Lawrence Public Library, Lawrence, Kansas Board of Trustees Regular Meeting

Transcription

1 Lawrence Public Library, Lawrence, Kansas Board of Trustees Regular Meeting Monday, February 19, 2018 at 4:30 PM Meeting Room A, Lawrence Public Library, 707 Vermont Street Call to Order Introductions Public Comments Consent Agenda All matters on the consent agenda are considered within one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Approve Library Board meeting minutes Approve Treasurer s report Approve bills Receive statistical report Library Director s report Library Foundation Executive Director s report Library Friends report Ongoing business New business Form Budget Committee Library Behavior Policy REVIEW, POSSIBLE ACTION ITEM Adjournment

2 DRAFT Lawrence Public Library Board of Trustees Regular Board Meeting January 15, :30 p.m. Board Members Present: Brady Flannery (Chair), Joan Golden, Judy Keller (via phone), Ursula Minor, David Vance, Kevan Vick. Absent: Sarah Goodwin Thiel. Library Staff Present: Brad Allen (Executive Director), Tricia Karlin, Amanda McConnell, Kathleen Morgan, Kristin Soper, Sherri Turner. Friends of the Library: Jan Conard Guests: Fred Logan and Andrew Logan, Logan Logan & Watson, L.C. Call to Order Brady called the regular meeting to order at 4:32 p.m. Public Comment There were no public comments. Kristin distributed copies of the 2018 Read Across Lawrence book, Wonder by R. J. Palacio, and the Kindness calendar that supports one of the RAL activities. Consent Agenda Kevan moved to approved the consent agenda; Joan seconded. All in favor; motion carried. Director s Report Brad said that the new self-checks were purchased with all private funds. He directed the board s attention to the staffing changes noted in his report. He said he would let the board know when the date is set for the dedication for the new Tech Desk. Staff received active shooter training from the Lawrence Police Department last week. Library Foundation Executive Director s Report Kathleen reported that the Foundation had a great 2017 with donations of about $460,000, including the unexpected bequest of $141,000 from the estate of Marjorie Shepoiser. New Chapter Society gifts since October total more $38,000. BNSF has pledged $10,000 for the Lizzie Velasquez talk. Caddy Stacks planning is well in hand. Cathy Hamilton is helping with an upcoming program on how to write a fun obituary as part of the Before You Check Out series. Friends Report Jan said that the Friends donated $90,000 to the library in Book donations continue to roll in. The first surprise sale of 2018 will be on February 3. The Amazon online store continues to surpass all expectations. Friends are establishing accounts on ebay and PayPal. A combined annual meeting/all-volunteer meeting is scheduled for March 3. The treasurer post is as yet unfilled.

3 Ongoing Business Approve Employee Handbook Brady thanked Fred and Andy for the legal review and comments regarding the revised Employee Handbook, and thanked library staff for providing a good document to work from. Brady asked if the issue of weapons should be addressed in the handbook. Fred said that a weapons policy might be better as a broader policy rather than addressed only in the employee handbook. The library weapons policy is within the Library Code of Conduct which needs to be revised to reflect current state law. Fred said that they recommend removing the board from the grievance procedure except as it relates to the Executive Director. He said that in their view the board sets policy but doesn t manage staff, except the Executive Director, and a grievance is a management issue. Fred suggested adding a sentence to the FMLA section to clarify how the 12-month period is counted. Brady asked if staff had any further questions. Sherri said the Small Leadership Team had reviewed it to their satisfaction. David moved to accept the New Employee Handbook as presented; Ursula seconded. All in favor; motion carried. New Business NEKLS Accreditation Application Review The board reviewed the NEKLS application. Brad noted that the main changes to the criteria were that the requirement for number of computers was changed to a bandwidth requirement, and that wireless should be available 24x7; staff has made the changes needed to be in compliance. Brad and Brady will sign and return the application to NEKLS. Brad lobbied successfully for an increase in the grant for Major Resource Libraries from $68,000 to $90,000. Review Annual Organizational Calendar Brad presented the annual organizational calendar to the board and asked if there were any additions. None were noted, but Brad will try to confirm what the city budget calendar will be. Transfer Funds to Capital Improvement Joan moved that $ be transferred to the Capital Improvement Account; Kevan seconded. All in favor; motion carried. Adjournment Kevan moved to adjourn; Ursula seconded. Meeting adjourned at 5:18 p.m. The next Board meeting will be Monday, February 19, at 4:30 p.m., in Meeting Room A at the library. Respectfully submitted, Sherri Turner

4 LAWRENCE PUBLIC LIBRARY Regular Budget Report 2018 REVENUES This Month Year to Date Annual Budget 8% of Year January 2017 YTD 2017 Tax Fund $ 385, $ 385, $ 4,233, % $ 2,202, $ 2,202, Overdues $ 12, $ 12, $ 148, % $ 15, $ 15, NEKLS $ 2, $ 2, $ 90, % $ - $ - State Aid $ - $ - $ 25, % $ - $ - Photo Copies $ 1, $ 1, $ 20, % $ $ Coffee Shop Rent $ $ $ 9, % $ - $ - Meeting Room Fees $ $ $ 3, % $ $ Interest $ $ $ 1, % $ $ Miscellaneous $ (11.99) $ (11.99) $ - $ (33.91) $ (33.91) Total Revenues $403, $403, $4,530, % $2,219, $2,219, EXPENSES Salaries & Wages $ 209, $ 209, $ 2,500, % $ 190, $ 190, Employee Benefits $ 23, $ 23, $ 275, % $ 19, $ 19, Payroll Taxes $ 34, $ 34, $ 420, % $ 29, $ 29, Utilities $ 10, $ 10, $ 96, % $ 9, $ 9, Building Supplies $ 1, $ 1, $ 20, % $ $ Building Repairs & Maintenance $ 6, $ 6, $ 55, % $ 5, $ 5, Library Supplies $ 1, $ 1, $ 25, % $ 2, $ 2, Books & Materials $ 16, $ 16, $ 650, % $ $ Processing Supplies $ 4, $ 4, $ 65, % $ 8, $ 8, Equipment $ 1, $ 1, $ 10, % $ - $ - Technology $ 7, $ 7, $ 210, % $ 11, $ 11, Insurance $ - $ - $ 15, % $ - $ - Shipping $ $ $ 19, % $ 2, $ 2, Professional Development $ $ $ 30, % $ $ Book Van & Mileage $ $ $ 2, % $ $ Programs $ $ $ 20, % $ 1, $ 1, Professional Fees $ 10, $ 10, $ 40, % $ 2, $ 2, Advertising & Marketing $ 1, $ 1, $ 30, % $ $ Capital Improvements $ - $ - $ 48, % $ - $ - Miscellaneous $ 2, $ 2, $ - $ 3, $ 3, Total Expenses $ 332, $ 332, $ 4,530, % $ 288, $ 288, CASH BALANCES Checking $ 627, Capital Improvement $ 604,006.45

5 Lawrence Public Library 2017 Outside Funding Report FRIENDS 1/1/2018 January January February February March March AMOUNT Income Spending Income Spending Income Spending Remaining KPR-Advertising $ $ 6, $ $ 6, Summer Reading - ALL $ - $ - Aquarium $ $ 4, $ $ 3, Volunteers $ $ Read Across Lawrence 2015/2016 $ 1, $ 1, Salaries/Taxes $ $ 3, $ (3,903.20) Block Grant $ 39, $ (10,000.00) $ 29, $ 43, $ - $ 4, $ - $ - $ - $ - $ 39, FOUNDATION Kansas Health Foundation $ 2, $ $ 2, Salaries/Taxes - Bukaty $ - $ $ (422.02) Foundation Expenses to be reimbursed $ - $ $ $ Salkind for E-books $ $ $ 2.11 Harry Potter $ 1, $ $ Weinberg YS/YA $ 1, $ 1, Milliken Fund $ $ Sound & Vision $ $ 1, $ (914.36) Juanita Marsh $ $ Seed Library $ 2, $ $ 2, Crowe Fund $ 1, $ 1, Tech Desk - Gage $ $ Local History $ 1, $ 1, MIDCO $ 2, $ 2, General Endowment $ 2, $ 2, Simpson Grant $ 13, $ 10, $ 3, Youth Services $ 1, $ 1, $ 50, $ $ 14, $ - $ - $ - $ 36, OTHER Memorials/Honor with Books/Bauleke $ $ $ 3, Landsberg Bequest $ 6, $ $ 6, Lawrence Give Back $ 2, $ - $ 2, Wurfy $ $ $ Merchandise Sales $ $ $ 1, $ 10, $ $ $ - $ - $ - $ - $ 13, $ 105, Month Total $ 1, $ 19, $ - $ - $ - $ -

6 Lawrence Public Library Balance Sheet As of January 31, 2018 Jan 31, 18 Jan 31, 17 $ Change % Change ASSETS Current Assets Checking/Savings Gift Certificates % MIP Operating Funds 47, , % Checking 579, ,442, ,863, % Capital Improvement , , % Capital Improvement at MIP 604, , % Total Checking/Savings 1,231, ,014, ,782, % Total Current Assets 1,231, ,014, ,782, % Other Assets Bitcoin Investment % Petty Cash 1, , % Total Other Assets 1, , % TOTAL ASSETS 1,232, ,015, ,782, % LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 84, , , % Total Accounts Payable 84, , , % Other Current Liabilities Payroll Liabilities 49, , , ,856.9% Total Other Current Liabilities 49, , , ,856.9% Total Current Liabilities 133, , , % Total Liabilities 133, , , % Equity Opening Bal Equity 300, , % Retained Earnings 745, , , % Net Income 52, ,933, ,880, % Total Equity 1,099, ,963, ,864, % TOTAL LIABILITIES & EQUITY 1,232, ,015, ,782, % Page 1

7 Lawrence Public Library Revenues & Expenses January 2018 Jan 18 Ordinary Income/Expense Income Coffee Shop Rent Foundation Events Gifts-Other Grants 2, Interest Meeting Room Fees Merchandise Sales Overdues 12, Personal Books Photo Copies 1, Tax Fund 385, Total Income 404, Expense Payroll Expenses 233, Payroll Taxes 35, Utilities - Electric 10, Building Supplies 1, Building Repairs & Maintenance 6, Library & Office Supplies 1, Books & Materials 16, Processing Supplies 4, Equipment 1, Technology 7, Shipping Professional Development Bookvan & Mileage Program Expense Professional Fees 10, Advertising 1, Miscellaneous 2, FOUNDATION FUNDING 14, FRIENDS FUNDING 4, Total Expense 351, Net Ordinary Income 52, Page 1

8 Lawrence Public Library Revenues & Expenses January 2018 Jan 18 Net Income 52, Page 2

9 11:43 AM Lawrence Public Library 02/15/18 Vendor Balance Summary All Transactions Feb 16, 18 Abe & Jake's Landing Acco Brands Advance Insurance Company Air Filter Plus Amazon 5, ASI Baker & Taylor, Inc Beth Cigler Bibliotheca 12, Bob's Janitorial Service Center Point Large Print Century Business Technologies Charlotte Pemberton City of Lawrence 9, City Wide Maintenance 2, Databank Holdings, LTD Demco, Inc. 1, EBSCO erate Solutions, L.L.C. 1, Gail G. Cox Gale/Cengage Learning Ingram Library Services 24, Intuit J Webb James Reinecker Jayhawk Trophy Co., Inc Jayhawk Tropical Fish Journal-World Kanopy LLC Kansas Public Radio Kaplan Kring's Interior Fashion Center Laser Logic, Inc. 1, Lawrence Sign Up LLC Logan Logan & Watson, L.C. 4, Michael Bradley Midwest Tape 20, MSM Systems Inc NEKLS OCLC, Inc. 5, OverDrive 33, P1 Group, Inc. 5, Pan Asian Publications Inc Paperboys, Ltd. 1, Pro Print Inc Pur-O-Zone, Inc. 12, Quill Corporation Random House, Inc Recorded Books 1, San Antonio College Library Schendel Services Southwest Solutions Group Stanion Wholesale Electric Co The Chamber The New York Times 1, Unique Management Services United Parcel Service VISA , Westar 9, TOTAL 177, Page 1

10 12:13 PM Lawrence Public Library 02/15/18 Check Detail February 2018 Type Num Date Name Account Paid Amount Bill Pmt -Check Electronic 02/19/2018 ASI Checking Bill 02/02/2018 Professional Fees TOTAL Bill Pmt -Check Electronic 02/19/2018 Intuit Checking Bill January 02/14/2018 Professional Fees TOTAL Bill Pmt -Check Electronic 02/19/2018 United Parcel Service Checking Bill /14/2018 Shipping TOTAL Bill Pmt -Check Electronic 02/19/2018 VISA 5372 Checking Bill 02/14/2018 Adult Programming Bookvan & Mileage Children's Programming Children's Programming Children's Programming Children's Programming Children's Programming Children's Programming Young Adult Program Harry Potter Book Night Read Across Lawrence -1, Shipping Liability Insurance -1, Processing Supplies Library & Office Suppli Membership & Dues Advertising Building Supplies Supplies Supplies Supplies Supplies Supplies Telephone Seed Library FOUNDATION FUNDI FOUNDATION FUNDI FOUNDATION FUNDI FOUNDATION FUNDI FOUNDATION FUNDI Books & Materials PLA -5, Adult Services TOTAL -12, Page 1

11 12:13 PM Lawrence Public Library 02/15/18 Check Detail February 2018 Type Num Date Name Account Paid Amount Bill Pmt -Check Electronic 02/19/2018 Westar Checking Bill 02/14/2018 Utilities - Electric -9, TOTAL -9, Bill Pmt -Check Electronic 02/19/2018 Advance Insurance Company Checking Bill March /14/2018 Group Life Insurance TOTAL Liability Check E-pay 02/01/2018 IRS Checking Federal Withholding -14, Company -12, Employee -12, Company -3, Employee -3, TOTAL -46, Bill Pmt -Check /22/2018 Acco Brands Checking Bill /22/2018 Library & Office Suppli TOTAL Bill Pmt -Check /22/2018 Air Filter Plus Checking Bill /22/2018 Building Supplies TOTAL Bill Pmt -Check /22/2018 Baker & Taylor, Inc. Checking Bill /30/2018 GGIFT Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Processing Supplies Bill /30/2018 Books & Materials Bill /30/2018 Processing Supplies Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Processing Supplies TOTAL Bill Pmt -Check /22/2018 Bob's Janitorial Service Checking Bill /14/2018 Building Repairs & Mai TOTAL Page 2

12 12:13 PM Lawrence Public Library 02/15/18 Check Detail February 2018 Type Num Date Name Account Paid Amount Bill Pmt -Check /22/2018 Center Point Large Print Checking Bill /30/2018 Books & Materials TOTAL Bill Pmt -Check /22/2018 Century Business Technologies Checking Bill /22/2018 Copying Bill /30/2018 Copying Bill /14/2018 Copying Bill /14/2018 Copying TOTAL Bill Pmt -Check /22/2018 City Wide Maintenance Checking Bill CON /30/2018 Professional Fees -2, TOTAL -2, Bill Pmt -Check /22/2018 Databank Holdings, LTD Checking Bill /22/2018 Public Access Bill /14/2018 Public Access TOTAL Bill Pmt -Check /22/2018 Demco, Inc. Checking Bill /30/2018 Processing Supplies Bill /14/2018 Library & Office Suppli... -1, TOTAL -1, Bill Pmt -Check /22/2018 EBSCO Checking Bill /30/2018 Periodicals TOTAL Bill Pmt -Check /22/2018 erate Solutions, L.L.C. Checking Bill /30/2018 Professional Fees -1, TOTAL -1, Page 3

13 12:13 PM Lawrence Public Library 02/15/18 Check Detail February 2018 Type Num Date Name Account Paid Amount Bill Pmt -Check /22/2018 Gale/Cengage Learning Checking Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials TOTAL Bill Pmt -Check /22/2018 Ingram Library Services Checking Bill /22/2018 Personal Books Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 Landsberg Gift Bill /30/2018 GGIFT Bill /30/2018 GGIFT Bill /30/2018 GGIFT Bill /30/2018 Greatest Expectations Processing Supplies Bill /30/2018 Greatest Expectations Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Library & Office Suppli Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials -1, Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Page 4

14 12:13 PM Lawrence Public Library 02/15/18 Check Detail February 2018 Type Num Date Name Account Paid Amount Bill /30/2018 Books & Materials -1, Bill /30/2018 Books & Materials -1, Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials -1, Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials -2, Bill /30/2018 Books & Materials Personal Books Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /30/2018 Processing Supplies Bill /14/2018 Personal Books Bill /14/2018 Landsberg Gift Bill /14/2018 Landsberg Gift Bill /14/2018 Landsberg Gift Bill /14/2018 Landsberg Gift Bill /14/2018 Landsberg Gift Bill /14/2018 Landsberg Gift Bill /14/2018 Landsberg Gift Bill /14/2018 Landsberg Gift Bill /14/2018 Landsberg Gift Bill /14/2018 Landsberg Gift Bill /14/2018 Landsberg Gift Bill /14/2018 Landsberg Gift Bill /14/2018 GGIFT Bill /14/2018 GGIFT Bill /14/2018 GGIFT Bill /14/2018 Landsberg Gift Bill /14/2018 Landsberg Gift Page 5

15 12:13 PM Lawrence Public Library 02/15/18 Check Detail February 2018 Type Num Date Name Account Paid Amount Bill /14/2018 Landsberg Gift Bill /14/2018 Processing Supplies Bill /14/2018 Processing Supplies Bill /14/2018 Processing Supplies Bill /14/2018 Processing Supplies Bill /14/2018 Processing Supplies Bill /14/2018 Processing Supplies Bill /14/2018 Processing Supplies Bill /14/2018 Processing Supplies Bill /14/2018 Processing Supplies Bill /14/2018 Processing Supplies Bill /14/2018 Processing Supplies Bill /14/2018 Processing Supplies Bill /14/2018 Processing Supplies Bill /14/2018 Processing Supplies Bill /14/2018 Processing Supplies Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials -1, Bill /14/2018 Books & Materials -1, Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials -2, Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials TOTAL -24, Bill Pmt -Check /22/2018 J Webb Checking Bill /15/2018 Supplies TOTAL Bill Pmt -Check /22/2018 Jayhawk Trophy Co., Inc. Checking Bill /14/2018 Miscellaneous TOTAL Bill Pmt -Check /22/2018 Jayhawk Tropical Fish Checking Bill /22/2018 Aquarium Maintenance Bill /14/2018 Aquarium Maintenance TOTAL Page 6

16 12:13 PM Lawrence Public Library 02/15/18 Check Detail February 2018 Type Num Date Name Account Paid Amount Bill Pmt -Check /22/2018 Kanopy LLC Checking Bill PPU 01/30/2018 Books & Materials Bill PPU 02/14/2018 Books & Materials TOTAL Bill Pmt -Check /22/2018 Kansas Public Radio Checking Bill /22/2018 Advertising Gift Fund TOTAL Bill Pmt -Check /22/2018 Kring's Interior Fashion Center Checking Bill CG /30/2018 Building Repairs & Mai TOTAL Bill Pmt -Check /22/2018 Laser Logic, Inc. Checking Bill /14/2018 Children's Programming Bill /14/2018 Building Repairs & Mai Bill /14/2018 Library & Office Suppli TOTAL -1, Bill Pmt -Check /22/2018 Lawrence Sign Up LLC Checking Bill /24/2018 Advertising Bill /14/2018 Advertising Bill /14/2018 Read Across Lawrence TOTAL Bill Pmt -Check /22/2018 Logan Logan & Watson, L.C. Checking Bill /22/2018 Professional Fees -4, TOTAL -4, Bill Pmt -Check /22/2018 Midwest Tape Checking Bill /30/2018 Books & Materials -6, Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials -1, Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Page 7

17 12:13 PM Lawrence Public Library 02/15/18 Check Detail February 2018 Type Num Date Name Account Paid Amount Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials -1, Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /14/2018 Processing Supplies Bill /14/2018 Books & Materials -6, Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials TOTAL -20, Bill Pmt -Check /22/2018 MSM Systems Inc. Checking Bill /14/2018 Harry Potter Book Night TOTAL Bill Pmt -Check /22/2018 NEKLS Checking Bill /30/2018 Processing Supplies TOTAL Bill Pmt -Check /22/2018 OCLC, Inc. Checking Bill /14/2018 Collections -5, TOTAL -5, Bill Pmt -Check /22/2018 OverDrive Checking Bill 06809CO /24/2018 Unrestricted Endowment Bill 06809DA /30/2018 Books & Materials Bill 06809DA /30/2018 Books & Materials Bill 06809DA /30/2018 Books & Materials Bill 06809DA /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials -2, Page 8

18 12:13 PM Lawrence Public Library 02/15/18 Check Detail February 2018 Type Num Date Name Account Paid Amount Bill 06809CO /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials -1, Bill 06809CO /30/2018 Books & Materials -1, Bill 06809CO /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials -1, Bill 06809CO /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials Bill 06809DA /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials Bill 06809DA /30/2018 Books & Materials Bill 06809DA /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials Bill 06809CO /30/2018 Books & Materials Bill H /14/2018 Books & Materials -12, Bill 06809CO /14/2018 Books & Materials -1, Bill 06809CO /14/2018 Books & Materials -1, Bill 06809DA /14/2018 Books & Materials TOTAL -33, Bill Pmt -Check /22/2018 P1 Group, Inc. Checking Bill /22/2018 Building Repairs & Mai... -4, Bill /22/2018 Building Repairs & Mai Bill Corr... 02/14/2018 Building Repairs & Mai TOTAL -5, Bill Pmt -Check /22/2018 Pan Asian Publications Inc. Checking Bill U /30/2018 Books & Materials TOTAL Bill Pmt -Check /22/2018 Pro Print Inc. Checking Bill /22/2018 Processing Supplies TOTAL Bill Pmt -Check /22/2018 Pur-O-Zone, Inc. Checking Bill /22/2018 Building Supplies Bill /22/2018 Equipment -1, Bill /22/2018 Simpson Grant -10, Bill /30/2018 Building Supplies Bill /14/2018 Building Supplies Bill /14/2018 Building Supplies TOTAL -12, Page 9

19 12:13 PM Lawrence Public Library 02/15/18 Check Detail February 2018 Type Num Date Name Account Paid Amount Bill Pmt -Check /22/2018 Quill Corporation Checking Bill /22/2018 Library & Office Suppli Children's Programming Bill /30/2018 Library & Office Suppli Children's Programming Bill /30/2018 Children's Programming Bill /30/2018 Advertising TOTAL Bill Pmt -Check /22/2018 Random House, Inc. Checking Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials TOTAL Bill Pmt -Check /22/2018 Recorded Books Checking Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials TOTAL -1, Bill Pmt -Check /22/2018 Schendel Services Checking Bill /30/2018 Building Repairs & Mai TOTAL Bill Pmt -Check /22/2018 Southwest Solutions Group Checking Bill /22/2018 Library & Office Suppli TOTAL Page 10

20 12:13 PM Lawrence Public Library 02/15/18 Check Detail February 2018 Type Num Date Name Account Paid Amount Bill Pmt -Check /22/2018 Stanion Wholesale Electric Co. Checking Bill /30/2018 Building Supplies Bill /30/2018 Building Supplies TOTAL Bill Pmt -Check /22/2018 Unique Management Services Checking Bill /14/2018 Professional Fees Bill /14/2018 Professional Fees TOTAL Bill Pmt -Check /19/2018 Abe & Jake's Landing Checking Bill /30/2018 Harry Potter Book Night TOTAL Bill Pmt -Check /19/2018 Amazon Checking Bill /22/2018 Children's Programming Harry Potter Book Night Bill /22/2018 Library & Office Suppli Bill /22/2018 Supplies Bill /23/2018 Books & Materials Bill /23/2018 Books & Materials Bill /23/2018 Books & Materials Bill /23/2018 Books & Materials Bill /23/2018 Books & Materials Bill /23/2018 Books & Materials Bill /23/2018 Books & Materials Bill /23/2018 Books & Materials Bill /23/2018 Books & Materials Bill /23/2018 Books & Materials Books & Materials Bill /23/2018 Books & Materials Books & Materials Bill /24/2018 Harry Potter Book Night Bill /24/2018 Books & Materials Bill /30/2018 Books & Materials Books & Materials Books & Materials Books & Materials Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Books & Materials Books & Materials Books & Materials Bill /30/2018 Books & Materials Page 11

21 12:13 PM Lawrence Public Library 02/15/18 Check Detail February 2018 Type Num Date Name Account Paid Amount Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Books & Materials Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Books & Materials Library & Office Suppli Bill /30/2018 Books & Materials Books & Materials Bill /30/2018 Books & Materials Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Books & Materials Bill /30/2018 Library & Office Suppli Bill /30/2018 Books & Materials Bill /14/2018 Read Across Lawrence Bill /14/2018 Read Across Lawrence Bill /14/2018 Building Supplies Bill /14/2018 Building Supplies Bill /14/2018 Teen Reading Bill /14/2018 Supplies Bill /14/2018 Supplies Bill /14/2018 Supplies Bill /14/2018 Children's Programming Bill E 02/14/2018 Books & Materials Bill D 02/14/2018 Books & Materials Books & Materials Books & Materials Books & Materials Bill H 02/14/2018 Books & Materials Bill /14/2018 Books & Materials Bill F 02/14/2018 Books & Materials Bill D 02/14/2018 Books & Materials Bill E 02/14/2018 Books & Materials Books & Materials Books & Materials Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Books & Materials Books & Materials Books & Materials Books & Materials Books & Materials Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Books & Materials Books & Materials Books & Materials Bill /14/2018 Books & Materials Bill /14/2018 Read Across Lawrence Bill /14/2018 Building Supplies Bill /15/2018 Processing Supplies TOTAL -5, Page 12

22 12:13 PM Lawrence Public Library 02/15/18 Check Detail February 2018 Type Num Date Name Account Paid Amount Bill Pmt -Check /19/2018 Beth Cigler Checking Bill REFUND 02/14/2018 Overdues TOTAL Bill Pmt -Check /19/2018 Bibliotheca Checking Bill QUO /14/2018 Building Repairs & Mai , TOTAL -12, Bill Pmt -Check /19/2018 Charlotte Pemberton Checking Bill /14/2018 Young Adult Program TOTAL Bill Pmt -Check /19/2018 City of Lawrence Checking Bill /14/2018 Capital Improvement... -9, TOTAL -9, Bill Pmt -Check /19/2018 Gail G. Cox Checking Bill REFUND 01/22/2018 Overdues TOTAL Bill Pmt -Check /19/2018 James Reinecker Checking Bill REFUND 01/30/2018 Overdues TOTAL Bill Pmt -Check /19/2018 Journal-World Checking Bill L J-World 02/14/2018 Periodicals TOTAL Bill Pmt -Check /19/2018 Kaplan Checking Bill /14/2018 YA/YS Programs-Wei TOTAL Bill Pmt -Check /19/2018 Michael Bradley Checking Bill /30/2018 Children's Programming TOTAL Page 13

23 12:13 PM Lawrence Public Library 02/15/18 Check Detail February 2018 Type Num Date Name Account Paid Amount Bill Pmt -Check /19/2018 Paperboys, Ltd. Checking Bill /22/2018 Periodicals -1, TOTAL -1, Bill Pmt -Check /19/2018 San Antonio College Library Checking Bill ILL /14/2018 Overdues TOTAL Bill Pmt -Check /19/2018 The Chamber Checking Bill /14/2018 Membership & Dues TOTAL Bill Pmt -Check /19/2018 The New York Times Checking Bill NYT Site Li... 01/22/2018 Periodicals -1, TOTAL -1, Page 14

24 Lawrence Public Library Monthly Statistical Summary--January 2018 INDICATOR January Percent YTD YTD Percent Change Change SUMMARY RATIOS Service Area Population 99,496 97,669 2% User Visits per Capita % Reference Transactions per Capita % Program Attendance per Capita % Circulation per Capita % Circulation per Visit % Total Holdings per Capita % % of Lawrence Residents Registered 55% 65% -15% Circulation--Adult Total 72,706 76,141-5% 72,706 79,852-9% Circulation--Young Adult Total 3,504 3,296 6% 3,504 3,296 6% Circulation--Youth Total 27,894 28,712-3% 27,894 28,712-3% Circulation--Bookmobile % % Circulation--Book Lockers Circulation--Audiovisual Total 41,716 41,403 1% 41,716 41,403 1% Circulation--Total 104, ,149-4% 104, ,860-7% Reference Transactions 12,380 14,088-12% 12,380 14,088-12% User Visits 53,597 51,964 3% 53,597 51,964 3% LPL Web Site Visits 21,502 20,422 5% 21,502 20,422 5% Holdings--Added 3,256 3,160 3% 3,256 3,160 3% Holdings--Withdrawn 2,303 3,154-27% 2,303 3,154-27% Holdings--Total 199, ,480-4% 199,926 Active Cardholders--Added % Active Cardholders--Total 66,426 78,663-16% Adult Programs % % Young Adult Programs % % Youth Programs % % Senior Programs included with Adult Total Programs % % Total Program Attendance 3,282 3,536-7% 3,282 3,536-7% Public Uses of Meeting Rooms % % (w/study rooms) Total Paid Staff (FTE) % Total Number of Employees %

25 Lawrence Public Library Monthly Statistical Report--January 2018 OUTPUT MEASURES Service Area Population 99,496 97,669 2% User Visits per Capita % Reference Transactions per Capita % Program Attendance per Capita % Circulation per Capita % Total Holdings per Capita % Collection Turnover--Total % Collection Turnover--Adult % Collection Turnover--Young Adult % Collection Turnover--Youth % Collection Turnover--Audiovisual % CIRCULATION OF LIBRARY MATERIALS January Percent YTD YTD Percent Change Change Circulation--Adult Books and NF Videos % % Circulation--Adult Periodicals % % Circulation--Adult Feature Films & TV Shows % % Circulation--Electronic Games % % Circulation--Adult Music CDs % % Circulation--Adult Audio Books and Books on CD % % Circulation--eReaders % % Circulation--Other New Circulation--Adult Total % % Circulation--YA Books and NF Videos % % Circulation--YA Periodicals % % Circulation--YA Audio Books and Books on CD % % Circulation--YA Total % % Circulation--Youth Books and NF Videos % % Circulation--Youth Periodicals % % Circulation--Youth Music CDs % % Circulation--Youth Audio Books and Books on CD % % Circulation--Youth Total % % Page 1

26 Lawrence Public Library January Percent YTD YTD Percent Monthly Statistical Report Change Change Circulation--Bookmobile % % Circulation--Book Lockers Circulation--Total Books % % Circulation--Total Periodicals % % Circulation--Total Audiovisual % % Circulation Total % % Accounts & Welcome Desk Circulation % % Self Check Circulation % % Percent Self Check 96% 95% 1% 96% 95% 1% Web Site & Telephone Renewals % % Other Staff Checkouts % % Requests Placed % % Requests Filled % % Requests Unclaimed % % Interlibrary Loan Items Borrowed for LPL Patrons % % Interlibrary Loan Items Loaned from LPL Collection % % OTHER LIBRARY SERVICES User Visits % % Public Computer Usage % % Page 2

27 Lawrence Public Library January Percent YTD YTD Percent Monthly Statistical Report Change Change PATRON INQUIRIES Ask Desk % % Teen Zone % % Children's Desk % % IT Desk % % Welcome Desk % % Phone Calls % % Accounts Desk % % Total Reference Transactions % % Public-Sponsored Uses of Meeting Rooms % % LPL Web Site Visits % % RESOURCES Holdings--Total % Holdings--Adult % Holdings--Young Adult % Holdings--Youth % Holdings--Audiovisual % Holdings--eReaders % Holdings Added % % Holdings Withdrawn (Weeded) % % Holdings Net Change LIBRARY PATRONS Total Active Cardholders % Cardholders Added % % Cardholders Transacting % % Percent of Cardholders Transacting 21% 17% 22% Total Number of Lawrence Residents Registered % Percent of Lawrence Residents Registered 55% 65% -16% Page 3

28 Lawrence Public Library January Percent YTD YTD Percent Monthly Statistical Report Change Change PROGRAMMING Number of Adult Programs % % Number of Young Adult Programs % % Number of Youth Programs % % Senior Programs now included with Adults Total Programs % % Adult Program Attendance % % Young Adult Program Attendance % % Youth Program Attendance % % Senior Programs now included with Adults Total Program Attendance % % STAFFING Total Paid Staff, in Full-Time Equivalents % ALA-MLS Librarians, in Full-Time Equivalents % Number of Employees--Total % Number of Employees--Full-Time % Number of Employees--Part-Time % Terminations 2 0 #DIV/0! 2 0 #DIV/0! Hirings 2 0 #DIV/0! 2 0 #DIV/0! Volunteer Hours % % Page 4

29 Select Online Statistics January 2018 Kanopy: Visits Pages Plays Minutes Pages/Visit Plays/Visit lynda.com: New Users - 50 Active Users Users who logged in Total log ins Hours viewed Hours viewed/user Hours viewed/log in -.52

30 Library Director s Report for February 2018 Read Across Lawrence is Underway All the free books have been handed out and Read Across Lawrence is in full gear. We have several events planned for all ages culminating in our special event at the Lied Center on March 11 with anti-bullying activist Lizzie Velasquez. 780s Series Returns in April I am thrilled to tell you that legendary gospel and soul singer Mavis Staples will be the featured artist for this year s 780s music storytellers series. The event will take place at Liberty Hall on April 4, an auspicious date which also marks the 50th anniversary of the assassination of Martin Luther King, Jr. Ms. Staples is a Grammy winner, an inductee in the Rock and Roll Hall of Fame, and a Kennedy Center Honoree. She has been performing for over 60 years, from her gospel roots in the 50s and 60s to her ascendance as a well known soul singer in the 70s to her resurgence in the past decade. Marketing Assistant Hired Leah Sewell will begin as our new Marketing Assistant at the end of this month. This is a new position we created to expand the capacity of our marketing department. Leah worked previously at Topeka and Shawnee County Public Library. United Way Board of Directors I have been nominated to serve on the United Way Board of Directors. Should my nomination be approved at the annual meeting on February 27, I will begin a four-year term in April. My understanding is that I will serve as Secretary. Paternity Leave I expect to go on paternity leave sometime in mid-march. My plan is to be out of the office for about four weeks and return in a part-time capacity for several weeks upon my return. More information as things develop. Respectfully submitted by Brad Allen, Feburary 15, 2018

31 Foundation Director s Report February 16, Foundation Update. The Library Foundation s 4 th quarter statement has arrived from DCCF, making it possible to provide a more definitive report on 2017 fundraising and investment activities. It was quite a year: Revised 2017 year-end reports now show total income of $698,514 for the Library Foundation, expenses of $245,561 and net income of $452,953. The Foundation provided a total of $201,245 to the library in The Library Foundation s accounts at DCCF now total $2,294,026. In 2017, the Foundation made contributions totaling $266,452 to the unrestricted and NEH endowment accounts. Of this total, $141,000 was Marjorie Shepoiser s generous bequest. After management fees, interest, dividends and realized/unrealized gains totaled just under $240,800 for the year. The Library Foundation board is very proud of the progress in its endowed and donor-restricted funds. In just seven years, our DCCF holdings have increased from $280,000 to $2.3 million, more than a 700% increase. The library is reaping the benefits. At its upcoming February meeting, the Foundation s Finance Committee will recommend a distribution of $95,350 to the library from the DCCF funds. Library Foundation Audit. Auditors from Mize Houser were on site on February 15 th for the library and Library Foundation annual audits. It was uneventful. They reported that they found no issues and had no concerns. Caddy Stacks. Caddy Stacks is done! The mini golf holes are safely locked up in a storage garage for another two years. It was a wonderful weekend thanks to a lot of help from Foundation board members, library staff, volunteers, and community members. We estimate that we will raise about $25,000 (net) through this fundraiser. It was one for the record books for sure! Normally, we raise about $16,000 to $18,000 for a typical Caddy Stacks event. The additional title sponsor and silent auction at the adult golf party made the difference. A total of 750 golfers played the course throughout the weekend. The volunteer effort for the weekend was particularly impressive 90+ people helped out. Even one of our City Commissioners, Lisa Larsen, worked a shift at the check-in tent. What a great weekend for the library (and only two golf balls went down the stairs.) Before You Check Out. Despite snow and frigid temperatures, the Before You Check Out series continued on Tuesday, February 6th with Who Will Tell Your Story? a fun and informative class on writing your life story. A small but enthusiastic group of 16 people joined former Journal World reporter and humor writer Cathy Hamilton as she guided them through the process of leaving a meaningful written legacy for their family. I continue to get positive comments from the people who attended. Every one of them asked for more. Continuing Education Opportunities. I have added two additional continuing education opportunities to my schedule for this year: (1) the International Public Library Fundraising Conference, coming up in Denver in June; and (2) a Kansas Leadership Center Leadership Edge conference in October in Kansas City. These are in addition to DCCF s monthly Fundraising University sessions that I am attending throughout Mark Emert and I also just finished up a three session workshop with SS&C Solutions focusing on on joint training for non-profit board chairs and executive directors.