SPONSOR AND EXHIBITOR INFORMATION BOOKLET DMB ANNUAL CONFERENCE. 13th November 2018 PARIS

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1 SPONSOR AND EXHIBITOR INFORMATION BOOKLET DMB ANNUAL CONFERENCE 13th November 2018 PARIS DMB Data Management Biomedical: The French speaking Biomedical Data Management Association Version /06/2018 1/16

2 DMB, the French Biomedical Data Management Association, organizes its Annual Conference on Tuesday 13 November 2018, at the Maison Internationale (Cité Internationale) in Paris. A. DMB information 1. DMB address 13, rue Camille Desmoulins F Issy-les-Moulineaux Cedex, France Phone: +33 (0) DMB contacts Bertrand Le Bourgeois, Deputy Treasurer, for exhibitors and sponsors relationships, call for speakers, and registration management Nathalie Sabin (treasurer) for contract signature, invoicing and payment Phone: +33 (0) Jean-Philippe Roubeix for exhibition material and onsite logistics aspects: Version /06/2018 2/16

3 B. Event address MAISON INTERNATIONALE CITE INTERNATIONALE 17 Boulevard Jourdan PARIS Phone : +33 (0) (Contact: Marie-Caroline Demonnet) 1. Access Map and directions The Cité Internationale is an international university campus consisting of several houses. DMB will welcome you in the main building of the International House on the 1st floor, located at 17 boulevard Jourdan. The Maison Internationale International House, is a "mini replica" of the Fontainebleau Castle and was built in the 1930s. This is the fourth building with this name to have emerged after New York (1924), Berkeley (1930) and Chicago (1932). It was funded thanks to a grant from the American philanthropist John D. ROCKEFELLER Jr. For more information: Version /06/2018 3/16

4 For more information, please have a look at: (translated in different languages). You can easily download an interactive map, the metro and bus maps and find other useful and practical information. Version /06/2018 4/16

5 5

6 C. Logistic of the event day 1. Global Timelines Sponsors' and exhibitors' reception desk will open at 07:30 am. Reception desk for participants will open at 08:00 am. The event will start at 09:00am. Dedicated reception tables will be available to welcome participants categories. It will be mandatory to have a badge before entering the exhibitor hall. Exhibitors 2. Sponsorship options PLATINUM 2100 Price ( ) Conference sponsorships Honnorat room guaranteed Space available for the booth: 3 tables and 3 chairs 2 free registrations to conferences (lunch & dinner incl.) Logo on introduction slides during conference GOLD 1500 Honnorat room guaranteed 2 free registrations to conferences (lunch & dinner incl.) Space available for the booth: 2 tables and 2 chairs SILVER 900 Wilson room 1 free registration to conferences (lunch & dinner incl.) One table, 1 chair Other sponsorship options Official tombola sponsor: 500 Euros + provide gift Conference bags: 500 Euros Lanyards: 500 Euros Pens: 500 Euros Writing pads: 500 Euros Conference bag inserts: 500 Euros for a one page A4 insert* Company logo and brochures displayed on tables during coffee breaks and networking lunch time: 500 Euros* Company logo featured on the conference badge: 500 Euros *Documents, pens, notebooks, bags, and all equipment to be printed at sponsor s expenses 6

7 3. Lottery/Raffle A lottery is organized for the participants. Each sponsor/exhibitor can stamp/sign a dedicated sheet presented by each participant at the booth. Once all stamps are collected on the sheet, the participant can put the sheet on a box and a draw of lottery will be done at the end of the day. If you want to join DMB to propose additional present, please contact us. 4. Rooms description The DMB reception desk, conference rooms, exhibition, lunch and dinner areas are all located on the 1st floor. Function Reception Exhibition Hall Conference room Buffet room Dinner room Room name RECEPTION DESK HONNORAT and WILSON ADENAUER HONNORAT GULBELKIAN 7

8 / Lunch / Coffee breaks Dinner 8

9 9

10 10

11 Entrance Hall ADENAUER (Conference room) 11

12 HONNORAT (Exhibition Hall and Buffet Area) 12

13 WILSON (Exhibition Hall) 13 / 16

14 D. Technical aspects 1- You can deliver all your material on the day before the event. Ensure that DMB and Nov 13 and Name of your Company are clearly printed and visible on the material MATERIEL Adresse de livraison MATERIAL delivery address Maison Internationale Cité Internationale Universitaire de Paris Service Colloques et congrès A l attention de Marie-Caroline Demonnet Tel. : + 33 (0) pour DMB ASSO 17 boulevard Jourdan (27 boulevard Jourdan accès véhicule) PARIS CIUP Conferences and Seminars Service Cloakroom of entrance hall Ground floor 2 On Nov 13th, you can arrive at 7:30 am to start the installation of your material. Jean-Philippe Roubeix will be there to show you where you will be located. Please contact the MAISON INTERNATIONALE to ensure your material has been received correctly. 3 Authorised exhibition material: On the booth area, you will be provided with several tables and chairs, depending on your exhibition package. Each table is 217 cm long x 80 cm wide x 70 cm high and comes with tablecloth. You are only allowed to bring one pop up stand (PLATINUM and GOLD packages), or just one pull-up banner (SILVER package). You can bring one laptop per table, some documentation and goodies. Bring your own power extension cables as the venues doesn t provide any. No additional exhibition material will not be accepted on the day, unless agreed before with Jean-Philippe Roubeix. Should you need more chairs or specific material (e.g. monitor, additional pull-up banners), please send your request to Jean-Philippe Roubeix 3 weeks before the event, otherwise we can t guarantee you will have the possibility to install the additional material on the day. 14 / 16

15 4 Stands dismantling and material pick-up No stand can be dismantled before the end of the last coffee break in the afternoon. You will need to tear everything down before 18h30 (6:30pm). Please make sure your booth area is cleaned before you leave. You will need to arrange yourself for a courier to pick up your exhibition material on the day, before 8pm. No storage possible overnight. 5 - Please bring electric extensions with you 6 - A free WIFI internet network will be available (codes will be provided on Nov 13th) 7- It is not allowed to use any thumbtacks, nails, screw or adhesive on the floor and columns or on any furniture. 8 To unload the material you bring, allow carts and all necessary equipment. Carts will be available for you to unload your equipment. No on-site technician will be present to help you unload or install equipment 9 Should you need to use other material than a laptop (TV etci), please inform Marie-Caroline Demonnet and Jean-Philippe Roubeix about the electric power you need or about any other material you will bring. 10 If you need to enter with your car to unload material on Nov 13th in the morning, please provide us with your car registration number 2 weeks before the event max. Entrance will be located at 27 Boulevard Jourdan, Paris 14ème for material unloading only. Otherwise, the main entrance is on number 17 for all participants. 11 Thank you for sending your company logo in high resolution to Jean-Philippe Roubeix before September 7 th Please provide also before Sept 7 th the names and s of persons who benefit from the complementary tickets for the conference and lunch / dinner during the day If you need further information, please contact DMB as soon as possible. Thank you for your participation to this important event of Data Management in France. Looking forward to welcoming you, Warm regards, The organising committee 15 / 16

16 E. BOOKING ORDER TO SEND TO NATHALIE SABIN Thank you for filling in and sending this form by to our Deputy Treasurer before June 30 th, Upon reception of your signed booking order, our treasurer Ms Nathalie Sabin will send you an invoice. Your stand and other sponsorship options will be confirmed only upon reception of full payment by DMB treasurer, Ms Nathalie Sabin. Same applies for posting your company s logo on DMB s event website page, newsletters, and on onsite marketing material. SPONSOR/EXHIBITOR BOOKING FORM - PARIS 13th November 2018 Company NameQQQQQQQQQQQQQQQQ.. QQQQQQQQQQQQQ. Company address First nameqqqqqqqqq. Name QQQQQQQQQQQQQQQQQQQQ. Job TitleQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ Postal addressqqqqqqqqqqqqqqqqqqqqqqqqqqqqqq addressqqqqqqqqqqqqqqqqqqqqqqqqqqqqqq.. Direct phone: QQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ.. Sponsorship option(s) taken (please refer to page 7): please tick the box Options Conference sponsorships PLATINUM GOLD SILVER Other sponsorship options Please indicate which one you choose Total amount: QQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ.. Signature: 16 / 16

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