Simulation Lab MediaSite Training Workshop

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1 Simulation Lab MediaSite Training Workshop User Guide This guide describes Simulation Lab procedures for requesting, recording and playback. Douglas College March 2017 For technical support contact Help Desk: Critical classroom/lab support ; all other support

2 SIMULATION LABS Mediasite/Crestron Training Objective This workshop will provide you with hands-on training in the creation of a rich-media presentation using Mediasite, a Desktop Computer and the Crestron Camera Controller. Overview Each of the three Simulation Labs are equipped with multiple cameras and ceiling mounted microphones. Two Debriefing Rooms are part of the Simulation Labs. A Debriefing Room is a separate viewing room which has a large LCD monitor to display the video feed from the simulated patient room and an additional smaller VGA monitor to display the simulated vital signs (heart rate, pulse, blood pressure, etc.) of the patient. These monitors are for the students/faculty to view during the simulation. The video and audio that you record can be broadcast through different debriefing rooms, and can also be streamed live into the Skills Labs if required. Workflow By following the steps below you will be able to schedule, stage, record, archive and check your classroom demonstrations and simulations for later viewing. In this workshop we will demonstrate how to: 1. Book in advance 2. Get started 3. Prepare to record a presentation 4. Adjust audio levels 5. Adjust cameras in Preview then select Record Feed 6. Select appropriate Record camera 7. Start and stop recording 8. Check catalogue on desktop computer 9. End of Session Procedures 10. Workshop outline 1

3 Book in Advance To use the Simulation Labs you must have an active Blackboard Course Shell. All recordings must be pre-booked 10 days in advance through the Mediasite Request Form: To locate the Mediasite Presentation Request Form: 1. Go to the Douglas College home page. 2. Search Mediasite Presentation Request Form. Or, 3. Select Program and Courses. 4. Select Health Sciences. 5. In left column, select Health Sciences Simulation Centre (HSSC) 6. In right column, select Mediasite link under FORMS. 7. Scroll down and look in center of page. Under More Information select the link for Mediasite Request Forms. 8. Select Mediasite Presentation Request Form. 9. You will now have the Mediasite Presentation Request Form open in front of you. a) Fill in this form and select Submit. b) You may see a message indicating required fields. If necessary, fill in or edit these fields. c) Select Submit again. 10. You will receive a copy of your request through the you entered at the top of the form. 2

Get started 1. Check the Mediasite Computer on the back wall and ensure it is turned on: a circle of blue light should be visible around the Mediasite on/off button.

The power button should have a circle of blue light, and the speaker button should have a circle of red light. 2. a) At the control room desk, touch the Crestron screen to activate the monitor.

The Desktop Computer is below the desk. The Desktop and Mediasite computers share the same monitor, mouse and keyboard. *See page 4 for how to switch between computers using the Scroll Lock key.

4 Get started 1. Check the Mediasite Computer on the back wall and ensure it is turned on: a circle of blue light should be visible around the Mediasite on/off button. If the Mediasite computer is off, turn it on by pressing the Power on/off button (upper left). The blue circle should now light up. Ensure the audio amp in the equipment rack is turned on. The power button should have a circle of blue light, and the speaker button should have a circle of red light. 2. a) At the control room desk, touch the Crestron screen to activate the monitor. Black screen? Just touch the screen: the Crestron will light up automatically. b) Turn on the 4 Preview Monitors located beside Crestron. 3. a) If off, turn on Desktop Computer and monitor. The Desktop Computer is below the desk. The Desktop and Mediasite computers share the same monitor, mouse and keyboard. *See page 4 for how to switch between computers using the Scroll Lock key.* b) Login to the Desktop Computer using your college login credentials. 4. a) If the simulation needs to be viewed by other students/faculty, turn on the large LCD monitor and small VGA monitor located in the Debriefing Room. b) Check the Crestron panel on the wall in the Debriefing Room and ensure the correct room (ex. Sim 1, Sim 2, Sim 3) is selected. 3

Prepare to record a presentation Before you can record, you must be switched to the Mediasite Computer. The Desktop Computer and the Mediasite Computer share the same monitor, mouse and keyboard.

5 Prepare to record a presentation Before you can record, you must be switched to the Mediasite Computer. The Desktop Computer and the Mediasite Computer share the same monitor, mouse and keyboard. Press the Scroll Lock key twice to switch between the Desktop Computer and the Mediasite Computer. The keyboard and mouse functionality will follow automatically. Select your Group or Name Record Template: 1. Turn on desktop computer and monitor. 2. Select Mediasite computer using Scroll Lock button. 3. Open Mediasite software by clicking Mediasite icon on screen. 4. An Untitled-XX record screen will appear. (Or, the name of the last recorded session will appear. Either is okay, please proceed.) 5. Select New (upper left of screen): The New Presentation window opens. 4

6 6. Beside Create New From, select the Template folder tab. Templates will appear below, sorted alphabetically. x 7. Select the specific template that has been created for your course. It will highlight. (This will have been ed to you by the Sim Techs prior to your recording date.) Example: Program_Number_InstructorName_Semester&Year_Group#/Name Rename your recording: While still in the New Presentation window: 8. Rename your recording (from Untitled-#) in the entry box under the New Presentation heading. Suggested Naming convention for NURS, etc.: Week#_Session#_TodaysDate (month day year: July012017) Suggested Naming convention for PNUR: Week#_StudentLastName_TodaysDate (Week1_Smith_July012017) Name must have today s date, be unique and easy to search. 5

7 9. Write the name of your recording down in a notebook, for later use. 10. Select the Create button, located on the lower right: Two white circular arrows will appear on screen while Mediasite creates your record shell. Next, the Record window will open. You are now ready to record. To create a one-way mirror effect, turn off the lights in the control room. 6

8 Adjust audio levels There are two places to adjust your audio levels. Volume Handle 1. Record Audio Level: On the right side of the Mediasite screen, use the mouse to select and drag the volume handle to adjust the audio that is being recorded. Set this around 80 percent. 2. Preview Speaker Volume: On the bottom right side of the Crestron screen, touch the arrows to adjust the audio you hear in the control room. Ensure the Crestron Speaker Audio (lower right of screen) is on and set to about 80%. IMPORTANT Typically the Crestron mute button is not activated while recording. (The speaker icon is red when mute is activated, black when it is not.) 7

Adjust cameras in Preview, select Record Feed The first row of buttons on the right side of the Crestron Control Unit includes the 4 cameras for previewing

Select a camera to preview using the first row of buttons on the right side of the Crestron screen. 2.

Adjust the tilt, pan and zoom of the cameras by using the arrows and buttons on the Preview Video Window. 4.

9 Adjust cameras in Preview, select Record Feed The first row of buttons on the right side of the Crestron Control Unit includes the 4 cameras for previewing and the REC FEED (record feed) button. The second row of buttons is for camera presets. 1. Select a camera to preview using the first row of buttons on the right side of the Crestron screen. 2. Notice that when you select CAM 1 through CAM 4, the REC FEED button turns red. When the REC FEED button is red, the video window is in preview mode. 3. Adjust the tilt, pan and zoom of the cameras by using the arrows and buttons on the Preview Video Window. 4. Select each of the four cameras and make the appropriate tilt, pan and zoom adjustments. 5. When all cameras are set, select the REC FEED button. It will turn from red to blue. When the blue REC FEED button is selected, the Preview Video Window becomes the Recording Video Window. You are now seeing what the Mediasite Recorder will record. 8

10 Select appropriate Record camera (on left side of Crestron) Before proceeding, ensure the REC FEED button is selected and blue on the right side of the Crestron screen. 1. Use the 4 Preview Monitors to decide which camera to select on the Crestron screen. 2. On the left side of the Crestron screen, select the appropriate camera button to begin your presentation. The CAM buttons on the left side of the Crestron screen will output the camera feed to the Mediasite Computer. On left side of screen are the record buttons. On right side of screen are the preview buttons. 3. Note that the Recording Video Window on the right side of the Crestron is now showing the record feed. This is the video feed that will be captured in your final presentation. 9

11 Start, pause, and stop recording on Mediasite When you are ready to start recording your presentation: 1. On the Mediasite screen, use the mouse to select the Record button on the bottom of the screen. (It will say Pause in bottom middle of screen.) 2. On the Crestron screen, press the CAM buttons on the top left side of the screen to switch between the different cameras. 3. To pause your presentation, use the mouse to select the Pause button on the bottom of the Mediasite screen. Select Resume to restart the presentation. 4. To stop your presentation, select the Stop button on the bottom of the Mediasite screen. Once a presentation has been stopped, it cannot be started again. NOTE: When you select the Stop button, scheduled presentations are automatically copied to the server and will appear for viewing in your course s Mediasite catalogue in Blackboard. 10

12 Check catalogue on Desktop Computer Using the Desktop Computer, verify in Blackboard that your presentation has been recorded. 1. Ensure that the Desktop Computer is turned ON. The Desktop Computer is on the floor below the desk. 2. If the computer monitor displays the Mediasite Computer screen, press the Scroll Lock button twice to switch to the Desktop Computer. (The keyboard and mouse functionality follow automatically.) 3. If needed, login to the Desktop Computer using your college login credentials. 4. Login to your Blackboard course to check the Mediasite catalog. Course opens. 5. Locate and open the matching Blackboard web link to the Mediasite catalog. A window will open asking you to login to Mediasite. 6. Login to Mediasite with your college login credentials. 7. Select Watch to view the recorded presentation. Playback the recording to ensure it works properly. You can select your preferred framing in upper right of screen. 11

Confirm the Crestron shutdown procedure: On the next screen, again select the red Shut Down button.

13 END OF SESSION PROCEDURES Shut down Crestron Monitor 1. On the Crestron monitor, select the red SHUTDOWN button. 2. Confirm the Crestron shutdown procedure: On the next screen, again select the red Shut Down button. Turn off the 4 Preview Camera Monitors 3. Select each ON/OFF button. Turn off monitors in Debriefing Room 4. Select Shut Down button on the Crestron wall panel located in the Debriefing Room. 12

14 DO NOT turn off Mediasite Computer 5. Leave Mediasite Computer on! LOG OFF Novell Desktop Computer 6. If necessary: If the computer monitor is displaying the Mediasite Computer, press the Scroll Lock button twice to switch to the Desktop Computer. (The keyboard and mouse functionality follow automatically.) a) Log off, but do not shut down the Desktop Computer. Select: Start/ Shut down/ side arrow/ Log off 13

15 SIMULATION LAB WORKSHOP OUTLINE Introductions Introduce yourself and ask for introductions all round. Ask attendees to fill out the Employee Workshop Sign-In sheet. Hand out this User Guide. (Collect guides back at end of workshop to keep in room because they are updated often.) Point out Poster and Guides in room. Explain the requirement of booking in advance. Trainer Demonstration Perform a complete presentation recording from beginning to end. Hands on Training one at a time 1. Get started 2. Volunteers positioned to role play on camera 3. Prepare to record a presentation 4. Adjust audio levels 5. Participants frame cameras in preview 6. Prepare record cameras 7. Record role play 8. Switch cameras while recording using the 4 preview monitors 9. Pause, and Stop recording 10. Check/view presentation in Catalogue in Blackboard 11. Perform end of session procedures Wrap Up 1. Review and acknowledge accomplishments 2. Questions? 3. Show the college website: CEIT Room Technology List, and then explore the HS Mediasite page, especially Mediasite Request Forms and Troubleshooting 4. For first level support contact the Sim Techs at local 6496, room If needed, the Sim Techs will obtain second level support from the CEIT Help Desk at , or helpdesk@douglascollege.ca 14

Communication Lab MediaSite Training Workshop

Communication Lab MediaSite Training Workshop User Guide This guide describes Communication Lab procedures for requesting, recording and playback. Douglas College May 2017 For first level technical support