STATE AND LOCAL GOVERNMENT RECORDS RECORDS RETENTION SCHEDULE (RC-2) See instructions before completing this form,

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1 OHIO H I S T O R Y Ohio Historical Society State Archives Ohio Local Govermet Records Program Ohio HISTORY CONNECTION 800 E. 17th Aveue Columbus, Ohio STATE AN LOCAL GOVERNMENT RECORS RECORS RETENTION SCHEULE (RC-2) See istructios before completig this form, Sectio A: Local Govermet Uit Ket Free Library (locaj govermet etity) (uit) Reee L. Heitkamp Fiscal Officer V (sigature resposible ficial) (ame) (title) (datef Sectio B: Records Commissio Ket Free Library (330) Records Commissio 312 West Mai Street Ket (telephoe umber) Portage (address) (city) (zip code) (couty) To have this form retured to the Records Commissio electroically, iclude a address: reee.heitkamp@ketfreehbrarv.org I here certify that our records commissio met i a ope meetig, as required Sectio ORC, ad approved the schedules listed o this form ad ay cotiuatio sheets. I further certify that our commissio will make every effort to prevet these records series from beig destroyed, trasferred, or otherwise disposed i violatio these schedules ad that o record will be kowigly disposed which pertais to ay pedig legal case, claim, actio or request. This actio is reflected i the miutes kept this commissio. Records Commissio Chair Sigature ate Sectio C: Ohio Historical Society - State Archives Sigature Title 'J Sectio : State Sigature V-93 ate Please Note: The State Archives retais RC-2 forms permaetly. It is stroalv recommeded that the Records Commissio retai a permaet coov this form

2 Sectio E: Records Ket Free Library (local govermet etity) (uit) State OHS- 1 Applicatios OPERS Refud or Waiver : 2 Aual Appropriatio Resolutio/ 's Certificatio 1 'i_ 3 Aual Fiacial Report to State 4 Aual Report to State Library Board Policy Files (Curret) Board Trustees Ageda Packets Buildig Blueprits a/ I i 8 Buildig Projects Records (successful) Q/ 9 10 Committee Meetig Miutes eeds V 5 11 Employee Persoel Files :'> 12 Edowmet Agreemet

3 Audited meas: ecompassed tho records have bee audited toe State ad tho w., jsed purr.u Set fl/.26 O.K Forma! Legal Opiios / Agreemets/ocumets Miutes Board Trustees Meetigs (Miute Book) State OHS- / i 15 Operatig Procedures d 16 Persoel Policies I 17 Techology Plas/ Policy 1 18 Accouts Receivable Ledger/ ocumets / Electroic 19 Appropriatio Ledger 5yrs/waudit / Electroic.....,f. i 20 Audit Reports 5 yrs 21 Bak Statemets ' ' ' 22 Bids - Cotracts (Successful) 1 expiratio Bids - Goods & Services (Successful) Bids (Usuccessful) 3 yrs after expiratio 3 yrs after cotract 25 Board Trustees- Secretary Notes & Iitial Miutes 26 Budgets Filed with Couty Budget Commissio 10 yrs/w audit

4 27 Buildig Projects - Blueprits/ Project Records Life Structure State OHS- 28 Buildig Projects Records (Usuccessful) 3yrs 29 Buildig Specificatios Life Structure 30 Cacelled Checks Cash Joural Circulatio Records (Statistics) As value/ No eeded / Electroic 33 Costructio Cotracts 16 yrs after completio 34 Cosultat Reports 4 yrs as eeded Cotracts / Leases Correspodece - Trasitory/Routie messages 1 expiratio As value/ No eeded / Electroic 37 Correspodece- Geeral 2 yrs or as eeded / Electroic epository Cotracts ad Related Collateral expiratio/ provided audit Accordig to cotet & As Value- No RC3 eeded.- -. *,^y «* i ^ i j 8t-tl 40 Employee Earig Records termiatio employmet

5 , 41 Employee Withholdig Requests Util replaced or revoked employee State or.ohs- OHS Employmet Applicatios - Not hired Employer Quarterly Federal Tax Report 1 yr after receipt. Hired - kept i persoel file 5yrs/ w audit q > i Expediture Joural Garishmet Orders termiatio employmet or order rescided / Electroic - i s --j W?*S iol^, - *& 46 Govermet/ Private Grat Files 5 yrs provided audit/ report release & litigatio, claims, or audit fidigs have bee resolved 47 Icidet/ Accidet Reports completio 48 Isurace Policies 2 yrs after expiratio, provided all claims settled 49 Iterlibrary Loa Records 2 yrs / Electroic 50 Ivetories - Property / Electroic 51 Ivestmet Joural/ ocumets

6 State orohs- OHS- 52 Leases - Equipmet 2 yrs after expiratio.1-53 Leases - Real estate expiratio w/audit S > 54 Library Card Applicatios - Patros 6 years.-, (." <!* J Cb 55 Library News Release 4 yrs 56 Library Publicatios 2 yrs 57 Litigatio Records case closed/ appeals exhausted 58 Meetig Room applicatios/ s 1 yr / Electroic 59 Mothly Fiacial Reports to Board 5 yrs w/ audit GO Mothly Statistical Reports Util Yr ed report 61 OPERS & Other Retiremet Systems - Records/ Reports 50 yrs 62 Overdue Circulatio Records 3 yrs 63 Patro Record - Regular 3 yrs Electroic q 64 Patro Record - eliquet 3 yrs Electroic 65 Payroll Records/ Ledgers / Electroic a

7 State OHS- 66 Payroll Reports 5yrs/waudit / Electroic 67 Persoel Files 2 yrs after termiatio employmet purge extraeous records. Retai retiremet waivers, service record ad leave balaces permaetly ' - - -~ * x.,,. ^ ' - 68 Petty Cash Records 69 Purchase Orders/ Blaket Certificates & Requisitio Forms 70 Real Property Acquisitio Records asset is sold 71 Receipts/ Receipt Books/ eposit Slips & Worksheets 72 State Icome Tax Reports 25 yrs 73 Survey Reports 4 yrs 74 Tax With ho/dig Reports 6 yrs/ w audit 75 Time Sheets/ Leave Use & Balaces 76 Traiig Mauals Util o loger value No RC3

8 . State OHS- 77 Vedor Paymet etail Report / electroic 78 Video Recordigs/ Tape Proceedigs 1 yr Electroic 79 Vouchers 80 Warrat/ Check Register & payroll history / electroic 81 Worker's Compesatio Claims / Files 7 yrs after termiatio employmet 82 W-2 Forms 6 yrs/ w audit 83 W-4 Forms / Other withholdig records Util superseded or employee termiates