Service FOR SERVICE. Quick Reference Guide. Page 23. Contact your help desk at

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1 Service Page 2 FOR SERVICE Contact your help desk at Quick Reference Guide 0 Judson Street, Unit 5 Toronto, ON M8Z 5T6 Tel: Copyright 2004

2 Power Source Page 22 UPS Connect the UPS to a wall electrical outlet. Reset switch Use only when the system is not working properly. Master Power Switch Hold it for seconds to turn the UPS ON or OFF. POLYCOM CODEC Press I to turn the unit ON and 0 to turn it off. I 0 LCD SCREEN At the back of the screen, press I to turn the unit ON and 0 to turn it off. At the front of the screen, press the silver button to turn the unit ON and press it again to turn it off. The green LCD light indicates the LCD screen is ON.

3 UPS & Power Supply Table of Contents Page 2 Most idoc carts are equipped with an Integrated UPS & Power Supply. Location The unit is located on the bottom shelf of the idoc. The UPS should not be used in stand by Power mode for any extended period of time. It will sustain power for approximately /2 hour depending on peripheral options. The UPS must be grounded at all times when in use. When moving the cart, ensure the UPS is turned to the OFF position as it becomes non-grounded. Page Description of Equipment... Safety and Maintenance... 4 Initial Default Settings... 6 Configuration Set-up... 7 Cart with single LCD monitor... 7 Cart with dual LCD monitors... 8 Cart with one external monitor... 9 Cart with two external monitors... Peripherals... Accessing Peripherals... Switcher... EXT/NET/LAN port... Connecting a VCR... Connecting a Laptop...4 Connecting External Headphone...4 Medical Peripherals*...5 Videoconferencing...7 UPS & Power Supply...2 Power Source...22 Service...2 The UPS must be connected to a wall electrical outlet with the medically approved power cord supplied with the idoc. Using any other cables will automatically void the CSA medical certification. * Note: Not all carts are equipped with medical peripherals.

4 Description of Equipment Videoconferencing Page 7 Flat Screen LCD, XGA monitor Movable microphone Lockable drawers Open tray Integrated isolation transformer and UPS Award-Winning Polycom Codec Sturdy pull bar Switcher Directional locks Wheel lock Before the meeting Activate the system by lifting the remote control Put the system in NEAR control mode Press NEAR Move the local camera Use directional arrow keys to move the camera. Adjust with the ZOOM buttons. Store presets Press on Select Press on a number for 5 seconds. Make a call Press on Select Select the entry with the directional arrow keys. Press CALL HANG UP. Remote Control (model 2) Use presets to move the camera Press briefly on a number 0-9 Page 20 During the meeting Show another video source. Press on NEAR twice. Select the video source needed. Return to the main camera. Press on NEAR once. Select the main camera. Send or stop sending a computer image with the Visual Concert. Press SLIDES. End the call. Press on CALL HANG UP twice. Mute Unmute the audio signal Press on MUTE An icon indicates the system is muted. Adjust volume of the incoming audio signal Press the VOLUME control buttons.

5 Page 9 Remote Control (model 2) Videoconferencing Safety and Maintenance Page 4 PLACE A CALL. Call Hang Up 2. Access Directory CAMERA CONTROL BUTTONS 5. Zoom In/Out 6. Near 7. Far 8. Change Video Source 9. Move Camera 0. Store Presets. Auto Tracking AUDIO CONTROL. Volume Up/Down 4. Mute/Unmute ADMINISTRATIVE FUNCTIONS 2. Select a function. Go back one menu screen 4. Move cursor 5. Bring Main Menu on Screen KEEPING YOUR CSA APPROVAL ON THE CART Please note that in order for the CSA medical approval to remain valid, you cannot, under any circumstance, connect anything to the integrated power supply. This will automatically void your certification. CLEANING To clean the LCD screen, spray a window cleaner (Windex) on a soft cloth then proceed to wipe the screen. Do not spray window cleaner directly onto the screen. To clean the rest of the cart, apply a cleaning agent onto a soft cloth and do a test patch at the back of the LCD screen, Polycom unit and the cart itself. If no damage or discoloration occurs, proceed to use that cleaning agent, again by applying it to the soft cloth rather than directly onto the equipment. REPLACEMENT OF A PERIPHERAL If one of your certified peripherals fails, it can ONLY be replaced by the same model and same make. If the current model has been discontinued, the replacement model is acceptable as a substitute. Any other models will void your CSA certification. ADDITION OF A PERIPHERAL Should there be a requirement to add a peripheral to your idoc which would be powered by the UPS, the idoc must be returned to the factory for rewiring, testing and CSA re-certification. If rewiring or any other modifications are done to the idoc by non-authorized personnel, this will void the extended warranty and the CSA certification. -5 REPLACEMENT OF CABLES AND POWER SUPPLY You are required to return the entire cart to the factory for cable and power supply repairs.

6 Safety and Maintenance Page 9 Videoconferencing Page 5 Moving the idoc MOVING THE POLYCOM UNIT TO THE TOP OF A TV MONITOR The idoc cart has been designed for maximum flexibility. It is possible to attach additional monitors to the idoc. The Codec can only be moved to a TV monitor that has already been prepared for receiving the Codec and has adequate fasteners fixed to its top. When removing the Codec from the cart, ensure it is safely attached to the TV monitor. When putting the Codec back in place, ensure you hear it snap back into its original position. Your warranty may be void if the receiving TV monitor was not properly prepared to receive the Codec. MOVING THE CART Please ensure all the following steps are reviewed prior to moving the idoc cart: The Polycom unit is well secured on the top shelf; All supporting pivots (LCD & Polycom unit) are tightly secured; If your cart has double LCD displays, they are pulled in and facing outwards; All external cables are disconnected and stored properly; Before the meeting Activate the system by lifting the remote control Put the system in NEAR control mode Press Near Move the local camera Use directional arrow keys to move the camera. Adjust with the Zoom buttons. Store presets Press on Preset. Press on a number for 5 seconds. Remote Control (model ) Use presets to move the camera Press briefly on a number 0-9 Page 8 During the meeting Show another video source. Press on Camera. Select the video source needed. Return to the main camera. Press on Camera. Select the main camera. Send or stop sending a computer image with the Visual Concert. Press graphics. End the call. Press on Call Hang Up twice. The medical peripherals are turned OFF; All drawers are locked; All systems are switched to the OFF position including the UPS; The green flips on the back wheels are pushed down to lock the wheels in forward driving position. Make a call Press on Directory. Select the entry with the directional arrow keys. Press Call Hang Up. Mute Unmute the audio signal Press on Mute. Adjust volume of the incoming audio signal Press the Volume control buttons.

7 Page 8 Page 7 Videoconferencing Remote Control (model ) Initial/Default Settings Page 6 Note: Please check your Remote Control and refer to the corresponding model for operating instructions. PLACE A CALL. Call Hang Up 2. Access Directory CAMERA CONTROL BUTTONS 5. Zoom In/Out 6. Far/Near 7. See/Hide PIP 8. Change Video Source 9. Move Camera 0. Store Presets. Auto Tracking AUDIO CONTROL. Volume Up/Down 4. Mute/Unmute ADMINISTRATIVE FUNCTIONS 2. Select a function. Go back one menu screen 4. Move cursor 5. Bring Main Menu on Screen 2 LCD SCREEN Input toggle set to S-Video Power switch at the back set to for ON Brightness set to 56 Contrast set to 90 Volume set to 56 (once the initial setting is done, always use the Polycom Remote Control to make any volume adjustment) ISOLATION TRANSFORMER Start-up on battery set to 0 for DISABLE UPS Dip switch to 4 set to down position (toward floor) Insert UPS power cord in position POLYCOM CODEC Power switch at the back set to for ON PATIENT CAMERA Set Power to ON Set Lights to ON Ensure AF is selected

8 Configuration Set-Up Peripherals Page 7 Cart with Single LCD Monitor Medical Peripherals Page 6 PATIENT CAMERA. Turn the Patient Camera ON by pushing the switch to the ON position. 2. Push the GEN EXAM CAM on the switcher.. Using the Polycom Remote Control, press NEAR and select the second video source (Document Camera icon). SMARTSTETH. Turn on your computer. 2. Push the AUX on the switcher.. Using the Polycom Remote Control, press NEAR and select the second video source (Document Camera icon). 4. Log on to your computer. 5. The SmartSteth software should start up and 2 icons will appear on the LCD monitor. The standard idoc is equipped with only one LCD monitor. During a videoconference, the LCD screen displays the FAR site on the entire screen, except for the bottom right corner (PIP) that displays the NEAR site. If you are using any peripherals, the LCD screen will continue to display the FAR site on the largest portion of the screen and you will see your image on the PIP (bottom right corner of the screen). While transmitting images to the FAR site, it is possible to also display the image on the main portion of the screen by toggling the VGA input on the LCD screen. ENT SCOPE. Turn the ENT Scope ON by pressing the I/O switch to the I position for ON. 2. Push the ENT SCOPE on the switcher.. Using the Polycom Remote Control, press NEAR and select the second video source (Document Camera icon). CAUTION Ensure all medical peripherals are turned OFF once you have finished using them. Powering peripherals with the drawers closed may void warranty.

9 Page 6 Peripherals Configuration Set-Up Page 5 Medical Peripherals Cart with Dual LCD Monitors Page 8 PERIPHERAL DESCRIPTION Your cart may be equipped with medical peripherals such as:. General exam camera (Patient camera - AMD-2500) 2. Electronic stethoscope (SmartSteth - AMD-550). ENT Scope (AMD-00S, AMD-205 & AMD-2450) Monitor Far Monitor 2 Near/Data PERIPHERAL LOCATION Top Drawer The top drawer contains the Patient camera and the SmartSteth. Bottom Drawer The bottom drawer contains the ENT Scope and all its attachments. This version of the idoc is equipped with two LCD monitors sitting side by side. Monitor is used to display the FAR site while Monitor 2 will present the NEAR & Data images. If you are using any peripherals, Monitor will continue to display the FAR site and Monitor 2 will display the NEAR site on the largest portion of the screen, and you will see your image on the PIP (bottom right corner of the screen). While transmitting images to the FAR site, it is also possible to display the image on the main portion of the screen by toggling the VGA input on the right LCD screen.

10 Configuration Set-Up Page 5 Peripherals Page 9 Cart with One External Monitor Standard Peripherals Page 4 Far Site Near Site CONNECTING A LAPTOP FOR LOCAL DISPLAY. Locate the computer cables at the back of the cart. Attach the VGA cable to your laptop VGA input and the Network cable to your Network slot. Network Cable VGA Cable 2. Press the Input button twice on the LCD screen to display your computer image locally. CONNECTING A LAPTOP FOR REMOTE DISPLAY USING VISUAL CONCERT Locate the Visual Concert unit (bottom shelf). There are cables coming out of the Visual Concert that need to be connected to your laptop. Attach the: Steps for setting up the idoc with external monitor. The external monitor will be set-up as the Far Site.. VGA Cable to your laptop VGA input. 2. Network Cable to your Network jack.. Audio Cable to your Audio input. 2 Place the idoc to the right of the external TV monitor (as shown on picture above). The idoc must be set to the right of the TV monitor due to cable configuration and length. The CODEC is attached by Velcro to the top shelf of the cart. Simply lift it and move it to the top of the external monitor (ensure the CODEC is securely fastened to Velcro on top of the external monitor see page 5 for more detail). There are 4 cable connections you need to change in order to attach the idoc to the external TV monitor. On the Visual Concert, press the button to start the transmission and the button to stop the graphic transmission. CONNECTING EXTERNAL HEADPHONE Insert your headphone cable into the LCD screen headphone input.

11 Page 4 Peripherals Configuration Set-Up Page Standard Peripherals Cart with One External Monitor Page 0 ACCESSING PERIPHERALS To access any peripherals you must: Press the corresponding push button on the switcher. On the Polycom Remote Control, press NEAR once and then select the second video source (Document Camera icon) to activate your selection. When finished, press NEAR and select first video source (Camera icon). General Exam Camera Activates the Patient Camera. ENT Scope Activates the ENT Scope. Auxiliary Activates the SmartSteth. External Activates any external S-Video peripheral. SWITCHER UNPLUG CABLES FROM THE LCD SCREEN Remove the cable cover (located at the back of the LCD panel on the left side). This image shows all three cables. Unplug the yellow #, white #2, and red # cables as shown in the picture. PLUG CABLES FROM THE LCD SCREEN TO TV MONITOR Insert unplugged LCD screen cables into the appropriate TV inputs as shown in the picture to the right. 2 Cables to unplug The EXTernal port is activated by the switcher. Any S-Video peripheral can be connected to it (for example, a document camera). The NETwork port is for the QUAD BRI interface.. Yellow cable # in the S-VIDEO input; 2. White cable #2 in the white audio input;. Red cable # in the red audio input. 2 The LAN port is used to connect the Ethernet cable in the wall jack. CONNECTING A VCR Locate the hanging VCR cables at the back of the Polycom unit. Plug cables labelled RECORD in Line In ports of the VCR and cables labelled PLAY in Line Out ports. PLUG THE S-VIDEO CABLE FROM POLYCOM UNIT TO LCD SCREEN 4. At the back of the Polycom unit, locate the hanging black S-VIDEO cable. Connect this cable to the S-VIDEO input of the LCD Screen. 4

12 Configuration Set-Up Configuration Set-Up Page Cart with Two External Monitors Cart with Two External Monitors Page 2 UNPLUG CABLES FROM THE LCD SCREEN Monitor 2 Near/Data Monitor Far Remove the cable cover (located at the back of the LCD panel on the left side). This image shows all three cables. Unplug the yellow #, white #2, and red # cables as shown in the picture. 2 Steps for setting-up the idoc with 2 external monitors. Monitor is located closest to the idoc and will display the Far Site while Monitor 2 will present the Near & Data images. The idoc LCD screen will be used for local computer display. Place the idoc to the right of the external TV monitor (as shown on picture above). The idoc must be set to the right of the TV monitor due to cable configuration and length. The Codec is attached by Velcro to the top shelf of the cart. Simply lift it and move it to the top of the external monitor (ensure the Codec is securely fastened to Velcro on top of the external monitor see page 5 for more detail). There are 4 cable connections you need to change in order to attach the idoc to the two external monitors. PLUG CABLES FROM THE LCD SCREEN TO MONITOR Insert unplugged LCD screen cables into the appropriate TV inputs as shown in this picture:. Yellow cable # in the S-VIDEO input, 2. White cable #2 in the white audio input,. Red cable # in the red audio input. PLUG THE S-VIDEO CABLE FROM POLYCOM UNIT TO MONITOR 2 4. At the back of the Polycom unit, locate the hanging black S-VIDEO cable. Connect this cable to the S-VIDEO input of the second TV Monitor. Cables to unplug 2 4