MONTHLY STATUS REPORT. Engineering & Technical Services July 2003

Transcription

1 MONTHLY STATUS REPORT Engineering & Technical Services July 2003 Table of Contents Projects N-NU Gemini Near Infrared Spectrograph (GNIRS)...2 N-NW 0 Monsoon...3 N-NW 1 NEWFIRM...5 Infrared R&D Program...6 Departments Electronic Design...7 Instrument Shop...8 Central Engineering & Technical Services Optics & Coatings Labs (NOCL)...10 Optical Shop Schedule...11 Computer Services...12 Programming Group...13 Risk Management...16 ETS Projects & Departments 1 July 2003

2 N-NU Gemini Near Infrared Spectrograph (GNIRS) DESCRIPTION: The Gemini Near Infrared Spectrograph is a $4.2 million long-slit spectrometer that will be mounted on the Gemini South 8-meter Telescope on Cerro Pachon, Chile. It will operate from 1 to 5 um and will offer two plate scales and a range of dispersions. The instrument is scheduled for completion in mid See regular monthly reports on the web at ETS Projects & Departments 2 July 2003

3 N-NW 0 MONSOON DESCRIPTION: The MONSOON Image Acquisition System is the NOAO solution for scalable, multichannel high-speed image acquisition system. Additional information can be found at the MONSOON website The initial focus of MONSOON is to develop an IR Laboratory Test Set for the RIO ORION Project. This capability will also support the RIO VIRGO and Rockwell HAWAII 2 family of FPAs, prove the MONSOON system concept and provide the baselinesystem for NEWFIRM implementation. This test set is composed of a Linux-Based Ghz PC, 1Gb/s FiberLink, Detector Head Electronics Chassis (DHE), one Master Control Board (MCB), one Clock & Bias Board (C&BB), and two 36 Channel IR Acquisition Boards (IRACQ), along with associated software. Jan Feb Mar Apr May Jun Jul Aug Sept '03 IR Lab Test Set DHE Chassis Milestone Schedule Plan CLK & BIAS Board % Complete 36 CH IR ACQ Board System Safety Verification FPGA Design Software Design Monsoon CDR Functional IR Lab System Software PDR FY 03 Budgeted Hours 13,000 Budgeted Capital $100,000 Actual Hours 10,997.5 Actual Capital $81,306 RESOURCE ISSUES Jerry Penegor continues to be heavily involved with GNIRS and NEWFIRM. Kaviraj Chopra, the EE Intern working on VHDL issues, graduated in June and is working part time through September. Peter Ruckle now available for programming, but still heavily involved with GNIRS. Gustavo Rahmer was in Tucson for about 2 weeks at the start of July. ACCOMPLISHMENTS Major milestone: Monsoon Software CDR was held in Tucson on July 1, The written report by the review committee was generated on Jul 25, Gustavo Rahmer was in Tucson for about 2 weeks at the start of July. Issues associated with the CLK & bias boards have been successfully resolved. Gustavo Rahmer returned to CTIO with the remaining components needed to get a fully functioning IR Monsoon System running at CTIO. Both sites now have working systems. Major milestone: Formally began operations of an ALADDIN bare readout in the NOAO ALADDIN test dewar with Monsoon. First data were successfully taken. MPU sequencer running successfully. Work with CCD prototype focused on demonstrating operation with a spare Gemini EEV chip. Work on ALADDIN system hardware near 90% complete; Hawaii 2 hardware, 80% complete; Orion lab system, 65% complete. ETS Projects & Departments 3 July 2003

4 PLANS: Continued Test of IR System. Continued Development of FPGA based logic in all 3 PCB assemblies. Focus on IR Acquisition needs. Operate an ALADDIN readout in the NOAO ALADDIN test dewar with Monsoon and confirm that Monsoon operation meets or exceeds prior operation within extant NOAO systems. Operate a Hawaii 2 readout at CTIO. Continued Development of MONSOON Software with focus on IR Test system needs. Continued Test of CCD Prototype System. Produce a functional CCD lab system based using elements form the IR system and a new CCD acquisition board to be jointly defined and produced between NOAO North and NOAO South. Hardware CDR to be held in the September/October time frame. Develop/indentify/modify waveform definition language and create MPU sequencer compiler to enable efficient sequencer coding. ETS Projects & Departments 4 July 2003

5 N-NW 1 NEWFIRM DESCRIPTION: This is a multiyear project to develop a wide field, near infrared imager designed for use at the Cassegrain focus of the Mayall 4-M telescope. A draft of the concepts for this instrument can be found at FY 03 Budgeted Hours 15,300 Budgeted Capital $383,505 Actual Hours 10,678.8 Actual Capital $384,878 GENERAL: The NEWFIRM team is hard at work on the top assembly definition of the instrument and in dealing with any remaining system interface issues. Extensive thermal modeling of the detector, its mount, and the surrounding environment is in process, with promising early results. All instrument optics are ordered, with the U of A selected to build the three largest lenses. NOAO has assumed responsibility for procuring blanks for the large optics, and will provide these to the U of A. The order for these blanks will be placed in early August. Coatings for the large optics are being addressed. NOAO is capable of coating the two smaller of the large lenses, but a vendor to coat the largest lens is still an issue. The Guider optical and mechanical designs are on track and optics for the guider will be ordered in early August. There has been a delay in starting the guider electrical design, but there is no impact as yet on the schedule due to a sufficient contingency time allowance. A camera for use in the guider has been ordered for evaluation. The project is on schedule except for delays in starting work on both instrument and guider Electronics. There is no impact on the June 2005 instrument delivery date to KPNO at this time. SCHEDULE: A milestone schedule was due this month, but has not been completed due to other commitments. This schedule will be provided starting next month. ACCOMPLISHMENTS: Thermal modeling and analysis of the detector and mount is in process Top Assembly design in process and nearly completed All optics orders placed except for Guider optics PLANS: Order large optics blanks by August 5th Start Lens Cell subassembly 3D design by mid-august Start mechanical fabrication tasks in the Instrument Shop by the end of August Complete Guider electrical interface and design documentation by the end of August Personnel Changes: None. ETS Projects & Departments 5 July 2003

6 Infrared R&D Program (K. M. Merrill) Al Fowler and Bill Ball have been testing our Science Grade Orion 1 module in the lab system. Noise problems with the electronics were found and ameliorated. System noise is now low enough to allow meaningful tests of the Orion II devices to proceed. The first Orion 2 readouts were delivered to RVS for testing and 24 of 24 wafers were probed. The results are very encouraging. RVS has verified that the row and column deselect circuitry works as intended. The yield high quality "science grade" devices is much improved: 50% of the devices show operability >= 99.5% 30% of the devices show operability >= 99.8% and there are a number of perfect die. We expect to receive an Orion II bare mux for testing by mid-august, if not sooner. Based on a preliminary report from RVS, it appears that the new procedures for handling and processing of the InSb detector wafers has led to improved flatness of the processed parts. This should translate into flatter detectors at the end of the line and assure that the detector material will be of more uniform thickness after thinning via diamond turning, which in turn should improve QE uniformity across the arrays. Al Fowler and Michael Merrill worked on our MSS noted below: Orion II: The Second Generation Readout Multiplexer for the Largest Infrared Hybrid Focal Plane K. M. Merrill, A. Fowler, and W. Ball, NOAO A. Henden and F. Vrba, USNO Flagstaff C. McCreight, NASA Ames ABSTRACT The Orion program developed a 2048x2048 infrared focal plane using InSb PV diodes for detectors. Several of these focal planes have been produced. However, the yield of the original readout multiplexer was not up to expectations owing to unanticipated shorts in the fabrication process. Since these shorts occurred at the metal 1-metal 2 crossover points and there are over 9 million such crossovers, the design had to be modified to work around these problems. Thus the Orion II readout was developed. The work is being done at the Raytheon Vision Systems (RVS) division (most recently Raytheon Infrared Operations, but better known as SBRC) by many of the same people who created the Orion I and ALADDIN focal planes. The design is very similar to the Orion I design with the addition of circuitry to work around the effect of the metal 1-metal 2 shorts. In this paper we will discuss the unique design features of this device as well as present test data taken from the new devices. The paper will be presented by Michael Merrill at the SPIE Annual Meeting in San Diego on August 6, ETS Projects & Departments 6 July 2003

7 Electronic Design (D. Stover) Priority jobs /newly submitted Acct No COMMENTS Complete organization area & tasks finish spread sheet with efile locations then on to investigating the jobs with the "unknown" status (still continuing, I don't have all the efile locations yet) SOLIS Guider revision SNP has a few more changes on the board GNIRS 26 docs that I can finalize SOLIS 44 docs that I can finalize GONG - Camera Power Supply upgrade SNG on hold - waiting for as built changes Monsoon CCD Proto Transistion Board NNW schematic done, working on layout Documentation WTTM NNX holding for a block of time Parts and Vendors import & input NNW Need to try to import data, input inventory items used on monsoon Monsoon CCD Proto Sch update NNW still need to update BOM New Firm Coldstation Boards Monsoon IR Acq configuration updates GONG Oven system drawing updates NNW 133 1B3 on hold waiting for input from Engineer waiting on input from Peter SNG Finished Items Wavefront documentation Monsoon Orion IR Acq Transition Board NNW out for fabrication Ongoing jobs Library standards & Libraries drawing standards written NNX NNX PROJECT Cryo CAM gen instr GNAAC GNIRS GONG KP Monsn PHX SOLIS SQIID UNI WIYN WTTM *STATUS total AL F. COB arch/incomp assembly complete create fabrication finalize handoff in review incomplete layout NDWB not in hand on hold redlines renegade unknown TOTAL ETS Projects & Departments 7 July 2003

8 Instrument Shop (R. Repp) Small Purchase Orders (Account Numbers, Vendors, Products Purchased, and Cost) NNC , McMaster Carr, Special Counterbore...$90.58 NNK , Tube Service, Aluminum Tubing...$ NNK , Bralco Metals, Aluminum Stock...$ SNG , McMaster Carr, Constasnt Force Spring and Delrin...$75.00 SNG , Precision Plating, Anodize...$55.12 SNP , Precision Plating, Anodize...$55.12 SNP , Tube Service, Aluminum Tubing...$ WWW , EMJ, 7075 Aluminum Solids for Hinge Blocks...$ Total Non-shop expenses...$1, *Hard Purchase Order: July 2003 (Non-Shop Accounts) *Req Number , NNB , Mid State Rigging, M1 Shop Move $6, *Req Number , NNB , Mid State Rigging, M1 Shop Move $1, *These requisitions were in the June 03 Monthly Report. Organizational effort on the part of Repp and Jerry Smith reduced the actual cost of Req Number to $4,544.28, and eliminated the need for Req Number a savings of $2, to the LSST Project. In addition to these expenses, the Instrument Shop budget contributed money to purchase needed stock, software and supplies for all projects that are manufactured at our facility. Instrument Shop Spreadsheet (page 2) at a Glance: 733 estimated hours of work in progress 4,220 hours of potential future projects for instrument shop (Includes NEWFIRM) Projects Completed by Instrument Shop July 2003 Four Turret Mirror Shipping Covers GONG (Harris) Housing Insert GONG (Harris) Lens Slide Modifications GONG (Harris) Design and Fab Misc. Details for Electronics Rack, Flamingos--KPNO (Harris) Misc. Details for Azimuth Drive Unit WIYN (Harris/Reddell) Welding of Electronics Rack for Flamingos KPNO (Hauth) Welding of Positioner Cart HYDRA (Hauth) Connector, Turret Heater Mount GONG (Hauth) Screw Modifications for Earthquake Clips GONG (Hauth) Fab 6hp to 4hp panels per print GNIRS (Rath/Staff Shop) Fab Delrin Standoffs, Focus Plate, and Mounting Plate 4 Meter (Rath/Staff Shop) Fab six Electronics Box Camera Power Supplies GONG (Rath/Staff Shop) Fab Stainless Steel C-mount Lens Holders and Camera Modifications KPNO (Rath/Staff Shop) Modify Camera, Temp Sensor and Detector Mounts for LSST (Rath/Staff Shop) Misc. Details for FTS, Leak Checks and Gasket for Needle Valve NSO (Rath/Staff Shop) Cleanup of M1 Instrument Shop for Move (Repp/Harris/Mills) M1 Shop Heavy Equipment Move (Repp) Wirerap Assemblies for GONG (Stein) Misc. Details for HYDRA/WIYN (Stein) SOAR Final Assembly (Stein) OIWFS Modifications and Upgrades--GNIRS (Stein/Harris) ETS Projects & Departments 8 July 2003

9 Instrument Shop (cont.) DRAWING NUMBER DRAWING TITLE PROJECT 5 DRAWINGS 89-GP N/A INSTRUMENT MAKER QUEUE HRS (PQH) ECD COMMENTS NEWFIRM BUSHING TEST NEWFIRM RON HARRIS 4 9/30/2003 COMPLETE--PLATE NEEDS INSPECTION BY CADILLAC GAGE BLOWER MOUNT Q FOR BTO ) GEMINI RON HARRIS 0 7/11/2003 COMPLETE/SHIPPED/AND INVOICED MIRROR SHIPPING GONG RON HARRIS 0 7/11/2003 COMPLETE N/A M1 SHOP MOVE LSST RON HARRIS 0 7/18/2003 ASSISTING REPP AS NEEDED C HOUSING INSERT GONG RON HARRIS 0 7/18/2003 COMPLETE, NEEDS ANODIZE N/A SKETCHES MANY MANY N/A LENS SLIDE REWORK GONG RON HARRIS 0 7/21/2003 COMPLETE ELECTRONICS RACKS KPNO RON HARRIS 32 8/27/2003 BEARING SLEEVES WIYN RON HARRIS 90 8/29/2003 MISC. GONG DETAILS GONG DAVE HAUTH 142 8/29/2003 MISC STAFF SHOP WORK MAINLY NSO STEVE RATH 160 8/29/2003 N/A M1 SHOP MOVE LSST ROGER REPP 60 8/29/ DRAWINGS MANY N/A S5-E200 EST INCLUDES INSTALLATION OF SLEEVES ON WIYN SCOPE EST=SOLID QUOTE OF DRAWINGS IN QUEUE UPGRADES TO FTS/WALK IN AND QUEUE WORK, CLEANUP STILL REMAINS "LOW PRIOIRTY" WIRERAP ASSEMBLIES GONG JOHN STEIN 0 7/15/2003 COMPLETE 7/16/03 MISC IN SHOP HYDRA DETAILS HYDRA/WIYN JOHN STEIN 213 9/30/2003 MODIFICATIONS & FABRICATION GNIRS JOHN STEIN 24 7/31/2003 WHEEL ASSEMBLY SOAR JOHN STEIN 8 8/6/2003 TOTAL HOURS IN SHOP: 8/1/ DRAWINGS COMING IN AS QUICK AS OTHERS ARE FINISHED PLACEHOLDER FOR ANTICIPATED PART MODIFICATIONS OUT TO ANODIZE 8/1/03-- EST=FINAL ASSEMBLY IN ORDER EXPECTED MANY/DEVELOPIN UPCOMING PROJECTS ESTIMATED HOURS G HYDRA Q UPGRADE WIYN 400 MANY/DEVELOPIN MOUNTS AND G MISC OTHER GONG 120 MANY/DEVELOPIN G NEWFIRM NEWFIRM 3500 N/A FIBER MOUNTS SOLIS FDP 40 N/A FIBER GUIDES/SOLIS SOLIS FDP 80 N/A WALL LINING SOLIS FDP 40 N/A AIR DUCT SOLIS FDP 40 TOTAL HOURS: 8/1/ EST=BOTTOMS UP QUOTE MULLER/REPP 7/16/03 EST=PLACEHOLDER FOR LIKELY NEAR-TERM GONG PROJECTS MIRROR CELLS EXPECTED TO HIT SHOP MID-SEPTEMBER AWAITING GO AHEAD FROM JAKSHA AWAITING GO AHEAD FROM JAKSHA AWAITING GO AHEAD FROM JAKSHA AWAITING GO AHEAD FROM JAKSHA ETS Projects & Departments 9 July 2003

10 Optical Coating Laboratory (G. Poczulp) Optical Shop N-NX Shop clean up and reorganization continues with the effort this month divided between the mezzanine, ground floor and basement levels. Two shelving units were relocated on the mezzanine to make way for a planned new doorway into the old second floor machine shop. The lathe and mill on the ground floor were exchanged for better units that became available when the second floor machine shop was cleared out. While the machine movers were on site, they were enlisted to move the 100 Hindle sphere (located in the basement) to a spot closer to the wall thereby allowing safe crane access to the basement. SOML High Bay Lease The first secondary blank was lapped with 40µ aluminum oxide and measured with the swing arm profilometer. There was interest in verifying the figure using the IR interferometer at SOML and a second blank was brought in for grinding with the stressed lap. Work on the second blank appears to be going smoothly. On 24 July 2003, K. Kenagy and S. Miller invited several vendors to visit the NOAO site to request proposals for fabricating and installing a sunshade device on the west exterior high bay door, with a possible extension around the south wall of the high bay area. J. Dunlop and J. Barr will review any proposals that are ultimately submitted. ATST Seeing Monitor Interferometer S-NP Representatives from Hartford Insurance, 4-D Technologies, NSO, SOML, and NOAO met in the optics shop to inspect the remains of the four-channel, phase shifting interferometer that was extensively damaged at Big Bear Solar Observatory in late May. New Focus did not respond to several invitations to attend. It was decided that it will be necessary to send the laser and camera from the interferometer to their respective manufacturers for inspection and evaluation. Legal representatives from Hartford Insurance took possession of the New Focus mounts and the attachment points from the interferometer while representatives from 4-D took the empty shipping container. The interferometer remains in the optics shop. 4-m Cassegrain Rotator N-NK The large (10 x14 ), Cassegrain rotator mirror was successfully aluminized in the NRC-3177 chamber. Two separate coating runs were required because a second mirror is bonded to the backside of the large mirror. One of the three axial mounting pads came off during reinstallation of the mirror into the cell. Examination showed the bonding had been done with black RTV and after consulting with S. Andree the pad was reattached with a thick layer. A smaller two-sided mirror for the rotator will be done early next month and both pieces will be delivered no later than August 5 th to conform to the Kitt Peak shutdown schedule ETS Projects & Departments 10 July 2003

11 Optics Lab & Optical Shop (G. Poczulp) Upcom ing Coating Lab Projects Cham ber Coating Contact Received Need Date Planned Start Estimated Duration Planned Completion Delivery Date Account # Notes 4m Cassegrain Rotator (small) NRC-3177 Al S. Andree 7/21/2003 8/5/03 7/31/2003 WTTM Beamsplitter NRC-3177 Al C. Corson 5/20/2003 Three Lenses NRC-3177 MgF2 A. Potter 2 days 8/1/2003 8/4/2003 N-NK "x5.25" both sides coated, made shipping fixture 2 days Strip old coating, apply 800A Al 2 days S-NZT Three lenses, both sides, peaked for 550 nm Completed Coating Lab Projects Chamber Coating Contact Received Need Date Actual Start Actual Duration Actual Completion Delivery Date Account # Notes 4m Cassegrain Rotator (large) NRC-3177 Al S. Andree 7/21/2003 8/5/03 7/29/ days 7/30/2003 8/4/2003 N-NK "x14" on one side, ~3"x4" mirror on back side Upcom ing Optical Shop Projects Contact Received Need Date Planned Start Estimated Duration Planned Completion Delivery Date Account # Notes SOLIS FDP Optics Alignment J. Wagner S-NT Objective lens is final remaining element Com pleted Optical Shop Projects Contact Received Need Date Actual Start Actual Duration Actual Completion Delivery Date Account # Notes ETS Projects & Departments 11 July 2003

12 Computer Services (C. Danielson) Get extension cord to new guest pc - remove cheapy plug strip Install new pc for guest area - Check tape on Draftserver2 for Spider bu Ming's slow pc - related to retrospect client - update may help(ld has req) Start loading recycled pc's to have ready for LD direction (none done yet!) Set up Paul Schmitt's new hand-me-down pc (PIII-333!) to Steve Grandi about pc attempting scans of Starjeep Send log to Mike F re: Mac scanning SJ Mike P re: bad fan Backup Starjeep Backup NTTG Can t backup TS due to backup software limitations - need updated multi-server! Make out req for LD's wireless pcmcia network card Make out req for software needed for Incident investigations - due to Ming's PC Follow up on Mike F's white paper on incident investigation Keep NTTG & Eggs AV updated since auto updates are not happening Mike P re: NAV server and automatic updates of NAV corp clients Jerry Smith returned laptop he was evaluating - needs updates Get new IBM GSA laptops - first one slated for Jerry Duffek (Solar!) Make out req for Dell ac adaptors Give LD's wireless net card to CarlD Ruben reports dead new pc / check on bu's (none!) ETS Projects & Departments 12 July 2003

13 Programming Group (R. Marshall) Behzad Abareshi Installed a third hard drive on the WTTM machine. This drive is an image of the main drive, and serves as fallback in case of a serious crash or total disk failure. Set up a new Linux machine to serve as the main development platform for the Hydra upgrade project. I configured it as a RAID 1, using Linux software RAID. The performance, even during mass compilations, is very good. Compared numerous versions of the Hydra source code, and found two that were the latest, each with minor fixes not present in the other. I merged these two, cleaned up most of the bugs and violations detectable by gcc, and ported the code to Linux. We plan thorough testing of this code, both under SunOS and Linux, first in simulation mode and real operation. After these tests, the code will serve as the baseline for the Hydra upgrade project. Nick Buchholz Completed wildfire ORION2 ucode Version to turn off rows and columns. Continued development of the MONSOON software o Worked on final design and coding for: start time command configuration. attribute command library ppx command library detector specific command library o Modified libraries to accommodate changes needed by the above development Worked on design of configuration file/database and description of required information. Completed and presented the MONSOON Software Design Review. Continued to support hardware debugging and development of ALADDIN_II and ORION_II systems. Phil Daly Shelby Gott No report (on vacation). Fixed a startup problem with the Bench GUI in which "bsmid" would fail to start on "vanilla" if the MPG router wasn't up and running yet on "bone". Re-compiled "bsmid", adding a loop to re-try the initial router connection until it succeeds. A fixed time delay wouldn't work, because operators are not re-starting all computers at the same time following a lightning shutdown. Assisted Charles with hardware troubleshooting of the SES and battery chargers. Continued work on the 2-meter guider upgrade, writing a communication link and diagnostic GUI in tcl/tk for the X & Y probe motor controllers. While doing this, I discovered a bug that would also apply to "ciascomm" in the CassIAS software, and spent some time tracking it down. The bug would cause loss of communication with the remaining motor controllers if any one of them were offline, but only when using an iserver (not in RS-422 mode). This ETS Projects & Departments 13 July 2003

14 wasn't seen in CassIAS testing, because all four Motor Modules were working when we converted from RS-422 to iserver. Currently: setting up my new ASL Linux machine to replace "onion". Bob Marshall Projects: Attended the MONSOON Software PDR. Provided Behzad with archived versions of the Hydra source code from backup tapes. Operations: Continued work on the WIYN WTTM HArcon system "navajo". At the T&E did a major disk cleanup of the IRAF and Arcon software and verified operations. This cleanup completed the work started in June. While at the T&E helped to debug problems with the WTTM filter wheel (bad serial port) and HArcon downloading (bad HArcon box). Also fixed some minor problems with the software on "navajo". Setup and tested the latest "navajo" files on the CCD Lab system "dolly" for use in debugging the bad HArcon box. Maintenance: 4-meter: Mosaic TV offset, PMTC documents. Linux guiders: Continued problems with the 2.1-meter guider computer had us suspecting the memory. Ordered ECC memory and a new motherboard. Other: Ordered new Linux systems for Shelby and myself. Setup my new system. Dave Mills The main effort this month was devoted to the mountain database project. The database machine is now installed so I started populating it with the historical data and preparing scripts to perform the live updates. The aim is to come out of shutdown with 4m/2m/feed databases up and running with historical and live contents. Depending upon how this goes there will also be more or less sophisticated web based tools to query the data. Investigated arcon problems at WIYN. Revised the telemetry clients to startup almost immediately after the arcon interface is "ready". Obtained WIYN header client code from Ron Marzke, looks good, I will probably make some small changes to use FitsTcl rather than the current strategy of parsing the raw header with perl code. Did some more analysis of the Roper Cascade datasets and investigated the new commercial offering from TI. Completed setup of the new software guider at the feed. This required rebuilding the feed TCS (a long forgotten art) in order to remove index reset code. Made a couple of foiled attempts at on-sky testing... waiting for post monsoon skies. Did a lot of memory/cpu/mb testing to identify the source of the crashing (old) 2meter guider computer. Solution was to replace motherboard. Setup ASL downtown spare with MS Visual C++ to act as development machine for DIMM. Started looking at the code. Peter Ruckle Acceptance test preparation for GNIRS on August 11 has been going on. The tasks that need to be done are: ETS Projects & Departments 14 July 2003

15 Clean up software Check comments Finish documentation Check functionality against the AT document Prepare software for transport to GEMINI ETS Projects & Departments 15 July 2003

16 Risk Management (C. Gessner) No OSHA reportable injuries were reported this month. The insect bite reported last month has been recorded on the OSHA 300 log. This calendar year, NOAO Tucson has experienced two recordable injuries. July 2, an employee truck caught on fire in the Tucson main parking lot due to a faulty fuel line. Thanks to CAS staff for quickly calling 911, the Tucson Fire Department extinguished the fire in less than five minutes. July 28, The NOAO Employees Association reported about $ from the viewing telescope proceeds turned up missing from an employee s office. Tucson police were notified and assigned a case number ( ). A new procedure has been developed for handling money. July 28, the Sells commuter van was involved in a single car accident. During heavy rains, the van encountered pooling water on highway 86 and began to hydroplane. The driver lost control of the van and went into the ditch. It was reported that all occupants were wearing seat belts and no one was injured. The T.O. Nation Police Department responded to the accident and no citations were issued. The van has minor damage to the right sliding door. Complete Landscaping has finished their work on Kitt Peak by creating thirty - foot defensible spaces around critical structures. The T.O. Nation Fire Department is actively working on approval for the Fuel Reduction Resolution Plan, which is the long-term strategy for hazard fuel reduction on the T.O. Nation that includes Kitt Peak. Related to reducing the fire threat, the Kitt Peak Visitor Center has reported 6.88 inches of rainfall in July. Provided assistance to the Mayall 4M shutdown including drafting the risk management plan and advising the project leadership during the shutdown. Specific topics included site access, lockout tagout, fall protection, personal protective equipment, ladder safety, platforms, communications and leadership, industrial hygiene, environmental compliance and others. A few near misses verified the need for hardhats and steel toe footwear. The Optics and Instrument shop elevators project continues. Through a number of conversations with Hotchkiss Elevator and the Arizona Industrial Commission, The State Elevator Inspectors have stated that NOAO cannot modify the elevators to transport people. We are now considering a meeting with the State Elevator Inspectors to discuss options including a variance. Helped Roger Repp with the strategy and communications to Tucson employees during the removal of heavy equipment from the Instrument Shop upper mezzanine area. Provided editing and risk management comments to Mario Gonzalez for the newly created English version of the Cerro Tololo and Cerro Pachon AURA-O Evacuation Plan. Acquired new Kitt Peak emergency cell phones to replace old technology phones. The fast attack and the phone center numbers are the same as the old numbers. Accompanied Mark Grushka, U of A Risk Management and Janet Reeves, Pima County Risk Management during a visit to U of A s Mount Bigelow and Mt. Lemmon for a half day on July 30. We met with Jim Grantham, Steward Observatory Supervisor and discussed their strategy for reducing the risk from wildfires. We learned that they have been working on a thirty-foot defensible space and a one hundred and fifty foot urban wild land interface. During the fire threat, soaker hoses and sprinklers were placed on critical structures, exterior vents were covered with aluminum sheets and taped, key staff possess wild land firefighting certifications, critical equipment was removed from the site, tenders with foam machines were readied, hotshot crews provided back burning and a good relationship with the fire department was maintained. Consulted and worked on a number of risk management issues including key cards, workers compensation, WIYN industrial hygiene, preparing information for my September visit to Cerro Tololo, safety shoe policy, GNIRS lift, the potential use of xenon in dewars, head hazards, lightening risk, Kitt Peak visitor signs, MSDS management, battery disposal and modifications to the Kitt Peak fast attack vehicle. ETS Projects & Departments 16 July 2003