Event Technologies. Quick Facts. Superior Green Event Technology Services with Dedicated Tech Support

Size: px

Start display at page:

Download "Event Technologies. Quick Facts. Superior Green Event Technology Services with Dedicated Tech Support"

Gabriel McCormick
5 years ago
Views:

Event Technologies Superior Green Event Technology Services with Dedicated Tech Support Quick Facts The Portola Hotel & Spa at Monterey Bay is proud to be the technology leader on the Monterey

1 Event Technologies Superior Green Event Technology Services with Dedicated Tech Support Quick Facts The Portola Hotel & Spa at Monterey Bay is proud to be the technology leader on the Monterey Peninsula. Whether you need 1 Gbps bandwidth, high definition video conferencing capabilities, or exceptional event technology, our professional staff is here to provide you with seamless, qualified service. Highlights: 1 Gbps - Largest Hotel bandwidth available on the Monterey Peninsula Access accommodates up to 1775 simultaneous users/devices Wi-Fi capable meeting space Public IP addresses available VPN friendly environment, no servers or firewalls Barco projectors HDX-W20-FLEX Barco/Folsom Switcher PDS :9 Wide & 4:3 Standard screens Full-service professional technicians available 24-hours a day High Definition Video Conferencing (Polycom HDX 9000) & Internet Streaming (TriCaster Video Streaming) equipment State-of-the-art sound systems (Bose, Klipsch & JBL audio technologies) Shure Conference One microphone system Blu-ray HD systems Countryman microphones Cat 5e & Fiber Optic infrastructure Green Initiative Highlights: Batteries recycled through a citywide initiative Digital signage (Reduces paper signage & waste / turns off after midnight) Reusable mats (Cuts down on gaffer tape usage) Duva tyne for dressing over doors instead versus one time use tape provides better safety as well extend cable life significantly Ethernet & Fiber Infrastructure technology compatibility Packing materials (Our gear is located on property in reusable cases) Carbon foot print reduction based on: - LED stage & uplighting - Fluorescent lighting used during sets & strikes - In house staff on site means no extra airline travel, truck & car rentals for staff, equipment, waste from packing materials & freight HD TelePresence, Standard Video Conferencing & Streaming allows clients, guests & the community to be at multiple places at one time State of the art house sound removes the need for extra cabling & taping PORTOLA HOTEL & SPA

State-of-the-art Event Technology Equipment A La Carte 4:3 Standard Screens 8 Diagonal Bonsai (single or double), Wood room(s), Portola, Private Dining Room, Driftwood room(s), Ferrante, Colton.

2 State-of-the-art Event Technology Equipment A La Carte 4:3 Standard Screens 8 Diagonal Bonsai (single or double), Wood room(s), Portola, Private Dining Room, Driftwood room(s), Ferrante, Colton... $ x 10 Front 12 6 Diagonal EzCinema: Bonsai Ballroom... $ x 10 Front: De Anza (single)...$ x 10 Rear or Front with Dress Kit: Bonsai Ballroom...$205 9 x 12 Rear or Front with Dress Kit: De Anza (single) De Anza, Serra, Steinbeck...$221 16:9 Wide Screens 8 6 x 14 4 Rear or Front Projection, De Anza, Bonsai, Steinbeck, Serra...$ x 10 Rear or Front Projection, Bonsai or De Anza (Single)...$225 Projectors Barco HDX-20 Flex: Up to 20K Lumens, 3-Chip DLP, 1920 x 1200, ATHENA Scaling, Light on Demand De Anza, Serra, Steinbeck, Tenting Custom House Plaza...$950 - $1,900 LCD Projector 4:3: De Anza (single), Bonsai, Breakouts, Rear or Front Projection (4000 Lumens XGA)... $475 LCD Wide Screen Projector 16:9 & 4:3: De Anza (Single) or Bonsai, Rear or Front Projection (4500 Lumens WUXGA)...$475 LCD Projector: De Anza (single) or Bonsai - Rear or Front projection (3000 Lumens UXGA)... $325 LCD Projector: Bonsai (single), Wood room(s), Portola, PDR or Driftwood (2200 Lumens XGA)... $225 Audio Microphones: Condenser Podium Microphone (24 Gooseneck Style)... $33 Tabletop Microphone with Stand...$38 Countryman E6 Microphone (Over ear)... $42 Wireless Handheld Microphone ( Audience / UHF Diversity)... $130 Wireless Lavalier clip-on Microphone (UHF Diversity)... $130 Portable sound system with wireless handheld Microphone for up to 150 people (both units battery operated)...$160 Mixers: 4 - Channel audio mixer (Required for volume control)... $ Channel audio mixer (Required for volume & advance control)...$ Channel audio mixer (Required for volume & advance control)...$ Channel audio mixer (Required for volume & advance control)...$ Channel audio mixer (Required for volume & advance control)...$ Channel audio mixer (Required for volume & advance control)...$375 Other: CD Player...$42 House Sound (dbx Digital processing, crown amplifiers, Furman power controllers, switching system, audio inputs & klipseh & JBL speakers)... $48 PC Audio / AV-1A...$52 Digital Audio Recorder...$70 PORTOLA HOTEL & SPA

State-of-the-art Event Technology Equipment A La Carte Video DVD Player...$50 Blu-Ray Player...$65 42 LCD TV...$325 60 Plasma TV (1080p)...$375 Miscellaneous Extension Cord.

..$28 Flipchart: Includes easel, pad & markers (Self-stick pad available for additional charge).

3 State-of-the-art Event Technology Equipment A La Carte Video DVD Player...$50 Blu-Ray Player...$65 42 LCD TV...$ Plasma TV (1080p)...$375 Miscellaneous Extension Cord...$12 Power Strip...$12 Brass Easel...$13 RF remote control for PowerPoint with green laser pointer...$28 Podium...$28 Flipchart: Includes easel, pad & markers (Self-stick pad available for additional charge)...$39 Price discounted for return of unused materials White porcelain marker board: Includes easel, eraser & markers $ Volt (20 Amp outlet single phase)... $65 All labor is based on a five-hour minimum charge. 20% service charge and tax will apply. PORTOLA HOTEL & SPA

High-Speed Internet & Telephone Equipment A La Carte Wi-Fi Wi-Fi available throughout guest rooms & meeting space (Higher speeds available for purchase) High-Speed Internet via Ethernet Connection

4 High-Speed Internet & Telephone Equipment A La Carte Wi-Fi Wi-Fi available throughout guest rooms & meeting space (Higher speeds available for purchase) High-Speed Internet via Ethernet Connection DHCP Single user (MAC address per day per individual section of room up to 50 Mbps)...$262 Each additional user (MAC address per day)... $41 Static IP (Per day, per address)...$110 Networking & Cable Service Ethernet / Fiber Connection (Patch per day, per patch within normal business hours)... $40 Custom Cabling / Networking per hour (Does not include cabling, switches, router, etc.)... $136 In order to comply with Hotel, Local, State & Federal Security & Safety requirements, the Hotel maintains secure infrastructure; access is by escort only. Only a distribution switch is allowed within. Access must be scheduled. Power access is limited to 15 Amps at a nominal 110 volts. UPS & surge protection is the client s responsibility. Excessive access requests may incur additional fees. Client servers, firewalls, IT work stations, etc. must be within the groups meeting space. Connection to Hotel equipment can only be made by Hotel authorized personnel. Telephone Equipment Rentals Single line telephone handset per day... $13 Polycom VTX1000 (Revolutionary voice quality & clarity from up to 20 ft. away)...$150 Analog Telephone Services Dial 9 Services: Hotel line available per day (Does not include handset)... $51 Direct Dial Incoming: Dial 9 outgoing (Does not include handset)... $104 Local Access: Touch area code +800/888 + number (There is a $2.00 charge for the first 30 minutes & thereafter, $.25 per minute) Direct Dial Long Distance Calls: Touch area code + number (For further assistance, please press Guest Services for the Hotel Operator) Toll-Free Access: Touch /888 + number (There is a $2.00 charge for the first 30 minutes & thereafter, $.25 per minute) Directory Assistance: Touch for local information or Touch area code for long distance information (There is a $2.00 charge for directory assistance calls) Telephone Credit Cards: Touch area code + desired number, wait for tone, enter calling card number (There is a $2.00 charge per call) International Direct Calls: Touch country code + desired number. (There will be a charge of $5.00 per minute) Charges will be billed to your room PORTOLA HOTEL & SPA

Technology Advantage Wireless Internet Systems 136 Access Points provide complete coverage for all guest rooms & meeting rooms 24 Additional APs available for flexible deployment Supports wireless

5 Technology Advantage Wireless Internet Systems 136 Access Points provide complete coverage for all guest rooms & meeting rooms 24 Additional APs available for flexible deployment Supports wireless standards a/b/g/n We utilized Cisco POE (Power-Over-Ethernet) switches, which provides for simple & reliable installation All switches are connected via Fiber to ensure minimal lag Network designed by Cisco certified engineer using Cisco Best Practice Running off an enterprise grade wireless controller: Cisco 5508 wireless controller is the most deployed controller in the wireless industry (10 dual core processors) Dual power supply mated to a 5 hour APC battery array (Entire circuit is attached to the backup CoGen Unit which kicks in during power failures) 24-hours a day of hosted monitoring via Cisco OnPlus alerts us of any issues in the system 511 Public IP addresses available to any host in the system Peer blocking for enhanced security Secure out-of-band controller management with IP filtering & SSL access page Multiple VLANs to reduce broadcast domain size Internet Connectivity 1 Gbps Fiber based Public IP addresses for wired & wireless networks All guest rooms have a wired Ethernet connection, useful for organizations who restricts public Wi-Fi use on their computers Guest room phones have a jack for dial up connections Hotel s business network is completely separate from the guest & meeting space network Very transparent network (No servers, fire walls or filtering - VPN friendly) Detailed Diagrams in PDF All meeting space, the Custom House Plaza, Memory Gardens & most public spaces have detailed drawings which indicate data & power outlets Diagrams help tremendously in planning for your event Fiber Optic Infrastructure 24 Dedicated Fibers directly from AT&T main switch to Hotel MPOE Corning s Clear Curve Fiber for all the Fiber runs (Maintains the laser s signal strength even through very sharp turns) 6 Single & 6 Multi-Mode (50µ/125 laser optimized) Fibers in each wall plate provides for ample flexibility & choice Each meeting space has 1 Fiber wall plate De Anza Ballroom has 2 Fiber wall plates for each breakout room Monterey Conference Center Serra Ballroom has 1 Fiber plate at the stage & 1 at the back of the room All Fibers go to a main patch panel for flexibility LC Fiber Connectors are standard throughout the Hotel In-House Fiber optic tools & expertise (Fluke Air Check, SimpliFiber Pro, VisFault, FiberInspector, Source, & Corning Landscape Premium Fiber tool kit) Electrical Energy De Anza Ballroom (700 Amps in Duplex Outlets, 3 x 100 Amp & 1 x 200 Amp power drops) Bonsai Ballroom (140 Amps in Duplex Outlets, 2 x 100 Amp power drops) Cottonwood Room (120 Amps in Duplex Outlets) Redwood Room (120 Amps in Duplex Outlets) Ironwood Room (200 Amps in Duplex Outlets) Upper & Lower Lobby (120/208 Volt, 3 Phase & 60 Amp) Portola Room (220 Amps in duplex outlets, 1 x 100 Amp power drop) Driftwood I (180 Amps in duplex outlets) Driftwood II (220 Amps in duplex outlets) Custom House Plaza (480 VAC, 3 Phase & 500 Amp) Ethernet Based Infrastructure All are Cat 5e cabling & tested to 1000 Mbps 141 Individual Ethernet connections supporting meeting spaces All 379 guest rooms have true Ethernet internet connectivity 50 Guest rooms have a Cat 5e homerun to the main patch panel for custom applications (i.e. direct dial phones, ability to connect guest room to meeting spaces) In-House tools & expertise (Fluke cable IQ, punch down tools) PORTOLA HOTEL & SPA

In-House Equipment Audio LS-9 32 Yamaha digital mixer Mackie mixers Bose L1 & L1 Model II speakers systems JBL EON G2 (10" & 15" speakers & stands) Shure Conference One (2 Chairmen, 36 Mic s, 2 power

6 In-House Equipment Audio LS-9 32 Yamaha digital mixer Mackie mixers Bose L1 & L1 Model II speakers systems JBL EON G2 (10" & 15" speakers & stands) Shure Conference One (2 Chairmen, 36 Mic s, 2 power supply) Shure wireless kits (Lav/Handheld) (31) Shure antenna distribution Shure media box Countryman EarSet microphones (12) Digital Audio Recorder House sound (dbx Processors, Crown Amplifiers, Furam power controllers, Klipsch & JBL ceiling speakers) Telex wireless intercom Speaker timers (D San speaker timer Limitimer, PerfectCue, Video Clock) Video Barco - 20K LUMENS - 3-CHIP DLP x 1200 WUXGA - Athena Scaling - Light on-demand Barco/Folsom switcher PDS-902 Crestron digital 8G 8 x 8 Fiber HD distribution 14 LCD projectors InstaTheather (7' Diagonal) EZ Cinema (10' Diagonal) Fastfolds (Rear & front projection) (4:3 Standard & 16:9 Wide screen) Seamless video switchers Sony NX3 Camera 1920 x 1080 up to 60p 60" Mobile Plasma screens (3) 20" LCD monitors (5) IP-Based Video Polycom HDX 9002 HD video conferencing Telepresence ready meeting space TriCaster video streaming Theatrical Lighting LED uplighting Lutron based lighting controls (De Anza Ballroom only) Source 4 Jr, Par 56, Source 4 Par 4, Par Nel Follow Spots DMX controllers IT Equipment Fiber based network switches Windows 7 Business Center PCs with 24" LCD monitors Windows 7 Notebook PCs Internet Café PCs (5) Networked printers MAC video adapters Conference Calls Polycom SoundStation VTX1000 Direct dial phone lines PORTOLA HOTEL & SPA

EVENT TECHNOLOGIES. Highlights. Green Initiative Highlights

EVENT TECHNOLOGIES. Highlights. Green Initiative Highlights QUICK FACTS The Portola Hotel & Spa at Monterey Bay is proud to be the technology leader on the Monterey Peninsula. Whether you need 1 Gbps bandwidth, high definition video conferencing capabilities, or