherewi beno arge crafttab eforthehow. twadecidedthatthefrcbtablecane merchandieinadditionto T-hirt. The Merchandie committee will look at option and report to the Board in the next week. catherine McAlpine uggeted a raffle, and the group agreed that raffle hould be limited in number. Ganga Keppetipola reiterated the need for a FRCB Table coordinator' o Other: o ilvie Gallardo dicued the need for a parent orientation for new familie and for tage parent. Tracy Fitzgerald volunteered to help' onancypoponbroughtuptheideaofofferingdancerrateticketformemberhip. MemberwouldneedtocontactFRCBpriortothehowtoarrangeforticket,and dancer could get them from the box office at the dicounted rate' David walker uggeted they cou d be offered a,,eaon ticket,, a though they would not be the ame eat for each how. Betty wida confirmed thi plan hould not be a problem for the CitY or the Theater' April 7, April 14, or April 21 were propoed a date for the next memberhip meeting' A deciion will bemadebaedonavai abi ityofpaceandthechedu eofthedirector' The meeting wa adjourned at 4:33 pm'

3 Minute ubmitted by: NancY PoPon Minute approved: 4 I L

4 FRIENDS OF THE ROCIO/ILLE CIVIC BALLET Nomination for board Poition January 27,2018 Preident - Silvie Gallardo Secretary - NancY PoPon Treaurer - Ganga KePPetiPola Outreach and Education - BillWood Fundraiing and Memberhip - Lia Daly WW Nominating Committee Chair

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