THE HOME OF INSPIRING EVENTS

Transcription

1 THE HOME OF INSPIRING EVENTS

2 WELCOME TO THE LIGHT THE HOME OF INSPIRING EVENTS WITH US, EVENTS DON T COST THE EARTH As a Quaker organisation we are committed to minimising our impact on the environment in all our work. This means that we use water and energy efficiently, use more renewable sources of energy, recycle as much as we can and reduce our contribution to air pollution. We also have a commitment to using Fairtrade food and beverages and sourcing locally where possible. For information about Quakers in Britain, visit

3 DAY DELEGATE S OUR DAY DELEGATE S OFFER FLEXIBILITY, CHOICE AND EXCELLENT VALUE Our packages include the hire of the auditorium, an audio-visual technician, PA system, data-projector and Wi-Fi. A wide choice of catering is provided on arrival, at mid-morning, lunchtime and mid-afternoon. There are two packages to choose from: Premium and Premium Plus to suit all events, from large corporate events to smaller meetings. CONTENTS PREMIUM PREMIUM PLUS Package Price (including VAT) Staff Dedicated Receptionist 1 1 Dedicated A/V Technician 1 1 Audio PA System 1 1 Microphones (selection of lectern, top table and radio handheld or lapel microphones) 6 9 Visual & I.T. Wi-Fi Access Yes Yes High Power Projector and 5m Projection Screen 1 1 Lectern Monitor 1 1 Presentation Laptop - 1 Presentation Remote Control - 1 Stage Perspex Lectern 1 1 Food & Beverages Arrival: organic tea & coffee, filtered waters and juice, fruit skewers, pastries, low fat fruit yoghurt. Yes Yes Mid-Morning: organic tea & coffee, filtered waters and juice. Yes Yes Premium Plus Lunch: Hot fork buffet, organic tea & coffee, filtered waters and juice. - Yes Premium Lunch: Finger buffet, organic tea & coffee, filtered waters and juice. Yes - Mid-Afternoon: organic tea & coffee, filtered waters and juice, organic biscuits. Yes Yes

4 ROOM LAYOUTS & CAPACITIES FULL THEATRE 1000 Seats BANQUET/CABARET 168 Seats - banquet (12 x seats around table) 132 Floor level 140 Seats - caberet (10 x seats front facing) 152 Bottom level 326 Middle level Table positions 390 Top level FLAT FLOOR 234 Seats EXHIBITION 200m 2 Floor space (2,150ft 2 ) 234 Floor level Example configuration showing 24 x tables with chairs (6 x2 )

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6 OTHER SPACES (ROOM HIRE RATES ARE EXEMPT OF VAT) FLOOR MEETING ROOM THEATRE / LECTURE BOARDROOM HOLLOW BOARDROOM U-SHAPE BOARDROOM CLASSROOM CABARET BANQUET CIRCLE OF CHAIRS DAY HIRE RATE Waldo Williams Suite Waldo Williams Waldo Williams Ada Salter Suite G Ada Salter Ada Salter Ada Salter Ada Salter 1 and Ada Salter 2 and Sarah Fell Room Marjorie Sykes Room Hilda Clark Suite Hilda Clark Hilda Clark Hilda Clark Hilda Clark 1 and Hilda Clark 2 and Abraham Darby Kathleen Lonsdale George Bradshaw George Fox Margaret Fell Elizabeth Fry Suite LG Elizabeth Fry Elizabeth Fry William Penn Suite William Penn William Penn Bayard Rustin Lucretia Mott John Woolman

7 BESPOKE EVENTS (AUDITORIUM HIRE RATES ARE EXEMPT OF VAT) AUDITORIUM HIRE RATES WEEKDAYS WEEKENDS Day Hire (9.00am to 5.00pm) A/V not included 3,960 3,400 Day Hire (9.00am to 5.00pm) A/V included (Package One) 5,060 4,500 Additional Hours (per hour between 5.00pm and 8.00pm) DON T FORGET WE CAN ALSO PROVIDE: Branding for your top table and lectern Logo / Branding Projection Event Filming EVEN MORE We offer more than just conference services FURNITURE: Poseur Tables Funky Furniture Coffee Tables Seating Fashion Show Benches TRANSLATION: Booths Interpreters Headsets DRESSING: Pleated White Trevira Star cloth Pleated Velvet EXHIBITIONS: Booths Branding Carpeting STAFF: A/V Technician Sound Engineer Light Engineer Data/Video Engineer Camera Operator Project Manager from FLOOR PLAN BREAKOUT SPACES AND FACILITIES The Light s location within Friends House allows delegates to make use of various adjacent breakout spaces for meetings, workshops and catering. These include the Waldo Williams and Ada Salter Suites which are popular addon areas for catering or smaller meetings and syndicate rooms. Visitors are invited to take advantage of the Quaker Centre which houses a bookshop, dedicated worship space and award-winning, sustainable café. The open-air courtyard in the heart of the venue provides delegates with a surprising, tranquil outdoor oasis. Large enough to provide sheltered break-out areas under canvas, it is also popular for lunches during the warmer months.

8 AUDIO-VISUAL S ALL INCLUSIVE A/V S (PRICES INCLUSIVE OF VAT) CONTENTS ONE TWO THREE FOUR Package Price 1,100 1,500 2,250 3,500 Staff Dedicated Receptionist Dedicated A/V Technician(s) Audio PA System Microphones (selection of lectern, top table and radio handheld or lapel microphones) Digital Audio Recording (MP3) # Visual & I.T. Wi-Fi Access Yes Yes Yes Yes High Power Projector and 5m Projection Screen Lectern Monitor Presentation Laptop Presentation Remote Control Presentation Cue Light System Onstage LCD Confidence Monitor Presentation Switcher Count Down Clock Blu-ray Player Stage & Lighting Perspex Lectern Branded Perspex Lectern Branded Top Table Surround Branded Gobo Wall Projections Coloured LED Uplights for Stage (Colour of your choice) #1 Digital Audio Recordings of your event are provided unedited, in MP3 file format via cloud-based services.

9 AUDIO-VISUAL EQUIPMENT A/V EQUIPMENT AND SERVICES FOR HIRE (PRICES INCLUSIVE OF VAT) AUDIO PRICE VISUAL & I.T. PRICE PA System 350 Lectern Microphone 60 Top Table Microphone 60 Radio Hand Held Microphone 60 Radio Lapel Microphone 60 Wired Vocal Microphone 26 Push to Talk Microphone 40 Push to Talk Control Unit 70 Microphone Floor Stand 10 Digital Audio Recording (MP3) #1 100 Headphones 15 Stage Monitor (Foldback) Speaker 80 Telephone Balancing Unit 72 Translation Equipment POA Projection Screen (5m, Built-In) inc. High Power Projector (15,000 Lumens) 400 Presentation Laptop 90 Macbook Pro 150 Presentation Remote Control 20 Presentation Cue Light System 78 Count Down Clock 78 Traffic Light System Onstage LCD Confidence Monitor Plasma Screen Plasma Screen Plasma Screen 430 Blu-ray Player 50 Presentation Switcher 175 VGA Distribution Amplifier 72 STAGE PRICE LIGHTING PRICE Aluminium Trilite Lectern 30 Perspex Lectern with Built-In LCD Monitor 102 Branding for Lectern 90 Branded Top Table Surround 350 Display Panels (2m x 1m) 48 Litedeck Stage Section 6 x4 (with 7, 12 or 24 height) Pipe and Drape Systems Pop-up Banners Flipchart Easel with Self-Adhesive Pad and Pens POA POA 20 Spotlight (750W) 50 Coloured LED Uplight 50 Coloured LED Pixel Bar Light 60 Wireless Coloured LED Uplight 60 Gobo Projection (Moving Head Projector) 120 Gobo Production (e.g. Logo or Branding) POA Lighting Control Desk (24 Channel) 210 Lighting Dimmer Unit (3 Channel) 50 Lighting Stand 30 Truss (Per Meter) 30 #1 Digital Audio Recordings of your event are provided unedited, in MP3 file format via cloud-based services.

10 VIDEO RECORDING S ALL INCLUSIVE VIDEO RECORDING S (PRICES INCLUSIVE OF VAT) VIDEO RECORDING CONTENTS ONE TWO THREE Package Price - Weekdays 850 1,850 3,240 Package Price - Weekends 1,050 2,250 3,760 Staff Camera Operator Video Director Video Recording Equipment HD Camera Kit (Sony NEX-VG30EH) HD Camera Kit (Sony PMW-EX1R) Solid State Recorder Video Features Vox Pops Rushes Music Licensing Video Editing & Features Top & Tail Edit Edit with Branded Opening Title Full Edit with Branded Opening Title and Key Titles Video Transfer Upload of edited footage to server for retrieval VIDEO STREAMING S ALL INCLUSIVE VIDEO STREAMING S (PRICES INCLUSIVE OF VAT) VIDEO STREAMING CONTENTS ONE TWO THREE Package Price - Weekdays 2,000 2,530 3,000 Package Price - Weekends 2,300 2,920 3,400 Staff Camera Operator Codec / Vision Mixer Operator Video Streaming Equipment HD Camera Kit Streaming Codec Vision Mixer Video Transfer Upload of unedited video footage to server for retrieval Upload of unedited video footage and PowerPoint to server for retrieval Copy of unedited video footage kept on server for 3 months 1 1 1

11 BESPOKE CATERING (PRICES INCLUSIVE OF VAT) We provide creative catering solutions for up to 1,000 delegates, which offer you fresh, locally-sourced and organic food for a range of dietary needs. Tea, Coffee per person per serving Tea, Coffee, Water per person per serving Tea, Coffee, Water and Organic Biscuit per person per serving Tea, Coffee, Water and Cake per person per serving Tea, Coffee, Water and Danish Pastries per person per serving Filtered Water (still and carbonated) per 750 ml bottle Chegworth Valley Organic Juice per 1lt bottle Fairtrade Orange Juice per 1.5lt jug Danish Pastries Fruit Sticks Low Fat Fruit Yoghurt Organic Biscuits Canapes (6 per person) and (8 per person) Reception Drinks (non alcoholic) (2 glasses per person) Finger Buffet Lunch per delegate Hot Fork Buffet Lunch per delegate Lunches are served with Chegworth Valley organic juice, filtered water, fruit, herbal & black tea infusions and ethically-sourced organic filter coffee SEASONAL MENUS As our lunch menus are seasonal please contact our events team for further details, an example is shown below. Hot Fork Buffet Finger Buffet TO START Please choose one starter to accompany your menu Vegetable meze selection Kentish farm fresh and pickled vegetables served with a choice of international dips, purées, sauces and cocktail rolls Soup kettle Today s fresh vegetable soup made with seasonal ingredients and served with a basket of breads Salad bowl Greek style Followed by: Warm fork buffet Norfolk chicken and apricot pie French bean, olive and basil quiche Tossed salad Popular salads with Kentish vegetables and complementary dressings Tasty bites Quails scotch egg with tomato chutney Roasted sweet pepper mini pizzas Desserts Tropical and exotic fruit salad and low-fat fruit yoghurt Candied pineapple and coconut cake Premium chocolate biscuit selection Cheeseboard 4 British farmhouse cheeses (including rennet-free choices) with fruit accompaniments and biscuits These dishes are suitable for vegetarian diets. These dishes are suitable for vegan diets. Sandwich selection Oxford blue cheese, green grape and rocket leaf salad on multi-seed bread Roast turkey breast, cranberry dressing and fried sage on soft-grain Pole and line caught tuna, celery, red onion and lemon mayo on brown malt bread Salami and dill pickle, coarse mustard and red onion on tomato focaccia Spiced falafel deli, cucumber salad, chilli and lemon dressing Tasty bites Quails scotch egg with tomato chutney Roasted sweet pepper mini pizzas French bean, olive and basil quiche Fruits Tropical and exotic fruit salad and low-fat fruit yoghurt Heritage cake slices Baked daily in our kitchens and made to traditional British recipes

12 GETTING TO THE LIGHT The Light is situated within Friends House, ideal for local and national transport links. Euston Station is located directly opposite The Light. Euston Square, Kings Cross and St. Pancras International Stations are just a short walk away Edition v1.02/ap Euston 3 minutes Kings Cross 11 minutes St. Pancras International 12 minutes Euston 3 minutes Victoria Northern Euston Square 11 minutes Circle Metropolitan Hammersmith & City The nearest London Overground station is: Euston 3 minutes Routes 18, 30, 73, 205 and 390 stop outside Friends House. Routes 10, 59, 68, 91, 168 and 253 stop nearby. The nearest Santander Cycles hire point is: Endsleigh Gardens 1 minute There is no on-site parking available at Friends House. The local roads have metered parking bays and fall within the Congestion Charge zone. There are 3 disabled blue badge parking bays located in Endsleigh Gardens, There are alternative, longer-term parking facilities under Euston Station. For further information on local parking please visit camden.gov.uk/parking For further information on the Congestion Charge please visit tfl.gov.uk/congestioncharge