View SimPad (or other simulator user interface) data logs on a PC (Addendum No. 1)

Transcription

1 SCHOOL OF NURSING SIM LAB AV Capture System AUBURN UNIVERSITY Auburn, Alabama AU PROJECT NO February 24, 2017 ADDENDUM NO. 01 This Addendum is hereby made part of the Contract Documents to the same extent as though it was originally included therein. Receipt for this Addendum must be acknowledged by the Bidder by statement of receipt indicated on the Proposal Form. NOTICE TO BIDDERS: 1. Attached is the Pre-Bid Agenda 2. Attached is the GOTO Meeting Invite tracking list 3. Attached is the Sign-in Attendance for the Goto Meeting SPECIFICATIONS: 1. Provide the following camera substitutions as indicated in the revised Appendix 01_AV Capture RFP. a. Axis P5624-E Mk II PTZ Network Camera is the replacement for the P5534. b. Axis P3244-V Mk II Network Camera is the replacement. 2. Revise Appendix 1 to read as follows: Section A: Simulation Laboratory, (4) Control Rooms (Control B, C, D, E). 3. Revise Appendix 1 to read as follows: D. SPECIFICATION FOR AV CAPTURE SYSTEM: The Audio/visual capture system shall be compatible with analog and standard video sources and units with the Video Grabber Card to afford creative use such as capture from multiple video outputs. 4. Revise Appendix 1 to read as follows: B OSCE ROOMS, Desired Items: 1. Control room speakers shall have a minimum of 2 headphone or earbud jacks 5. Revise Appendix 1 to read as follows: SPECIFICATION FOR AV CAPTURE SYSTEM AS A BASIS OF DESIGN: The Audio/visual capture system shall have the ability to search for debrief files using SimStore scenario metadata (Addendum No. 1) The Audio/visual capture system shall be capable of remote access and operation from a location other than the simulation lab (such as faculty offices). (Addendum No. 1) View SimPad (or other simulator user interface) data logs on a PC (Addendum No. 1) ADDENDUM NO. 1 PAGE 1

2 SUSBTITUTIONS: NONE ATTACHMENTS: 1. Appendix 01_AV Capture RFP AV Capture Pre Bid Agenda_Draft_ SON AV capture_pre bid attendee tracking- goto meeting SON AV CPTURE Meeting Sign In sheet_ END OF ADDENDUM NO. 1 ADDENDUM NO. 1 PAGE 1

3 School of Nursing Simulation Lab AV Capture System Revised Addendum No. 1 AU Project Number: /24/17 APPENDIX 1: REQUEST FOR PROPOSAL: There are 3 distinct areas for the A/V capture system in the Auburn Nursing Building. A. SIMULATION LABORATORY: The Simulation lab, which features: 8 simulation rooms (Sim 1 [3170B], Sim 2 [3170A], L&D/Trauma [3148B], ICU/Hemodynamic [3148A], Sim 3 [3147B], Sim 4 [3147A], Sim 5 [3142B], Community Health [3142A]), 4 control rooms (Control B, C, D, E), (Addendum No. 1) 4 debriefing rooms (3166, 3164, 3146, 3144), and 1 AV room (3156). B. OSCE ROOMS The OSCE rooms adjacent to the Sim lab, which feature: 4 OSCE rooms (3179A, C, D and F) which will be used for standardized patients only, and 1 long control room (Control A [3179]). Notes: See E2.62 which indicates a wall phone to intercom to the charting station to notify the student that they may enter the OSCE room. An intercom is desired from the control room to the OSCE room. This could be a desk mic that would intercom to the OSCE room and the charting station serving both purposes. The sum total of Specialty Codes and Equipment Schedule for the Sim Lab and OSCE rooms is located on A7.24. For example, the installation/equipment quote should include items A1.1-A1.5 plus A1.8 and the intercom system (telephone or otherwise), etc. Desired items: 1. Control room speakers shall have a minimum of 2 headphone or earbud jacks so that in the event that all simulation rooms for that control room are being used, the faculty/staff can hear only what is going on in the room they are working with. (Addendum No. 1) 2. A telephone intercom system from the sim room to the control room for the student to simulate picking up the phone and reaching a simulated location such as the hospital laboratory, the physician s office, the blood bank, etc. while recording the student s and the control room operator s response on the audio debriefing feed. In addition to this communication device, an intercom from the control room to an overhead speaker (voice of God) in the sim room is desired to give direction to the student from the control room.

4 School of Nursing Simulation Lab AV Capture System Revised Addendum No. 1 AU Project Number: /24/17 3. A highly desired item to attach to the mic in the control room for the manikin s voice is a pitch bending device which would allow a standard female operator s voice to be made to sound like a young child or a deep-voiced male. This is not on the equipment list, but would be favorable. 4. A bank of hand-held radio devices (walkie-talkies) which feature an ear piece such that a confederate in the sim room could be guided by the faculty member in the control room or for communication from one end of the sim lab to the other. This is not on the equipment list, but would be favorable as well. C. SKILLS LABORATORY The second floor Skills Lab with A/V capture desired in the large lab bays (on both ends of the skills labs) 2145R, 2135E, with the control room for the skills lab being in the AV closet 2135X. In each bay, there is 1 ceiling mic, 1 wall mounted camera, and 3 ceiling cameras. Also, please note that a ceiling mic and PTZ camera is desired for each lab demonstration area and is marked with a camera in the ceiling plan. Please see the Specialty Codes and Equipment Schedule on A7.21 for necessary items and their count in the skills lab. D. SPECIFICATION FOR AV CAPTURE SYSTEM AS A BASIS OF DESIGN: (Addendum No. 1) The Audio/visual capture system shall be comprised of the following computer specifications: o Desktop Server running Windows Server 12 Model: HP Z420 WorkStation Processor/CPU: Intel Xeon E M C Hard Drive 1: 265GB SATA 1st SSD Hard Drive 2: 1 Terabyte 7200 RPM SATA 2nd HDD Ram: 8GB DDR Graphic: GeForce GTX 660 2GB PCI Express DVD: 16x SuperMulti DVDRW SATA 1st ODD Video Capture Driver: Hikvision DS40xx 64bit/H.264 Compression o 3 Year Manufacturer s Warranty o Screen: Planar PLL2210W LCD TFT x 1080 The Audio/visual capture system shall be capable of running independent of the Auburn University facility s network The Audio/visual capture system shall be capable of connection to the Auburn University facility s network The Audio/visual capture system shall be capable of running said audio/visual capture software The Audio/visual capture system shall be capable of utilizing the following types of cameras: o Axis P5534 Digital Pan-Tilt Zoom (camera control is embedded in Audio/visual capture software) o Axis P5624-E Mk II PTZ Network Camera is the replacement for the P5534. (Addendum No. 1) o Axis M3204 Digital IP Fixed

5 School of Nursing Simulation Lab AV Capture System Revised Addendum No. 1 AU Project Number: /24/17 o Axis P3244-V Mk II Network Camera (Addendum No. 1) o Analog o USB 2.0 and above The Audio/visual capture system shall be capable of integrating audio and video with the event logs and patient monitor data from the following Laerdal simulators and combining them into one compiled, time stamped and searchable debrief file: o SimMan 3G o SimMan Essential o SimMan Essential Bleeding o SimMan o ALS Simulator Advanced o SimMom o SimJunior Advanced o SimBaby o SimNewB Advanced The Audio/visual capture system shall be capable of integrating audio and video with the event logs and patient monitor data from the following Gaumard simulators and combining them into one compiled, time stamped and searchable debrief file: o Pediatric 5 yo Hal o Newborn or 1 yo Hal o Noelle 575 o Victoria The Audio/visual capture system shall be capable of recording audio and video from simulations conducted with the following Laerdal manikins and products: o MegaCode Kelly o MegaCode Kid o Nursing Anne o Nursing Baby o Nursing Kelly o Nursing Kid o Resusci Anne Simulator o Resusci Anne Advanced Skill Trainer o Resusci Anne with QCPR o ALS Simulator o SimNewB Standard o SimJunior Standard o SimPad The Audio/visual capture system shall be capable of recording audio and video from training events such as those conducted with: o Standardized Patients o Task Trainers o Other simulator brands The Audio/visual capture system shall be capable of editing the following event log data from the manikin/simulator: o Comments o Drugs

6 School of Nursing Simulation Lab AV Capture System Revised Addendum No. 1 AU Project Number: /24/17 o Events The Audio/visual capture system shall have the ability to upload, view, and assess scenario event logs in the viewing platform The Audio/visual capture system shall have the ability to search for debrief files using SimStore scenario metadata (Addendum No. 1) The Audio/visual capture system shall have the ability to search for debrief files using user input metadata. The Audio/visual capture system shall offer a multifaceted security structure with regards to access The Audio/visual capture system shall be capable of remote access and operation from a location other than the simulation lab (such as faculty offices). (Addendum No. 1) The Audio/visual capture system shall have the ability to export private links for remote debriefing The Audio/visual capture system shall be compatible with analog and standard video sources and units with the Video Grabber Card to afford creative use such as capture from multiple video outputs (Addendum No. 1) The Audio/visual capture system shall work in conjunction with its companion viewing software to enhance the functionality of the system to: o Remotely view Audio/visual capture debriefing files o View SimPad (or other simulator user interface) data logs on a PC (Addendum No. 1) o Remotely edit and annotate event logs o Viewing software shall be a free download or free offering for an unlimited number of users. o Each Audio/visual capture server shall provide multiple, complimentary full licenses of the viewing software. An online resource shall be offered containing tools to properly start, manage, debrief with, and configure the Audio/visual capture system. Comprehensive set up services shall be available including the following options: o A basic option offering complete set up of a standalone Audio/visual capture system independent of a facility s network o An advanced option including Audio/visual capture system setup and connection to o a facility s network including integration with manikin inputs and user interface. Access to a network of trusted service partners for custom audio/visual installation and integration Technical support, including access to a dedicated Network Specialist, available by telephone Monday-Saturday during standard work hours. Management and service training for all users including Auburn University nursing faculty/staff and OIT department within one month of installation. Please provide a quote for a 3-year ongoing upkeep and maintenance agreement separately from the installation/equipment quote.

7 Auburn University Design Services Facilities Management PRE-BID CONFERENCE Date: February 23, 2017, 10:00AM Location: Facilities Management One, Training Room A Project Name: Nursing AV Capture Project Number: Bid Opening Date and Time: February 28, 2017, 3:00 PM, local time Bid Opening Location: Facilities Management, Building One, Training Room A ATTENDEES: Circulate Sign-in Sheet; copies available at conclusion of meeting and will be distributed with Addendum No. 1. I. Introductions and Opening Remarks by AU a. Owner (AU) i. Design Lead: Simon Yendle ii. Construction Project Manager: Joshua Conrad son b. Construction Manager: Hoar Program Management: Caleb Camp c. Architect/Engineers: Stacy Norman Architects / Betty Ishoy d. Proposed Bidding Period Schedule i. SNA Issue Addendum No. 1 2/24/17. ii. Bidder provide Base Bid and Alternates -Bid Opening 2/28/17 3:00 pm West Samford Ave. Auburn, University, Alabama Telephone: Fax: II. III. IV. Project Safety Overview a. Auburn University considers safety to be a high priority on Design & Construction projects. This will be evident through our demonstrated focus and attention to safety through many avenues such as: i. Prequalification ii. Contract requirements iii. Pre-construction meeting iv. Project meetings v. Architect, CM, and AU Representative s focus and requirements vi. Contractor s written requirements regarding submittals, processes, and/or procedures demonstrating that they are complying in full with OSHA and AU Safety Specification requirements. b. It is the Contractor s inherent, important, and sole responsibility to be certain that they comply with the AU Safety Specification and ALL applicable OSHA standards in every case. This compliance shall be demonstrated to the Architect, Construction Manager (if applicable), and AU Construction Representative as required by the AU Safety Specification and OSHA or in such a way that this compliance is evident (in writing). c. Competent Person Per the AU Safety Specification and OSHA requirements, Contractor shall maintain a Competent person(s) at the Project Site at all times this particular activity is underway. Contractor shall inform Architect, Construction Manager (if applicable), and AU Construction Representative as to the identity of this (these) individual(s). This shall be kept current at all times. d. Refer to and review ALL attachments to the Construction Contract Health and Safety. e. The apparent low bidding contractor(s) will have 5 working days from submission of bid to submit a site specific safety plan as noted in the project manual. Schedule Control: a. Single Prime. b. Substantial Completion August 1,2017. Cost Control: a. Lump Sum bid

8 b. Attachments: C-3A,C-3B & C-3C & C-3D c. Schedule of Values to be submitted with 10 days of NTP. V. Quality Assurance / Quality Control: a. Prequalification required of General Contractors b. Submit QA/QC program within 10 days of NTP. c. Construction observation by AU (various groups Design Services, Maintenance and Operations, Risk Management) and Architects/Engineers VI. Discussion of Bid Requirements by AU: a. Sealed Envelope b. License # on Envelope c. Sign Notes on Envelope d. Sign Proposal- ABC Form C-3 e. Accounting of Sales Tax, ABC Form C-3A f. Proposal Form Attachment C-3B List of Major Subcontractors and Material Suppliers g. Proposal Form Attachment C-3C Stated Allowances &Unit Prices (Not Required) h. Certifications of Compliance C-3D i. Bid Bond ABC Form C-4 with Power of Attorney j. State of Alabama Disclosure Statement (For Proposal) VII. VIII. Post Bid: a. Apparent Low Bidder submit Revisions to AU Form C-3B 8 hours after bid opening (if applicable). b. Contract to be issued week of 3/6/17. c. LOI issued 3/2/17. Releases contractor on submittals. d. Contractor to return executed contract and attachments (listed below) Week of 3/13/17. i. ABC Form C-6 Performance Bond ii. ABC Form C-7 Payment Bond iii. ABC Form C-8 General Conditions iv. ABC Form C-8S Supplement to the General Conditions of the Contract v. ABC Form C-8 Attachment B vi. Certificate of Compliance with Act , State Department of Finance vii. Attachment F of the Mandatory Safe Space, ACT viii. Disclosure Statement (Contract box should be checked) ix. AU Form C-3B List of Subcontractors and Major Suppliers x. Approved Insurance Certificate xi. Proposal Documents submitted on Bid Day xii. Specifications xiii. Drawings e. Fully executed contract and NTP issued to Contractor 3/31/17. f. Low bidder will have 5 working days to submit a site specific safety plan. g. Low bidder will have 10 days to submit a Detailed CPM Construction Schedule h. See project specifications for other required submittals. Description of Project Work by Architect/Engineers: a. General b. Scope of Work Refer to Drawings and Bid Manual c. Construction Utilization Plan d. Staging area, fencing, deliveries e. Work Restrictions: f. Construction Phasing i. Phase 1: Site Infrastructure / Enabling Works Contractor ii. Phase 2: Structural Works Contractor iii. Phase 3: General Works Contractor g. Rain Days- Class

9 SON AV capture_pre bid attendee tracking- goto meeting_ xlsx : 10:00 AM CST SON- AV CAPTURE Pre-Bid Meeting - invitees Tracking Name Company Attendance Response AU Training RM A GOTO Simon Yendle AUFM Meeting Organizer Accepted X Betty Ishoy Betty Ishoy Required Attendee Accepted X Stacy Norman SNA Required Attendee Accepted X Joshua Conradson AUFM Required Attendee None Linda Watkins AUSON Required Attendee None Caleb Camp HPM Required Attendee Accepted X Shanda Foster AUFM Required Attendee Accepted X Amy Stephenson White Spunner Required Attendee None Daniel Porter-Nastasi D2L corporation Required Attendee None Jeff Brobst ESB Required Attendee None lisasmith (lisasmith@tsav.com) TSAV Required Attendee Accepted X Patrick Kantakevich TSAV Required Attendee Accepted X Rebecca Betts M3 Technology Required Attendee None Sturgis Kidder Sturgis Kidder Required Attendee Accepted X tcrawford@kbport.com KBPORT Required Attendee Accepted X will.callanen@vosaic.com VOSAIC Required Attendee Declined Emma Faucher Carousel Industries Optional Attendee Accepted x Facilities 1103 Training Room A Resource (Room or Equipment) Accepted Prepared by Simon Yendle 2/24/17 Page 1

10 MEETING SIGN-IN SHEET PRE BID MEETING Project Name: Nursing - AV Capture Location of Meeting: AU Facilities - Building 1 Training Room A Project No.: Date: February 23, 2017 (Please complete so we can be sure you receive a copy of all meeting reports) No. Name Company Telephone No. Addresss 1 Simon Yendle AUFM- Office of University Architect (334) simon.yendle@auburn.edu 2 Lisa Smith TSVA lisasmith@tsav.com 3 Tom Crawford Kb Port tcrawford@kbport.com 4 Sturgis Kidder SIMULATION iq Sturgis.Kidder@SimulationIQ.com 5 Yossi Solomon AVI-SPL Yossi.Solomon@avispl.com 6 Betty Ishoy betty.ishoy@gmail.com 7 Chris A.Keller Carousel Industries CKeller@carouselindustries.com 8 Rebecca Betts M3 Technology Group, Inc RebeccaBetts@M3TechGroup.com 9 Stacy Norman Stacy Norman Architects snorman@snarchitet.com Page 1 of 1