010 LCCN Library of Congress Control Number This field is not repeatable.

Transcription

1 010 LCCN Library of Congress Control Number This field is not repeatable. Any source can be used to obtain the number. Indicators: First Indicator blank (Ф) Second Indicator blank (Ф) Subfield: ±a LC Control Number Punctuation: Remove hyphens from all LCCNs. Does not end with a punctuation mark. Listed in item: ФФ ±a Listed in item: ФФ ±a (REVISED AUGUST 2018) 1

2 020 ISBN International Standard Book Number This field is repeatable. Transcribe the number without the hyphens. Any source can be used to obtain the number. Indicators: First Indicator blank (Ф) Second Indicator blank (Ф) Subfield: ±a International Standard Book Number Punctuation: Remove all hyphens. Does not end with a punctuation mark. ISBN-13: ФФ ±a ISBN-10: ФФ ±a Notes: All ISBNs should be listed in the MARC record (field is repeatable). Delete ISBN associated with ebook Delete ISBN associated with pdf file Delete ISBN associated with html file (REVISED AUGUST 2018) 2

3 040 Cataloging Source This field is not repeatable. Indicators: First Indicator blank (Ф) Second Indicator blank (Ф) Subfields: ±a Original cataloging agency ±d Modifying agency This subfield is repeatable. ±e rda indicates the record was created with RDA standards Library Media Services edited cataloging/rda standards 040 ФФ ±d KV2 ±e rda Library Media Services edited cataloging 040 ФФ ±d TOC Note: Earlier form of the field. Library Media Services original cataloging 040 ФФ ±a KV2 Library Media Services original cataloging 040 ФФ ±a TOC/AACR2r Note: Earlier form of the field Schools should not edit this field or add information. (REVISED AUGUST 2018) 3

4 090 Local Call Number This field is not repeatable. Indicators: First Indicator blank (Ф) Second Indicator blank (Ф) Subfield: ± a Call Number Jefferson County lists the call number (including prefix) in the subfield (±) a. See page 63 for a listing of call number prefixes and description of use and page 62 for listing of call number examples. 090 ФФ ±a F Smi 090 ФФ ±a E Smi 090 ФФ ±a B Ken 090 ФФ ±a Ken 090 ФФ ±a DVD Har 090 ФФ ±a DVD B Kin 090 ФФ ±a DVD Ken 090 ФФ ±a Smi Notes: If there is no author, and the title is used to create the call number, skip initial articles (a, an, the), numerals, and punctuation. For DVDs the title is used to create the call number. Skip initial articles (a, an, the), numerals, and punctuation. Jefferson County uses the call number for fiction graphic novels. School library media specialists do have the option to use the prefix GN for graphic novel in copy record. Double prefixing (e.g., DVD B) will be allowed only when using the prefix B to denote biography. Library Media Services uses the Abridged Dewey Decimal Classification System these numbers do not exceed three digits beyond the decimal point. Abridged Dewey Numbers can be found in Sears. (REVISED AUGUST 2018) 4

5 100 Personal Name This field is not repeatable. Some general rules: Editors should be listed in the 700 field. Compilers of bibliographies are authors (100 field). If there is more than one author associated with the item, list the first author in the 100 field and the remaining authors in separate 700 fields. When an item indicates it was written by a fictional character, and the real author is known, the real author will be listed in a 100 field, and the fictional character listed in a 650 field. When an item is written by a fictional character, and the real author is not known, list the fictional character in the 100 field. Indicators: First Indicator Type of personal name entry element 0 Forename 1 Surname The name is a single or multiple surname formatted in inverted order or a single name without forenames that is known to be a surname. 3 Family name The name represents a family, clan, dynasty, house, or other such group and may be formatted in direct or inverted order. Second Indicator blank (Ф) Subfields: ±a Personal name ±c Titles associated with a name (this subfield is repeatable) ±d Dates associated with a name ±q Fuller form of name ±e Relator term Schools should not add or delete from record. For a complete listing of relator terms go to Punctuation: Ends with a punctuation mark or closing parenthesis unless it has an open date. Period in final subfield. (REVISED AUGUST 2018) 5

6 100 Personal Name This field is not repeatable Ф ±a Shakespeare, William, ±d , ±e author Ф ±a Avi, ±d ±e author. Schools do not need to enter subfield e in the 100 field. Notes: Library Media Services will verify personal/corporate names with the Library of Congress Authority File ( Some cataloging agencies use subfield ±c for other words associated with a name to distinguish between authors with the same name. Schools do not need to delete the subfield ±c. Example: 100 1Ф ±a Smith, A. G. ±c (Writer on divorce) ±e author. LMS uses subfield ±c only for titles associated with a name. Schools should only add subfield ±c for titles associated with a name. Example: 100 1Ф ±a Seuss, ±c Dr., ±e author. (REVISED AUGUST 2018) 6

7 100 Personal Name This field is not repeatable. Example: When an item indicates it was written by a fictional character, and the real author is known, the real author will be listed in a 100 field, and the fictional character listed in a 650 field. Title page: Can adults become human? by Jamie Kelly Note: Library of Congress Authorities indicate that this is Jim Benton writing as the character Jamie Kelly ɸ ±a Benton, Jim, ±e author ±a Can adults become human? / ±c by Jamie Kelly. 650 ɸ7 ±a Kelly, Jamie (Fictional character) ±x Fiction. Example: When an item is written by a fictional character, and the real author is not known, list the fictional character in the 100 field. Title page: A fabumouse school adventure Geronimo Stilton 100 1ɸ ±a Stilton, Geronimo, ±e author ±a A fabumouse school adventure / ±c Geronimo Stilton. (REVISED AUGUST 2018) 7

8 240 Uniform Title This field is not repeatable. Indicators: First Indicator Type of entry 0 Not printed or displayed 1 Printed or displayed (JCPS uses 1) Second Indicator Non-filing characters (i.e., words/punctuation/spacing that should be ignored when searching/sorting) 0 No initial articles or punctuation to ignore 1 Ignore one space 2 Ignore two spaces (e.g., title beginning with A ) 3 Ignore three spaces (e.g., title beginning with An ) 4 Ignore four spaces (e.g., title beginning with The ) 5-9 Ignore spaces Note: Any spaces following initial articles or non-filing characters must be counted for the second indicator. Subfields: ±a Uniform title ±l Language Punctuation: Subfield a contains the title of the book in its original language; it always ends in a period even if followed by a subfield l. Subfield l lists the language of the book being cataloged and has no ending punctuation. Example: ±a We need directions. ±l Spanish ±a Cómo nos orientamos? / ±c por Sarah De Capua. 264 Ф4 ±a New York : ±b Childrens Plus, ±c c ФФ ±a 31 pages : ±b illustrations ; ±c 18 cm Ф ±a Espaňol Geografía 504 ФФ ±a Includes bibliographical references and index Ф ±a An easy reader that discusses directions. 546 ФФ ±a Text in Spanish. 650 Ф7 ±a Maps. 650 Ф7 ±a Spanish language. (REVISED AUGUST 2018) 8

9 245 Title proper This field is not repeatable. Transcribe the title as it appears on the title page. Please remember that the title field is like a sentence. Capitalize the first word of the title proper, alternative title, parallel title, or quoted title (a title embedded in other text) and proper nouns. The sentence consists of the following subfields (±): a, b, c, n, p. Chief source of Information for books (listed in order of preference): Title page Cover or jacket Caption (Page at the beginning of the item that bears the title.) Masthead (Statement somewhere near the beginning of a serial publication that states the title, ownership, etc.) Colophon (Page at the end of the item where bibliographic information is listed.) Chief source of Information for DVDs (listed in order of preference): Title and credit frames DVD labels Box/case (container) used for packing DVD Accompanying printed material such as texts, pamphlets, guides Indicators: First Indicator Type of entry 0 Indicates title main entry (no 1XX field) 1 Title added entry Second Indicator Non-filing characters (i.e., words/punctuation/spacing that should be ignored when searching/sorting) 0 No initial articles or punctuation to ignore 1 Ignore one space 2 Ignore two spaces (e.g., title beginning with A ) 3 Ignore three spaces (e.g., title beginning with An ) 4 Ignore four spaces (e.g., title beginning with The ) 5 9 Ignore spaces Note: Any spaces following initial articles or non-filing characters must be counted for the second indicator. Subfields (Listed in the order they would appear in the 245 field.) ±a Title proper ±n Number of part/section of the work transcribe number/volume as found on the prescribed sources of information. If found elsewhere it must be transcribed in brackets. ±p Name of part/section of work ±h General Material Designation (GMD) videorecording is used for DVD example: ±h [videorecording] ±b Other title information/subtitle (REVISED AUGUST 2018) 9

10 ±c Statement of responsibility (REVISED AUGUST 2018) 10

11 245 Title (cont.) Punctuation: The entire field ends with a period. Punctuation in the title proper (including ellipses, if present) should be transcribed, but punctuation missing from a source may be added for clarity. When a subfield (±) b is present, subfield (±) a ends with a space followed by a colon ( : ). When subfield (±) a is immediately followed by subfield (±) n or p, it ends with a period. Subfield (±) n always begins with a capital letter. If subfield (±) n is not followed by a subfield (±) p there is no ending punctuation. When subfield (±) p is present, subfield (±) n ends with a comma. Subfield (±) p when present always begins with a capital letter (No ending punctuation). When a subfield (±) c is present the subfield prior ends with a space followed by a forward slash ( / ). If no subfield (±) b is present, subfield (±) a ends with a space followed by a forward slash ( / ). Notes: Individuals listed in the 245 field, subfield (±) c that do not appear in the 100 field (2 nd and 3 rd authors, editors, illustrators, writers, producers, and directors) should be listed in the 700 field. Production companies are listed in the 710 field. An alternative title (a second title, introduced by or ) is part of the title proper and is included in subfield (±) a, with the first word capitalized. Transcribe the statement of responsibility exactly as it appears. Do not add or omit words or use abbreviations. (Exception: it is permissible to leave out titles, qualifications, etc.) Statements of responsibility can be taken from anywhere within the resource without bracketing it. If there are more than three authors in the statement of responsibility, transcribe all author names in the order they appear. The first author should be named in the 100 field. All others should be named in separate 700 fields. (REVISED AUGUST 2018) 11

12 245 Title (cont.) Title page: Maritcha A Nineteenth-Century American Girl Tonya Bolden ±a Maritcha : ±b a nineteenth-century American girl / ±c Tonya Bolden. Note: Author statement is transcribed exactly as it appears on the title page. Title page: Crime Scenes Science Fair Projects Written by Elizabeth Stokes Harris ±a Crime scenes : ±b science fair projects / ±c written by Elizabeth Stokes Harris. Title page: A RABBIT FOR YOU Caring for Your Rabbit written by Susan Blackaby Shawn Smith illustrated by Charlene DeLage ±a A rabbit for you : ±b caring for your rabbit / ±c written by Susan Blackaby, Shawn Smith ; illustrated by Charlene DeLage. (REVISED AUGUST 2018) 12

13 245 Title (cont.) DVD container: Science works Disc 1 Produced by Bob Jones Written and Directed by Judy Hill ±a Science works. ±n Disc 1, ±p Electricity ±h [videorecording] / ±c produced by Bob Jones ; written and directed by Judy Hill. DVD title/credit frame: Planet Earth Disc 1 a BBC/Discovery Channel production series producer Alistair Fothergill ±a Planet Earth. ±n Disc 1 ±h [videorecording] / ±c a BBC/Discovery Channel production ; series producer, Alistair Fothergill. Title page: Ranger in time Danger in ancient Rome Kate Messner Illustrated by Kelley McMorris ±a Danger in ancient Rome / ±c Kate Messner ; illustrated by Kelley McMorris Ф ±a Ranger in time. Note: List name of series in a 490 field. (REVISED AUGUST 2018) 13

14 245 Title (cont.) Example: Title page: Naruto 14 Hokage vs. Hokage story and art by Masashi Kishimoto. English translation & adaptation Mari Morimoto ±a Naruto. ±n 14, ±p Hokage vs. Hokage / ±c story and art by Masashi Kishimoto ; English translation & Adaptation, Mari Morimoto. Alternate title example: Frankenstein or The Modern Prometheus Mary Shelley ±a Frankenstein, or, The modern Prometheus / ±c Mary Shelley ±a Modern Prometheus Note: Use a 246 for the alternate title. Book with editor, no author: Title page: The Girl s Book of Wisdom empowering, inspirational quotes from over 400 fabulous females edited by Catherine Dee ±a The girl s book of wisdom : ±b empowering, inspirational quotes from over 400 fabulous females / ±c edited by Catherine Dee Ф ±a Dee, Catherine, ±e editor. (REVISED AUGUST 2018) 14

15 245 Title (cont.) Book retold by: Title page: Frankenstein Mary Shelly retold by Michael Burgan illustrated by Dennis Calero 100 1Ф ±a Burgan, Michael, ±e author ±a Frankenstein / ±c Mary Shelley ; retold by Michael Burgan ; illustrated by Dennis Calero Ф ±a Shelley, Mary Wollstonecraft ±d , ±e author Ф ±a Calero, Dennis, ±e illustrator. Parallel title with other title info/subtitle example: Title page: Grandes y pequeños un libros de animales opuestros Big and small an animal opposites book por/by Lisa Bullard traducción/translation Martín Luis Guzmán Ferrer ±a Grandes y pequeños : ±b un libros de animales opuestros = Big and small : an animal opposites book / ±c por/by Lisa Bullard ; traducción/translation, Martín Luis Guzmán Ferrer ±a Big and small Note: Use a 246 for the parallel title. (REVISED AUGUST 2018) 15

16 245 Title (cont.) Dos-á-dos (back to back) example: The cataloger must choose one title to record first. JCPS uses the title from the front of the book, and distinguishes the front and back by the location of the UPC/barcode label (back of the book). Title page (front): Title page (back): Elephants Close Up Dr. Carla Litchfield Big Cats Close Up Harriet Martin ±a Elephants close up / ±c Carla Litchfield. Big cats close up / Harriet Martin. More than three authors example record all: Title page: Chicken Soup for the Girl s Soul Jack Canfield, Mark Victor Hansen, Patty Hansen and Irene Dunlap 100 1Ф ±a Canfield, Jack, ±e author ±a Chicken soup for the girl s soul / ±c Jack Canfield, Mark Victor Hansen, Patty Hansen and Irene Dunlap Ф ±a Hansen, Mark Victor, ±e author Ф ±a Hansen, Patty, ±e author Ф ±a Dunlap, Irene, ±e author. (REVISED AUGUST 2018) 16

17 246 Varying Form of Title This field is repeatable. A form of the title appearing on different parts of an item or a portion of the title proper, or an alternative form of the title when the form differs significantly from the title contained in field 245. Indicators: First Indicator Note/added entry controller A value that indicates whether an added entry for the title is to be generated. 0 Note, no added entry 1 Note, added entry 2 No note, no title added entry 3 No note, added entry Second Indicator Type of title A value that indicates the type of title contained in field 246 and controls the generation of a note and an associated display constant. All of the values except 0 and 1 generate a note field. Ф No type specified (blank) 0 Portion of title 1 Parallel title The parallel title that is contained in subfield $b of field Other title A title that appears on the piece that is not more appropriately indicated by one of the other values. 4 Cover title A title that is printed on the original cover of a publication or lettered or stamped on the publisher's binding and which is used when the cover is not the chief source of the bi bliographic description. 5 Added title page title A title in another language found on a title page that is not used as the chief source of the bibliographic description.. 6 Caption title A title printed at the head of the first page of text. 7 Running title A title printed at the top or bottom margin of each page of a publication. 8 Spine title A publisher's title found on the spine of a publication. (REVISED AUGUST 2018) 17

18 246 Varying Form of Title (cont.) Subfields: ±a Title proper/short title ±h General material designation ±b Remainder of title ±f Date or sequential designation Note: Although other subfields are available for this field, LMS only uses subfield a and h. Punctuation: Does not end with final punctuation (period) unless it is an abbreviation. Use this tag to spell out numerals, ampersands (&), etc. Initial articles for parallel titles (a, an, the) are dropped. Title page: JAM & JELLY BY HOLLY & NELLIE Written by Gloria Whelan Illustrated by Gijsbert van Frankenhuyzen ±a Jam & jelly by Holly & Nellie / +c written by Gloria Whelan ; illustrated by Gijsbert van Frankenhuyzen Ф ±a Jam and jelly by Holly and Nellie Title page: THE THREE LITTLE PIGS LOS TRES CERDITOS ±a The three little pigs = ±b Los tres cerditos ±a Tres cerditos Note: Precede a parallel title by space, equal sign (=) followed by subfield b. (REVISED AUGUST 2018) 18

19 246 Varying Form of Title (cont.) Title page: DON T GO IN THE CELLAR ±a Don t go in the cellar 246 3Ф ±a Do not go in the cellar Title frame: Title on container: The world of physics Gravity ±a The world of physics ±a Gravity (REVISED AUGUST 2018) 19

20 250 Edition Statement This field is not repeatable. Chief source of Information for books (listed in order of preference): Title page Verso (reverse side of the title page) Colophon (Page at the end of the item where bibliographic information is listed.) Chief source of Information for DVDs (listed in order of preference): Title and credit frames DVD labels Box/case (container) used for packing DVD Accompanying printed material such as texts, pamphlets, guides Note: Edition statement should be transcribed as it appears in the item. Indicators: First Indicator blank (Ф) Second Indicator blank (Ф) Subfield: ±a Edition statement Punctuation: Initial articles are omitted. Ends with a period unless other ending punctuation. 250 ФФ ±a First edition. When a disc includes both the 250 ФФ ±a 1 st edition. 250 ФФ ±a 2 nd widescreen and standard edition. 250 ФФ ±a Second edition. version, transcribe the 250 ФФ ±a Standard version. information in a note rather than 250 ФФ ±a 20 th anniversary edition. an edition statement. Don t put 250 ФФ ±a Collector s edition. both statements in the ФФ ±a Widescreen edition. 250 ФФ ±a Letterbox edition. 250 ФФ ±a Special edition. 250 ФФ ±a Deluxe widescreen presentation. 250 ФФ ±a Standard version. 250 ФФ ±a 20 th anniversary. 250 ФФ ±a Collector s edition. 250 ФФ ±a First U.S. edition. 250 ФФ ±a First American edition. (REVISED AUGUST 2018) 20

21 260 or 264 Publication, Distribution, etc. Schools should use 264 field when entering original records. Chief source of information for books (listed in order of preference) : Title page Verso (reverse side of the title page) Colophon (Page at the end of the item where bibliographic information is listed.) Chief source of information for non-print (listed in order of preference): Use the part of the item that resembles a title page. Container or case. Indicators in a 260 field: First Indicator blank (Ф) Second Indicator blank (Ф) Indicators in a 264 field: First Indicator blank (Ф) Second Indicator 1 (Publication date) 4 (Copyright date) Note: JCPS uses only one 264 field. Additional 264 fields, with a subfield c should not be added or deleted. Subfields: ±a Place of publication, distribution, etc. ±b Publisher, distributor, etc. ±c Date of publication Punctuation: Subfield (±) a ends with a space followed by a colon ( : ). Subfield (±) b ends with a comma (, ). Subfield (±) c ends with a period unless other ending punctuation. (REVISED AUGUST 2018) 21

22 260 or 264 Publication, Distribution, etc. (cont.) 260 ФФ ±a Boston : ±b Little Brown, ±c c Ф1 ±a London ; ±a Boston : ±b Harper, ±c ФФ ±a Louisville, Ky. : ±b Crane House, ±c Ф1 ±a London ; ±a Boston : ±b Harper, ±c Ф4 ±c Ф1 ±a Boston : ±b Little Brown, ±c [2006] (REVISED AUGUST 2018) 22

23 260 or 264 Publication, Distribution, etc. (cont.) 260 ФФ ±a Milwaukie, OR : ±b Dark House Manga, ±c c Ф1 ±a Hamburg ; ±a Los Angeles : ±b TokyoPop, ±c ФФ ±a New York : ±b graphix, ±c Ф4 ±a San Francisco : ±b VIZ Media, ±c c Ф4 ±a New York : ±b DC Comics, ±c c ФФ ±a Boston : ±b WGBH, ±c c ФФ ±a Alexandria, Va. : ±b PBS Video, ±c 2006, c ФФ ±a Boston : ±b Disney/Hyperion, ±c c2006. (REVISED AUGUST 2018) 23

24 260 or 264 Publication, Distribution, etc. (cont.) ±a Place of Publication This subfield is repeatable and should be separated by a semicolon. Subfield (±) a usually contains one place of publication. If more than one place of publication is listed, only ONE is required. Information should be transcribed exactly as it appears in the prescribed source of information. In the case of major cities the state does not have to be transcribed. Examples of major cities: New York, Boston, Chicago Examples of cities that would need clarification: Albany, Lexington, Evansville If the title page lists the publisher with several cities (same country), transcribe the first city listed. Example: Title page Harper and Row Boston, New York and Los Angeles 260 ФФ ±a Boston : 264 Ф1 ±a Boston : When a city needs clarification by listing the state or jurisdiction in which it exists, do not abbreviate the state unless it appears as an abbreviation in the resource. If that is the case, transcribe it exactly as it appears. Example: Title page Louisville, Kentucky 260 ФФ ±a Louisville, Kentucky : 264 Ф1 ±a Louisville, Kentucky : (REVISED AUGUST 2018) 24

25 260 or 264 Publication, Distribution, etc. (cont.) When a city is followed by the postal abbreviation, transcribe city/state as it appears. Example: Title page Louisville, KY 260 ФФ ±a Louisville, KY : 264 Ф1 ±a Louisville, KY : Optionally, if a place name appears without its larger jurisdiction, the larger jurisdiction may be added in brackets if it is thought to be important for identification. This might be necessary in the case where there is more than one place with the same name. Example: 264 Ф1 London [England] : 264 Ф1 London [Ontario] : If no place of publication is listed then use the phrase listed below (brackets should be included): Example: 264 Ф1 ±a [Place of publication not identified] : (REVISED AUGUST 2018) 25

26 260 or 264 Publication, Distribution, etc. (cont.) ±b Publisher Publishers should be used in the shortest form that will allow for identification. Initial articles should always be dropped. Examples of initial articles: a, an, the Examples of terms that can be omitted: Company, Inc., Ltd., a division of Title page Harper and Row, Inc. 260 ФФ ±b Harper and Row, Title page Little Brown and Company 264 Ф1 ±b Little Brown, Title page Garland Publishing, Inc. 260 ФФ ±b Garland, Title page The Horn Book, Inc. 264 Ф1 ±b Horn Book, Title page Penguin Books 260 ФФ ±b Penguin, Title page Scholastic Books, Inc. 260 ФФ ±b Scholastic, Forenames of well known publishers may be omitted. Title page Thomas Y. Crowell Co., Inc. 260 ФФ ±b Crowell, Title page Charles Scribner s Sons 264 Ф1 ±b Scribner, Use the term Press in the name when it distinguishes two corporate bodies. Example: Title page University of Kentucky Press 264 Ф1 ±b University of Kentucky Press, Note: University of Kentucky and University of Kentucky Press are two separate entities. (REVISED AUGUST 2018) 26

27 260 or 264 Publication, Distribution, etc. (cont.) ±b Publisher The term Press can be omitted from the name of true publishing companies. Title page The Heritage Press 260 ФФ ±b Heritage, Note: Initial article, The, is removed. Title page Viking Press 264 Ф1 ±b Viking, Words or phrases that indicate a function beyond publishing should remain. Title page American Library Association 260 ФФ ±b American Library Association, Title page Crane House 264 Ф1 ±b Crane House, Publisher s name should not be shortened when it describes the type of material produced or its viewpoint. Example: Title page Aviation Book Company. 260 ФФ ±b Aviation Book Company, If no publisher is listed, use the phrase listed below (brackets should be included): Example: 264 Ф1 ±b [publisher not identified], (REVISED AUGUST 2018) 27

28 260 or 264 Publication, Distribution, etc. (cont.) ±c Date of publication The 260 and 264, subfield c is a repeatable field. Do not delete when editing a record. If the publication date found on the title page matches the copyright date found in the prescribed source of information transcribe the date from the title page. Example: Title page 2006 Verso ФФ ±c Ф1 ±c If multiple copyright dates appear in the item, transcribe the copyright date that is the primary material. The latest copyright should be transcribed. Verso 2003, ФФ ±c c2006. Verso Text copyright 1993 by Bodil Bredsdorff English translation copyrighted 2004 by Faith Ingwersen 260 ФФ ±c c2004. Container 2003, ФФ ±c c Ф1 ±c c2006. When a date appears with an edition statement that differs from the copyright date, transcribe the date from the edition statement. 7 th edition, ФФ ±a 7 th edition. 260 ФФ ±c Ф1 ±c Container 2005 revised edition, c ФФ ±c Revised edition 260 ФФ ±c Ф1 ±c (REVISED AUGUST 2018) 28

29 260 or 264 Publication, Distribution, etc. (cont.) ±c Date of publication When a publication date appears that is later than the copyright date, transcribe both dates. Verso Published 1996 by Harper and Row Verso ФФ ±c 1996, c1995. Note: Multiple dates can only appear in subfield (±c) c in a 260 field. In records cataloged under RDA, there will be two separate 264 fields. Container (volume 1) 2004 Container (volume 8) ФФ ±c c If the publication date that is found in the item is for the year following the year in which the publication is received, transcribe the date as it appears in the item. Publication received in 2016 Verso ФФ ±c c Ф4 ±c c2017. Container (volume 1) ФФ ±c c Ф4 ±c c2005 When the item is multivolume (being cataloged as a set one MARC record) and each volume is a separate copyright date, transcribe the earliest date followed by a hyphen then the latest date. Example: Verso (volume 1) 2004 Verso (volume 8) ФФ ±c c Ф4 ±c c When the item is multivolume (being cataloged as a set one MARC record) and each volume is a separate copyright date and the final volume has not been published, transcribe the earliest copyright date followed by a hyphen then a space. Example: Verso (volume 1) ФФ ±c c (REVISED AUGUST 2018) 29

30 260 or 264 Publication, Distribution, etc. (cont.) ±c Date of publication If dates are conjectured they must be placed in brackets. Example: 260 ФФ ±c [2008?] [2014 or 2015] one year versus the other [2013?] probable date [between 2006 and 2012] use only for dates fewer than 20 years apart [date of publication not identified] no information on the date of publication/copyright (REVISED AUGUST 2018) 30

31 300 Physical Description This field is not repeatable. The entire item (any source) can be used for obtaining information. Indicators: First Indicator blank (Ф) Second Indicator blank (Ф) Subfields: ±a Extent Number of pages Number of videos/dvds (Playing time is placed in parenthesis.) ±b Physical details Illustrations, etc. Sound, color, black & white ±c Dimensions (Only used for non-print items) ±e Accompanying materials Punctuation: Ends with a period unless other ending punctuation. Subfield (±) a ends with a space followed by a colon if it is followed by subfield (±) b. If it is followed by subfield (±) c, then it would end with a space followed by a semicolon. If the illustrations are all of one or more of the following types, and are considered to be important, give the appropriate term or abbreviation identifying the type of illustrative matter in this order: charts, coats of arms, facsimiles, forms, genealogical tables, maps, music, plans, portraits (used for both single and group portraits), samples. If there is no significance to the amount found in the item, use the term illustration. In describing illustrations, list color illustrations as illustrations and specify if illustrations are in black and white. 300 ФФ ±a 15 pages : ±b black and white illustrations. 300 ФФ ±a 35 pages : ±b illustrations. (REVISED AUGUST 2018) 31

32 300 Physical Description (cont.) Punctuation: Library Media Services describes illustrations done in one primary color and white to be black and white (black and white illustrations). Note: Photographs printed in a book are considered illustrations; if you have actual separate photographs (e.g., printed on photo paper) in the back of the book or in a separate portfolio then they would be listed in the subfield (±) b as photo or photos Anything else (such as tables, etc.) is not considered illustrative matter and is not indicated in 300 ±b. Schools do not include the subfield (±) c (measurement) for print items. If there is no subfield (±) c, subfield (±) b ends with a period. 300 ФФ ±a 703 pages ; ±c 25 cm. Note: Always list the last numbered page. Do not count any blank pages (unnumbered). 300 ФФ ±a 16 unnumbered pages : ±b illustrations ; ±c 26 cm. + ±e 1 teacher s guide (11 pages: illustrations ; 26 cm.) Notes: Pages that are unnumbered can be handled as follows: Count the number of pages. List as ## unnumbered pages. List as 1 volume (unpaged). Construct subfield (±) e by giving the number of items and a very general term (not a title) for the item, followed by a simple collation in parentheses. (REVISED AUGUST 2018) 32

33 300 Physical Description (cont.) 300 ФФ ±a 32 pages : ±b illustrations. Note: Schools do not include the subfield (±) c (measurement) for print items. If there is no subfield (±) c, subfield (±) b ends with a period. 300 ФФ ±a ix, 265, [1] pages : ±b black & white illustrations, maps ; ±c 20 x 8 cm. Note: The last numbered page is followed by one additional page of text (unnumbered). 300 ФФ ±a 5 volumes : ±b illustrations ; ±c 15 cm. Note: Subfield (±) a indicates that it is a 5 volume set and complete. 300 ФФ ±a 1 volume (unpaged) : ±b illustrations ; ±c 15 cm. Note: Subfield (±) a indicates that the item has no paging information. 300 ФФ ±a volume : ±b maps. Note: Subfield (±) a indicates that the set (volumes are not all published incomplete set). 300 ФФ ±a 2 videodiscs (159 min.) : ±b sound, color ; ±c 4 ¾ in. 300 ФФ ±a 250 pages. Note: No illustrations or dimensions. (REVISED AUGUST 2018) 33

34 300 Physical Description (cont.) 300 ФФ ±a 1 videodisc (85 min.) : ±b sound, color ; ±c 4 ¾. + ±e 1 teacher s guide (32 pages : illustrations ; 23 cm.) Note: Construct subfield (±) e by giving the number of items and a very general term (not a title) for the item, followed by a simple collation in parentheses. 300 ФФ ±a 1 videodisc (approximately 15 min.) : ±b sound, color ; ±c 4 ¾ in. Note: Listed on the container approximate time 15 minutes. (REVISED AUGUST 2018) 34

35 Schools do not add or delete 336 ФФ Content Type 336 $a text $2 rdacontent 337 ФФ Media Type 337 $a umediated $2 rdamedia 338 ФФ Carrier Type 338 $a volume $2 rdacarrier Note: will vary dependent on the item being cataloged. (REVISED AUGUST 2018) 35

36 490 Series This field is repeatable. Chief source of information for books: Title page Verso Colophon (Page at the end of the item where bibliographic information is listed.) Notes: If different forms of the series title appear, choose the title given in the first of the prescribed sources for the series area. Indicators: First Indicator zero (0) Second Indicator blank (Ф) If a resource belongs to more than one series, record each series statement separately in two 490 fields. Record a series parallel title (a presentation of the series title in another language) in a 490 field, following the title proper, in its own subfield ±a. Separate it from the title proper with a space-equal sign-space. Add the number of the individual work within the series if there is a number. Numbering can be taken from any source within the resource. Numbering should be recorded as it appears on the item Subfields: ±a Series title ±v Volume number/sequential designation Punctuation: Capitalize following the rules for capitalizing a title statement (245 field). If subfield (±) a is followed by a subfield (±) v it should end with a space followed by a semicolon ( ; ). Does not end with final punctuation unless there is an abbreviation, etc. (REVISED AUGUST 2018) 36

37 490 Series (cont.) 490 0Ф ±a Collective biographies ; ±v v. 6 Transcribe information for subfield v as it appears on the item Ф ±a Shojo beat manga from the heart 490 0Ф ±a Harlequin ginger blossom mangas 490 0Ф ±a Bill Nye the science guy 490 0Ф ±a Magic tree house ; ±v # Ф ±a The 39 clues ; ±v book eleven (REVISED AUGUST 2018) 37

38 5XX Notes Fields These fields are repeatable. Notes can be taken from any source. 500 General Note (Field is repeatable and notes can be taken from any source) Used when no other note field has been defined for the information. Indicators: First Indicator blank (Ф) Second Indicator blank (Ф) Subfield: ±a General note Punctuation: Ends with a period. 500 ФФ ±a Includes index. 500 ФФ ±a This book is printed in manga-style in the authentic Japanese right to left format. Note: The above note should always be included in graphic novels that are printed in this format. 500 ФФ ±a The chapters in the book were originally published in the comic book Bone. Note: Graphic novels are usually a compilation of comic books. Include a note about the original publications. 500 ФФ ±a Based on the final report of the National Commission on Terrorist Attacks upon the United States --Cover. 500 ФФ ±a Batman created by Bob Kane with Bill Finger. 500 ФФ ±a Sequel to: Al Capone shines my shoes. Note: This statement is not to be used with books that are a part of a series. (REVISED AUGUST 2018) 38

39 500 General Note (cont.) 500 ФФ ±a Based on the novel by E. B. White Ф ±a White, E. B. ±q (Elwyn Brooks), ±d ±t Charlotte s web 500 ФФ ±a Remake of the 1973 motion picture of the same name. 500 ФФ ±a Title from container. 500 ФФ ±a Title from label. Note: Make notes on the source of the title proper if it is not from the chief source of information. (REVISED AUGUST 2018) 39

40 504 Bibliography, etc. Field is repeatable and notes can be taken from any source. Indicators: First Indicator blank (Ф) Second Indicator blank (Ф) Subfield: ±a Bibliography Punctuation: Ends with a period. 504 ФФ ±a Bibliography: pages Note: When the bibliography is clearly defined, a separate note will be used to indicate that there is an index. 504 ФФ ±a Includes bibliographical references and index. Notes: A separate note does not need to be entered for an index providing there are bibliographical references. Please use the above standard notes when describing a bibliographic listing of Web resources. (REVISED AUGUST 2018) 40

41 505 Contents Field is repeatable and notes can be taken from any source. Indicators: First Indicator 0 - Contents 1 - Incomplete contents (library does not own the entire set) 2 - Partial contents 8 - No display constant Second Indicator blank (Ф) Subfield: ±a Formatted contents notes Punctuation: Statement of responsibilities are preceded by a space, forward slash (/), space. Individual items are separated by space, double hyphen, space. Ends with a period Ф ±a v. 1. Alaska Kentucky -- v. 2. Louisiana North Carolina --v. 3. North Dakota Wyoming Ф ±a Independent investigations -- Teacher-directed lessons Ф ±a What s under my bed / by James Stevenson -- Georgia / by Robert Bright -- Teeny-tiny / by Barbara Walker Ф ±a Disc. 1. The marriage of Pocahontas -- Disc. 2. The conquest of the Incans. (REVISED AUGUST 2018) 41

42 508 Creation / Production Credits Field is repeatable and notes can be taken from any source. Indicators: First Indicator blank (Ф) Second Indicator blank (Ф) Subfield: ±a Creation / production credits note Punctuation: Ends with a period. Example: 508 ФФ ±a Edited by Lord New Grande ; photography by John Hough. Notes: Statements of responsibility are separated by a semicolon, followed by a space. List all individuals who have major contributions to the production of the video. (REVISED AUGUST 2018) 42

43 511 Cast / Performers Field is repeatable and notes can be taken from any source. Indicators: First Indicator 0 No display constant 1 Cast Second Indicator blank (Ф) Subfield: ±a Participant or performer note Punctuation: Ends with a period Ф ±a Daniel Radcliffe, Emma Watson, Rubert Grint, Kenneth Branach, John Cleese, Robbie Coltrane, Warwick Davis, Richard Griffiths, Richard Harris, Jason Isaacs, Alan Rickman, Fiona Shaw, Maggie Smith Ф ±a Narrated by Sean Astin ; music by David Reading. Note: List individuals who play a major role in the film. (REVISED AUGUST 2018) 43

44 520 Summary Field is repeatable and notes can be taken from any source. Information for this area can be taken from any source. Indicators: First Indicator Ф No information provided 0 Subject 1 Review 8 No display constant generated Second Indicator blank (Ф) Subfield: ±a Summary, etc., note When taking quotes from the book/container itself to compile the summary, place the quote in quotation marks (no period), followed by two dashes and the source for the quote. The first letter of the source is capitalized. There are no spaces between note, punctuation, and source. Only use the following terms to identify the source: Title page verso Cover Container Back cover Jacket Verso Introduction Publisher Punctuation: Ends with a period unless there is another form of punctuation. 520 ФФ ±a Recounts the early life of the boy who grew up to become a famous silversmith and Revolutionary War patriot. 520 ФФ ±a Recounts the early life of the boy who grew up to become a famous silversmith and Revolutionary War patriot --Title page verso. 520 ФФ ±a Down-to-earth Quincy reluctantly agrees to a publicity stunt date with an international pop superstar and discovers much more behind his celebrity status than she dreamed possible -- Back cover. (REVISED AUGUST 2018) 44

45 520 Summary (cont.) 520 ФФ ±a When twin sisters Amber and Jeanie are accepted into an exclusive Australian boarding school, their future looks bright. But the school s halls harbor a terrible secret -- Back cover. 520 ФФ ±a Harry ignores warnings not to return to Hogwarts and finds the school plagued by mysterious attacks and a strange voice only he can hear. 520 ФФ ±a "Cassie Sullivan, the survivor of an alien invasion, must rescue her young brother from the enemy with help from a boy who may be one of them"--provided by publisher. 520 ФФ ±a About to enter his second year at Hogwarts School of Witchcraft and Wizardry, Harry Potter is visited by a house-elf named Dobby and warned not to return. Harry ignores his warning and returns to Hogwarts, where strange things begin to happen, as people are becoming petrified, Harry hears a voice which seems to be coming from within the walls, and Harry s newly discovered and unsettling ability to communicate with snakes turns even his friends against him --Container. Note: When taking quotes from the book/container itself to compile the summary, place the quote in quotation marks (no period), followed by two dashes and the source for the quote. The first letter of the source is capitalized. There are no spaces between note, punctuation, and source. (REVISED AUGUST 2018) 45

46 521 Target Audience Field is repeatable and notes can be taken from any source. Indicators: First Indicator Ф No information provided (audience) 0 Reading grade level 1 Interest age level 2 Interest grade level 3 Special audience characteristics 4 Motivation interest level 8 No display generated (Used by JCPS for Lexile) Second Indicator blank (Ф) Subfields: ±a Target audience note ±b Source Punctuation: Ends with a period unless there is other ending punctuation. Punctuation symbols would include but are not limited to the following: (.) period, (-) dash, (?) question mark, (+) plus sign, (!) exclamation point, (,) comma, and (;) semicolon Ф ±a Ф ±a Ф ±a 1170 ±b Lexile Ф ±a ±b BTSB. Note: Target audience determined by Bound to Stay Bound. (REVISED AUGUST 2018) 46

47 521 Target Audience (cont.) 521 1Ф ±a 13+ Note: Back of book lists this title as: T TEEN AGE Ф ±a 16+ Note: Back of book lists this title as: OT OLDER TEEN AGE Ф ±a Suitable for grades Ф ±a MPAA rating: PG-13. (REVISED AUGUST 2018) 47

48 526 Study Program Field is repeatable and notes can be taken from any source. Indicators: First Indicator 0 Reading program Second Indicator blank (Ф) Subfields: ±a Program name ±b Interest level ±c Reading level ±d Title point value Punctuation: No punctuation. Example: 526 0Ф ±a Accelerated Reader AR ±c 1.9 ±d 0.5 Note: LMS does not use subfield ±z (REVISED AUGUST 2018) 48

49 538 Systems Details Field is repeatable and notes can be taken from any source. Indicators: First Indicator blank (Ф) undefined Second Indicator blank (Ф) undefined Subfield: ±a Systems details note Punctuation: Ends with a period unless another mark of punctuation is present. 538 ФФ ±a Playaway digital audio book. 538 ФФ ±a DVD. 538 ФФ ±a Requires Blu-ray player only; will not play on conventional DVD player. (REVISED AUGUST 2018) 49

50 546 Language Field is repeatable and notes can be taken from any source. Indicators: First Indicator blank (Ф) Second Indicator blank (Ф) Subfield: ±a Language note Punctuation: Ends with a period. 546 ФФ ±a Optional soundtrack in Spanish and optional subtitles in French and Spanish; closed-captioned. 546 ФФ ±a Text in Spanish. 546 ФФ ±a Closed-captioned. 650 Ф7 ±a Closed caption video recordings. Note: If a note is placed designating closed-caption a subject heading should be placed in the record. (REVISED AUGUST 2018) 50

51 586 Awards Field is repeatable and notes can be taken from any source. Indicators: First Indicator blank (Ф) no information provided Second Indicator blank (Ф) Subfield: ±a Awards note Punctuation: Does not end with a final punctuation. 586 ФФ ±a Caldecott Medal, ФФ ±a Newbery Medal, ФФ ±a Coretta Scott King Award, ФФ ±a Kentucky Bluegrass Award, ФФ ±a Michael L. Printz Award, ФФ ±a Pura Belpre Award, ФФ ±a Theodor Seuss Award, ФФ ±a Will Eisner Award, ФФ ±a Harvey Kurtzman Award, 2006 Note: Library Media Services does not delete any 586 fields. (REVISED AUGUST 2018) 51

52 600 Subject Heading Personal Names This field is repeatable. Indicators: First Indicator 0 Forename 1 Surname 3 Family name Second Indicator 0 Library of Congress Subject Headings or LC authority files 1 Library of Congress Subject Headings for children 2 Medical Subject Headings/National Library of Medicine authority files 7 Source specified in subfield (±) 2 not used by JCPS Subfields: ±a Personal name ±b Numbers associated with a name ±c Titles and other words associated with a name ±q Fuller form of name ±d Dates ±v Form subdivision ±x General subdivisions ±y Chronological subdivision ±z Geographic subdivision ±2 Source of heading Punctuation: Ends with a period unless there is an open date with a hyphen or other ending punctuation. Subfield (±) q is enclosed in parenthesis. Subfield (±) d is preceded by a comma. Subfield (±) c may or may not be preceded by a comma depending on the authority format. Notes: Library Media Services verifies personal/corporate names with the Library of Congress Authority File ( Please remember subdivisions should not include the word Juvenile. Fictional characters are listed in the ±a Madonna, ±d ±v Biography ±a Rey, H. A. ±q (Hans Augusto), ±d (REVISED AUGUST 2018) 52

53 610 Subject Heading Corporate Name This field is repeatable. Indicators: First Indicator 1 Jurisdiction name 2 Name in direct order Second Indicator 0 Library of Congress Subject Headings or LC authority files 1 Library of Congress Subject Headings for children 2 Medical Subject Headings/National Library of Medicine authority files 7 Source specified in subfield (±) 2 not used by JCPS Subfields: ±a Corporate name ±b Subordinate unit ±x General subdivisions ±y Chronological subdivision ±z Geographic subdivision ±2 Source of heading Punctuation: Ends with a period unless there is an open date with a hyphen or other ending punctuation. Subfield (±) b is preceded by a period ±a Churchill Downs Incorporated ±a United States. ±b Army. Notes: Library Media Services verifies personal/corporate names with the Library of Congress Authority File ( Please remember subdivisions should not include the word Juvenile. (REVISED AUGUST 2018) 53

54 650 Subject Heading Topical Term This field is repeatable. Indicators: First Indicator Ф No information available 0 No level specified 1 Primary subject 2 Secondary subject Second Indicator 0 Library of Congress Subject Headings or LC authority files 1 Library of Congress Subject Headings for children 2 Medical Subject Headings/National Library of Medicine authority files 7 Source specified in subfield 2 (Used by JCPS for Sears Subject Headings) Notes: JCPS does not list the source in subfield 2, but does use the indicator 7. Please remember subdivisions should not include the word Juvenile. Fictional characters are listed in the 650. Subfields: ±a Topical term ±v Form subdivision ±x General subdivisions ±y Chronological subdivision ±z Geographic subdivision ±2 Source of heading not used by JCPS Punctuation: Ends with a period unless there is an open date with a hyphen or other ending punctuation. (REVISED AUGUST 2018) 54

55 650 Subject Heading Topical Term This field is repeatable. 650 Ф7 ±a Homeless persons ±x Government policy. 650 Ф7 ±a Savings and loan associations ±z Kentucky. 650 Ф7 ±a Presidents ±z United States ±x Election ±y ±a Spider-Man (Fictional character) ±a Spider-Man (Fictional character) ±v Fiction ±a September 11 terrorist attacks, 2001 ±v Pictorial works. (REVISED AUGUST 2018) 55

56 651 Subject Heading Geographical Term This field is repeatable. Indicators: First Indicator blank (Ф) Second Indicator 0 Library of Congress Subject Headings or LC authority files 1 Library of Congress Subject Headings for children 2 Medical Subject Headings/National Library of Medicine authority files 7 Source specified in subfield (±) 2 (Used by JCPS for Sears Subject Headings) Notes: JCPS does not list the source in subfield 2, but does use the indicator 7. Please remember subdivisions should not include the word Juvenile. Subfields: ±a Geographic name ±v Form subdivision ±x General subdivisions ±y Chronological subdivision ±z Geographic subdivision ±2 Source of heading not used by JCPS Punctuation: Ends with a period unless there is an open date with a hyphen or other ending punctuation. 651 Ф7 ±a United States ±x History ±y , Revolution. 651 Ф7 ±a Ohio ±x Census. 651 Ф7 ±a Chicago (Ill.) ±x Population. (REVISED AUGUST 2018) 56

57 655 Genre/Form Heading This field is repeatable. Indicators: First Indicator blank (Ф) Second Indicator 0 Library of Congress Subject Headings or LC authority files 1 Library of Congress Subject Headings for children 7 Source specified in subfield (±) 2 (Used by JCPS for Sears Subject Headings) Notes: JCPS does not list the source in subfield 2, but does use the indicator 7. Please remember subdivisions should not include the word Juvenile. See approved list for 655 terms. Subfields: ±a Genre/form data or focus term ±2 Source of heading not used by JCPS Punctuation: Ends with a period unless there is an open date with a hyphen or other ending punctuation. 655 Ф7 ±a Fantasy fiction. 655 Ф7 ±a Plot-your-own stories. 655 Ф7 ±a Sports fiction. (REVISED AUGUST 2018) 57

58 700 Added Entries This field is repeatable. Indicators: First Indicator 0 Forename 1 Surname 3 Family name Second Indicator Ф No information provided 2 Analytical entry Subfields: ±a Name ±b Numbers associated with a name ±c Titles and other words associated with a name ±q Fuller form of name ±d Dates ±e Relator term For a complete listing of relator terms go to ±t Title of a work Punctuation: Ends with a period unless there is an open date with a hyphen or other ending punctuation. Subfield (±) q is enclosed in parenthesis. Subfield (±) d is preceded by a comma. Subfield (±) c may or may not be preceded by a comma depending on the authority format. Subfield (±) t is preceded by a period or open date hyphen. Notes: Library Media Services will verify personal/corporate names with the Library of Congress Authority File ( Some cataloging agencies use subfield ±c for other words associated with a name to distinguish between authors with the same name. Example: 700 1Ф ±a Smith, A. G. ±c (Writer on divorce), ±e author. LMS uses subfield ±c only for titles associated with a name. Example: 700 1Ф ±a Seuss, ±c Dr., ±e author. (REVISED AUGUST 2018) 58