Section Four Appendix

Transcription

1 Section Four Appendix Section Four Scope of Services APPENDIX A Cataloging Specifications and Material ordering Specifications for the Libraries of the Houston Independent School District. Department of Library Media Services Elizabeth Philippi, Manager 4001 Hardy St. Houston, Texas Part Part Part Part Part Part A Cataloging B Processing C Electronic data D Barcodes E New Schools F Options at the local library level Part A Cataloging Basic Information: (Applies to all library media centers in the district.) All library books must be fully processed and cataloged according to these specifications. Classification: Dewey Decimal Classification 23 or latest edition (unabridged) cut at the first prime Subject Heading: LC Subject Headings for Children s Literature Cataloging: Conforms to current Resource Description and Access - RDA Nonfiction Cataloging Unabridged Dewey Decimal classification 23 or latest edition (unabridged) cut at 2 past the decimal for elementary schools and 4 past decimal for secondary schools. Cutter for the three letters of the main entry. (All Capitals) Biography: Do not use B or 92 for biography. Individual Biography: 921 with the first three letters of the biographee s surname in all capitals. Collective Biography: 920 cuttered with the first three letters of the main entry in all capitals. Easy Nonfiction: Dewey numbers, when given in MARC records instead of E Reference Materials: REF above the classification number Professional Materials: PRO above the classification number Page 1 of 21

2 Spanish Lang. Mat.: SPA letter designation above classification number (Do not catalog in Dewey by language {i.e. 468 for Spanish}) FICTION Regular Fiction: FIC cuttered with first three letters of main entry in (All capitals) Easy Fiction: E cuttered with first three letters of main entry in (All capitals) Some secondary schools may prefer to treat easy fiction as regular fiction Story Collection: FIC cuttered with first three letters of main entry in (This is optional for secondary libraries which may prefer to use the designation SC) AUDIOVISUAL SOFTWARE and COMPUTER SOFTWARE All audiovisuals are preceded by a prefix, which designates the material type. See HISD call number list. Fiction: FIC cuttered with first three letters of main entry in (All capitals) Easy Fiction: E cuttered with first three letters of main entry in (All capitals) Story Collection: FIC cuttered with first three letters of the main entry in (All capitals) (This is optional for secondary libraries which may prefer to use the designation SC) RDA - Resource Description and Access Option for secondary school libraries to request Easy to be placed in Fiction, FIC VID as prefix supercedes all other prefixes. For example, a Spanish language video containing the biography of Pancho Villa should be classified as VID SPA 921 VIL Page 2 of 21

3 HISD Call Numbers List Prefixes are added to Dewey numbers to designate location codes for certain material items. In most, but not all, situations this prefix implies that the item is shelved in a different location in the library. For example, fiction is separated from non-fiction and reference books are commonly shelved separately. Material Type Fiction Easy Books Story Collection Reference Professional E-Books Video DVD Curriculum materials Equipment Records Kits Games Compact disc (audio) Big Books Classroom manipulatives Paperbacks Spanish Books Japanese Books French Books German Books Vietnamese Books Italian Books Chinese Books Hebrew Books Arabic Books Latin Books Prefix FIC E SC REF PRO EBK VID DVD CUR EQ REC KIT GAM CD BB CM PB SPA JPN FRE GER VIE ITA CHI HEB ARA LAT Call Number Examples: Page 3 of 21

4 Nonfiction Cutter by the first letter of the main entry in capitals 292 GRA Biography - Use 921 and cutter by the first 3 letters of the biographee in all capitals 921 WAS Fiction Use FIC and cutter by the first 3 letters of the main entry, usually the author, in all capitals FIC ADA Easy Fiction Use E cuttered with the first three letters of the main entry, usually the author, in all capitals. Note: in collections, librarians may choose to have Easy Fiction classified as Fiction secondary E SEU Story Collection Use SC cuttered with the first three letters of the main entry in all capitals. Note: in elementaries, treat story collections as Fiction SC POE but in elementaries POE FIC Audiovisual Use prefix from HISD call number list (Video always comes first when a title can be classified with multiple prefixes) VID FIC JAN Video that is classified as fiction Part B - Processing BOOKS Date due slip on back flyleaf for secondary schools only Page 4 of 21

5 Attach Mylar covers on dust jackets, attached with tape Apply a Lysguard (or equivalent) 12 mil. vinyl cover permanently adhered to the covers of paperbacks Place 2.5 mil thick label protectors over exposed spine, reading and barcode labels Place blue AR identification stickers above the spine label Place AR data label on the back, bottom, right corner (small size-1 X 1.25 ). May include Lexile data on the same label (preferred) or place Lexile data in same location above the AR label Provide one spine label per book attached 1 inch from bottom edge of spine Provide security strips when requested by individual library Provide one barcode per book attached parallel to the spine on the back of the book in the upper right-hand corner District standard for the barcode placement orientation is to be readable when the book is held with the spine facing away from you. Book and other cataloged items should be shipped shelf ready. This includes cover protection of book jacket, spine label, barcode, and an electronic record in full MARC 21 format School name on the barcode should read as follows: School name level Library Example: Alcott ES Library Use ES for elementary, MS for middle school, HS for High School, and K-8 or 6-12 for a multilevel school Audiovisuals/Media Provide a clear clamshell case for all videos Provide double clamshell cases for two-part titles Series with 3 or more titles use single clamshell cases Page 5 of 21

6 Provide one spine label per video attached to the paper sleeve 1 inch from bottom edge of spine If labels will cover important information, leave labels unattached for the librarian to apply Provide security strips when requested by individual library. Place 2.5 mil thick label protectors over exposed spine labels and barcode labels Provide one barcode per video attached parallel to the spine on the back of the case in the upper right-hand corner District standard for the barcode placement orientation is to be readable when the video is held with the spine facing away from you. Attach 2.5 mil. thick label protectors over spine, reading, and barcode labels Part C- Electronic data USMARC records The system interface for HISD libraries is Follett Destiny Library Manager, version 13 or latest version Provide one record per title using MARC 21 (not one record per copy or volume) Supply MARC records electronically via or via supplier website. Label (in the subject line) with the school name, date, purchase order number, and invoice number. Where available include the name of the campus contact. Holding information is located in the 852 Tag Provide multiple copy barcode numbers in acceptable 852 tags Subject headings source: LC Subject Headings for Children s Literature (latest edition) Add the call number to the 900a tag, if possible Example: 900a 823 COR Include the following components if available: Readability (521 tag) Lexile, AR reading levels, and Fountas and Pinnell are desirable List price (020 tag) Review sources (510 tag) AR information or Reading Counts (526 tag) (at no additional charge) All notes and bibliography, contents, and annotation and index All added entries mandated to be supplied Do not use: Remove the words Juvenile from headings Page 6 of 21

7 Local Holdings Tags Format Specification 852 Subfield Holdings Record Fields a b h HISD Name of library Call number p Barcode # t Copy number 9 Price 852 a & b explanation These are required fields in the 852 tag in a Marc record. 852 a HISD (Library) 852 b School Name (location) Please use normal capitalization except for the school type and HISD. ES- Elementary MS- Middle School HS- High School Example: Library: HISD Location: Revere MS 852h FIC ALD Add the call number to the 900a tag as well as the 852 h (required) Part D- Barcodes Barcode label symbology: 3 of 9 with 13 digits, no check digits District standard for barcode placement: upper right corner of back cover, parallel to spine. District standard for the barcode placement orientation is to be readable when the book is held with the spine facing away from you. Provide 1 barcode label for each title. Page 7 of 21

8 School name on the barcode should read as follows: School name level Library Example: Alcott ES Library Use ES for elementary, MS for middle school, HS for High School, and K-8 for a multi-level school The labels shall be no larger than 3 x 5/8 inches and shall display the following: Line 1 - Library name Line 2 - Barcode Line 3 - Eye-readable barcode number/call number Line 4 Title of the book The supplier shall monitor the bar-coding so that no duplicate barcodes are generated and agrees to re-barcode, at no cost to the district, any books that bear duplicate barcodes The supplier further agrees to furnish replacement electronic MARC records with the new barcode information when duplicate bar-coding occurs 13 Digit Barcodes with Materials Designation/Location Code/Vendor Numbers Barcode Symbology is 3 of 9 with 13 digits, no check digits Note: Some of these vendors are NOT on the Book Bid. Book Bid Vendors must: 1. have provided a Minority & Women in Business form satisfactory to the District, 2. not charge shipping and handling, and 3. provides library processing to HISD specifications. Librarians may order from vendors not on the book bid if the vendor is the only source of the materials or if total orders to a vendor do not exceed $10,000 district-wide. Formula for creating a starting barcode. 3+3-digit school code+3-digit vendor code General Designation Books and Materials Location Code* Vendors LMS Vendor Number 6 digit barcode School# Names Number As assigned 3 xxx Cataloged in-house 000 xxxxxx Page 8 of 21

9 3 HISD Library Services 001 xxxxxx Abdo 002 Baker & Taylor 006 Beacham Pub 009 Bearport Publications 100 Bellwether Media 010 BMI Education 012 Books on Tape 014 Bound-To-Stay-Bound 015 Brodart 018 Capstone 021 Chelsea House 024 Cherry Lake Publishing 109 Children's Library Resources 101 Children's Plus 029 Children's Press 030 Child's World 027 Compass Point Books 038 Crabtree Pub. 106 Davidson 026 Delaney 028 Demco Media 033 DLB Education Media 034 Eakin Press 037 Encyclopedia Britannica 041 Escue & Assoc. 051 Follett Library Resources 039 Follett Library Software (Retrospective Conversion) 040 Franklin Watts/Orchard 042 Gale Group 044 Gareth Stevens 045 Garrett Ed/Garrett Bks. 048 Page 9 of 21

10 Greenhaven Press 052 Grolier 054 Gumdrop 057 Heinemann Library 058 Info Base Publishers 104 Ingram 105 Junior Library Guild 055 Keystone Books & Media 056 Lectorum Pubs. 060 Lerner Pub. 063 Library Sales, Inc. 062 Library Video Co. 064 Lucent 065 Mackin Library 067 Marshall Cavendish 068 Millbrook Press 066 National Education Systems 069 Orchard Books 071 Overlooked Books 108 Oxford University Press 072 Penworthy 074 Perfection Learning 075 Perma-Bound 078 Phoenix 079 Picture Window Books 102 Powerkids/Div. Of Rosen 081 Rainbow 080 Raintree Steck-Vaughn 082 Recorded Books 083 Renaissance Bks. 084 Rosen-Young Adult Resources 086 Rourke Pub. 087 Salem Press 089 Santillana 088 Scholastic Book Company 077 Scholastic Book Fairs 085 Sharpe Reference 073 Page 10 of 21

11 Silver Burdett 093 Smart Art 076 Stone Arch Books 103 Story House 091 SVE Clearview 095 Tandem Library Group 107 Time Life Ed. 096 Usborne 094 Weston Woods 177 World Almanac Company 005 World Book 099 Page 11 of 21

12 The school location Code is the 3-digit school code. If a school has a 1 or 2 digit school code add a zero or zeroes in the front. The location code is always a 3-digit number when put into a barcode. The school codes are as follows: School Codes HOUSTON INDEPENDENT SCHOOL DISTRICT LOCATION CODES Early Childhood Centers SCHOOL CODE SCHOOL CODE Bellfort 360 King, Martin Luther Jr. 355 Energized for Excellence Academy ECC 350 Laurenzo, Ninfa 357 Farias 352 Mistral 354 Fonwood 470 Neff 209 Halpin 131 Elementary Schools School Code Alcott 102 Almeda 104 Anderson 105 Arabic Immersion Magnet School 478 Ashford 273 Askew 274 Atherton 106 Barrick 107 Bastian 108 Bell 151 Benavidez 295 Benbrook 268 Berry 109 Blackshear 110 Bonham 111 Bonner 112 Braeburn 114 Briargrove 116 Briscoe 117 Page 12 of 21

13 Brookline 119 Browning 120 Bruce 121 Burbank 122 Burnet 124 Burrus 125 Bush 275 Cage 287 Carrillo 292 Codwell 123 Condit 130 Cook 358 Coop 132 Cornelius 133 Crespo 290 Crockett 135 Cunningham 136 Dailey 396 Davila 297 DeAnda 383 DeChaumes 137 DeZavala 138 Dogan 140 Durham 115 Durkee 144 EL DAEP 466 Eliot 147 Elmore 475 Elrod 148 Emerson 149 Energized for Excellence Academy 364 Field 152 Foerster 271 Fondren 153 Foster 154 Franklin 155 Frost 156 Gallegos 291 Garcia 283 Garden Oaks 157 Garden Villas 158 Page 13 of 21

14 Golfcrest 159 Gordon 160 Gregg 162 Grissom 262 Gross 369 Harris, J. R. 166 Harris, R. P. 167 Hartsfield 168 Harvard 169 Helms 170 Henderson, J. P. 171 Henderson, N.Q. 172 Herod 173 Herrera 286 Highland Heights 174 Hilliard 473 Hines-Caldwell 395 Hobby 175 Horn 178 Isaacs 180 Janowski 181 Jefferson 182 Kashmere Gardens 185 Kelso 187 Kennedy 188 Ketelsen 389 Kolter 189 Lantrip 192 Law 263 Lewis 194 Lockhart 195 Longfellow 196 Looscan 197 Love 198 Lovett 199 Lyons 128 MacGregor 201 Mading 203 Mandarin Chinese Language 460 Immersion Magnet Marshall, T 480 Page 14 of 21

15 Martinez, C. 289 Martinez, R. 298 McGowen 179 McNamara 227 Memorial 204 Milne 299 Mitchell 264 Montgomery 207 Moreno 359 Neff 394 Northline 210 Oak Forest 211 Oates 212 Osborne 213 Paige 113 Park Place 214 Parker 215 Patterson 216 Peck 217 Petersen 265 Piney Point 219 Pleasantville 220 Poe 221 Port Houston 222 Pugh 223 Red 224 Reynolds 225 River Oaks 228 Roberts 229 Robinson 186 Rodriguez 372 Roosevelt 231 Ross 232 Rucker 233 Sanchez 281 Scarborough 237 School at St. George Place 353 Scroggins 269 Seguin 373 Shadowbriar 276 Shadydale 479 Page 15 of 21

16 Shearn 239 Sherman 240 Sinclair 241 Smith, K. 242 Southmayd 244 Stevens 245 Sutton 248 Thompson 243 Tijerina 279 Tinsley 374 Travis 249 TSU Charter Lab School 328 Twain 251 Valley West 285 Wainwright 252 Walnut Bend 253 Wesley 254 West University 255 Whidby 257 White, E 267 White, M 483 Whitter 258 Windsor Village 260 Young 247 Young Learners 392 Middle Schools SCHOOL CODE SCHOOL CODE Attucks 041 Henry, P. 052 Baylor College of 467 Medicine Academy at Ryan Black 042 High School Ahead 456 Burbank 043 Key 079 Clifton 048 Lanier 057 Cullen 044 Long 059 Deady 045 Marshall 061 Dowling 075 McReynolds 062 Edison 046 Ortiz 338 Page 16 of 21

17 Energized for Excellence 342 Energized for STEM 459 Academy Central Energized for STEM 390 Academy West Fleming 078 Pershing 064 Fondren 072 Pin Oak 337 Fonville 047 Project Chrysalis 071 Forest Brook 476 Revere 060 Grady 068 Hamilton 049 Stevenson 098 Hartman 051 Sugar Grove 163 Hogg 053 Thomas 077 Holland 050 Welch 056 Jackson 054 West Briar 099 Johnston 055 Williams 082 Elementary/ Middle School Combinations (PK/K-8) SCHOOL CODE SCHOOL CODE Briarmeadow Charter 344 Rusk 234 Gregory-Lincoln 058 Wharton 25 Inspired for Excellence 300 West Kandy Stripe Academy 378 Las Americas 340 Pilgrim 218 Wilson 259 Rice School 080 Woodson 074 Rogers, T.H. 039 Young Scholars Academy for Excellence 371 Middle/ High School Combinations (6-12) SCHOOL CODE Beechnut Academy 303 Harper Alternative 094 Mickey Leland College Prep Academy 458 For Young Men Sharpstown International 081 Young Women s College Preparatory 463 Page 17 of 21

18 Elementary/Middle/High Combinations (K-12) Community Services- SEC 013 Harris CO JJAEP 320 HCC Life Skills Program 097 SOAR Center 069 Texas Connections Academy at Houston 100 High Schools SCHOOL CODE SCHOOL CODE Advanced Virtual 462 Academy Austin 001 Lee 009 Bellaire 002 Madison 010 Middle College HS at HCC 485 Fraga Middle College HS at HCC 484 Gulfton Carnegie Vanguard 322 Milby 011 Mount Carmel Academy 311 Challenge Early College 323 North Forest 477 High School Chavez 027 North Houston Early College 308 Davis 003 REACH Charter 349 DeBakey 026 Reagan 012 Houston Math, Science & Tech 310 Center East Early College 345 Scarborough 024 Eastwood 301 Sharpstown 023 Energized for STEM 321 South Early College 486 Central Energized for STEM 455 Sterling 014 Academy West Energy Institute 468 Waltrip 015 Furr 004 Washington 016 Hope Academy Charter 329 Houston Academy for 348 International Studies Law Enforcement-Criminal Justice 034 Westbury 017 Page 18 of 21

19 Liberty 324 HSPVA 025 Westside 036 Jones Futures Academy 006 Wheatley 018 Jordan 033 Worthing 019 Kashmere 007 Yates 020 Lamar 008 Special Libraries School Code Peggy Kelley 658 Part E New Schools The following processing specifications apply to all NEW library media centers in the district. All library books must be fully processed according to these specifications in addition to the standard specifications on file from Houston ISD. Renovated and replacement schools processing should match existing collection processing options. 1. AR Automated Processing Identify all AR books with complete AR processing and provide an AR quiz for each identified title. (All identified AR books must have an accompanying quiz) a. Place the AR Blue Identification sticker above the spine label b. Place AR data Label on back right, bottom corner of book (small size 1 X 1.25 ) d. Insert AR information in the 526-tag field of the MARC record e. Include Lexile number as part of the AR Label or on a separate label if available (see Part II Processing for more details) 2. 3M Security Theft Detection strips are a local option that is more prevalent in secondary schools. 3. Property Labels/Stamp should have the following information: HOUSTON ISD School name Address City, State Zip Labels/Stamp should be attached to the inside front cover-lower right corner and inside back cover-lower left corner. Both labels/stamp should be next to spine reading horizontally. Page 19 of 21

20 4. Place date due slip only on inside back flyleaf of book (Secondary schools only slip is the choice of the librarian) 5. All orders should be boxed for delivery in loose or rough Dewey order to facilitate installation of collection at the school 6. Packing slips should be in exact Dewey order and invoices should be in title order. 7. Vendors are responsible for shelving all materials on shelves in Dewey order. 8. Vendors must consult with the librarian and with Library Services to verify the processing options. Please verify all specifications and send sample book and MARC record to: Janice Newsum Library Services Specialist HISD Library Media Services 4001 Hardy St. Houston, Texas Office phone: Part F Options at the local library level For clarification, here are options available at the local library level, when requested by librarian: 1. Security strips 2. Easy books may be classified in Fiction for secondary libraries 3. Second barcode label, unattached. 4. Story collection may be cataloged as SC in secondary schools if preferred 5. It is the responsibility of the librarian to notify and place on file with each vendor all options special to his or her campus. Library Services should be notified if the librarian requests any options that are different than the above options. Page 20 of 21

21 Section Four Appendix Section Four Schedule of Items and Prices APPENDIX B Supplier shall furnish all resources to supply and deliver (F.O.B. Destination) Fully Processed and Cataloged Library Books, in accordance with the Scope of Services, Appendix A, and the terms and conditions of the proposed contract at the below catalog percentage discount. Description Fully Processed and Cataloged Library Books Cataloging & Processing Fee *Freight Charges Percentage Discount % $ % *indicate set fee or percentage discount whichever applies. Signature of authorized Official Title Date This sheet must be signed, dated and included as part of the Supplier s proposal response. Page 21 of 21