ORGANIZER S HANDBOOK

Transcription

1 DIGITAL WORKSHOP AND TOUR THE WAVE TOWER ORGANIZER S HANDBOOK A production of Radio-Canada Communications, Marketing and Branding The masculine form used throughout this document refers to both women and men. 1

2 GENERAL INFORMATION This new fun-filled activity includes a digital workshop and a tour of Maison de Radio-Canada. The digital workshop gives participants a glimpse into the inner workings of promotional trailer production and the professions involved. It is made up of eight whimsical scenes that simulate an adventure in The Wave Tower (Maison de Radio-Canada). There will be a 30-minute break between the two parts (workshop and tour) of the activity. During the break, your group will be able to have a meal or a snack. However, please note that everyone needs to bring a cold meal because there is no microwave or vending machine in the room where you will take your break. Please note that no head coverings (hats, caps, tuques, etc.) will be tolerated during the recording. You will need to remind your group members to bring their glasses or contact lenses if they need them. Schedule of activities (four-hours) - Welcome and coat check 15 minutes - Digital workshop (1 hour 45 minutes) 1- Setup 10 minutes 2- Explanation of roles, rehearsal and recording 90 minutes 3- Review of the activity 5 minutes - Meal break 30 minutes - Tour 90 minutes 2

3 REQUIRED MATERIAL You are required to bring: The list of roles assigned for the digital workshop (pages 5). Parental consent forms for every underage participant signed by the child s parent or guardian (page 6). Please note that the promotional trailer will be available on the Radio-Canada YouTube channel. After it has been edited, we will send the link to the person in charge of the group. Without the signed consent forms, we cannot archive your recording on our YouTube channel or send you a copy in any other way. The videos will not be burned onto a DVD. Objectives of the digital workshop 1- Experience teamwork, an essential requirement for producing the promotional trailer. 2- Get to know the professions involved. 3- Master the basic requirements of one of these professions. 4- Learn to work to deadline. PREPARING FOR THE DIGITAL WORKSHOP (promotional trailer) Assigning the roles (see the list on page 7) You can now assign the four technical roles (two in the control room and two on the soundstage) and the acting roles (in front of the camera) from among your group members. The promotional trailer will be recorded only once during the activity. Given that the maximum capacity is 34 people per group, the actors will play more than one role during the recording. Also note that the actors will not have to deliver lines on camera. The roles are non-speaking. Therefore, the script of the promotional trailer will be revealed only on the day of the tour. Assigning the roles before you arrive at Radio-Canada is essential for us to complete the workshop in the allotted time. Note that we will offer no reimbursement if the activities cannot be completed due to a lack of preparation or to lateness caused by not following the discipline and supervision instructions. Important note: Please do not wear green-coloured clothing or accessories. 3

4 Here is the exhaustive list of the various roles to assign for the digital workshop along with explanations: CONTROL ROOM ROLES (isolated workspace where the promotional trailer is produced) Producer (role played by a guide/facilitator) Orchestra conductor of the production team. His work consists in managing the technical team in the control room. Control room technician He plays the pre-recorded tracks at the appropriate time. Editor He edits the sequences filmed in studio 14 using Adobe Premiere software. SOUND STAGE ROLES (space where the promotional trailer is recorded) Unit manager (role played by a guide/facilitator) Person who manages the team of actors and technicians on the soundstage (with help from the assistant unit manager). Assistant unit manager Working constantly with the unit manager, he does the countdown at the beginning of the recording and after commercial breaks. He makes sure that all team members are in place to perform their roles. Camera operator (1) In contact with the unit manager, he takes care of framing and makes sure that the filmed scenes are recorded. On-camera roles Actors (minimum 3, maximum 6 actors per scene) Directed by the unit manager, these people act out the scenes making up the promotional trailer in front of a green screen (chroma key). QUESTIONS For any questions about the way the workshop is run, feel free to contact Tommy Lee, workshop supervisor, either by phone ( ) or by at tommy.lee@radio-canada.ca. CANCELLATION/CHANGE To change your reservation (date, time, number of people, etc.) or to cancel, please contact Host Services at or write to reservations_visite@radio-canada.ca 4

5 ASSIGNING ROLES: DIGITAL WORKSHOP Technical roles Producer GUIDE/FACILITATOR Unit manager GUIDE/FACILITATOR 1. Control room technician 2. Assistant unit manager 3. Camera operator 4. Editor Participants playing technical roles need to read and understand the instructions and demonstrate good concentration. On-camera roles Every scene can be acted out by a minimum of three and a maximum of six actors. Participants can act in more than one scene. The script for the promotional trailer will be revealed only on the day of the tour. Scene 1 Scene Scene 2 Scene 6 Scene 3 Scene 7 Scene 4 Scene

6 PARENTAL CONSENT I hereby authorize Radio-Canada to use images of my child,, as part of the digital workshop/tour offered by Radio-Canada Host Services. The use of images of my child applies to all means of communication controlled or authorized by Radio-Canada, including the Radio-Canada YouTube channel. Signatory: I the undersigned,, attest that: I am the child s parent and/or legal guardian; I am entitled to grant this consent. Signed at, on Parent/Legal guardian 6